École Archbishop MacDonald Catholic High School GRADE 10 FRENCH IMMERSION PROGRAM

STUDENT APPLICATION 2019 – 2020

Application Deadline: Monday, March 18th, 2019 at 4:00 p.m. Only completed applications will be accepted

PART A: STUDENT INFORMATION Name: _______________________________ Date of Birth: (mm/dd/yy) _________________

Address: ______________________________________(Postal Code) _________________

Home Phone Number: ________________________________________________________

Student Cell: _______________________________________________________________

E-Mail (Parent/Guardian) _____________________________________________________

Name of Junior High School: __________________________________________________

Have you had English as a Second Language instruction? Yes ______ No _____

If yes – please indicate grades _________________________________________

*Are you presently on an Individual Program Plan or PLP? *Yes ____ No _____

*If yes - please include a copy with your current marks

Parent Signature: _______________________________________________

Student Signature: ______________________________________________

Please Circle one Resident (Catholic)

Non Resident (Non Catholic)

*See following page for definitions.

For Office Use Only

Date Received: __________________________ Completed Package: Yes ______ No ______

Initials: ____________________

Missing Documents: ____________________

Accepted: _______________ Declined: _____________

____ Canadian Birth Certificate

____ Canadian Immigration Documentation

___Current Permanent Residence/Passport

Provide Proof of Residency (Edmonton Address) and One of the above documents.

Registration Category – as listed on the front of the

Application Package Please ensure that you circle the correct registration category. Contact the office at École Archbishop MacDonald Catholic High School at (780) 451-1470 or your Junior High Registration Coordinator if you are unsure as to the correct category.

District Administrative Policy #103, “Admission of Students.” A resident student of Edmonton Catholic Separate School District No. 7 is one who: 1. is a Catholic; or 2. has at least one parent who is a Catholic (e.g., in situations where, by court order, custody is granted to a non-Catholic

parent or the Catholic parent has died and the child has not been registered in a Catholic school, then the child would be deemed to be a resident student); or

3. under the authority of the Child Welfare Act, has been placed in a foster home where the foster parent is resident of the Edmonton Catholic Separate School District No. 7; and

4. resides within the corporate limits of the City of Edmonton; 5. is six years of age or older on or before March 1 of the current school year; 6. is nineteen years of age or younger as of September 1 of the current school year; 7. in the case of a kindergarten student, is 5 years of age or older on or before March 1 of the current school year. In order to establish residency a declaration by the parent, guardian, or child of being of the Catholic faith is sufficient. A baptismal certificate may be requested for the purpose of sacramental preparation. Students who do not comply with the conditions outlined above are considered nonresident students. Nonresident Students - Nonresident students will be admitted to Edmonton Catholic Separate School District No. 7 subject to the following: a. parent(s)/guardian(s) of nonresident students acknowledge that their children will participate in the religious

education courses and celebrations that combine to make a Catholic Christian environment in the school; b. the principal determines that the school has sufficient facilities and resources to serve the student; and c. in the case of students who have identified special programming needs, that arrangements are made with the student's

resident board for financial sponsorship. Acceptance of an individual nonresident student in no way obligates the district to accommodate the registration of his/her siblings.

Policy and regulations

A school is required to register all resident students within its catchment area. Where space and resources permit other resident students of the District, or non-resident students, may be admitted to a particular school. Students will therefore be registered in the following order:

a. resident students in the catchment area; b. resident students residing outside the catchment area; c. non-resident students in the catchment area currently enrolled in Edmonton Catholic Schools and who have the recommendation of their principal that they be allowed to continue on to the next level of their educational programing the District; c. non-resident students residing within the catchment area; d. non-resident students residing outside the catchment area, (note: residency requirements do not apply to kindergarten

students; parents of non-resident students are to be informed when registering their child for kindergarten that registration in grade one will be subject to the availability of space and resources).

PART B: ACADEMIC STANDING - Please attach a copy of your Spring Report Card to support your application. The entrance requirement for French Immersion at École Archbishop MacDonald is an overall average of 65% with no FINAL grade less than 60% in each of the following: French Language Arts, Religion, English Language Arts, Mathematics, Social Studies and Science.

Students log on to their PowerSchool/School Zone account during the evening registration to verify most recent grades.

Please complete only the report card marks.

Grade 9 Program

Cumulative Spring Report Card Mark *

Entrance Requirement Met Administration only

Grade 10 Program

French Language Arts 9

French Language Arts 10-1

English Language Arts 9

English 10-1 IB-MYP

Études sociales 9

Études sociales 10-1

Mathématiques 9

Mathématiques 10 C

Sciences 9

Sciences 10

Religion 9

Religion 15

* If Jr. High uses term grading, please average term report card marks to date.

