graanendal home owners association · 2020. 8. 7. · graanendal home owners association for...

Builders Code of Conduct February 2016 - VERSION 2

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ANNEXURE B

The GHOA and trustees, reserves the right to make adjustments and amendments to this document, as it deems necessary from time to time for the benefit of the development.

This document must be read in conjunction with the Architectural Design Guidelines (Annexure C) and the Condust Rules (Annexure A)

BUILDERS’ CODE OF CONDUCT

OF THE

GRAANENDAL HOME OWNERS ASSOCIATION

FOR

GRAANENDAL PHASE 3 (GRAANENDAL LIFESTYLE VILLAGE)

Graanendal Phase 3GRAANENDAL LIFESTYLE VILLAGE

PHASE 3

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1. PREAMBLE 1

2. PURPOSE OF RULES AND REGULATION 1

3. ARCHITECTURAL GUIDELINES 1

4. NO DEVIATION 1

5. AVAILABILITY OF PLANS AND GHOA ACCESS 1

6. APPOINTMENT AND QUALIFICATION OF CONTRACTORS 2

7. PRE-CONDITIONS FOR PERMISSION TO COMMENCE BUILDING ACTIVITIES 2

8. CONSTRUCTION 4

9. CONTRACTORS RESPONSIBILITIES 5

10. BASIC RULES AND REGULATIONS 6

10.1 Limits of Building Activity 610.2 Site Presentation 710.3 Cleaning of vehicles/equipment 710.4 Fires 710.5 Ablution Facilities 810.6 Screening of Building site 810.7 Hours of Work 810.8 Watchman/Site foreman 1010.9 Vehicle sizes allowed 1010.10 Deliveries to Contractors 1010.11 Storage sheds/Huts 1110.12 Speed Limit 1210.13 Building Plan controls 1210.14 Roads and Road Verges 1310.15 Signage and Advertising 1310.16 Payment of Fines 13

11. REQUIREMENTS BEFORE OCCUPYING A DWELLING/HOUSE 14

5. INDEMNIFICATION 15


ANNEXURE B


PHASE 3

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1 PREAMBLE

The Purpose of this Code of Conduct is to ensure integration between residential living and control over building activities within the Graanendal Life Style Village with minimal impact to the environment and the residents of the Development (Phase 2 & 3).

2 PURPOSE OF THE RULES AND REGULATIONS

The rules and regulations prescribed in this Code of Conduct are intended to ensure that the quality of life for residents is not compromised by development and construction. Strict adherence to all aspects of the rules is required and expected at all times and in all respects. Failure to adhere to or any breach of this Code of Conduct will result in a fine / penalties as specified in this document being levied by the Graanendal Home Owners Association against the offending or defaulting contractor for the account of the owner of the property.

3 ARCHITECTURAL GUIDELINES

The bu i ld ing cont ractor under takes that th roughout the construction/erection of the dwelling and/or alterations and additions he will not knowingly deviate from the provisions of the guidelines and/or any further controls or instructions which may be introduced by the developer and/or the GHOA and/or the developer's architectural professionals as referred to in the guidelines. Wherever the provisions of the guidelines and/or this agreement are contradictory and/or in conflict with the building contract concluded or to be concluded between the owner and the building contractor for the construction/erection of the dwelling and/or alterations and additions, then the provisions of the guidelines and/or this agreement (as the case may be) shall prevail.

4. NO DEVIATION

The owner/building contractor acknowledge that the developer/GHOA will, from time to time and at all times relevant, be entitled to enforcecompliance with the guidelines and any other instructions/regulations issued in terms thereof or in terms of the written constitution of the GHOA with regard to the construction/erection of the dwelling and/or alterations and additions. The building contractor shall, in respect of the dwelling and/or alterations and additions, at all times work strictly in accordance with the provisions of the approved plans or approved variations thereof as submitted and approved in terms of the guidelines and by the local authority and the building contractor shall in no way deviate therefrom.

5 AVAILABILITY OF PLANS AND GHOA ACCESS

5.1 Prior to and/or during construction/erection of the dwelling and/or alterations and additions, the building contractor shall ensure that a copy of the working drawing and/or building plans in respect of the dwelling and/or alterations and additions as approved in terms of the guidelines is on site and available at all times to the building contractor's employees, as well as being available for inspection by the developer/GHOA during all working hours.


ANNEXURE B


PHASE 3

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5.2 From the time at which construction/erection of the dwelling and/or alterations and additions commences until the date of issue of the occupational certificate and clearance certificate, the owner and building contractor shall allow all office-holders/agents, developers architectural professionals and trustees of the GHOA and staff of the security contractor (as appointed from time to time) reasonable access to the erf and/or property.

6 APPOINTMENT AND QUALIFICATION OF CONTRACTORS

6.1 The building contractor is a builder/contractor ("the contractor") appointed by the owner ("the employer") of an erf in Graanendal Lifestyle Village for the purpose of constructing a dwelling and outbuildings and/or improvements ("the works") on the employer's property.

