graduate studies handbook - university of alberta...handbook department of civil and environmental...
TRANSCRIPT
GraduateStudiesHandbook
DepartmentofCivilandEnvironmentalEngineeringandSchoolofMiningandPetroleumEngineering
2014-2015
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Contents
DepartmentContacts..................................................................................................................................3
DepartmentRepresentative.....................................................................................................................3
GraduateAdministration.........................................................................................................................3
GroupCo-ordinators................................................................................................................................3
HelpfulWebsites.........................................................................................................................................4
ProgramandResidencyRequirements........................................................................................................5
Thesis-BasedPrograms............................................................................................................................5
DoctorofPhilosophy........................................................................................................................5,6
MasterofScience................................................................................................................................7
Course-BasedPrograms...........................................................................................................................7
MasterofEngineering.........................................................................................................................7
GroupCourseRequirements...................................................................................................................8
ConstructionEngineeringandManagement....................................................................................8-9
EnvironmentalEngineering.................................................................................................................9
GeoenvironmentalEngineering...........................................................................................................9
GeotechnicalEngineering....................................................................................................................9
MiningEngineering............................................................................................................................10
PetroleumEngineering......................................................................................................................10
StructuralEngineering.......................................................................................................................11
TransportationEngineering...............................................................................................................11
WaterResourcesEngineering............................................................................................................12ReadingCourses........................................................................................................................................12
Registration...............................................................................................................................................12
PoliciesandProcedures.........................................................................................................................13
ChangestoRegistration.........................................................................................................................14
MaintenanceofRegistration.................................................................................................................14
RegistrationStatus.................................................................................................................................15
FallandWinter..................................................................................................................................15
SpringandSummer...........................................................................................................................15
Responsibilities..........................................................................................................................................15
Student..................................................................................................................................................15
Department...........................................................................................................................................16
Supervisor..............................................................................................................................................16
FacultyofGraduateStudiesandResearch(FSGR)................................................................................17
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CodeofStudentBehaviour........................................................................................................................18
CodeofStudentBehaviourCon’t..............................................................................................................19
EthicsandAcademicIntegrityTraining.................................................................................................20
IntellectualProperty..............................................................................................................................20
FreedomofInformationandProtectionofPrivacy...............................................................................20
FundingandFinancialSupport..................................................................................................................21
Fees........................................................................................................................................................21
FinancialSupport...................................................................................................................................21
GraduateTeachingAssistantship(GTA).............................................................................................21
AwardsandScholarships.......................................................................................................................22
Resources..................................................................................................................................................23
PersonalInformation.............................................................................................................................23
MailService...........................................................................................................................................23
E-mail.....................................................................................................................................................23
TelephoneService.................................................................................................................................23
ONEcard.................................................................................................................................................24
BuildingAccess......................................................................................................................................24
DesksandOffices...................................................................................................................................24
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DepartmentContacts
DepartmentRepresentative
Dr.DaveChan,AssociateChairofGraduateStudies,istheofficialDepartmentrepresentativeforgraduatestudents.Email:[email protected] Office:7-233ICE.
GraduateAdministration
Ms.ArleneFigleycgradvis@[email protected]
GroupCoordinators
BiomedicalEngineeringDr.SamerAdeeb–[email protected]
CivilEngineeringMaterial(CEM)Dr.YamanBoluk–[email protected]
Construction&EngineeringManagementDr.SangUkHan–[email protected]–3-095NREFyang.liu@ualberta.caGeotechnicalEngineeringDr.RickChalaturnyk–[email protected]
MiningEngineeringDr.DerekApel–6-230ICEderek.Apel@ualberta.caPetroleumEngineeringDr.RyosukeOkuno–[email protected]–[email protected]
TransportationEngineeringDr.AmyKim–6-269ICEamy.kim@ualberta.caWaterResourcesEngineeringDr.EvanDavies–[email protected]
IndividualresearchgroupswithintheDepartmentenjoyacertainlevelofautonomyinsettingtheirownprocedure;theremaybevariationsbetweengroups.
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HelpfulWebsites
Civil&EnvironmentalEngineeringhttp://www.civil.engineering.ualberta.ca
GraduateStudiesandResearchhttp://www.gradstudies.ualberta.ca
UniversityofAlbertaInternationalhttp://www.international.ualberta.ca
GraduateStudentsAssociationhttp://www.gsa.ualberta.ca
OfficeoftheRegistrarandStudentAwardshttp://www.registrar.ualberta.ca
NaturalSciencesandEngineeringResearchCouncilofCanadahttp://www.nserc.ca
AlbertaInnovatesTechnologyFuturehttp://www.albertainnovates.caFacultyofEngineeringhttp://www.engineering.ualberta.ca
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ProgramandResidencyRequirements
TheDepartmentoffersMScandPhDdegreesineachoftheresearchareas,outlinedseparatelybelow.Inadditiontodisciplinespecificdegreeprograms,theDepartmentoffersaninterdisciplinarydegreeprograminCivilandEnvironmentalEngineeringthatprovidestheopportunityforinterdisciplinarystudiesinmorethanonearea.InformationregardingspecificdegreerequirementsisprovidedintheUniversityCalendar,section205.13.1
Thesis-BasedPrograms
Thesisregistrationisrestrictedtostudentsinthesis-basedgraduatedegreeprograms.Qualifying,Special,andVisitinggraduatestudentsmaynotregisterinThesis.
