graduation process automation timeline, tools and school guidance chicago public schools june 2,...
TRANSCRIPT
Graduation Process AutomationTimeline, Tools and School Guidance
Chicago Public SchoolsJune 2, 2011
• Introduction• Timeline• Process and Tools• Guidance• Q & A
Agenda
• 5/27/11 Graduation Automation email from Mike Sanders• Schools will retain the ability to determine graduation status• Context• Graduation Process Automation Tools
– Accuracy• 24 Credit minimum• Pass/Fail Courses• Service learning Hours• PSAE Test Taken
– Accountability• New capability to prioritize and evaluate• Transparency to senior fulfillment details• Audit-ability
• 2010 – 2011 a transition year
Introduction
Timeline
June 2011SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
>>>>>> indicates time span for schools to: - Evaluate their students graduation status - Correct Data where appropriate and possible - Manually set Promotion Status where appropriate
******** indicates time slot for final adjustments
1 2Evening School Grades Final
3 4
5 6 Senior Grades Final
7Evening School Grades converted to SIM Historical
8 9 Grad Status Page Reflects Spring Semester Credits>>>>>>>>>>
10Schools Eval Status & Promote / Retain / Repair as Appropriate >>
11
>>>>>>>>>>>>
12
>>>>>>>>>>>>
13
>>>>>>>>>>>>
14
>>>>>>>>>>>>
15Final Ranks Calculated
>>>>>>>>>>>>
16Grad Status Page and Transcripts Reflect Grad Date >>>>>>>
17Last Day of School
>>>>>>>>>>>
18
>>>>>>>>>>>>
19
>>>>>>>>>>>>
20
>>>>>>>>>>>>
21
>>>>>>>>>>>>
22
>>>>>>>>>>>>
23
>>>>>>>>>>>>
24
>>>>>>>>>>>>
25
>>>>>>>>>>>>
26
>>>>>>>>>>>>
27Automated Initial Code 55 setting****************
28
******************
29
******************
30YEPFinal Code 55, Grad Date, Promo Status
Process and Tools: Student Evaluation
Former Process
Counselors manually evaluate a student’s fulfillment of graduation requirements using the Unofficial Transcript Report.•24 Credits in total earned in required content area categories•Required Pass/Fail Courses (Drivers Ed., Public Law, Consumer Ed.)•Service Learning (40 Hours)•PSAE Test Taken
New Process
SIM will automatically tabulate student credits by category and type•Fulfillment of requirements will be automatically calculated•A Graduation Requirements Met Indicator will be calculated•A new SIM Screen “CPS Grad Status” will display the results•Schools can view automated results now (Credits through Sem 1)
The Graduation Requirements Met indicator will inform schools as to status. Schools will make the final determination on graduation status.
Impact on Schools & Students
Schools can identify which seniors are not on track to graduate & prioritize interventions while retaining the ability to make the decision on senior promotion or retention.
Tools: Student Evaluation - New CPS Grad Status Screen
On the Control Bar, click the CPS Grad Status link
CPS Grad Status Screen - Graduation Summary
CPS Grad Status Screen - Student Totals
Tools: Student Evaluation – New Searches
Tools: Student Evaluation – Course-Requirement Mapping
Available on ChooseYourFuture.org
Process and Tools: Setting Promotion Status
Former Process
Schools are responsible for manually setting a senior’s promotion status to ‘Retained’ if they have not met graduation requirementsAt YEP, SIM converts promotion status values of “Pending” (the default value) to “Promoted”Non-graduating seniors who are not manually retained are automatically promoted – producing inaccurate promotion status, graduation dates, enrollment status and extra work for schools
New Process
At YEP, SIM will automatically Graduate those seniors who:1. Have been manually set to “Promoted” by the school OR2. Have a status of “Pending” and have met requirements per the Graduation Requirements Met Indicator
SIM will Retain those students who have either been manually set to “Retained” by the school or remain at “Pending” and have not met requirements per the Graduation Requirements Met Indicator
Impact on Schools & Students
Schools retain the ability to explicitly Promote or Retain Seniors while gaining online access to a calculated fulfillment result that can inform their decision to manually Promote, Retain, or allow the system to make the determination.
CPS Grad Status Screen – Setting Promotion StatusSchools use existing screen to manually Promote or Retain a senior
• Manual Promotion Required– PSAE Exemptions and Spring 2011 PSAE Test Takers– Specific exceptions from P-12 (e.g., a transfer student has 1 World
Lang credit in a language not offered at CPS)
• Manual Promotion Optional– Credit requirement not met in categories where student participated
in school-specific program (e.g., IB) – Scheduling Errors/Duplicate Courses* – Foreign credit data entry error, missing foreign credits, or other cause*
• Students with IEP graduation exceptions must be evaluated manually as IEP graduation exceptions are not recognized by the automation
Student Evaluation – Promotion Guidance
* Schools are strongly encouraged to make data corrections whenever possible to minimize the occurrences where students are promoted manually due to data issues
• Manual Retention Required– Student with IEP meets all graduation requirements but will
receive transition services as an enrolled student
• Manual retention Optional– Student meets all graduation criteria but is participating in a CTE
program where they have not met the additional CTE requirements
Student Evaluation – Retention Guidance
• Understand the timeline.
• Use these tools to evaluate seniors status and take corrective action on incomplete or incorrect credits.
• Identify and correct all known senior transcript record issues as per the timeline.
Action Required
• Principals Digest of May 12, 2011• IMPACT Web Site – by Friday June 3
– Graduation Processing Automation – Quick Guide– Updated Year End Processing Guides
• Webinars – May 16– Graduation Processing Automation Overview– Graduation Processing Automation Quick Guide
• Dedicated email contact: [email protected]• ChooseYourFuture.org – Graduation Automation Process Tab
– Quick Guide– Course Requirement Mapping Document– Other related publications
Communications and Support
Q & A