6.2 Graanendal Home Owners Association would like to encourage residents/owners/contractors to provide building work of high standard and good quality finishes. Only contractors with adequate experience and qualification, who can satisfy the GHOA, Aesthetics Committee and/or Developers representative or the appointed building consultant(in its sole and absolute discretion) of such prior experience and qualification will be allowed to built within the Graanendal Lifestyle Village.

6.3 An owner builder who qualifies under paragraph 6.2 will be allowed

to construct his own dwelling/home and shall be deemed to be a contractor herein.

6.4 All contractors and/or owner builders needs to be registered and fully paid-up members of the NHBRC and who can furnish at least 2 (two) references or prior building contracts acceptable to the Management Committee/GHOA, will be allowed to built within the Graanendal Lifestyle Village.

6.5 The owners/contractors/owner builders acknowledge that they are working in an environmentally sensitive development and agree to conform to all controls specified.

7 PRE-CONDITIONS FOR PERMISSION TO COMMENCE BUILDING ACTIVITIES

7.1. The Architectural Professionals, Aesthetics Committee and the

Municipality must have approved the Building Plans.

The following pre-conditions shall be complied with before any building activities may commence:-

7.2 The necessary and compulsory application documents, (see 7.2.1), comprehensively completed, signed by all parties and approved by the HOA or Aesthetics Committee or the Developers representative or the appointed building consultant.


ANNEXURE B

PHASE 3 Graanendal Phase 3GRAANENDAL LIFESTYLE VILLAGE

PHASE 3

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7.2.1 APPLICATION DOCUMENTS:

7.2.1.1 Application for Building Activities completed and signed by the owner and the building Contractor (see ANNEXURE B1).

7.2.1.2 Certificate of Undertaking (see ANNEXURE B2).7.2.1.3 A copy of Builders Code of Conduct signed by the owner and the

building Contractor 7.2.1.4 N.H.B.R.C. Valid Contractors' Registration Certificate.7.2.1.5 N.H.B.R.C Home enrolment certificate.7.2.1.6 Registration or Qualification certificate as an installation plumber.

7.2.1.7 Registration or Qualification certificates as an installation electrician.7.2.1.8 Details of roofing contractor to do the installation. (Not

manufacturing institution).

7.3 FEES:

The follow fees must be paid before or prior to the start of any building activities as set out under 7.4.

7.3.1 The Architectural Scrutiny fee as set out in the Architectural Design Guidelines.

7.3.2 The refundable Builders Deposit as set out in the schedule of builders and other fees (see 7.4).

7.3.3 The non-refundable road levy fee as set out in the Architectural Guidelines and the schedule of builders and other fees(see 7.4)

7.3.4 A non-refundable construction monitoring fee as set out in the schedule of builders’ and other fees (see7.4) is to be paid to the GHOA, Aesthetics Committee and Developers representative or the appointed building consultant for costs claimed by him/her, incurred in the execution of these duties or, alternatively as a fee, to any other designated building consultant to monitor building operations within the estate to ensure adherence by main contractors' to the estate regulations.

7.4 SCHEDULE OF BUILDERS AND OTHER FEES:

7.4.1 The following refundable Builders Deposits are payable

•Group Housing Deposit - R 65,000.00 (Payable to the Management Agent)

•New Buildings/Dwellings - R 10,000.00 (Payable to the Management Agent)

•Alterations & Additions - R 5,000.00 (Payable to the Management Agent)

•Swimming Pool - R 5,000.00 (Payable to the Management Agent)

7.4.2 The following non-refundable Road Levy Fees are payable

•Group Housing - R 250.00 per unit (Payable to the Management Agent)

•New Buildings/Dwellings - R 2,500.00 per unit (Payable to the Management Agent)

7.4.3 The following non-refundable Construction Monitoring Fee is payable

•Group Housing - R 2,000.00 per unit

•New Buildings/Dwellings - R 5,000.00 per unit •Alterations & Additions - R 2,000.00 per unit •Swimming Pool - R 1,000.00 per unit

* Please Note:Kindly make contact with

on 028 125 0019 or 082 879 6749 or

client/owner/builder would like to arrange for the payment of the Construction Monitoring Fee.

Ian Smit from Smart Solution Architecture

[email protected]


ANNEXURE B


PHASE 3

http://[email protected]

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7.5 ADDITIONAL FEES:

To avoid additional fees, please take note of the following:

(i) Please or organize all site inspections and/or meeting well in advance as required to avoid additional time delays and cost.

(ii) Please make sure that the required works are ready for inspection when organizing site inspections and/or meetings to avoid additional site inspections and cost.

(iii) Please complete all required applications documents and/or forms timeous to avoid delays and additional cost.

Kindly note that a minimum additional fee of R1 000.00 (one thousand rand) will be charged for every additional site inspection and/or meeting.

7.6 A site meeting is to be organized by the main contractor between himself , the home owner, the representative or the appointed building consultant and member of the Management Committee or Estate Manager and this must take place at least 5 days prior to commencement of "the works" to discuss the plans, rules and regulations, security and general information regarding the estate. Kindly not that no building work shall be allowed to start without a initial site meeting.

