grants online training grants online – cbs interface cbs approvers, asap authorizers, and finance...
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Grants Online TrainingGrants Online – CBS Interface
CBS Approvers, ASAP Authorizers, and Finance Office
June 2012
Page 2June 2012
New and Updated Processes Related to the Grants Online-CBS Interface
DEMO – GMD Review and Approval Process1. Current Year or Prior Year Funds2. ASAP Flags
DEMO - Post Award Processes3. Declined New Award4. Declined Amendment5. Reduction in Funding6. Correction to ACCS Lines7. Admin Amendment for Date Changes (GMD)8. No-Cost Extensions9. Organization Profile Change Requests
a. NonASAP to ASAPb. Organizational Profile Updates
10. Change in High Risk11. SF-270 Process (ASAP – High Risk Recipients)12. ASAP Drawdown Request AAR (Agency Review Recipients)13. Closeout
Q&A
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Interface ASAP Flags Automation of ASAP Authorization task is dependent upon two
system flags: “Release to ASAP” and “ASAP Approval” Flags are set by the system, not by the user
Flags do not appear on the Grants Online or CBS screens
Release to ASAP Flag Currently set to “No” (All ASAP Profiles will be created as “Unapproved” regardless of
ASAP Approval Flag)
Overrides ASAP Approval Flag
User will have to Approve ASAP profile on SPDG003 screen then manually clear ASAP Authorization task in Grants Online.
ASAP Approval Flag Flag is set based upon OLA threshold. If “Release to ASAP Flag” is set to “Yes”, then
awards under threshold will post as Approved and will be automatically cleared in Grants Online.
Awards over OLA threshold will always post as “Unapproved” to allow for the OLA workflow to complete before the ASAP task is created in Grants Online.
ASAP Certification task is automated based on the CBS data warehouse (not the interface). There will continue to be a lag time for Grants Online clearance..
Page 5June 2012
ASAP Authorization Amounts – Grants Specialist and Grants Officer
ASAP Authorization amount is entered by the system only on NEW awards to Non-High Risk Recipients.
ASAP Authorization amount needs to be entered manually by the Grants Specialist on funded
amendments.
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ASAP Screen in CBS – SPDG003
Page 8June 2012
Known Extraneous Task left over from previous
workflow.
ASAP Task to Reduce Threshold
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For a Reduction in Funding action the system creates a “Partial De-obligation Memo” that will be used by the Grants Management Division and the
Finance Office.
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Known issue: Wording on Action dropdown option needs to be modified.
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