Thespecificthesisregistrationselectedbythestudentwilldependupontheamountoftimeduringtheterm(s)thatthestudentwilldevotetoworkonhis/herprogram.
Thesissectionsarescheduledaccordingtounitsofcourseweightequivalency.
StudentsshallconsultwiththeDepartmenttodeterminewhichoftheThesissectionsareappropriate.
ByregisteringintheappropriateThesisdesignation(alongwithanyothercourses),theregistrationstatusofthestudentiscalculatedautomatically.
Studentsinthesis-basedmastersanddoctoralprogramsmustregisterinThesisduringtheregistrationperiodinwhichthethesisandfinalprogramcompletiondocumentationissubmittedintheFacultyofGraduateStudiesandResearch.
PleasenotethatnewfeescheduleshavebeenimplementedforFall2011termorafter.Studentsshouldconsulttheuniversitywebsiteortheregistrarofficefortheappropriatefeeschedules.
DoctorofPhilosophyTheminimumperiodofresidenceistwofull-timeacademictermsattheUniversityofAlberta.Thetwotermsneednotbeconsecutive.Thecourserequirementsfordoctoralprogramsaredifferentinthevariousdisciplines(SeeGroupCourseRequirements).However,allgraduatestudentsmustcompleteENGG600.
ThisresidencyprovidesstudentswithsignificantcontactwiththeUniversityofAlbertathroughtimespentoncampusandthroughinteractionswithfacultymembersandothergraduatestudents.Iteducatesthestudenttobeanindependentresearcherandscholarinanacademicdiscipline,throughcoursework,seminarparticipation,teaching,facultyinteractionandfaculty-directedresearch.Alldoctoralcandidatesmustprepareanddefendathesisofhighcalibreonanapprovedtopic.
ProgramGuidelinesSupervisor
Normallyassignedattimeofadmission.SupervisorsarenominatedbytheDepartmentonanApprovalofSupervisorandSupervisoryCommittee-DoctoralformtotheFGSR.
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SupervisoryCommittee Formednolaterthantheendoffirstyear.TheDepartmentnominatesthesupervisorycommitteeonanApprovalofSupervisorandSupervisoryCommittee-DoctoralformtotheFGSR.
Meetswithstudentannuallytoreviewprogramandprogress,nolaterthanAugust31ofagivenyear.
CandidacyExamination Normallywithintwoyearsandnotlessthansixmonthspriortofinalexamination.TheDepartmentsetsthedatefortheexaminationandrecommendstheexaminingcommitteetotheFGSR.Allprogramrequirements,otherthanthethesis,mustbecompletedwithinthreeyearsofthecommencementofastudent’sprogram.
Four(4)weekspriortotheexamination,theDepartmentsubmitsaNoticeandApprovalofDoctoralCandidacyExaminingCommittee&ExaminationDateformtotheFGSR.
Afterasuccessfulexamination,theDepartmentsubmitsaReportofCompletionofCandidacyformtoFGSR.Ifnotsuccessful,theDepartmentrecommendsthebestcourseofactiontoFGSR.
FinalOralExamination Tobecompletedpriortosettingexaminationdatesandbeforethethesisissenttotheexternalexaminer.Allsupervisorycommitteemembersdeclareinwritingtothesupervisorthatthethesisisadequatetoproceedtothefinaloralexamination.
Threemonthspriortoexamination:supervisornominatesanexternalexaminerandproposesadatefortheexaminationandthecompositionoftherestoftheexaminingcommittee.
Twomonthspriortoexamination,theDepartmentnominatesanexternalexaminertotheFGSRandcompletesaRequesttoInviteExternalReaderorExaminerforFinalDoctoralOralExaminationform.TheFGSRinvitestheexternalexaminer.
Fourweekspriortoexamination,theDepartmentmustensurethattheexternalexaminerreceivesthethesis.
Threeweekspriortoexamination,theDepartmentrecommendsexaminingcommitteememberstotheFGSRusingaNoticeandApprovalofDoctoralFinalOralExaminingCommittee&ExaminationDateform,notifiesexaminersofthedate,andsuppliesacopyofthethesistothem.
Shortlyaftertheexamination,theDepartmentadvisestheFGSRofthecommittee’sdecisiononaThesisApproval/ProgramCompletionform.
Withinsix(6)monthsofFinalOralexamination,thestudentmustsubmittheirthesisforreviewandapprovalbytheFGSR.
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MasterofScienceAresearch-basedmaster’sdegreewithnoresidencyrequirement.
Requiresfromsixtoeightgraduatecourses,dependingontheresearcharea,completionofENGG600andathesis.Thestudentmustdefendthethesisbeforeapanelofthreeormoreacademicstaffmembers,includingthethesissupervisor.
ThetimerequiredtocompletetheMScprogramwillvaryaccordingtotheprevioustrainingofthestudentandthenatureoftheresearchundertaken.However,twoyearsisnormallytheminimumtimerequired,withamaximumoffouryearstocompletetheprogram(fromthedateoffirstregistration).
ProgramGuidelinesSupervisor Normallyassignedatthetimeofadmission
SupervisoryCommittee Formednolaterthantheendoffirstyear.Meetswithstudentannuallytoreviewprogramandprogress.
SupervisoronLeave Ifasupervisor’sleaveexceedstwomonths,theyarerequiredtomakeadequateprovisionforsupervisionoftheirgraduatestudentsduringtheirleave.TheymustsubmitawrittenstatementtotheDepartmentandtothestudent,describingarrangementsforsatisfactorysupervisionduringleave.