7.7 The contractor must provide the necessary sanitary disposal facilities on site, immediately, before any work is commenced. Only portable toilets are permitted and must be serviced at least once a week. These must remain for the duration of the construction period.(See 10.5)

7.8 The contractor must install shade netting before any building activities commence as per clause 10.6 and as per SANS 10400. Please note that the GHOA, Aesthetics Committee and/or the Developers representative or the appointed building consultant view this as a security as well as an aesthetic regulation and apply it strictly.

7.9 The Owner/Building Contractor/Owner Builder and his/her sub-contractors or any person entering Graanendal Lifestyle Village has to supply the entrance gate/manager with ID copies of the main Building Contractor and his/her sub-contractors prior to construction to a new dwelling/home or alterations, additions and maintenance work to authorize entry to the estate, after all documents required per clause 7 (see page 2)have been submitted and approved. Without prior arrangements and the resident/owner not being at home no entrance would be granted to any contractor or their sub-contractors.

8 CONSTRUCTION

8.1 Four (4) compulsory site visits/inspection shall take place during construction by the GHOA, Aesthetics Committee and Developers representative or the appointed building consultant (see 8.2)


ANNEXURE B


PHASE 3

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8.2 SITE VISITS

8.2.1 SITE HANDOVER (see ANNEXURE B3)(Before construction activities starts and will be done as set out under 7.6).

8.2.2 FLOOR SLAB CASTED (Must be organized 5 days in advance, but not later than 3 days after floor slab has been cast and will be done by the

).

8.2.3 WALL PLATE LEVEL

8.2.4 ROOF WITH COVERING COMPLETE

may

(see ANNEXURE B4)

HOA, Aesthetics Committee and/or the Developers representative or the appointed building consultant

(see ANNEXURE B5)(Must be organized 5 days in advance, but not later than 3 days after the wall plate level has been reached and will be done by the HOA, Aesthetics Committee and/or the Developers representative or the appointed building consultant).

(see ANNEXURE B6)(must be organized 5 days in advance, but not later than 3 days after the roof covering has been completed. Please note that the ceiling may not be installed and will be done by the HOA, Aesthetics Committee and/or the Developers representative or the appointed building consultant).).

8.2.5 FINAL INSPECTION (see ANNEXURE B7)(This inspection is to obtain a clearance certificate and must be organized 5 days in advance. Please note that no dwelling/building or home may be occupied without a clearance certificate and occupation certificate. This inspection will be done by the Architectural Professional).

8.3 Informal site inspections will be done by the GHOA, Aesthetics Committee and/or the Developers representative or the appointed building consultant during the construction period to confirm that the all building contractors and/or owner builders comply with the rules and regulations as set out in the Builders Code of Code and Architectural Design Guidelines and any other documents or requirements provided from time to time.

9 CONTRACTORS RESPONSIBILITIES

9.1 Each building site must be completely and neatly screened off with 80% black/green shade netting of the same quality and colour, 1.8m high from natural ground level, enclosing the entire site boundaries before any work commences. Access opening to site must be securely closed after working hours. This netting must be maintained and kept neat and tidy and in place for the duration of the project. (See 10.6)

9.2 Contractors are, at all times, responsible for their sub-contractors, employees, guests, agents as well as any person making deliveries or providing a service to his/her site whilst they are on the Graanendal Lifestyle Village. Any damage caused by any of the abovementioned will make him/her liable, this includes any damage to the property, including but not limited to, damage to kerbs, roads, street lights, distribution boxes, plants, irrigation and/or damage to private property as well as damage caused to common areas in the immediate surrounds of his erf to an extent to be determined by the GHOA, Aesthetics Committee and/or the Developers representative or the appointed building consultant.

9.3 Building period (from site handover to completion) for new houses

would be limited to 9 months. This excludes the snagging of defects.


ANNEXURE B


PHASE 3

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9.4 Building period (from site handover to completion) for alterations and additions would be limited to 6 months. This excludes the snagging of defects.

9.5 The owner /contractor has to work timeous and adequately organized all building activities so not to cause any delays.

9.6 The owner /contractor has to apply for additional time with adequate reason if additional time is required. Additional time would be approved at the sole discretion of the GHOA, Aesthetics Committee and/or the Developers representative or the appointed building consultant.

9.7 Please take note that the clearance certificate would be withheld until the contractor/owner paid all fines in full for any or all offences with regards to the rules end regulations as set out within the Builders’ Code of Conduct.

9.8 Breach

The owner/contractor will be fines R500.00 per calender day for this t r a n s g r e s s i o n u n t i l h e / s h e a d h e r e s t o t h e r u l e s and regulations.

It shall at all times be the responsibility of the owner to ensure and procure that his contractor abides by and complies with the rules and regulations set out in this Code of Conduct.

10 BASIC RULES AND REGULATIONS

10.1 Limits of Building Activity:

10.1.1 Description(i) No empty plots/erven/common area and public

open spaces may be utilised for parking of construction vehicles and storage of materials.

(ii) All activities relating to the construction of a dwelling (or home) must be confined to within the boundary of the erf or erven where construction is taking place.

(iii) If builders or owners would like to use empty or open stands/erf next to a building site as temporary storage or parking area they have to obtain the permission from the GHOA and the owner of the property and is subject to conditions. Refer to the Conduct Rules (Annexure A).

