govt. of the punjabeproc.punjab.gov.pk/biddingdocuments/50484955/4950/... · 2017. 12. 18. ·...
TRANSCRIPT
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR INSPECTION & QUALITY CONTROL LAB FOR GSPCT GUJRAT OF TEVTA
Bid Reference No: TEVTA / PC /331/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 10
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
12
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
13
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
14
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
15
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
16
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
17
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
18
06. INTEGRITY PACT 19
07. CERTIFICATE 21
08. CHECKLIST / GUIDELINES FOR BIDDERS 22
09. LIST OF INSTITUTIONS WITH ADDRESSES 23
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 23 FORM OF BID Package No. 331 (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1
Data Collector with Balancing Option:
Signal Measurement: Signal: RMS/Peak/Peak to Peak/True Peak/True Peak to Peak Input Signal Types: ICPTM Accelerometer, Displacement Probes, Velocity Transducers. Measurement Parameters: Acceleration,Velocity,Time Waveform,Displacement, GSE, ESP, Temperature,Phase,Voltage,Use Specified
2 GSPCT, Gujrat 2
Page 4 of 23 FORM OF BID Package No. 331 (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Measurement Types: Overall Spectrum,Time waveform phase,oder normalized,Spectrum Band Alarm Input Signal Range: DC + Dynamic Signal, Max. Input range +/- 40 V Min. Input Range + 1 - 10 MV Auto Range: Yes Dynamic Range: > 90 dB typical Accuracy: 4.5 - 5.5 %
Page 5 of 23 FORM OF BID Package No. 331 (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Frequency Range: 40 kHz max., DC to 40 kHz, ICP/AC 0.16 Hz min, Integrated 0.24 Hz min Real Time Rate: 36 kHz - 44 kHz FFT Resolution: 100-6400 lines Time Block Length: 256-16384 Samples Averaging: Time & Spectral Alarms: Overall & Spectrum Note Codes: 100 note codes
Page 6 of 23 FORM OF BID Package No. 331 (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2 Data Collector
Data Acquisition: Hardware: Burr-Brown AD 51252, Delta Sigma Type, 1 Bit over Sampling Resolution: 24 Bit Hardware sample Rate: 0.586 Hz - 40000 Hz Max. Input Frequency Range: 10 Hz to 15 kHz Max. Samples: 8192 (Max. lines 3200) ICP Transducer: Manufacturer: C - Cubed Sensitivity: 22-26 mv / G Input Range: + / - 50 g to + / - 0.00049 Mounting: 1/4-28 UNF Female Keypad Operation: Stylus free collection of vibration data Options: Carry case with week strap stylus Lanyard Docking Station.
2 GSPCT, Gujrat. 2
Page 7 of 23 FORM OF BID Package No. 331 (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3 Data Management Software
Software Characteristics: - Fully Featured Vibration Monitoring Capability Contains, - FFT Display - Time waveform Display -Spectral diagnostic window - Harmonic & side band cursors - On screen acceleration, velocity & displacement conversions - Re-creation of readings from internally stored data - Dynamic dashboard with drill down for further levels of information -Process data trending and storage -Configurable favorites area displays users relavant data -Import/Export facility -Comfortable with hand held data collectors from budget PDA through to more sphisticated devices
2 GSPCT, Gujrat. 2
Page 8 of 23 FORM OF BID Package No. 331 (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4 Surface Roughness Tester
2-3" color LCD display Color tolerance judgments Evaluation curves Self-timed measurement supported Drive Unit: Standard Type Detector: 4mN (millinewton)
2 GSPCT, Gujrat. 2
5 Vertical Balancing Machine
Single Plane Capacity 4-6 Kg Rotor Dia 500-700mm Power 0.5-1 hp
1 GSPCT, Gujrat. 1
6
Balls & Depth Gauge Assembly
Measuring System Inch/Metric Balls of different Sizes Capable to find the internal taper angle of a work piece
2 GSPCT, Gujrat. 2
Page 9 of 23 FORM OF BID Package No. 331 (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 10 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 11 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 12 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 13 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 14 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 15 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 16 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 17 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 18 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 19 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 20 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 21 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 22 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 23 of 23
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment for Inspection & Quality Control Lab
Bid Reference No: TEVTA / PC / 331 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR THERMODYNAMIC & IC ENGINE LAB-I FOR
GSPCT GUJRAT OF TEVTA Bid Reference No: TEVTA / PC /332/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 14
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
16
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
17
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
18
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
19
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
20
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
21
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
22
06. INTEGRITY PACT 23
07. CERTIFICATE 25
08. CHECKLIST / GUIDELINES FOR BIDDERS 26
09. LIST OF INSTITUTIONS WITH ADDRESSES 27
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 4-stroke Petrol Engine
Engine Test Bed with Petrol
Engine (4 Stroke) & PV
Sensor
A modern, automotive, high
efficiency, normally
aspirated 4-stroke petrol
engine test bed complete
with all services and
ancillaries required to run
the engine more than 5hp.