Grade 10 Course Offerings

Subject Credits

Core English 10-1 IB-MYP 5 French Language Arts 10 -1 5 Mathématiques 10C 5 Phys Ed 10 Wellness Female IB-MYP 3 credit +3, 5 credit +3 Phys Ed 10 Wellness Male IB-MYP 3 credit +3, 5 credit +3 Religious Studies 15 3 Sciences 10 5 Études sociales 10 5

Options Art 10 H/ IB-MYP 3/5 Choral Music 10 3/5 Com Tech 10 IB-MYP 3 Computing Science 10 3 Speech and Debate 15 3 Design Studies 10 3 Drama 10 IB-MYP 3/5 Film Appreciation 15 3 Fitness Performance Beginner 3+ Intro to Health Fields 3+ Instrumental Music 10 IB-MYP 3/5 Spanish 10-3Y 5

Audition Only Options: Advanced Acting 15 General Music and Instrumental Jazz (These courses are offered after school from 3:30 -5:30 p.m. Days T.B.A. and by audition only. Do NOT register.

NOTE: Advanced Acting, General Music, Instrumental Jazz, Vocal Jazz, and Extended Essay, are taken in addition to the minimum required blocks for each grade level.

Please note: Phys. Ed. 10 Wellness includes CALM, ALL grade 10 students will receive credit for both courses (All mandatory courses are to be delivered by Faculty of École Archbishop MacDonald High.)

English 10-1 IB-MYP Mathématiques 10C Études Sociales 10Sciences 10 Phys Ed 10 Wellness & CALM French Language Arts 10 – 1 Religious Studies 15

* except accelerated students

Circle your selections and enter on page 5.

PART C: COURSE SELECTION - It is important that you choose your courses carefully, see course offerings on next page. Staffing and resources for the 2019 – 2020 school year are based on these decisions. If you are having difficulties and have questions on making your selections, you can call the school and ask to speak to the French Immersion coordinator or speak to them directly during the registration evening. Grade 10 students must take 8 blocks (no spares).

Students must log on to their PowerSchool/SchoolZone account during the evening registration to verify most recent grades.

5 Credit course = 1 block 3 Credit course = 1 block (every second day) = ½ block GRADE 10 COMPREHENSIVE FRENCH IMMERSION PROGRAM MANDATORY CLASSES: ALL Grade 10 level French Immersion Courses MUST be taken in Grade 10. ALL Grade 11 level French Immersion Courses MUST be taken in Grade 11.ALL Grade 12 level French Immerison Courses MUST be taken in Grade 12.

*French Language Arts 10-1 IB-MYP (5 crédits) (Mandatory Course)

English 10-1 IB-MYP (5 crédits) (Mandatory Course)

*Études sociales 10-1 IB-MYP (5 crédits) (Mandatory Course)

*Mathématiques 10C IB-MYP (5 crédits) (Mandatory Course)

**Religion 15(Mandatory Course) (3 credits) and ________________________ (choose one 3 credit course)

*Sciences 10 IB-MYP (5 crédits) (Mandatory Course)

Please note: Phys. Ed. 10 Wellness includes CALM, ALL grade 10 students will receive credit for both courses. Physical Education Wellness 10 (5 credit, +3 credit) Male or Female (Circle)

OR Physical Education Wellness 10 (3 credit, +3 credit) ___________________ (choose one 3 credit course)

(Mandatory Courses)

Mandatory French Immersion courses – NO substitutions – program must be delivered by the faculty at École Archbishop MacDonald High School.

**A total of 9 credits in Religious Studies are required in order to participate in Graduation Ceremonies at École Archbishop MacDonald Catholic High School.

***If you are choosing a second language, (Spanish) please indicate if you have taken the language before ____________________. Language and # of years

__________________________________________________ (choose one 5 credit course)

____________________________ and __________________________ (choose two 3 credit courses.

PART D: CANDIDATE SELF-REFLECTION – Please provide your reflection on a separate word processed document. (12 Font, double-spaced, 1-2 Pages)

At École Archbishop MacDonald Catholic High School, we value the gift of the whole person. We encourage our students to be active members of the MAC community in many different ways. This well-rounded education helps form the leaders of tomorrow. Provide a personal statement about the experiences you have had while volunteering and/or serving as a leader in your school or community. You may draw from your experiences and service in community organizations, sports, cultural, musical, political activities, etc. Conclude your statement by sharing your reasons for seeking admission to École Archbishop MacDonald High School.

PART E: ECSD REGISTRATION FORM - Please ensure the following registration document is fully completed and signed., as well as the District Field Trip Form – all students must attend.