FinalOralExamination Completedpriortosettingexaminationdatesandbeforethethesisissenttotheexternalexaminer.Allsupervisorycommitteemembersdeclareinwritingtothesupervisorthatthethesisisadequatetoproceedtothefinaloralexamination.
TheDepartmentreceivesinformationfromthesupervisoraminimumof3.5to4weekspriortotheexam,recommendsexaminingcommitteememberstoFGSRusingaNoticeandApprovalofaMaster'sFinalOralExaminingCommittee&ExaminationDateform,notifiesexaminersofthedate,andsuppliesacopyofthethesistothem.
Immediatelyaftertheexamination,theDepartmentadvisestheFGSRoftheexaminingcommittee’sdecision,ontheThesisApproval/ProgramCompletionform.
Withinsix(6)monthsofexamination,thestudentmustsubmittheirthesisforreviewandapprovalbytheFacultyofGraduateStudiesandResearch.
Course-BasedProgram(s)
MasterofEngineeringThecourserequirementsforthedegreeofMasterofEngineering(MEng)hasbeenchangedto24unitsof800-levelcourses.ThedepartmentisnotofferingtheMEngprogramthisFall2014.
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GroupCourseRequirements
NotethatallgraduatestudentsmustcompleteENGG600:EngineeringEthics&Integrity.
CivilandEnvironmentalEngineeringTheDegreeofCivilandEnvironmentalEngineeringisaninterdisciplinarydegreeprogramthatprovidestheopportunitiesforinterdisciplinarystudyinmorethanoneresearchareasfocussuchasinminingandpetroleumengineering,innano-materialandenvironmentalengineering,inbiomechanicsandstructuralengineering,andintransportationpavementmaterialandgeotechnicalengineering,etc.TheDepartmentoffersthedegreeinMasterofScienceandDoctorofPhilosophystartingFall2014.
Degree CourseCredits
MasterofScience Courserequirementsdeterminedonacase-by-casebasisdependingonstudent’sbackground.Normallyaminimumof6graduatecoursesbeyondthebachelor’sdegreeplusthesis.
DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonstudent’sbackground.Normally10graduatecoursesbeyondthebachelor’sdegreeplusthesis.
CellulosicNanoMaterialsProgram(DegreeinCivilandEnvironmentalEngineering)
AdmissionintotheMScprograminCellulosicNanoMaterialswithDegreeinCivilandEnvironmentalEngineeringrequiresanundergraduateBScdegreefromCivil,Environmental,Chemical,Mechanical,PetroleumorTextileEngineeringfromarecognizedinstitution.
AdmissioninthePhDprograminCellulosicNanoMaterialswithDegreeinCivilandEnvironmentalEngineeringrequiresaMScdegreefromCivil,Environmental,Chemical,Mechanical,PetroleumorTextileEngineeringfromarecognizedinstitution.
Degree CourseCredits
MasterofScience 8courses(5–corechosenfromthefollowinglist)and3otherapprovedbytheSupervisor,plusthesis.Corecoursescanbeselectedfrom:CHE512,583,611,612,617,689and694,CIVE622,631,729,MECE631,633,637,662and682.
DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonstudent’sbackground.Normallyaminimumof12graduatecoursesbeyondabachelor’sdegreeandatleast4beyondaMaster’sdegree,withaleast6ofthecoursesbeingtakenattheUniversityofAlberta(4ofthecoursesshallbeselectedfromthelistaboveplus2others),plusthesis.
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ConstructionEngineeringandManagementDegree CourseCredits
MasterofScience 6courses(5core-CIVE601,602,603,606,608,plus1elective*).Plusthesis.
*Electives:CIVE709orequivalent,orasrequiredbysupervisorycommittee.
DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonstudentsbackground.9coursesbeyondthebachelor’sdegree(6core-CIVE601,602,603,606,608,709(Researchmethods)plus3electives*).Plusthesis.
*Electives:CIVE709orequivalent,orasrequiredbysupervisorycommittee.
EnvironmentalEngineeringandScienceDegree CourseCredits
MasterofScienceinEnvironmentalEngineering
6courses(atleast4coursesofferedbytheEnvironmentalEngineering&Scienceprogram,plus2electives).Plusthesis
MasterofScienceinEnvironmentalScience
6courses(atleast4coursesofferedbytheEnvironmentalEngineering&Scienceprogram,plus2electives).Plusthesis
DoctorofPhilosophyinEnvironmentalEngineering
M.Sc.coursespluscoursesasdirectedbythesupervisorycommittee.Plusthesis
DoctorofPhilosophyinEnvironmentalScience
M.Sc.coursespluscoursesasdirectedbythesupervisorycommittee.Plusthesis
GeoenvironmentalEngineeringDegree CourseCredits
MasterofScience 8courses(7coreCIVE680,681,682,684,685,oneofCIVE626or695andEAS583,plusoneelectivefromCIVE658,683,694,EAS544orPHS512andtheGeo-GraduateLaboratory).Plusthesis.
DoctorofPhilosophy 10to12coursesbeyondabachelor’sdegree(7coreCIVE680,681,682,684,685,oneofCIVE626or695andEAS583)plustheGeo-GraduateLaboratory.StudentswithapreviousM.Sc.degreemaybeabletoobtaincreditforcoursestakeninthepast.Plusthesis.