Variable load, eddy current
dynamometer which acts as
a brake, enabling direct
measurement of torque.
Dynamometer completely
integrated with the engine
and mounted within the
main frame of the engine.
Effects of alterations to fuel
to air ratio. Supported on
strong steel frame with
flexible mounts. Frame
should house fuel tank,
electrical enclosures etc. All
1 GSPCT, Gujrat 1
Page 4 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
moving parts and hot
surfaces should be protected
by guards. Throttling and
brake load should be
controlled remotely.
Instrumentation must
include sensors for:
a) Engine speed
b) Torque
c) Air flow
d) Temperature (Inlet and
outlet temperatures),
e) Exhaust gas sensor. Sensor data should be logged
on the user's computer in real
time through some sort of
software provided with the
engine. Data logging and
analysis functions should be
provided in the software.
Engine indicator set should be
capable of construction of real
time PV diagram including
Pressure & Volume Sensors.
Page 5 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2 4-stroke Diesel Engine
Diesel Engine (4 Stroke) A modern, automotive, high efficiency, water cooled, 4-stroke Diesel engine more Than 5 hp, complete with services and ancillaries required to run the engine in a lab environment. The engine should be compatible with above mentioned Eddy Current Dynamometer. All moving parts and hot surfaces should be protected by guards. Instrumentation must include sensors for: Temperature (Inlet and outlet temperatures), Exhaust gas sensor. Sensor variables should be logged on the user's computer in real time through some sort of software provided with the engine. Data logging and
1 GSPCT, Gujrat 1
Page 6 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
analysis functions should be provided in the software. Engine indicator set should be capable of construction of real time PV diagram of the cycle with above mentioned interchangeable Pressure & Volume Sensors.
Page 7 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3 2-stroke Petrol Engine
Petrol Engine (2 Stroke)
A modern, automotive, high
efficiency, air cooled,
normally aspirated 2-stroke
petrol engine test bed
complete with all services and
ancillaries required to run the
engine in the lab
environment. The engine
should be compatible with
above mentioned Eddy
Current Dynamometer. All
moving parts and hot surfaces
should be protected by
guards. Instrumentation
must include sensors for:
Temperature (Inlet and outlet
temperatures), Exhaust gas
sensor. Sensor variables
should be logged on the
user's computer in real time
1 GSPCT, Gujrat 1
Page 8 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
through some sort of
software provided with the
engine. Data logging and
analysis functions should be
provided in the software.
Engine indicator set should be
capable of construction of
real time PV diagram of the
cycle with above mentioned interchangeable Pressure &
Volume Sensors.