10.1.2 Breach(i) Work by the building contractor will be stopped by

the appointed building consultant until such time as the contractor’s equipment has been moved within the building site.

(ii) The building contractor will be fines R500.00 per calender day for this transgression until he/she adheres to the rules and regulations.


ANNEXURE B


PHASE 3

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10.2 Site Presentation

10.2.1 Description

(i) The contractor will be expected to keep the appearance of his building site neat and tidy at all times.

(ii) Building rubble must be removed from the site at regular intervals, not exceeding one week, and litter must be removed from site on a daily basis. No litter may be stored or mixed in amongst building rubble. No material and building rubble shall be spoiled on the estate.

10.2.2 Breach

(i) Failure to remove building rubble within specific time frame, the rubble will be removed by an outside contractor. The cost thereof shall be reclaimed from the owner of the property. In addition to this the contractor will be fined R 1,000.00 per offence .

(ii) Should wind blow litter generated from site, the contractor will be fined R 500,00 per calender day until all refuse has been removed from the stand and the surrounding areas.

10.3 Cleaning of vehicles/equipment

10.3.1 Description

(i) The washing of contractor’s vehicles and equipment must take place on site and within the site boundaries. Washing of contractors or sub-contractors vehicles and equipment is not to be allowed on the estate property, roads, common areas, p u b l i c o p e n s p a c e s o r e m p t y properties/erven and m u s t b e c a r r i e d o u t elsewhere.

10.3.2 Breach

(i) The Building contractor will be fined R 1,000,00 per offence.

10.4 Fires

10.4.1 Description

(i) No fires will be allowed on any part of Graanendal Lifestyle Village, including the building site.

10.4.2 Breach

(i) The contractor will be fined R 1,000,00 per offence.


ANNEXURE B


PHASE 3

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10.5 Ablution Facilities

10.5.1 Description(I) Contractors will be required to make adequate

provision for temporary chemical/portable toilets situated on the building site for the use of their employees and must remain for the duration of the construction period

(ii) The placement of such chemical toilet should be considered so that the door is not visible from a neigbours property or front door across the street.

(iii) The chemical/portable toilets must be kept clean at all times and must be serviced at least once a week.

10.5.2 Breach

(i) The owner/contractor will be fined R 500,00 per violation.

10.6 Screening of Building site

10.6.1 Description

(i) The owner/contractor shall provide the required screening around a building site and/or part thereof may be requested as stated under clause 9.1 before any building activities starts.

(ii) The owner/contractor to screen off the site with a 1,8m black/green shade netting where there is no screening between the site under construction and the adjacent completed property

10.6.2 Breach

(i) The contractor will not be allowed to start with any building activities and will be denied access onto the Estate until such structures are in place and

(ii) The owner/contractor will be fined R 1,000,00 per violation.

10.7 Hours of Work

10.7.1 Public/ Private Times/Builders Holiday

10.7.1.1 Description

(i) Contractor may only be present on the Estate during the following public hours:Normal working days 7h00 to 18h00Saturdays 8h00 to 15h00No building operation allowed on Sundays and Public holidays.

(ii) No persons will be allowed on sites after building hours.


ANNEXURE B


PHASE 3

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working days and16h00 to 8h00 on Weekends. No building work will be allowed during these times.

10.7.1.2 Builders Holiday

(i) No Building work may take place during the annual builders holiday.

(ii) A letter would be send out no later than November each year to confirm the date and time in which the builders holiday would take place.

(iii) Builders/Contractors should plan for this dates and should take care to start finishing off a week in advance and clean the site before the builders holiday starts. No contractors or subcontractors would be allowed in the Graanendal Lifestyle Village after the starting date of the builders holiday.

(iv) If the builder/contractor is found to be in violation of any rules or regulations after the starting date of the builders holiday, may it be that building rubble is not removed or the site is not clean a fine would be imposed.

10.7.1.3 Breach

(i) The owner/building contractor will be fined R 1,000,00 per transgression.

10.7.2 Permission to work during private times


(i) Special prior permission is required in writing from the GHOA, trustees or manager if building activity is anticipated after hours, on weekends, public holidays or on builders holidays. Special application should be lodged with the GHOA, trustees or manager at least 48 hours prior to the private time activity.

(ii) Permission would be given on the sole discretion of the GHOA, Trustees or Manager.

(iii) No outside work would be allowed.(iv) No construction noise of any kind would be allowed.(v) No employees may be left on site unsupervised

during these times and a site foreman must be on site at all times.

10.7.2.2 Breach

(i) Contractor will not be allowed on to the estate without prior approval from the Estate and only for the times as applied and approved.

(ii) The building contractor will be fined R 1,000,00 per transgression and/or offence and not complying.

* Kindly note that private times are from 18h00 to 7h00 on normal


ANNEXURE B


PHASE 3

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10.8 Watchman/Site Foreman

10.8.1 Description

(i) No employees, workers, sub-contractors or any p e r s o n a p p o i n t e d / e m p l o y e d b y t h e owner/contractor to carry out work on site may be left on site unsupervised during building hours and a competent pe r son ( s i te fo reman) mus t be present on site at all times.