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GeotechnicalEngineeringDegree CourseCredits
MasterofScience 8courses(7coreCIVE664,680,681,684,690,695,697plusoneelectiveandGeo-GraduateLaboratory),plusthesis.
DoctorofPhilosophy 10to12coursesbeyondabachelor’sdegree(7coreCIVE664,680,681,684,690,695,697)plusGeo-GraduateLaboratory.StudentswithapreviousMScdegreemayobtaincreditforpastcourses.Plusthesis.
MiningEngineeringDegree CourseCredits
MasterofScience 6courses.Plusthesis.Mayrequiremorecourseswhenundergraduatebackgroundisdeficient.
DoctorofPhilosophy Coursesdeterminedonacase-by-casebasisdependingonstudent’sbackground.Plusthesis.
PetroleumEngineeringDegree CourseCredits
MasterofScience 6graduatecourses.Plusthesis.4corecoursesrequired(PETE630,PETE631,PETE664andPETE649).
Note:Ifacorecourseisnotofferedin3consecutivesemestersanalternativegraduatecoursemaybetakenaspergroupcoordinator.
DoctorofPhilosophy Courserequirementsaredeterminedonacase-by-casebasisdependingonthestudent’sbackground.Ingeneralstudentsarerequiredtocomplete10graduatecoursesbeyondabachelordegreeandatleast5ofthesecoursesarerelatedtopetroleumengineeringwithapprovalofthepetroleumgroupcoordinator(PGC).
StudentswithaMasterdegreeinpetroleumengineeringorequivalentarerequiredtotake5additionalgraduatelevelPETEcourses.These5graduatecoursesmustincludethecorecoursesunlessexemptionisgrantedbythePGConacase-by-casebasisbasedoncoursestakenintheMasterdegreeprogramwithagradeequivalenttoA-orhigher.
StudentswithaMasterdegreeinpetroleumengineeringfromtheUofAarerequiredtotakeatleast4additionalgraduatecoursesrelatedto
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petroleumengineeringwithapprovalofthePGC.
StudentswithaMasterdegreeinadisciplinenotinpetroleumengineeringarerequiredtotake10graduatecoursesrelatedtopetroleumengineeringwhichinclude4corecourseswiththeapprovalofthePGC.Amaximumof2graduatecoursesmaybeexemptedbythePGCbasedongraduatecoursestakenbeforeenteringthePhDprograminpetroleumengineeringandagradeequivalenttoA-orhigher.
Aresearchthesisisrequiredinallcases.
Note:Ifacorecourseisnotofferedin3consecutivesemestersanalternativegraduatecoursemaybetakenaspergroupcoordinator.
StructuralEngineeringDegree CourseCredits
MasterofScience 6courses(3core–CIVE660,665,670or672),includingatleast6fromtheStructuralEngineeringprogram.Plusthesis.
DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonthestudent’sbackground.12graduatecoursesbeyondabachelor’sdegreeandatleast4beyondaMaster’sdegree(6core–CIVE660,661,664,665,670,672orequivalentfromMaster’sdegree),withatleast6ofthecoursesbeingtakenattheUniversityofAlberta,atleast8inaspecializedfieldofstructuralengineering,andatleast1fromafieldotherthan,butrelatedto,structuralengineering(requiresapproval).Plusthesis.
TransportationEngineeringDegree CourseCredits
MasterofScience 6graduatecoursesconsistingofthe2coretransportationcourses(CIVE612,614,andtwoothertransportationcourses.Theremainingtwocoursesmayconsistofanycombinationoftransportationcourses,orothercoursesoutsidethetransportationgroup(includingthedepartment,FacultyofEngineering,orotherfacultieswhichmustbepre-approvedbythetransportationgroupcoordinator).Plusthesis.
DoctorofPhilosophy Courserequirementsdeterminedonacase-by-casebasisdependingonthestudent’sbackground.10graduatecoursesbeyondabachelor’sdegreeandatleast4beyondaMaster’sdegree(including2coretransportationcoursesCIVE612,614orequivalentfromMaster’sdegree).Plusthesis.
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WaterResourcesEngineeringDegree CourseCredits
MasterofScience 6courses.Plusthesis.WREstudentsmusttakeaminimumof4oftheir6coursesfromtheWREcourselist.
DoctorofPhilosophy 6coursestypically,althoughrequirementsaredeterminedonacase-by-casebasisdependingonthestudent'sbackground.Plusthesis.WREstudentsmusttakeaminimumof8coursesbeyondthebachelor'sdegree,withaminimumof4coursesfromtheWREcourselist.
ReadingCourses
Areadingcourseprovidestheopportunityforextendedreadingandcriticaldiscussioninaspecializedarea;suchacoursemayberelatedtogeneralpreparationforthesisresearch.
Areadingcourseisnotmandatorytothestudent’sprogram,butiftaken,mustbecentraltothestudent’sprogramandcovertopicsunobtainableinanyotherway.Itmustnotduplicateoroverlapapreviouscourseinthestudent’sprogram.
GraduatestudentsintheDepartmentofCivil&EnvironmentalEngineeringmayreceivecreditforamaximumoftwo(2)singletermreadingcourses.Itisrecommendedthatareadingcoursewouldbetakenattheendofthestudent’sprogram.
Asreadingcoursesareapersonalundertakingbytheinstructor,thereisnoguaranteethatacoursecanbemadeavailablewhenitisrequested.Itisthestudent’sresponsibilitytoobtaintheapprovalofaprospectiveinstructorinwriting.