Page 9 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4 Diesel Engine
Diesel engine with automatic transmission (1500 to 2000cc car engine)fitted on caster wheel steel frame with all accessories (cooling system, exhaust system, starting system and battery)
Front Drive Indirect Injection with
pre chamber VE rotary injection pump Turbo compressor with
waste gate valve Gear box 4 ~5 forward
speed + reverse+ differential
Hydraulic Power Steering
Radiator with electric fan Front disk brake Rear drum brake Independent wheels McPherson front
suspension with oscillating
2 GSPCT, Gujrat 2
Page 10 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
arm Rear independent
suspension with coil spring & gas shock absorber
Working front & rear lighting system controlled by dashboard
Page 11 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5 Petrol engine
Petrol engine with manual transmission (800 to 1000 CC water cooled naturally aspirated car engine) fitted on caster wheel steel frame with all accessories (cooling system, exhaust system, starting system and battery)
Camshaft in the crank case
Single body carburetor Coil Ignition Gearbox 4 forward
speed + reverse with differential
Mc Pherson front suspension
Rear suspension + spring
Hydraulic Shock absorber
Front disk brake & rear drum brake
Rack steering box
2 GSPCT, Gujrat 2
Page 12 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6
EFI 4-Stroke petrol engine
Cylinders:4, Capacity:1000 to 1500cc, Chassis with front drive Fuel system: multipoint
electronic Fuel injection & ECU
Catalytic Convertor with sensor
Gear Box 5 forward + Reverse + Differential
Hydraulic Power Steering Brake System with 4
sensor ABS Radiator with electric fan Front Disk & Rear Drum
Brake Independent Wheels,
McPherson front Suspension with oscillating arm
Rear independent suspension with oscillating arm
Motor Driven unit
2 GSPCT, Gujrat 2
Page 13 of 27 FORM OF BID Package No.332 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 14 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 15 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 16 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 17 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 18 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 19 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 20 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 21 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 22 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 23 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 24 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 25 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 26 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 27 of 27
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-I
Bid Reference No: TEVTA / PC / 332 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR THERMODYNAMIC & IC ENGINE LAB-II FOR GSPCT GUJRAT OF TEVTA
Bid Reference No: TEVTA / PC /333/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 11
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
13
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
14
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
15
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
16
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
17
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
18
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
19
06. INTEGRITY PACT 20
07. CERTIFICATE 22
08. CHECKLIST / GUIDELINES FOR BIDDERS 23
09. LIST OF INSTITUTIONS WITH ADDRESSES 24
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 24 FORM OF BID Package No.333 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 Double Barrel Carburator
Double barrel carburetor (for 800 ~ 1000C Petrol Car Engine)
3 GSPCT, Gujrat 3
2 Double Barrel Carburator
Double barrel carburetor (1200 to 1600cc Petrol engine of car)
2 GSPCT, Gujrat 2
Page 4 of 24 FORM OF BID Package No.333 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3 Sensors and actuators
. Sensor and Actuators of car
of 1300cc Petrol EFI engine
1. Intake Air Control
Valve(IACV) Sensor
2. Manifold Absolute
Pressure(MAP) sensor
3. Manifold Air Flow (MAF)
Sensor
4. Intake Air
Temperature(IAT)sensor
5. Throttle Position Sensor
(TPS)
6. Crank Shaft Position
Sensor
7. Cam Shaft Position Sensor
8. Knock Sensor
9. Oxygen Sensor
10. Variable Valve Timing
(VVT) Sensor
11. Vehicle Speed
Sensor(VSS)
12. Fuel Injectors, Ignition
Coil.
2 GSPCT, Gujrat 2
Page 5 of 24 FORM OF BID Package No.333 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4 CNG pressure Regulator
Regulator type: Multi stage with electronic starting device and vacuum controlled idling
Type of fuel: CNG Heating: Engine cooling
circuit liquid Test pressure:300 Bar Inlet pressure:220 bar power supply: 12 V DC High pressure solenoid
valve Idling solenoid valve
5 GSPCT, Gujrat 5
Page 6 of 24 FORM OF BID Package No.333 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5 CNG fuel system
Regulator type: Multi stage with electronic starting device and vacuum controlled idling
Type of fuel: CNG Heating: Engine cooling
circuit liquid Test pressure:300 Bar Inlet pressure:220 bar Power supply: 12 V DC high pressure solenoid
valve Idling solenoid valve coil CNG complete kit with
storage tank 50 liters complete with piping & all standard accessories mounted on moveable caster wheel iron coated stand
1 GSPCT, Gujrat 1
Page 7 of 24 FORM OF BID Package No.333 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6 Diesel fuel injection system
Working model of Diesel fuel
injection system with
Fuel filter 04 cylinder Inline
injection pump low pressure
gauge(pump circuit) High Pressure
gauge(Injector circuit) Fuel tank Feeding pump high and low pressure
delivery and return piping’s
Injection pump operated by 220 V Geared motor
Fuel injector to atomize in special glass blubs
02 direct injectors and 02 indirect injectors
1 GSPCT, Gujrat 1
Page 8 of 24 FORM OF BID Package No.333 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
7 Fuel injection pump
VE type rotary fuel injection pump of Diesel engine of Car
2 GSPCT, Gujrat 2
8 Injector Nozzle Tester
Aluminum Cast Injection pump operated by a hand lever
Semi Transparent fuel container with a micron genuine filter
Three way shut off valve Brass Bourdon tube
Pressure gauge - 100 mm Dial