Revised December 2018 Page 1

Student Registration 2019-2020 School Year

Notice to Parent or Guardian of Religious Permeation The Alberta Human Rights Act requires Edmonton Catholic Schools to give notice to a parent or guardian when courses of study, educational programs, institutional materials, instruction or exercises include subject matter that deals primarily and explicitly with religion. The essential purpose of our schools is to fully permeate Catholic theology, philosophy, practices and beliefs, the principles of the Gospel and teachings of the Catholic Church, in all aspects of school life, including in the curriculum of every subject taught, both in and outside of formal religion classes, celebrations and exercises. Every course of study and education program, all institutional materials, instruction and exercises will at all times include subject matter that deals primarily and explicitly with religion.

Information for Sacramental Preparation: Is your child a baptized Catholic? Yes No Has your child been confirmed? Yes No

Has your child received First Communion? Yes No To assist our Catholic parishes with sacramental preparation, do you consent to the

District sharing your child’s sacramental preparation information with the school’s local Catholic parish? Yes No

If Religion is other than the Catholic faith, please sign the following acknowledgement: I hereby acknowledge and accept the values and philosophy of a Catholic school and that my child will participate in the prayer life, church and church related activities, religious courses, instruction and exercises in which Catholic ethical and moral standards are taught. Additionally, I am aware that my child is being admitted to this school as a non-resident student, and because of this, the District accepts the responsibility for my child’s education until they voluntarily withdraw, or is expelled from the District.

School History Please indicate if the student has ever been registered in Edmonton Catholic Schools:

Yes - Name of the last Edmonton Catholic School attended:

No - Name, address, city, and country of the last school attended:

Legal Verification – a student must be registered with a copy of a legal document that provides proof of the student's legal name, age, citizenship or immigration status. Any of the following documents are acceptable to copy: birth certificate, adoption papers, change of name certificates, permanentresident card or document, student study permit, parent work permit, parent study permit, or other Immigration Refugee Citizenship Canada document.

Write the student’s legal surname (last name) and given names below. These are the names on the student’s birth certificate, adoption papers or other legal documents listed above. If the student uses a different first or last name, there is space at the end of this section (preferred names).

Staff require proof of address before registration can proceed. Student Legal Last Name: Student Legal First Name: Student Legal Middle Name(s):

Birth Date: Student Birth Country:

Male Female Month / Day / Year

Registering for Grade: Date of Registration: Month Day Year

School:

ECS Student ID # ASN # Office Use Only

Parent/Guardian/Independent Student Signature: Date:

Edmonton Catholic Schools Student Registration: Please read this information before completing the registration form:This registration form is a legal document. Before a student can be registered by a school, this form must be completed in its entirety and signed by the parent or legal guardian, or by a student in the case of an Independent Student.

Mailing Address:

Province:

Unlisted

Postal Code:

Also known as (Preferred) first name:

Home Address:

City:

Home Phone:

Student Email (Optional):

Also known as (Preferred) last name:

Religion: Catholic Other Parish:

Unspecified

Student Cell Phone:

Revised December 2018 Page 2

Citizenship or Immigration Status (Please provide the school with supporting documentation as required) Office Use Only

Student Citizenship Documentation: Expiry Date Supporting documents are in student file

(1) Canadian Citizen (if passport provided, please enter an expiry date)(2) Permanent Resident Month | Day | Year

(5) Temporary Resident - International Fee-Paying Student Month | Day | Year

(6) Child of a Canadian Citizen n/a

(7) Child of a Resident Month | Day | Year

(9) Step-Child of a Canadian n/a (9) Step-Child of a Temporary Foreign Worker Month | Day | Year

English as a Second Language (ESL) information (ESL students can be Canadian-born or Foreign-born)

My child is: Canadian Born Foreign Born - Birth Country: Date of arrival in Canada: Month | Day | Year

Student’s first language:

Student’s primary home language:

Medical Information (Optional) You do not have to provide information about medical concerns, but the information could be crucial to the well-being of the student. Are there any serious medical conditions you would like the school to be aware of that affect the student? Please indicate below:

Diabetes Epilepsy Allergies Hemophilia Heart Condition Asthma Other (please specify)

Medical Notes:

Parent or Guardian Information The School Act defines a parent as a legal guardian of the child. Please identify the legal guardians of the child being enrolled. If there are questions as to whether an individual is a parent or guardian pursuant to the legal definitions, please contact the school principal for assistance.

With respect to each parent/guardian, please indicate whether the parent/guardian is Catholic. Residency of a student in the District is, in certain circumstances, based upon the faith of the parent/guardian.