Itisrecommendedthattheinstructorofareadingcourseprovidethestudentwithawrittenstatementofitstitle,coursecontent,workloadandgrading.Gradesaredueattheendofterminwhichthestudentregisters.Itisexpectedthattheinstructorandstudentwillmeetatregularintervals,preferablyonceaweek,andnolessthanonceeverytwoweeks,foraminimumofonehour.
RegistrationinreadingcoursesisamanualprocedurethatmustbecompletedbytheDepartmentofCivil&EnvironmentalGraduateOffice,Room3-141NREF.
Registration
Studentsareadvisedto:
+ Consultwiththeirsupervisortodiscusstheirindividualprogramneedspriortoregistration.+ Completethedepartmentregistrationform(blueform)togetherwiththeirsupervisorand
returnthesignedformtotheGraduateStudiesOfficein3-141NREF.+ RegisterusingtheBearTracksRegistrationSystem.Thetimetableandfeesareavailablethere.
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PoliciesandProcedures
Satisfactoryperformanceinthecourseworkcomponentofagraduateprogramentailscompletionofallcoursestakenaspartofthestudent’sprogramrequirements(auditedcoursesandcoursesdesignatedasextratotheprogramrequirementsareexcluded).TheminimumacceptablepassinggradeingraduatecoursesisC+.Astudentwhosecourseand/orresearchworkisunsatisfactorymay,atanytime,berequiredtowithdraw.
Graduatestudentsarenotpermittedtotakereexaminationsbutmayrequestadeferraldateoftheirexaminations.
StudentswhodonotobtainanacceptablegradeorfailtocompletearequiredcoursemusthavetheapprovaloftheDepartmentandtheFacultyofGraduateStudiesandResearchtoretakethecourse,andmustobtainapassinggrade.Studentsmaytakeanalternatecourse,recommendedbytheDepartmentandapprovedbytheFacultyofGraduateStudiesandResearch,butmustalsoobtainapassinggrade.Thefailinggradeandthegradefortherepeated/substitutecoursewillappearonthestudent’stranscriptandbothwillbeusedincalculatingthestudent’sGPA.
TheUniversityofAlbertausesa4-pointgradingsystem.Thegradedistributionforgraduatestudentscurrentlyfollowsthelettergradingsystem:
Excellent Good Satisfactory Failure
A+ 4.0 B+ 3.3 B- 2.7 C 2.0 D 1.0A 4.0 B 3.0 C+ 2.3 C- 1.7 F 0A- 3.7 D+ 1.3 StudentsmustmaintainaGPAofatleast2.7toremainintheMScprogramor3.0inthePhDprogram–exceptstructuralengineering,wheretheminimumGPArequiredvariesbyprogram:MSc=3.0,andPhD=3.3.
Studentsmaynot:
+ repeatanyUniversitycoursepassedorcoursesforwhichtheyhavereceivedtransfercredit,exceptwheredeemedsufficientandverifiedinwritingbytheDeanoftherelevantfaculty.
+ reregistermorethanonceforcreditorauditinanyfaileduniversitycourse,exceptforreasonsdeemedsufficientbytheDean(ordesignate)ofthefacultyinwhichtheyareenrolled.
+ reregisterforcreditorauditmorethanonceinanyuniversitycourseinwhichtheyhavereceivedafinalgradeofW.
Studentswhowishtowithdrawfromatermorfromtheirprogrammustfirstconsultwiththeirsupervisorandtheassociatechair.
+ Awithdrawalformmustbecompletedandsigned/authorizedbytheDepartmentofCivilandEnvironmentalEngineeringandsubmittedtotheFacultyofGraduateStudiesandResearchforapproval.
+ Studentswhodonotproperlywithdraw,asindicatedabove,arenoteligibleforanyrefundoffees,orforexemptionfromfeesintheeventthattheyhavenotbeenpaid.
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+ If,afterwithdrawingfromagraduateprogram,studentswishtoapplyforreadmission;theirapplicationwillbeconsideredinthecurrentcompetitionwithallotherapplicants.
ChangestoRegistration
Studentswishingtomakechangestotheirregistrationshould:
+ Consultwiththeirsupervisortodiscusscoursechanges.+ AccesstheregistrationproceduresonBearTrackstoregisterinunrestrictedcourses,toaddor
dropcoursesortocanceltheirentireregistration.+ TheBearTracksRegistrationSystemisavailableforregistrationuntilthedeadlinedateslistedin
theAcademicScheduleoftheCalendar.+ Afterthecloseofonlineregistrationinaparticulartermorsession,anychangestoagraduate
student’sregistrationrequiretheapprovaloftheAssociateChair,GroupGraduateCoordinatorandtheFacultyofGraduateStudiesandResearch(FGSR).
Afterthecloseofonlineregistration,aCourseAuditorWithdrawalformmustbeusedforthefollowingregistrationchanges:
+ Withdrawalfromcourses+ Withdrawalfromprogram+ Changesfromcredittoaudit+ Changestocoursesection
Suchregistrationchanges,onceapprovedbythestudent’sdepartment,mustbereceivedbytheFacultyofGraduateStudiesandResearchnolaterthanthedeadlinedatesfoundintheAcademicSchedule.
Nocreditwillbegivenforanycourseunlessitisincludedinthestudent’sregistration.
StudentswhodropacourseandthenaddThesistomaintaintheirfull-timestatuswillbeassessedfeesfortheThesisregistrationinadditiontoanyfeespaidforthedroppedcourse.
