grants center of excellence (coe) grantsolutions.gov hhs administration for children & families...
TRANSCRIPT
Grants Center of Excellence(CoE)
GrantSolutions.gov
HHS Administration for Children & Families
July 28, 2007
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Presentation
Background and Service Offerings
COE Partnership Structure
COE 2007 Focus and Pilots
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Background
&
Service Offerings
Web-accessible Discretionary Module
2007
Grants Center of Excellence
GrantSolutions.gov
CoE Evolution
SOA features for pending actions, status & notification
Funds planning with “caps”
Standards DevelopmentPPRSub-grantee Information
PilotsFFRFM to GM
FFATA Ready
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CoE Partners
Partners Award ¼ Trillion Dollars in Grants Annually
- Administration for Native Americans - Office of Head Start
- Admin. for Children Youth & Families - Office of Community Services
- Admin. for Developmental Disabilities - Office of Refugee Resettlement
- Office of Child Support Enforcement
- Administration on Aging 2004
- Office of Family Assistance 2000
- Indian Health Service 2005 - Centers for Medicare & Medicaid Services 2005
- Office of Public Health & Science 2006
- USDA Food Safety & Inspection Service 2006
- Health Resources & Services Admin. 2007
- Treasury Community Development Financial Institutions 2007
- Denali Commission 2007
- Veteran’s Administration (potential)
- Social Security Administration (potential)
- Environmental Protection Agency (potential)
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CoE Capabilities
• Leader– One of Three OMB Selected GMLOB Consortia– Special authority from OMB to enhance grants systems meet your business
need
• Primary Capability– Support Full Range of Grant Types– Support Grant Business Processes– Support Grant Financial Management Practices
• Experience – Migrated Over 50 Stovepipe Systems as of FY 2000– Began providing grants processing services to additional Agencies in 2004
• Cost effective– Full suite of business services already developed– Unique economies of scale
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CoE Services
• Comprehensive Life Cycle Processing Including continuous process improvement to all 14 GMLoB grant award processes– Information system services
– Discretionary Grants and Cooperative Agreements• Competitive and non-competitive
• Research grants
– Entitlement Grants
– Formula Grants
– Block Grants
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CoE Grant Types
Discretionary Mandatory
– Formula– Block
&Cooperative
Agreements
Entitlements
• Service• Training
• Demonstration • Research
• Other
System support for all types of grant activities:
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Grants Management Process Flow
Program planningAnnounce & PublishFind & ApplyAuthenticate & IntakeStatus update
Review & DecideCertify & GenerateProcess statusFulfill awardNotify (Electronic)
Track reportingElectronic fileRecord site visitsAutomatic date dueAudits & Adjustments
Grantor & GranteeReconcile fundsDebt collection offsetAccount for propertyArchive file
PREAWARD POST-AWARD CLOSEOUT AWARD
Shared Service FunctionsRetrieve from Push to Notify/ Update System ViewsExternal Systems External systems Track Status & Reports
GrantSolutions.gov
CoE Grant Process
ExtranetOn-line DataCollection
Grants.govFIND &APPLY
Interfaces
DiscretionaryMandatoryEntitlement
ProgramAnnouncement
OtherExternalSystem
Interfaces
SecureSign In
Accounting/Payment
Interfaces
Enterprise-Wide
Reporting
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CoE Services (cont.)
• On-Line Data Collection (OLDC) system for post award reporting saves partners thousands of hours
• Integrated Funds Control– Commitment accounting– Execution of funding obligations within
available funds– Audit tracking
• Disaster Recovery and Continuity of Operations in place at Secondary Sites.
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Additional CoE Benefits
• Reducing IT reporting and justification for Grants Management Systems– OMB Exhibit 300
– Continuity-of-Operations Plans (COOP)
• Compliance and automated interfaces with Grants.gov
• Compliance with OMB Presidential Management Initiatives
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CoE Technical Environment
Has an up-to-date Security Plan Complies with OMB and NIST security policies
Maintains Continuity of Operations-COOP Tests regularly on established backup site
Concluded recent audits with success A-123 internal controls audit Chief Financial Officer financial controls audit
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Grants Center of Excellence
Partnership Structure
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CoE Partnership• Culture of partnership• Proven experience supporting agencies with many
processes similar to yours• Currently partner with 9 Agencies serving over 80 programs
with thousands of internal users & external clients• Partners may elect to be managing partners by providing a full
time person to the project management team. This provides daily direct influence on all change management and business services.
• Enhancements– Continuous process improvement– Partner specific requests
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CoE Costs
• The development costs of the current mature system have already been paid
– Extensive operational capability for the 14 GMLoB award processes already developed
– Often no additional development required to provide a partner with all required services
• New functionality Development Costs– Development supporting the 14 GMLoB grant processes is
shared among the agencies– Unique agency requirements can be accommodated at market
prices
• O&M Costs are proportionately shared based upon each partner’s number of grant actions
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Driving Costs Down
GrantSolutions.gov: a critical component in future cost reductions
$0
$50
$100
$150
$200
$250
FY 06 FY 07(+HRSA)
+10,000 +10,000
Grant Actions
DiscretionaryMandatory
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Grants Center of Excellence
2007 Focus and Pilots
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2007 Consortia Lead Focus
• Standards for Reporting & Interfaces− Performance Progress Report (SF-PPR + 6 optional attachments)
− Financial Status Report (FFR)
− FM to GM Interfaces
− Sub-grantee Information
• Pilots− FFR (CoE & HHS Payment Mgt. System; NSF Research System)
− FM to GM Interfaces (CoE)
− Sub-grantee Information Collection (NSF pilot)
− Research Reporting (NSF Research Reporting, NIH Invention Reporting)
• FFATA (Federal Financial Accountability & Transparency Act)− Data collection identified and ready for 2008
− Sub-grantee information readiness for 2009
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CoE Consortia Lead Pilots
Grants.gov Apply
Accounting
Uniform Financial Management System
(UFMS)
Payment
Payment Management
System (PMS)
Departmental Reporting
Congressional Liaison Office (CLO) & HHS
Departmental Reporting System (TAGGS)
www.taggs.hhs.gov
Grants.gov Find
GrantSolutions.gov
FMLoB – GMLoB Interfaces
FFR Pilot
PPR Pilot
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GrantSolutions.Gov 2007 Overview
On-Line DataCollection (OLDC)
(forms data management)
Services(interface protocols)
FIND & APPLY; Notification &
information reports;Funds control ;
Payment
ProgramAnnouncement(summary & fullannouncement)
Grants.gov
GATESClient-server(Pre-award)
(Award management)
(Post-award)
MANDATORY GRANT PROGRAMS(HHS only in 2007)
EXTRANET to grantees
E-mail Notification
Routing & Status
EXTRANET to grantees
Grantee Report Results
E-authentication
Discretionary Award Module(Pre-award, Award & Post-award
Management)
EXTRANET to grantees(OPHS only in 2007)
Secure Sign In
Accounting&
PaymentsystemsExternal
ReportingHHS, Congress
Govt-wideClient-server
External system
Web
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“Thank You!”
Grants Center of Excellence Team