3/8 " BSP thread Dual Scale Gauge
Ranges: 0 - 400 Bar & 0 - 6000 PSI
Fitted with genuine plunger
Delivery valve and filter
1 GSPCT, Gujrat 1
Page 9 of 24 FORM OF BID Package No.333 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
9 Injector Nozzle
Injectors of diesel engine car of 1800 to 2000cc engine displacement
5 GSPCT, Gujrat 5
10 Timing Gun
Full digital advance control with digital tacho
Tacho function suitable 2 and 4 cyl only
Good to 8000 reVS Bright bulb easily visible
in daylight HT lead inductive pick
up
2 GSPCT, Gujrat 2
Page 10 of 24 FORM OF BID Package No.333 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
11 Petrol engine scanner
CASE: high strength ABS
material
LCD: 800x480 resolution,
back light 5 to 7" Colour
Display
Key pad: Soft touch key
pad type Buttons (Arrow 4
keys)
Operating Voltage:
8~36~VDC input
Operating temperature
0~50 Degree Centi Grades
Memory Capacity: 32 MB
Built in Standard
Memory expansion: 128
MB with memory card.
1 GSPCT, Gujrat 1
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder. Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 11 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 12 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 13 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 14 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 15 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 16 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 17 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 18 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
dgm Procurement TEVTA
Page 19 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 20 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 21 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 22 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 23 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 24 of 24
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-II
Bid Reference No: TEVTA / PC / 333 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR THERMODYNAMIC & IC ENGINE LAB-III FOR GSPCT GUJRAT OF TEVTA
Bid Reference No: TEVTA / PC /334/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 6
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
8
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
9
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
10
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
11
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
12
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
13
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
14
06. INTEGRITY PACT 15
07. CERTIFICATE 17
08. CHECKLIST / GUIDELINES FOR BIDDERS 18
09. LIST OF INSTITUTIONS WITH ADDRESSES 19
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 19 FORM OF BID Package No.334 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 2-stroke Diesel Engine
A modern, automotive, high efficiency, air cooled, normally aspirated 2-stroke Diesel engine test bed complete with all services and ancillaries required to run the engine in the lab environment. Variable load, eddy current dynamometer which acts as a brake, enabling direct measurement of torque. Dynamometer completely integrated with the engine and mounted within the main frame of the engine. Supported on strong steel frame with flexible mounts. Frame should house fuel tank, electrical enclosures etc. All moving parts and hot surfaces should be protected by guards. Throttling and brake load should be controlled remotely. Instrumentation
1 GSPCT, Gujrat 1
Page 4 of 19 FORM OF BID Package No.334 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
must include sensors for: a) Engine speed b) Torque c) Air flow d) Temperature (Inlet and outlet temperatures) e) Exhaust gas sensor. Sensor variables should be logged on the user's computer in real time through some sort of software provided with the engine. Data logging and analysis functions should be provided in the software. Engine indicator set should be capable of construction of real time PV diagram. The unit should include the Pressure (P) & Volume (V) sensor to integrate the engine and software
Page 5 of 19 FORM OF BID Package No.334 (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 6 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 7 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 8 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 9 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 10 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 11 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 12 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 13 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 14 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 15 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 16 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 17 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 18 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 19 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: (B.Sc. Mechanical Technology) Equipment For Thermodynamic & IC Engine Lab-III
Bid Reference No: TEVTA / PC / 334 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR HVAC & HEAT TRANSFER LAB-I GSPCT
GUJRAT OF TEVTA Bid Reference No: TEVTA / PC /335/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 16
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
18
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
19
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
20
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
21
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
22
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
23
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
24
06. INTEGRITY PACT 25
07. CERTIFICATE 27
08. CHECKLIST / GUIDELINES FOR BIDDERS 28
09. LIST OF INSTITUTIONS WITH ADDRESSES 29
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1
Psychrometric
charts &
Digital
Psychrometer
Colored, large size in standard S.I Units, pasted on Hard Board laminated for wall mounting
Digital Psychrometer RH Range: 10 to 100 %
RH RH Resolution: 2% RH Temp Range: 20 to 120 F , -5 to 50 C Temp Resolution : 1 F , 0.5 C Temp Accuracy: 0.5C
With English Manual
1 GSPCT, Gujrat. 1
Page 4 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2
Simple
Vertical
Boiler
Type: Vertical, Fire Tube
Type.