Transportation Bus Type: YBS ETS NO Bus Payment:

Coding: Kindergarten Preference AM PM

Parent 1 Information Relationship to Student: Father

Guardian Mother Child resides with this person Other (Please specify):

Parent is responsible for student

Last Name: First Name:

Contact information of this Parent or Guardian (if different from student):

Address:

City: Postal Code:

Home Phone: Day Phone:

Cell Phone:

Religious Declaration: Catholic Other

Parent 2 Information Relationship to Student: Father

Guardian Mother Child resides with this person Other (Please specify):

Parent is responsible for student

Last Name: First Name:

Contact information of this Parent or Guardian (if different from student):

Address:

City: Postal Code:

Home Phone: Day Phone:

Cell Phone:

Religious Declaration: Catholic Other

Office Use Only

Month | Day | Year

Revised December 2018 Page 3

Guardianship, Custody or Access Rights Guardian(s) of the student must be identified to ensure each party’s rights are respected. If an order exists affecting guardianship rights or custody or access rights, a copy of the order will be required to be placed in the student record. In rare instances a child may be designated as ‘protected’ if a court issues a restraining order. Please indicate if any such document(s) exists No Yes → A copy is in the student file and is of the following type of legal documentation:

Emergency Contact

Sibling Information (Optional) Note: The provision of sibling information is optional and is collected for communication and planning purposes. Do you have other children currently attending or who will be attending this District? No

Independent Student Status The School Act defines an independent student as someone who is: (i) 18 years of age or older, or (ii) 16 years of age or older, and (a) who is living independently, or, (b) who is a party to an agreement under 57.2 of the Child, Youth and Family Enhancement Act.

Are you claiming status as an “Independent Student” under the definition of the School Act? Yes No

Francophone Education Eligibility Declaration Pursuant to Section 23 of the Canadian Charter of Rights and Freedoms - Citizens of Canada:

• whose first language learned and still understood is French; or• who have received their primary school instruction in Canada in French have the right to have their children receive primary and secondary

instruction in French; or• of whom any child has received or is receiving primary or secondary school instruction in French in Canada, have the right to have all their children

receive primary and secondary school instruction in the same language.In Alberta, parents can only exercise this right by enrolling their child in a French first language (Francophone) program offered by a Francophone regional school authority.

A. According to the criteria above, are you eligible to have your child receive a French first language (Francophone) education? Yes No Do not know

B. If yes, do you wish to exercise your right to have your child receive a French first language (Francophone) education?

Yes No

If you claim an entitlement to a Francophone education under these terms, Edmonton Catholic Schools may be required to release personal information provided on this form to the local Francophone regional school authority education board upon written request of that jurisdiction.

If you wish to declare the student is Aboriginal, please select one:

First Nation (status) First Nation (non-status) Métis Inuit

For further information, please refer to: www.education.alberta.ca/system-supports/results-reporting or contact Alberta Education at (780) 427-8501. If you have questions regarding the collection of student information by the school board, please contact the School Board Superintendent at (780) 441-6000.

Student Responsible Use Agreement As a condition of using the Edmonton Catholic Schools network resources, I understand that access to District information resources including access to the internet is a privilege and agree to abide by the policies and regulations identified in the Student Responsible Use Agreement. Please provide your signed form to the school along with this Registration form.

Age: Name: Age:

Name: Age: Name: Age:

Access and/or Custody Parenting Guardianship Protection

An "emergency contact person" is someone other than the student's parent(s) or guardian(s).

Name of Emergency Contact #1: Relationship:

Day Telephone: Address:

Name of Emergency Contact #2: Relationship:

Day Telephone: Address:

Name:

Yes (please list)

Page 4

Collecting, Using and Disclosing Personal Information In accordance with the Freedom of Information and Protection of Privacy (FOIP) Act, and as outlined in the District’s Administrative Procedures, Edmonton

Catholic Schools is authorized and required under the provisions of the School Act and its regulations to collect, use, and disclose personal information when that information relates directly to and is necessary for providing educational programming and ensuring student and staff safety. Please note that consent is not required for these purposes. When Edmonton Catholic Schools uses, and/or discloses personal information for reasons not directly related to delivering educational programming or ensuring student and staff safety, written consent is required. For more information on how Edmonton Catholic Schools handles your or your child’s personal information, please refer to Administrative Procedures 180 and/or speak with your school principal.

Consent for Use of Student Information Edmonton Catholic Schools is requesting your permission for the following uses of your child’s personal information. Please note that consent is not a requirement. You may choose whether or not to grant your consent. Once given, consent can be given or revoked prior to any such use or disclosure by notifying the school principal in writing.

Please respond Yes or No to each (response to each section required).