Theremaybeacademicrecordandfeeimplicationsforwithdrawingfromcourses,dependingonthetimeofwithdrawal.
MaintenanceofRegistration
Studentswhoarenotregisteredinanycoursesinagiventerm,andarenotworkingonthesisresearchbutstillwishtomaintaintheirstatusasactivegraduatestudentsmustregisterinMREG800.
Studentsregisteredinthesis-basedMaster’sordoctoralprogramsmustregistereachyearincourseworkand/orThesis,orinMREG800(MaintainingRegistration)forbothtermsofFall/Winter(SeptembertoApril)tokeeptheirprogramactive.
Studentsinfull-timethesis-basedprogramsadmittedsinceFall2011willhaveTHES906automaticallyaddedtotheSpring/Summertermsandstudentsinpart-timethesis-basedprogramwillhaveTHES903automaticallyaddedtotheSpring/Summerterms.
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OtherregistrationpatternsforstudentsinexceptionalcircumstanceswillbeconsideredbytheFacultyofGraduateStudiesandResearch.
Studentswhofailtokeeptheirprogramactive,asdescribedabove,willbeconsideredtohavewithdrawnfromtheirprogram.Ifstudentswishtoresumeworkontheirprogram,theymustapplyforreadmissionandhavetheirprogramreassessedintermsoftheregulationsinforceatthetimeofreapplication.Thereisnoguaranteeofreadmission.Ifastudentisrecommendedforreadmissionasubstantialfeeischargedinadditiontotheusualfees.
RegistrationStatus
FallandWinterStudentsarefull-timeinFallandWintertermsifregisteredintheequivalentof9unitsofcourseweightormoreperterm.
ForFallandWinterterms,thestudent’sregistrationstatuswillbeindicatedonhis/herregistrationdocumentsandisautomaticallydeterminedbythetotalnumberofunitsofcourseweightequivalentsinwhichs/heisregisteredforcredit.Thisincludescourse,and/orthesisregistration.Auditedcoursesarenotincludedinthecalculationofregistrationstatus.
StudentswhoarenotCanadiancitizensorpermanentresidentswhofailtomaintainfull-timestatusmayjeopardizetheirstandingwithCitizenshipandImmigrationCanada.
Part-timestudentsarenoteligiblefordepartmentfundingintheformofagraduateassistantship,northeGraduateInternTuitionScholarship(ormostUniversityscholarshipsandawards).
SpringandSummerStudentsarefull-timeinthesetermsifregisteredintheequivalentof6unitsofcourseweightormoreperterm.
Responsibilities
AsnotedintheUniversityCalendar.
Student
Graduatestudentsareultimatelyresponsibleforthecompletenessandaccuracyoftheirownprograms.
Studentsareadvisedto:
+ MaintainopencommunicationwiththeirsupervisorandGraduateCoordinatorconcerninganyproblemeitherrealorperceived.
+ Choose,withthesupervisor’sassistance,aresearchtopicthatissuitableandthatthesupervisoriscompetenttosupervise.
+ Beconsistentlywell-preparedformeetingswiththeirsupervisor.
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+ Realizethatsupervisorshavedutiesandcommitmentswhichmaydelayshortnoticeappointmentsordelaythereturnofdraftresearchwork.
+ Beresponsibleforadjustmentsintheirregistration.
+ BeexpectedtoreadtheonlineCalendarandanyotherrelevantdocumentstobecomefamiliarwithallregulationsanddeadlinesrelatingtotheirprograms.
+ Consultwiththeirsupervisororwithadepartmentrepresentativewhentheyareindoubtabouttheregulationspertainingtotheirprogram.
+ Ensurethattheirregistrationisaccurateanddoesnotlapse,submittingappropriateformstothedepartmentforsignatureandprocessing.
+ PayallfeesrequiredbythedeadlinedatessetoutintheUniversityofAlbertawebsite:http://www.registrar.ualberta.ca
+ Beawareofdeadlinesforpossiblescholarshipapplications,andseekadviceandassistancefromthedepartmentinmakingapplications,etc.
Department
Universitydepartmentsshouldprovidesufficientadministrativeandacademicsupportto:
+ OverseethesupervisionofallgraduatestudentsenrolledinitsprogramsandserveasthechiefliaisonwiththeFacultyofGraduateStudiesandResearch(FSGR).
+ EnsurethatthestudentreceivespropersupervisionandthattheregulationsandrequirementsoftheFGSRaremet.
+ RecommendandkeeptheFGSRinformedofanydevelopmentinorchangesrelatingtothestudent’sprogram.Thisincludestheappointmentofthesupervisorandsupervisorycommitteemembers(whereapplicable)andchangestothatofmembership,changeofstudentstatus,courseandprogramchanges,schedulingofexaminationdates,etc.
Supervisor
Eachgraduatestudentsupervisorisexpectedtoprovideanenvironmentforthestudentwhichisconducivetoresearchwherethestudentcanexpecttoexpandintellectually.Eachsupervisorshould:
+ Assistthestudentinplanninghis/herprogram,including:o Establishingaprogramofstudiesandarealistictimetableforcompletionofvarious
phasesoftheprogramo Guidanceonthenatureoftheresearchandthestandardexpectedtobereached(atthe
beginningofthesupervisoryrelationship)o Workingwiththestudenttoestablishthesupervisorycommittee,assoonaspossible
afterthestartoftheprogramo Ensuringtherearesufficientmaterialandsupervisoryresourcesforeachgraduate
studentundertheirsupervision+ Assistinensuringthatthestudentisawareofandabletomeet:
o Thesupervisor’sexpectationsofconducto Programrequirements
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o Degreeregulationso GeneralregulationsoftheDepartmentandFacultyofGraduateStudiesandResearch
+ Providecounselonallaspectsoftheprogram;tostayinformedofthestudent’sresearchactivitiesandprogress,andbeaccessibletogiveadviceandconstructivecriticism.