(ii) A competent person must be present on site when deliveries are made to make sure all deliveries take place within the boundaries of the building site.

(iii) No watchmen will be allowed.

10.8.2 Breach

(i) The owner/contractor will be fined R 1000,00 per offence.

10.9 Vehicle sizes allowed

Due to the road surfacing and limited road widths and raduis the following restrictions are placed on any vehicle entering Graanendal Lifestyle Village.

(i) No articulated truck with trailers will be allowed. (ii) Vehicle weight restrictions will be determined at the sole and

absolute discretion of the Graanendal Lifestyle Village. (If unsure contact the appointed building consultant or manager).

10.10 Deliveries to Contractors

10.10.1 General deliveries


(i) Contractors will at all times be responsible for their o w n a n d t h e i r s u p p l i e r s ’ d e l i v e r y personnel/employees.

(ii) All delivery times will be limited to public times as defined under [10.7] above.

(iii) Deliveries to the building site will take place only from the street frontage of the building site.

(iv) No delivery vehicles/trucks will be allowed on any empty plots/erven/common area and/or public open spaces.

10.10.1.2 Breach

(i) Refuse any access to that supplier and/or parties undertaking the deliveries in the future to the Graanendal Livestyle Village or levy a fine of R1000,00 per transgression.


ANNEXURE B


PHASE 3

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(ii) A fine of R 1,000.00 will also be levied to the contractor if the contractor’s employees and/or suppliers were guilty of the transgression.

10.10.2 Concrete deliveries


(i) The delivery of concrete has the potential of causing the most damage to the road surfacing and landscape vegetation. It is therefore important that these deliveries are handled as described in 10.10.3.1.

(ii) The contractor shall ensure that the drivers of concrete delivery vehicles are briefed on this document.

10.10.2.2 Breach

(i) Drivers not briefed will not be allowed access onto the Estate.

(ii) The building contractor wil l be l iable for penalties incurred by a concrete delivery vehicles and a fine of R 1,000.00 per transgression.

10.10.3 Washing of Concrete delivery vehicles


(i) The washing off of premixed concrete delivery vehicles must not take place within Graanendal Lifestyle Village. Spillage and run-off containers must be available on site if latter occurs. Under no circumstances may concrete be spilled onto the road surface and the contractor will be held responsible for the repair to the road if this occurs.

10.10.3.2 Breach

(i) The building contractor will be fined R 500,00 per offence in addition to the costs of repairing the road.

10.11 Storage sheds/Huts/Containers

10.11.1 Description

(i) The contractor will be allowed to erect storage sheds/huts/containers within the boundary of the building site and to a maximum height of 2,4 m. The contractor must store and secure all building material and take responsibility for such material. No storage sheds/huts/containers may be stored outside the boundary line or on any empty plots/erven/common area and/or public open spaces.


ANNEXURE B


PHASE 3

10.11.2 Breach

(i) The contractor will be instructed to remove any structures that do not conform to this regulation.

(ii) The contractor will be fined an amount of R 1,000.00 per transgression.

10.12 Speed Limit

10.12.1 Description

(i) For security and safety reasons the speed limit on the Estate for all contractors’ vehicles is 35 km/h. The contractor shall ensure that his employees, subcontractors and delivery vehicles adhere to this rule.

10.12.2 Breach

(i) The contractor will be fined an amount of R 500,00 per transgression. Continuous non-compliance will result in contractor being expelled from the site.

10.13 Building Plan controls

10.13.1 Description

(i) The building contractor must ensure that the signed approved building plan is available at all times for inspection by the GHOA, Aesthetics Committee and/or the Developers representative or theappointed building consultant.

(ii) Any variations to the approved building plan must be submitted to the Association for signed approval and may only be implemented once the approved variation is available to the contractor.

(iii) Prior to commencing building activities and site handover meeting must be organized as set out in 7.6 & 8.2

10.13.2 Breach

(i) The contractor will be denied access to the Graanendal Lifestyle Village until the above documentation is in place.

(ii) The contractor will be required to remove any structures that do not conform to approved plans.

(iii) The contractor would be fined an amount R 500.00 per calender day for each transgression.

-page 12- Builders Code of Conduct February 2016 - VERSION 2

ANNEXURE B


PHASE 3

10.14 Roads and Road Verges

10.14.1 Description

(i) Contractors must ensure that the road in front of their building site at all times swept clean. This is to minimize damage of the road surface.

(ii) Contractor must ensure that the kerbs and sidewalks in front of their building site are adequately protected from damage by the building operations.

(iii) The contractor shall ensure that all building material are stored on the building site. Special permission may be obtained from the Association to neatly store some material on the road verge directly in front of the building site.

10.14.2 Breach

(i) The contractor will be fined R 250,00 per day for unswept roads.

(ii) The cont racto r w i l l be he ld f inanc ia l l y and legally responsible for the damage to road surfaces and kerbs caused through his building operations.

10.15 Signage and Advertising

10.15.1 Description

(i) The contractor must ensure that no advertising boards are placed on the building site or anywhere else on the estate.

(ii) The contractor may erect an approved builders board on the stand for the duration of the construction period.