I hereby give Edmonton Catholic Schools permission to use, post, publish or copyright the written work, creative work and/or personal information (e.g. first name, last name, grade, photograph, audio-visual recordings) of my child to any public websites, social media accounts, or publications owned or operated by the District for the purposes of highlighting individual achievements and promoting District activities. Yes No

I hereby give Edmonton Catholic Schools permission to permit the media and other outside organizations to photograph, make audio-visual recordings and/or interview my child while under the supervision of Edmonton Catholic Schools. I acknowledge that Edmonton Catholic Schools cannot control the further distribution of these photographs, recordings or interviews once they have occurred. Yes No

Consent to Communicate Through Electronic Means Edmonton Catholic Schools requires your consent to use email as an option for communicating school or general District information. We will keep you informed and up-to-date on the latest school and District information, events and announcements through electronic communications such as emails and newsletters from your child's school and/or the Edmonton Catholic School District. However, some of these communications may include information about offers, advertisements or promotions related to school activities such as yearbooks, fieldtrips, lunch programs, photos, or similar related school activities. Consent is required to receive these types of communications.If you choose not to consent, you will only receive attendance messages and emergency messages.

I consent to receive all electronic communication from the Edmonton Catholic School District. Yes No

Collection and Use of Personal Information Notification The personal information collected on this form is part of the District registration process and is authorized under the provisions of the School Act and its regulations and under Section 33(c) of the FOIP Act. Unless otherwise stated, personal information collected during the registration process and during the course of the school year will be used to provide an educational program and ensure a safe and secure school environment. Questions regarding this collection should be directed to the school principal.

Declaration by Parent, Legal Guardian, or Independent Student The information provided in this document is true, correct and complete. I have identified all parents and legal guardians for this student. The individuals identified in the “parent or guardian” sections have the right to view student information and make educational decisions for this child, unless otherwise indicated here and supported with legal documentation.

Further, I recognize that it is my responsibility to notify my child’s school should the above information change.

Date: Signature:

A copy of any child/student/parent/guardian identification documentation must be placed in the Student Record. Documents below will be accepted in the event of an enrolment audit. If a child’s/student’s document does not prove right of access to education in Alberta, a parent document is required as well. LEGAL STUDENT IDENTIFICATION DOCUMENT [Select applicable documents]

Student Documents Expiry Date Parent/Guardian Documents - A parent document is ONLY required if the child document does not prove right of access to education in Alberta.

Expiry Date Canadian Citizenship Documents

Address Verification More than one document may be required. Select applicable documents: (Address verification documents are NOT part of the student record.) Do not retain at the school.

Canadian Birth Certificate n/a

Canadian Citizenship Document n/a

Canadian Citizenship Documents Alberta Adoption Document n/a

Canadian Birth Certificate n/aCanadian Passport Month | Day | Year

Canadian Citizenship Document n/aTreaty Card Month | Day | Year

Canadian Passport Month | Day | YearPermanent Resident Documents

Permanent Resident Documents Permanent Resident Card Month | Day | Year Permanent Resident Card Month | Day | Year Operator’s License Confirmation of Permanent Residence n/a Confirmation of Permanent Residence n/a Utility Bill

Temporary Resident Documents Temporary Resident Documents Lease Agreement Study Permit Month | Day | Year Study Permit Month | Day | Year Property Tax Bill Refugee Protection Claimant Document Month | Day | Year Work Permit Month | Day | Year Other:

Religious Declaration Refugee Protection Claimant Document Month | Day | Year

Baptismal Certificate n/a Religious Declaration

Guardianship, Custody or Access Rights Baptismal Certificate n/a

Guardianship/Custody/Access/Parenting/ Protection - Court Order Month | Day | Year

Office Use Only

Page 4

Birth Certificate n/a

FOR USE BY THE DISTRICT

FOR USE BY OUTSIDE ORGANIZATIONS

Student Name:________________________________________

Edmonton Catholic School District INFORMATION RESOURCES RESPONSIBLE USE AGREEMENT

All students granted access to Edmonton Catholic School District Information Resources must follow the acceptable use rules below:

General

Edmonton Catholic School District information resources are provided for the express purpose of supporting student learning in a 21st century Catholic learning environment. Students are provided with District approved accounts to access Office 365 and a subset of Google G-Suite services in support of their instructional needs.

Edmonton Catholic School District information resources must not be used to engage in acts that are contrary to the

mission and purposes of the District, to intimidate or harass, degrade performance, deprive access to a district resource, obtain extra resources beyond those allocated, or to circumvent computer security measures.

