grants management test for state and local educational agencies

Grants Management Test for State and Local Educational Agencies

Tiffany Winters, [email protected] & Manasevit, PLLCFall Forum 2012

mailto:[email protected]

Welcome Class!

Please put all of your books away.

You have 10 minutes to complete your 30 question pop quiz!

Brustein & Manasevit, PLLC

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Question 1. The same rules apply for direct and state-administered grants since they both come initially from the U.S. Department of Education.a. Trueb. False

EDGAR Plus Book Table of Contents, page iii34 C.F.R. Part 75, page 3134 C.F.R. Part 76, page 63


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Question 2. A school district is subject to:a. OMB Circular A-21b. OMB Circular A-87c. OMB Circular A-122d. All of the above

EDGAR Plus Book Table of Contents, page iiiOMB Circular A-87, page 287


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Question 3. The budgeted amounts are only estimates, what matters are the expenditures. a. True b. False

EDGAR Plus Book34 C.F.R. § 80.20(b)(4), page 107


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Question 4. The 3 major grants management systems are:a. Procurement, Data Reporting, and

Contracting.b. Inventory Management, Procurement, and

Financial Management.c. Data Reporting, Financial Management, and

Inventory Management.d. Inventory Management,

Assessment/Evaluation, and Financial Management.

EDGAR Plus Book Part 80, Table of Contents, page 101


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Question 5. LEAs must implement financial management systems that:a. Routinely reconciles actual expenditures to

budgeted amounts.b. Is capable of producing accurate, current and

reliable financial reports.c. Includes detailed accounting records that

show the source and application of Federal funds.

d. All of the above.

EDGAR Plus Book 34 C.F.R. § 80.20, page 106


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Question 6. If a local district’s policy is more restrictive than the Federal regulation, an LEA is in compliance as long as it follows the Federal regulation.a. Trueb. False

EDGAR Plus BookOMB Circular A-87, Appendix A, Part C(1)(c), page 291


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Question 7. What forms of source documentation should be maintained as records?a. Receipts for actual travel.b. Copy of contracts for services performed.c. Payroll registries.d. Every piece of paper you can think of.

EDGAR Plus Book34 C.F.R. § 80.20(b)(6), page 107


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Question 8. Grantees and subgrantees must maintain detailed property records for all equipment purchased with Federal funds.a. Trueb. False

EDGAR Plus Book 34 C.F.R. § 80.32(d)(1), page 114


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Question 9. Pursuant to EDGAR, a physical inventory of all equipment must be taken:a. Yearly.b. Once every two years.c. Once every six months.d. Whenever you feel like it.

EDGAR Plus Book34 C.F.R. § 80.32(d)(2), page 114


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Question 10. A contractor and a subgrantee have the same legal responsibilities when working on Federal programs.a. Trueb. False

EDGAR Plus BookOMB Circular A-133 § __.210, page 358


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Question 11. A conflict of interest arises when the following persons have a financial interest in a firm or company that is selected for a contract by the grantee:a. Me (an employee of the grantee).b. My son/daughter.c. My husband/wife’s company is selected.d. All of the above.

EDGAR Plus Book 34 C.F.R. § 80.36(b)(3),Page 116


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Question 12. Contracts supported with Federal funds must be in writing.a. Trueb. False

EDGAR Plus Book OMB Circular A-87, Part B(8), page 290


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Question 13. Costs are allocable to the grant if:a. The cost of the goods or services is

proportionate to the benefits received by the grant.

b. At least 50% of the goods or services will directly benefit the grant.

c. The goods or services, in any way, benefit the grant objectives.

d. The cost of the goods or services was included in the budget proposal.

EDGAR Plus Book OMB Circular A-87, Appendix A, Part C(3), page 292


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Question 14. An LEA may use their favorite vendor as long as they can document that the vendor does a good job.a. Trueb. False

EDGAR Plus Book 34 C.F.R. § 80.36(c)(4),Page 118


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Question 15. A subgrant is different from a contract because:a. A subgrant provides goods and services

that are ancillary to the operation of the Federal program.

b. A subgrant uses the Federal funds to carry out a program as compared to providing goods and services for a program.

c. A subgrant is not subject to compliance requirements of the Federal program.

d. A subgrant and a contract are the same.

EDGAR Plus Book Circular A-133 § __.210(b)(5), page 358


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Question 16. The goal of an internal control is to ensure:a. Operations run efficiently.b. Data is accurate.c. Compliance.d. All of the above.