(iii) Builder’s boards must be removed no later than one month after the construction has been completed.

10.15.2 Breach

(i) The contractor will be fined R 250,00 per day for non-compliant boards.

(ii) The contractor board left on the property will be removed and discarded.

10.16 Payment of Fines

10.16.1 Description

(i) All monies owing to the Association must be paid on the Monthly bases at the end of each month.


ANNEXURE B


PHASE 3

10.16.2 Breach

(i) In the event of the contractor failing to pay a fine on time interest would be charged.

(ii) The clearance certificate would be withheld until all fines by the contractor/owner has been paid in full for any or all offences with regards to the rules and regulations as set out within the Builders Code of Conduct.

11 REQUIREMENTS BEFORE OCCUPYING A DWELLING/HOUSE

11.1. Final Inspection

The GHOA, Aesthetics Committee and/or the Developers representative or the appointed building consultant makes a series of inspections throughout the building process. The final inspection as set out in 8.2.4 is arranged by the owner/contractor once the under mentioned items has been completed. The final inspection will determine whether or not an GHOA completion certificate is issued.

Please note that the items listed below have to be completed before the HOA can issue a completion certificate. Without a final inspection and completion certificate an owner will not have his/ her builders deposit refunded and will the owner not be allowed to occupy the dwelling/house.

11.2. Construction Requirements:

(i) Completion of the house according to the approved plans. Please note that the owner/contractor would be fined an amount R 500.00 per calender day not complying with the approved plan.

(ii) The dwelling/house number must be installed and please note that your street address is obtainable from the City of Cape Town / Oostenberg Municipality.

(iii) The dwelling/house post box must be installed.

11.3. HOA Municipal Requirements:

The following documents have to be submitted to the Estate Office as Annexure to this pre-requisite for occupation of a house form:(i) Municipal Occupation Certificate;(ii) NHBRC Enrolment Certificate;(iii) Electrical Compliance Certificate(iv) Engineers Compliance Certificate; and(v) Energy Usage in Building Compliance Certificate(vi) Plumbing certificate(vii) Glazing Certifiacte(viii) Gas certificate (if applicable)


ANNEXURE B


PHASE 3

11.4. Administrative Requirements (prior to occupation):

(i) The works must be completed as a whole. (ii) All building rubble must be removed.(iii) The site huts or storage shed must be removed. (iv) The site toilet must be removed.(v) The road verges and sidewalks must be clean.(vi) If no landscaping, grass would be considers as the minium

landscaping that needs to be installed all around the dwelling/house.

(vii) Tenancies Procedure – Please note should you want to let your property the GHOA approval needs to be obtained prior to signing a lease agreement.

A fine of R5,000.00 (Five Thousnad Rand) will be levied against any owner occupying a house without complying with the above requirements.

12 FORMS APPLICABLE

12.1 The following forms must be completed timeous and submitted as required before any site meeting/inspection and/or final inspections are done.

12.1.1 Application to start Building Activities (Annexure B1)12.1.2 Certificate of Undertaking (Annexure B2)12.1.3 Application for site handover (first inspection)(Annexure B3)12.1.4 Application for floor slab cast inspection(Annexure B4)12.1.5 Application for Wall Plate Level inspection(Annexure B5)12.1.6 Application for Roof Cover Inspection (Annexure B6)12.1.7 Pre-requisite for occupation of a dwelling form(Annexure B7)12.1.8 Application for final inspection(Annexure B8) 12.1.9 Application for repayment of builders deposit (Annexure B9)

13 INDEMNIFICATION

13.1 General

13.1.1 The contractor shall be required to indemnify the GHOA and each of the owners of the respective properties comprising the Graanendal Lifestyle Village against all and/or any claims which may be brought against the Association and/or each owner and/or which the Association and/or each owner may bring against the contractor of the owner undertaking the building operations arising out of the presence of the contractor in connection with the building activities from time to time on the Graanendal Lifestyle Village.

13.1.2 The GHOA shall not be liable for damages, expenses or costs caused to residents for any interruption in electrical supply, variation of voltage, variation of frequency, nor any failure to supply electricity.


ANNEXURE B


PHASE 3

ANNEXURE B1APPLICATION TO START BUILDING ACTIVITIES

Application for Building: CHECKLIST

Name of Owner: .......................................................................................

Plot or Erf No.: ...........................................................................................

Contractor: ...............................................................................................

Street Address: .........................................................................................

The GHOA, Aesthetics Committee and/or the Developers representative or the appointed building consultant did received:

a) Copy of approved plans. b) Signed certified copies of: i) Application to start Building Forms. ii) Certificate of Undertaking. iii) Code of Conduct.

Kindly note: All documents to be, comprehensively, completed and signed by all parties and all certified copies of certificates required are attached.

i) N.H.B.R.C. Valid Contractors' Registration Certificate.ii) N.H.B.R.C. Home enrolment certificate.iii) Registration or Qualification certificate as an installation plumber.iv) Registration or Qualification certificates as an installation

electrician.v) Details of roofing contractor to do the installation. (Not

manufacturing institution)

Once all requirements, above, are met all these documents may be forwarded to monitoring agent for approval.