Obscene or inappropriate materials must not be intentionally accessed, created, stored or transmitted. Access to questionable material for the purpose of academic research requires the written approval of a teacher or

principal. Misuse of technology may result in student access being suspended at any time at the discretion of the principal or

the Department of Information and Infrastructure Technology Services.

Data Protection

Any data stored on servers outside of Edmonton Catholic Schools, such as Google Suite for Education, should not be considered as private or confidential as it could be accessed by others according to the laws of the host country (where the files are stored). For example, if the files are stored on a server in the United States, they may be legally subject to government review upon request; therefore, confidential or private information should not be stored on these web-based services.

Virus Protection

All personally owned digital devices connecting to the Edmonton Catholic School District network must run current virus protection software. Computers found to be infected with a virus or other malicious code will be disconnected from the Edmonton Catholic School District network until deemed safe by the Information and Infrastructure Technology Services Department.

Electronic Mail

Delivery of electronic mail is not guaranteed. Electronic mail is neither private nor confidential.

Confidential or

Protected Information

All confidential or private student information transmitted over external networks shall be encrypted. This

information shall not be sent or forwarded through non-district email accounts provided by other Internet Service Providers and shall not be knowingly transmitted via wireless networks to or from a portable computing device unless approved wireless transmission protocols and security techniques are utilized.

Edmonton Catholic Schools does not guarantee the privacy of email or of any other data that is stored on external servers such as Office365

Edmonton Catholic Schools does not necessarily provide backups of student files especially if their files are stored

on a local drive or with an external storage provider. Students should take responsibility to make backup copies of their important files to their own storage devices.

Incidental Use of

Information Resources

Incidental personal use of electronic mail and Internet access is permitted but it must not interfere with normal

performance of a student’s duties, must not result in direct costs to Edmonton Catholic School District, and must not expose the District to unnecessary risks.

Non-school related information should not be stored on District network file servers.

Any files, messages or documents residing on Edmonton Catholic School District computers may be subject to

public information requests and may be accessed by the District. Therefore, a District email account should not be used for personal email correspondence that is confidential in nature.

Internet Use Software for browsing the Internet is provided to authorized users for educational and research purposes.

Due to network maintenance and performance monitoring and to ensure compliance with applicable laws and policies, all user activity may be subject to logging and review.

Student Name:________________________________________

Personally Owned Digital

Devices

All computers and personally owned devices using Edmonton Catholic School District Information Resources shall be password protected to protect against unauthorized access to District Information Resources.

If it is determined that required security related software is not installed on a personal computer or that the

computer has a virus or in some way endangers the security of the Edmonton Catholic School District Information Resources, the account and/or network connection will be disabled. Access will be re-established once the student can demonstrate to Information and Infrastructure Technology Services that the computer or device is safe.

Special care shall be taken to protect information stored on laptops or any personally owned devices and in protecting such devices from theft.

Student owned devices in class may only be used with teacher permission in accordance with the school’s conduct policy.

Students are responsible to service their own devices as required. Edmonton Catholic Schools will only support the connection to the network and its related services.

The District is not responsible for the loss, theft or damage of a student owned device.

District personnel may access student personal digital devices if there is reasonable grounds to believe that there

has been a breach of school rules or policies and that a search of the device would reveal evidence of that breach. This may include but is not limited to audio and video recordings, photographs taken on school property that violated the privacy of others or is related to bullying.

Passwords Every student account password, any personal identification numbers (PIN), security token or any other similar

information or device used for identification and authorization purposes must not be shared. Each student is responsible for all activities conducted using his or her account(s).

Users should not circumvent password entry through use of auto logon, application “remember password” features, embedded scripts or hard-coded passwords in client software.

Cloud Services

Edmonton Catholic Schools uses cloud services such as Office 365 to enhance student learning opportunities and support classroom activities. Edmonton Catholic Schools uses cloud services to enable students to communicate and collaborate.

Security Security programs or utilities that reveal or exploit weaknesses in the security of a system or that reveal data by

circumventing established authorization procedures and systems must not be downloaded and/or used. For example, the use of password cracking programs, packet sniffers, or port scanners on district networks is not permitted.

Users must report any identified weaknesses in Edmonton Catholic School District computer security and any incidents of possible misuse or violation of this agreement to a teacher or Principal.

Where technically feasible, all laptops or other personal digital devices should be secured with a password-protected screensaver for personal protection.

User Acknowledgment

I acknowledge that I have received and read the Edmonton Catholic School District Information Resources Responsible Use Agreement. I understand that I must comply with the agreement when accessing and using information resources and my failure to comply with the agreement may result in appropriate disciplinary action and/or action by law enforcement authorities. Student Signature: _______________________ Date: _______________________

Print Name: _______________________

Parent Signature: _______________________ (required for students below the age of majority)

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Administrative Procedure 180

FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY

Background

The District shall make available to students, parents, staff members, and the public information on the activities of the District, its policies and procedures, its programs, and any other topic of interest, provided there is not an issue of privacy involved.