EDGAR Plus Book OMB Circular A-133, § __.105, page 355


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Question 17. Expenditures for services performed by a contractor are obligated to the Federal award:a. On the date that the services are

performed. b. On the date that the grantee/subgrantee

receives the invoice. c. On the date that the subgrantee signs

the contract.d. At any point during the period of

availability.

EDGAR Plus Book34 C.F.R. § 76.707, page 87


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Question 18. If there are funds remaining at the end of the project period, they may be used to purchase goods or services to be used in the future.a. Trueb. False

EDGAR Plus Book OMB Circular A-87, Appendix A, Part C(3)(c), page 292


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Question 19. A grantee/subgrantee must obligate all Federal funds:a. Within the statute of limitations.b. By the end of the period of availability.c. As soon as possible. d. None of the above.



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Question 20. Expenditures on services performed by an employee are obligated to the Federal award:a. On the date the employee signs their

employment agreement.

b. On the date that the employee works.

c. On the date the employee signs their time and effort certification.

d. On the date the employee is paid for the services.



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Question 21. If equipment is missing upon inventory review, the grantee or subgrantee must:a. Simply remove it off the inventory list.b. Buy a new piece of equipment quickly.c. Interview every staff member until one

confesses to the theft.d. Investigate.

EDGAR Plus Book 34 C.F.R. § 80.32(d)(3), page 114


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Question 22. A flight for a conference obligates to the Federal grant award:a. On the date the employee makes

his/her travel arrangements.b. On the date the seat assignments are

confirmed.c. On the date the travel arrangements

are paid in full.d. On the date the traveler takes the flight

to their destination.



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Question 23. For a cost to be allowable to a Federal grant award, it must meet the following criteria:a. Necessary and reasonable.b. Allocable to the Federal grant award.c. Subtract applicable credits.d. All of the above.

EDGAR Plus Book OMB Circular A-87, Appendix A, Part C, page 291


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Question 24. Assuming all costs are reasonable, which of the following cost incurred during an overnight business trip is not allowable:a. Dinner (without any alcoholic beverages).b. Hotel room.c. Mileage costs.d. A ticket to a movie.

EDGAR Plus Book OMB Circular A-87, Appendix B(14) & (43), pages 300 & 308


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Question 25. Federal funds may be used for equipment maintenance costs. a. True b. False

EDGAR Plus BookOMB Circular A-87, Appendix B(25), page 304


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Question 26. If an employee is paid less than 50% with Federal funds, the employee does not have to fill out a time and effort certification.a. Trueb. False

EDGAR Plus BookOMB Circular A-87, Appendix B(8)(h), page 297


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Question 27. Grantees and subgrantees should retain their records for: a. 1 year from the date of obligation.b. 3 years from the date of obligation.c. 5 years from the date of obligation.d. 10 years from the date of obligation.

EDGAR Plus Book 34 C.F.R. § 81.31(c), page 134


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Question 28. A teacher spends 100% of her time teaching in a special education classroom. Even if paid from multiple funding sources, the employee (if paid with some federal funds) would complete: a. A semi-annual certification.b. A monthly PAR.c. Is not required to keep track of his/her time.d. A weekly PAR.

EDGAR Plus Book OMB Circular A-87, Appendix B(8)(h)(3), page 297


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Question 29. A cost is reasonable if:a. It is on sale.b. It does not cause the subgrantee to

exceed its line item in the budget.c. It does not exceed the cost that would

be incurred by a prudent person under similar circumstances.

d. None of the above.

EDGAR Plus Book OMB Circular A-87, Appendix A, Part C(2), Page 291


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Question 30. An administrator that works approximately half time on IDEA administrative activities and half on Title I, Part A administrative activities is required to keep:a. A semi-annual certification.b. A monthly PAR.c. Is not required to keep track of his/her time.d. A weekly PAR.

EDGAR Plus BookOMB Circular A-87, Appendix B(8)(h)(4), page 297


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DisclaimerThis presentation is intended solely to provide general

information and does not constitute legal advice. Attendance at the presentation or later review of these

printed materials does not create an attorney-client relationship with Brustein & Manasevit, PLLC. You

should not take any action based upon any information in this presentation without first consulting legal

counsel familiar with your particular circumstances.


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grants management test for state and local educational agencies

Documents

brustein manasevit

page iii34

page iiiomb circular

inventory management

financial management

grants management test

bookomb circular

book table of contents