Signed at............................................... on this .................................... day

of ......................................................................... 20..............................

SIGNATURE: (Contractor)E-mail address for correspondence to be sent to :.............................................................


of ......................................................................... 20..............................

SIGNATURE: (Owner)E-mail address for correspondence to be sent to :............................................................


ANNEXURE B


PHASE 3

ANNEXURE B2CERTIFICATE OF UNDERTAKING

CONTRACTOR NAME: ...........................................................................................

ADDRESS: .................................................................................................................................................................................................................................................................................

We, the undersigned, hereby:

1. Acknowledge and confirm having read and understood the Code of Conduct for Contractors, Sub-Contractors and Owners of the Graanendal Lifestyle Village, a copy of which is annexed here to and initialled by the undersigned (hereinafter referred to as “The Code of conduct”); and

2. Irrevocably undertake to comply with each and every rule and regulation as set out in The Code of Conduct as may be applicable to a contractor, the contractor's sub-contractor, supplier, service provider and/or any person and/or any entity undertaking work or services in the Graanendal LifeStyle Village.

3. Irrevocably undertake to pay all fines being levied against the undersigned and/or any of the fines levied by the Graanendal Home Owners' Association (hereinafter referred to as “The Association”) against the undersigned for and/or in respect of any breach and/or transgression made by the undersigned as contemplated and/or provided for in The Code of Conduct;

4. Irrevocably indemnify and hold the Association and/or the individual owners of property comprising the Graanendal Lifestyle Village (hereinafter referred to as “the Owners”) harmless against all loss, liability, damage, and/or expense (including without limiting the generality thereof any claims which may be brought against the Association and/or the Owners or any Owner) which the Association and/or the Owners may suffer as a result of the contractor and/or the contractor 's agents presence on the Graanendal L i festyle Village ; and

5. Acknowledge that i/he/she, together with any of its/his/her employees, sub-contractors and/or service providers may be denied access to Graanendal Lifestyle Village should it/he/she persist with infringing the rules or not pay any fine levied by the Association timeously.


of ......................................................................... 20..............................

SIGNATURE: (Contractor)E-mail address for correspondence to be sent to :.............................................................


of ......................................................................... 20..............................

SIGNATURE: (Owner)E-mail address for correspondence to be sent to :.............................................................


ANNEXURE B


PHASE 3

ANNEXURE B3INSPECTION FORM 1 - SITE HANDOVER

Name of Owner: .......................................................................................

Plot or Erf No.: ...........................................................................................

Contractor: ...............................................................................................

Street Address: .........................................................................................

Date received :........................................................................................

Date Inspected:........................................................................................

Inspected by:............................................................................................

Approved(YES/NO)::.................................................................................

General Items to be checked:! Confirm rules and regulations as per The Code of Conduct.! Corner pegs are clearly marked and point out on site. ! Site establishment is done according to The Code of Conduct.! Confirm inspections.

I _________________________________________________herby confirm that the above inspection was performed and it was found that the all application forms, certificates and/or documentation as well as requirements as set out in The Code of Conduct are met and in order and I certified that building activities may start.


of ......................................................................... 20..............................

SIGNATURE: (Estate building Control)E-mail address for correspondence to be sent to :.............................................................


of ......................................................................... 20..............................

SIGNATURE: (Contractors representative)E-mail address for correspondence to be sent to :.........................................................

NOTES:


ANNEXURE B


PHASE 3

-page 19-

ANNEXURE B4INSPECTION FORM 2 - FLOOR SLAB CAST

Name of Owner: .......................................................................................

Plot or Erf No.: ...........................................................................................

Contractor: ...............................................................................................

Street Address: .........................................................................................

Date received :........................................................................................

Date Inspected:........................................................................................

Inspected by:............................................................................................

Approved(YES/NO)::.................................................................................

General Items to be checked:! Building is set out and build according to the approved plans. ! Contractor complies with the rules as The Code of Conduct.! Levels are set out and comply with the approved plans. ! Supply engineers certficate for foundations, foundation steel and compaction.

I _________________________________________________herby confirm that the above inspection was performed and it was found that all requirements are met and that all application forms, certificates and/or documentation as set out in The Code of Conduct are met and in order and I certified that building activities may continue.


of ......................................................................... 20..............................



of ......................................................................... 20..............................


NOTES:


ANNEXURE B


PHASE 3

-page 20-

ANNEXURE B5INSPECTION FORM 3 - WALL PLATE LEVEL

Name of Owner: .......................................................................................

Plot or Erf No.: ...........................................................................................

Contractor: ...............................................................................................

Street Address: .........................................................................................

Date received :........................................................................................

Date Inspected:........................................................................................

Inspected by:............................................................................................

Approved(YES/NO)::.................................................................................

General Items to be checked:! Check all window and door sizes.! Check wall plate levels.! General check.! Contractor complies with the rules as The Code of Conduct.

I _________________________________________________herby confirm that the above inspection was performed and it was found that all requirements are met and that all application forms, certificates and/or documentation as set out in The Code of Conduct are met and in order and I certified that building activities may continue.


of ......................................................................... 20..............................



of ......................................................................... 20..............................