The District shall collect, use, retain and disclose information for a variety of purposes essential to its effective and efficient operation. These purposes shall be balanced carefully with the interests of individuals with respect to their own information and privacy.

Definitions FOIP Coordinator is the individual delegated the responsibility for the overall management of the freedom of information and protection of privacy function in the District. FOIP Head refers to the individual designated as the head of the District for the purposes of the Freedom of Information and Protection of Privacy (FOIP) Act. In accordance with section 95(a) of the Act, the Superintendent is the FOIP Head of the Edmonton Catholic Separate School District. Personal information means recorded information about an identifiable individual, including: • An individual’s name, home or business address, or home or business telephone number; • An individual’s race, national or ethnic origin, colour or religious or political beliefs or associations; • An individual’s age, sex, marital status, or family status; • An identifying number, symbol, or other particular assigned to the individual; • An individual’s fingerprints, blood type, or inheritable characteristics; • Information about the individual’s health and health care history, including information about a

physical or mental disability; • Information about the individual’s educational, financial, employment, or criminal history, including

criminal records where a pardon has been given; • The opinion of anyone else about the individual; and • An individual’s personal views or opinions, except if they are about someone else.

A Privacy Breach occurs when personal information is collected, retained, used or disclosed in contravention of the provisions of the FOIP Act. Privacy breaches also encompass the theft, loss or loss of control of personal information. Record means a record of information in any form and includes books, documents, maps, drawings, photographs, letters, vouchers and papers and any other information that is written, photographed, recorded or stored in any manner, but does not include software or any mechanism that produces records.

Procedures

1. Disclosure and Dissemination of Information

1.1 The District shall routinely publish and distribute the District Three-Year Education Plan and the District Annual Education Results Report.

1.2 The public Board meeting minutes and agendas, Board policies, and Administrative

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Procedures are all public documents, subject to the exceptions provided for under the Freedom of Information and Protection of Privacy Act. These documents and various manuals, guidelines, handbooks and other publications describing District programs and services shall be available for review on the District public website.

1.3 The Principal of each school in the District shall routinely publish and distribute to the school community:

1.3.1 The school growth plan; 1.3.2 Five years of achievement test and diploma examination results in relation to

local targets and provincial standards; 1.3.3 The percentage of students in grades 6 and 9 who write provincial achievement

tests and student participation in diploma examinations; and 1.3.4 The school budget.

1.4 The principals of schools in the District shall make available school manuals, school handbooks, newsletters and other school documents for the general public to review.

1.5 Requests for information not actively disseminated or routinely disclosed may be made to the Assistant Superintendent of the department or the Principal of the school concerned.

2. Collecting, Using, Retaining and Disclosing Personal Information 2.1 In accordance with the Freedom of Information and Protection of Privacy Act, the District is

authorized to collect, use and disclose personal information when that information relates directly to and is necessary for an operating program or activity of the District.

2.2 For the purposes of delivering educational programing and ensuring a safe and secure school environment, the District is required under the provisions of the School Act and its regulations to collect, use and disclose personal information. 2.2.1 In such instances, staff members of the District may, without consent, collect, use and

disclose personal information that is necessary for performing a statutory duty of the District or for operating a legally authorized program of the District. When collecting, using or disclosing information in this manner, the District shall notify affected parties.

2.2.2 Some examples in which consent need not be obtained include: 2.2.2.1 Providing Alberta Education with student information to meet reporting

requirements; 2.2.2.2 Producing and transferring student records; 2.2.2.3 Using students’ information to deliver transportation services; 2.2.2.4 Use of students’ names and pictures for yearbooks and student identification

cards; 2.2.2.5 Use of students’ names and related contact information for absenteeism

verification; 2.2.2.6 Use of students’ names on lists such as honour rolls, scholarships, or other

awards within the District. 2.3 Consent shall be sought when personal information is used and/or disclosed for purposes

which are not necessary for performing a statutory duty of the District or for operating a legally authorized program of the District. 2.3.1 Consent may be sought as the need arises or multiple consent may be sought during

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the school opening procedure. 2.3.2 With the exception of the provisions established in this Administrative Procedure,

consent must be obtained in writing. 2.3.3 The instrument for collecting the requested consent must:

2.3.3.1 Indicate the purpose of the collection; 2.3.3.2 Indicate that consent is voluntary; 2.3.3.3 Indicate that consent may be revoked at any time and indicate the person to

contact; 2.3.3.4 Indicate the period of time during which consent remains valid; and 2.3.3.5 Be retained by the school or originating department for a period of no less

than one year past the expiry date of the consent.