+ Maintainregularcontactwiththestudentandformallymeetatleastonceperyear.+ Considerthegraduatestudentasa“juniorcolleague”inresearch.+ Bechargedwithensuringthatstudentsconducttheirresearchinamannerthatisaseffective,
safe,andasproductiveasispossible.+ Ensurethatstudentsareadequatelysupervisedduringaleaveofabsencebythesupervisorby
providinganactingsupervisoryrepresentative(amemberofthesupervisorycommittee).+ Arrangeforandattendallsupervisorycommitteemeetingsandthecandidates’examinations,
ensuringthatthesearescheduledandheldinaccordancewithTheFacultyofGraduateStudiesandResearchregulations,afterconsultationandwiththefullknowledgeofthestudent.
+ Reviewthethesis,bothindraftandinfinalform.
FacultyofGraduateStudiesandResearch(FSGR)
TheFGSRisresponsibleforthegeneraladministrationofgraduateprograms,fromtheadmissionandregistrationofgraduatestudentsthroughtoconvocation.TheFGSRofficehousesdocumentationrelatedtoapplication,admission,programs,coursegrades,examinations,awards,andtheses.Itisresponsiblefor:
+ Theadmissionofstudents;forthesettingofminimumentrancerequirementsandminimumacademicstandingrequirements,andforensuringthatthesearemet.
+ Approvingallchangestostudentsprogramsandtheappointmentofsupervisors,supervisorycommitteesandexaminingcommittees.
+ Submittingapprovalofchangesaffectingpolicy,generalanddegreeregulations,etc.,totheCounciloftheFacultyofGraduateStudiesandResearch.
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CodeofStudentBehaviour
19
CodeofStudentBehaviourCon’t
20
EthicsandAcademicIntegrityTraining
TraininginUniversitypoliciesregardingethicsandacademicintegrityismandatoryforallnewly-admittedgraduatestudentstotheUniversityofAlbertawhostartedtheirprogramonorafterSeptember2004.
AllgraduatestudentsmustcompletethecourseENGG600:EngineeringEthicsandIntegrity.
StudentsbeginningtheirprogramsinSeptember2014orJanuary2015mustregisterinENGG600inWinterterm2015.ClasstimesareTuesdaysfrom13:00to13:50inroomETLE1-001.
Ethicsandacademicintegritytrainingmustbecompletedpriortograduation.
IntellectualProperty
Informationonintellectualpropertyisfoundat:http://www.gradstudies.ualberta.ca/gradmanual/10.html
FreedomofInformationandProtectionofPrivacy
YoucanfindinformationontheFreedomofInformationandProtectionofPrivacy(FOIPP)Actandrelatedpublicationsathttp://www.ipo.ualberta.ca.
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FundingandFinancialSupport
Fees
Ifstudentshavequestionsregardingfeespayment–includingpaymentmethods,deadlines,outstandingbalances,installmentchargesandpenalties,pleasecontactwww.registrarsoffice.ualberta.ca/Costs-tuition-fees.aspx
Graduatestudentsregisteringinanytermareconsideredtoconfirmtheirintentiontoattendbymaintainingaregistration.Studentsareresponsibleforfeesunlesstheywithdrawbytheappropriatedeadline.
ProvinciallegislationcompelstheUniversitytoassessaDifferentialFeetoallstudentswhoarenotCanadianCitizensorPermanentResidents.Currently,theDifferentialFeeforgraduatestudentsisanadditional100%ofthetotalInstructionFeesassessed.TheDifferentialFeedoesnotapplytoNon-InstructionalFees.
StudentswhobecomePermanentResidentstoCanadabeforetheendofatermmustinformtheDepartment,TheFacultyofGraduateStudiesandStaffandStudentPayments,bypresentingtheiroriginallandingpapers.Thedifferentialfeemayberecalculatedforthatterm.Theymaynotbechargedadifferentialfeeinthatterm.
FinancialSupport
TheDepartmentprovidesfinancialsupporttograduatestudentsinavarietyofways.
AllstudentswhoreceivepayfromtheUniversitymustcompletethebankinginformationonBearTracks.
GraduateTeachingAssistantship(GTA)GraduateTeachingAssistantsprovidesupporttotheundergraduateprogram.Thismaybeintheformofmarkingoritmayinvolveassistinginalaboratoryortutorial.StudentsinterestedinbeingaGraduateTeachingAssistantinparticularcoursesshouldinformtheirgroupcoordinator.FundsareallocatedtoeachresearchgroupandeachgrouprecommendstotheAssociateChairhowthesefundsshouldbedistributedtotheirstudents.
GTA’sareassignedonaterm-by-termbasisandthenumberofhoursperweekrangesfrom4to12.Thisnumberapproximatelyreflectstheaveragetimecommitmentoftheassignmentandnotthepeaktimecommitmentinanyoneweek.Itshouldbepointedoutthatwhiletheacademictermisthirteenweekslong,astudentwithaGTAispaidforsixteenweeksofwork.