NOTES:


ANNEXURE B


PHASE 3

-page 21-

ANNEXURE B6INSPECTION FORM 4 - ROOF COVER COMPLETE

Name of Owner: .......................................................................................

Plot or Erf No.: ...........................................................................................

Contractor: ...............................................................................................

Street Address: .........................................................................................

Date received :........................................................................................

Date Inspected:........................................................................................

Inspected by:............................................................................................

Approved(YES/NO)::.................................................................................

General Items to be checked:! Check pitch of roof and roof construction in general.! Check roof finishes and profile.! General check (overhangs, eaves, fascias, gutters, down pipes, eaves closer).! Contractor complies with the rules as The Code of Conduct.

I _________________________________________________herby confirm that the above inspection was performed and it was found that all requirements are met and that all application forms, certificates and/or documentation as set out in The Code of Conduct are met and in order and I certified that building activities are completed.


of ......................................................................... 20..............................



of ......................................................................... 20..............................


NOTES:

Builders Code of Conduct February 2016 - VERSION 2 Builders Code of Conduct February 2016 - VERSION 2

ANNEXURE B


PHASE 3

-page 22-

ANNEXURE B7PRE-REQUISITE FOR OCCUPATION OF A DWELLING FORM

Please note that the items listed below have to be completed and submitted before a final inspection can be dome and the completion certificate can be issue .

Name of Owner: .......................................................................................

Plot or Erf No.: ...........................................................................................

Contractor: ...............................................................................................

Street Address: .........................................................................................

Date received :........................................................................................

Date Inspected:........................................................................................

Inspected by:............................................................................................

Approved(YES/NO)::.................................................................................

Yes/No:General Items to be checked:! Was the dwelling completed according to the approved plans.! Was the dwelling/house number installed.! Was the dwelling/house port box installed.! Was the NHBRC Enrolment Certificate provided! Was the Electrical Compliance Certificate provided.! Was the Engineers Compliance Certificate provided.! Was the Energy Usage in Building Compliance Certificate provided.! Was the Plumbing certificate provided.! Was the Glazing Certificate provided.! Was the Gas certificate provided (if applicable).! The works must be completed as a whole. ! All building rubble must be removed.! The site huts or storage shed must be removed. ! The site toilet must be removed.! The road verges and sidewalks must be clean.! If no landscaping, grass would be considers as the minium

landscaping that needs to be installed all around the dwelling/house.! Tenancies Procedure – Please note should you want to let

your property the HOA's approval needs to be obtained prior to signing a lease agreement.


of ......................................................................... 20..............................

SIGNATURE: (Owner)E-mail address for correspondence to be sent to :.............................................................


of ......................................................................... 20..............................

SIGNATURE: (Contractors)E-mail address for correspondence to be sent to :.........................................................


ANNEXURE B


PHASE 3

-page 23-

ANNEXURE B8INSPECTION FORM 5 - FINAL INSPECTION

(to obtain a clearance certificate)

Name of Owner: .......................................................................................

Plot or Erf No.: ...........................................................................................

Contractor: ...............................................................................................

Street Address: .........................................................................................

Date received :........................................................................................

Date Inspected:........................................................................................

Inspected by:............................................................................................

Approved(YES/NO)::.................................................................................

General Items to be checked:! Check pre-requisite for occupation of a dwelling form! Check that all work has been completed as a whole! General check (verges, site clean, sitewalk clean, no damages, etc.) ! Contractor complies with the rules as The Code of Conduct.

I _________________________________________________herby confirm that the above inspection was performed and it was found that all requirements are met and that all application forms, certificates and/or documentation as set out in The Code of Conduct are met and in order and I certified that building activities are completed.

The owners may occupy the dwelling/house (Yes/No):............................................


of ......................................................................... 20..............................



of ......................................................................... 20..............................


NOTES:


ANNEXURE B


PHASE 3

-page 24-

ANNEXURE B9APPLICATION FOR REPAYMENT OF BUILDERS DEPOSIT

Name of Owner: .......................................................................................

Plot or Erf No.: ...........................................................................................

Contractor: ...............................................................................................

Street Address: .........................................................................................

Date received :........................................................................................

Date checked:........................................................................................

Approved(YES/NO)::.................................................................................

DECLARATION BY OWNER

I herewith declare that:1) Building activities have been completed in terms of the approved plan.2) All rubble is removed from the premises.

Signature: .......................................................................Date: .............................

REPAYMENT OF DEPOSIT:

Surname:............................................... Banking Details:..............................

ID:........................................................... Name of Acc:.................................

Address:................................................ Bank:................................................

............................................................... Acc. Nr.:..........................................

.............................................................. Branch Code:.................................

Tel Nr.:................................................... Type Acc.:.......................................

Email:....................................................

PARTICULARS OF DEPOSIT REPAYMENT

Deposit:...................................................... ...........................................................

Held back:.............................................................................................................

Levies Outstanding:.............................................................................................

Balance Paid:.......................................................................................................

FINAL INSPECTION:

Please add final inspection form as proof that final inspection has been completed:

Yes/No:................................. Checked by:............................

Date:.........................................


ANNEXURE B


PHASE 3

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