2.3.4 When consent has been requested but has been denied, or no answer has been received, the District cannot use or disclose the information in question.

2.4 Rules surrounding the use of electronic consent: 2.4.1 The District may collect consent in electronic form in addition to normal practices of

collecting consent in writing, in accordance with section 7 of the Freedom of Information and Protection of Privacy Regulation.

2.4.2 Except where prohibited by law or this procedure, the District may collect consent in electronic form for all uses and disclosures where consent is obtained under sections 39(1)(b), 40(1)(b) and 40(1)(d) of the FOIP Act.

2.4.3 Electronic consent may not be obtained for any purposes relating to requests for access to records under Part 1 of the Freedom of Information and Protection of Privacy Act.

2.4.4 Electronic consent must:

2.4.4.1 Include an electronic signature that meets the District’s security and metadata standards and is clearly associated with the electronic consent;

2.4.4.2 Be producible or reproducible at any time; and

2.4.4.3 Be protected in accordance with its security designation.

2.4.5 Prior to implementing electronic consent, departments should consult with the FOIP Coordinator. Legal advice should be obtained from General Counsel as necessary.

2.5 Records containing personal information must be stored and disposed of in a manner that maintains the confidentiality of the information.

2.6 If an individual’s personal information is used to make a decision that directly affects the individual, the information must be retained for at least one year after it is used.

2.7 Transitory records must be destroyed when they are no longer required. The handling of all other records should adhere to District retention and destruction schedules, as outlined in Administrative Procedure 185 – District Records Management.

2.8 Records containing personal information must be accessed only by authorized persons and must be used in a manner that maintains the confidentiality of the information.

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2.9 Unless otherwise permitted, personal information must be disclosed for the purpose for which it was collected or for a use consistent with that purpose.

2.10 Each time personal information is collected, affected individuals are to be notified of the purposes for the collection, the legal authority for collecting the information, and who to contact if they have any questions.

2.11 Students and members of the public can take photos or videos of students at school activities that are open to the general public. These activities include, but are not limited to, sporting events, graduation ceremonies, field trips, concerts, and cultural programs. It is beyond the District’s ability to control the use, or further distribution, of personal information acquired in these instances.

2.12 Requests for any record that contains personal information about the individual making the request may be made to the Assistant Superintendent of the department or the Principal of the school concerned.

2.13 If the student’s participation in a recreation or community service activity involves the disclosure of personal information to another board or a not-for-profit organization, the District shall have entered into a prior agreement with that board or organization.

2.14 A Privacy Impact Assessment or a Privacy Scan should be considered when the District is developing or changing any policy, system, project or activity that significantly impacts the District’s collection, use and/or disclosure of personal information.

2.14.1 These privacy assessments are to be completed by the department(s) responsible for developing, changing and/or implementing the policy, system, project or activity.

2.14.2 Departments must inform the FOIP Coordinator of any assessments or scans prior to undertaking any such formal privacy review. The FOIP Coordinator will provide templates and instructions on how to complete privacy assessments, and shall provide feedback to the relevant department(s) throughout the process.

2.14.3 Completed privacy assessments are to be signed by relevant department heads and the FOIP Coordinator.

3. In the event of a privacy breach, staff members are required to adhere to the provisions of the District’s Privacy Breach Protocol. With the assistance of the FOIP coordinator, staff members should complete the Privacy Breach – Reporting form, which will be provided by the FOIP Coordinator.

4. Requests for Access to Information

4.1 If a request for access to information is made to an Assistant Superintendent or a Principal and is denied, a formal request for access to information may be made under the Freedom of Information and Protection of Privacy Act.

4.2 To submit a formal FOIP request, contact the District’s FOIP Coordinator at the Lumen Christi Catholic Education Centre.

4.3 An initial application fee is required for all general information requests. At the discretion of the

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District, additional fees may be levied in accordance with Schedule 2 of the Freedom of Information and Protection of Privacy Regulation.

4.4 The FOIP Coordinator shall determine whether or not the information is to be released under the terms of the FOIP Act.

4.5 If the information is withheld in whole or in part, the requestor will be advised of their right to appeal to the Office of the Information and Privacy Commissioner of Alberta.

Adopted: April 3, 2000 Reviewed/Revised: June 12, 2002, March 15, 2005, June 28, 2013, June 30, 2017, ______________

Reference: Section 61, 75, 113, School Act

Freedom of Information and Protection of Privacy Act Freedom of Information and Protection of Privacy Regulation (AR 186/2008)