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AwardsandScholarships
Scholarshipinformationwillbesenttoallstudentsviathestudent’sUniversityofAlbertae-mailaddress.Weencouragestudentstosearchoutscholarshipsotherthanthosepostedbelow.Listedbelowisabrieflistofscholarships,fellowshipsandotherawards.
NaturalSciencesandEngineeringResearchCouncilofCanada(NSERC):http://www.nserc.ca
AlbertaIngenuity:http://www.albertaingenuity.ca
CanadianCouncilofProfessionalEngineers:http://www.ccpe.ca
FacultyofGraduateStudiesandResearch:http://www.gradstudies.ualberta.ca/awardsfunding/scholarships/index.htmIncludingtheJohnHWaltersGraduateFellowship,TravelAwards,MaryLouiseImrieGraduateStudentAward,JGordonKaplanGraduateStudentAwardandothers.
Pleasevisitthefollowingwebsitefordetailsonadditionalscholarships:
GraduateStudentsAssociation:http://www.gsa.ualberta.ca
OfficeoftheRegistrarandStudentAwards:http://www.registrar.ualberta.ca
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Resources
PersonalInformation
Studentsareresponsiblefortheaccuracyandvalidityoftheircontactinformation,mailingaddress,e-mailaddressandtelephonenumber.Youcanupdateyourcontactinformation,mailingaddress,emailaddressandtelephonenumberonBearTracks,theinteractivewebserviceforstudentsathttps://www.beartracks.ualberta.ca/.
InternationalstudentsmustsubmitacopyoftheirstudypermitstotheDepartmentandtoHumanResources,2-60UniversityTerrace,8303112Street.InternationalstudentsshouldalsoarrangetoobtainaSocialInsuranceNumberprovidingtheyholdaTA/RA(Teachingand/orResearch)Assistantship.SocialInsuranceNumbersarerequiredforallgraduatestudentsreceivingfinancialassistance.
MailService
Foramaximumofthree(3)monthsyoumayhavemailsenttoyou,careofthefollowingaddress:
(YourName)c/oInternationalCentre172HubInternationalUniversityofAlbertaEdmonton,ABT6G2E1PleasemakepriorarrangementswiththisserviceattheInternationalCentrelocatedat172HubMall.
PersonalMail:Studentsmustdirectallpersonalmailtotheirhomeaddress.Allpersonalmailarrivinginthemainoffice(3-133NREF)willbelabeledwitharequesttothestudentstomakeimmediatearrangementstohavetheirmailsentdirectlytotheirhomeaddress.Ifthisrequestisnotheededthemailwillbereturnedtosender.
CampusMail:AllgraduatestudentswillhaveaccesstoaDepartmentGraduateStudentMailboxforDepartmentspecificmaillocatednexttotheReceptionareaonthethirdfloor.Studentuniversitymailissortedalphabetically.PleaseseeMs.AnneJones,Receptionist,3-133NREF,foranaccesskey.
ACampusComputingID(CCID)andpasswordareissuedtoeverystudentapplicantuponreceiptofhisorherapplicationforadmissiontotheUniversity.Ane-mailaccountisprovidedforthepurposesofcommunicationsbetweentheapplicantandtheUniversity.NotethatyourCCIDisyouremailusername.
Studentscanaccesstheiruniversityemailaccountathttp://www.ualberta.ca/gmail/.
TelephoneService
Telephonesareprovidedinmoststudentoffices.Theselinesarerestrictedtotoll-freecallsonly.Studentsareexpectedtotreattheseasbusinessphonesandkeeppersonalcallstoaminimum.
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ONEcard
TheONEcardistheUniversity’sidentificationcardforstudents,staffandtheuniversitycommunity.AllstudentswillneedaONEcardbecauseitisalsoyourUniversityofAlbertalibrarycardandU-Pass(fortransit).Toobtainyours,pleasevisittheONEcardofficeduringregularofficehoursin9104HUBMall.
StudentsmustpresentapieceofphotoID(driver’slicenseorpassport)aswellastheirIDnumber,classtimetablenoticeoradmissionlettertoobtaintheirStudentONEcard.
FurtherinformationonobtainingyourONEcardisavailableontheONEcardofficewebsiteat:http://onecard.ualberta.ca/
BuildingAccess
Officeandlaboratorykeysareavailabletograduatestudents.A$20.00refundabledepositismandatory.
AkeyrequisitionformsignedbyyoursupervisorshouldbesubmittedtoreceptionistMs.AnneJonesinNREF3-133.Pleaseallowonefullworkingdayforyourkeystobeissued.
Keysarenon-transferable;theyarenevertobeloanedtoanyoneincludingfamilymembers.Intheeventthatkeysarelostandnewonesissued,thedepositwillnotberefundedwhenthesecondsetofkeysisreturnedtotheoffice.
Allkeysmustbereturneduponprogramcompletionortermination.
YourONEcardwillbeautomaticallyactivatedtoallowafter-hoursentrytotheNREFbuildingoncetheregistrationdeadlinehaspassed.
DesksandOffices
Eachresearchgroupwillassigneachthesisstudentadesklocatedinoneofthedepartment’sgraduatestudentofficesorinsomecasesdesksarelocatedinresearchlaboratories.Studentsshouldcontacttheirsupervisororthegroupgraduatecoordinatorforinformationregardingofficespace.
DuetoashortageofofficespacewearenotabletoassigndeskstoMEngstudents.
Revised11/21/2014