Capacity: Up to 7 Bar
pressure. and upto 30
~40 Kg/h
Material: SS 316 / 304
Boiler instrument and
safety devices include:
High Pressure
Switches: 2
Mechanical High
Pressure Safety: 1
Temperature Safety:
1 by digital
Temperature
Fire Safety: Flame
Sensor, ionization
detector, Gas outage
Pressure gauge and
switch.
1 GSPCT, Gujrat. 1
Page 5 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Temperature gauge.
Level gauge and
switch.
Automatic Level
Control
Burner:
Type: On – Off,
automatic
European brand
complete with Gas
Train originally
supplied by
Manufacture
Fuel: LPG/NG
Standard
Feed water system
includes:
Resin filter for public
water with RO unit
Soft water tank.
Page 6 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Feed water pump.
Automatic and
Manual operation
selectable by the
user Electrical
operated
Temperature sensors
with digital display.
Fuel system includes:
Fuel tank
Fuel flow meter
Steam Turbine Technical data
Type: Single stage, impulse turbine.
Maximum output: Over 30 ~50W Continuous.
Maximum speed: Approx. 33,000 rpm.
Page 7 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Exhaust pressure: Atmospheric
Turbine Runner Diameter 55~75mm
Body: Made from SS Locally Fabricated
Measuring instruments
Speed sensors for turbine Speed Measurements
Temperature sensor for steam inlet/outlet.
Pressure gauge for steam inlet.
Generator and Lamp Load
Type: DC generator, 100 VA. Self Excited/Permanent Magnet
Voltage:24~220VDC @ 3000 rpm
Load Lamps: 4 x 15 W.
Page 8 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Measuring instruments
A generator speed sensor and an indicator.
A volt meter and an ammeter
Condenser Type: Shell & tube
Typical Experiments:
Temperature Measurement at different points of condenser (Inlet & Outlet)
Flow measurements of condensing water
Heat of transfer in the condenser
Condenser efficiency
Temperature Sensors and Indicators.
Comprehensive Instruction manual
Page 9 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3
·
Cooling
Tower
Cooling column - specific surface of the wet deck surface: 100 to 150m²/m³ - cross-section: 150x150mm Volumetric air flow measurement via orifice: D=60 to 100mm Heater, adjustable in three stages: 500-1000-1500W Thermostat: switches off at 50°C Fan - power consumption: 100 to 250W - max. pressure difference: 430Pa - max. volumetric flow rate: 10 to 15m³/min Pump - max. head: 20m - max. flow rate: 100L/h Tank for additional water: 1 to 5L
1 GSPCT, Gujrat. 1
Page 10 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Measuring ranges - differential pressure 4(air): 0...1000Pa - flow rate (water): 126...360L/h - temperature: 2x 0...580°C, 3x 0...100°C - humidity: 10...100% r.h. software for data acquisition via USB complete with latest Computer
4
Hermetic
Compressor
Fault
simulator
Trainer (for
Air
Conditioning)
Control panel box, Test Points panel, Simple panel, Installation Panel, Compressor and pressure gauges.
1 GSPCT, Gujrat. 1
Page 11 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5
· Air
Handling unit
(Complete)
Water cooling coil (1RT), Fan (Belt driven) approx.: 2000 CFM, Filter according to sizes
1 GSPCT, Gujrat. 1
6 Linear Heat
Conduction
Unit
Linear heat conduction 3 measuring objects, insulated 1x DxL: 25x30mm, steel 1x DxL: 15x30mm, brass 1x DxL: 30x30mm, brass heater: 140W Measuring ranges temperature: 0…100°C power: 0…200W Radial heat conduction disc diameter: 110x4mm heater in the middle of the disc: 125W cooling coil at outer diameter of disc Measuring ranges temperature: 0…100°C
1 GSPCT, Gujrat. 1
Page 12 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
7
Radial Heat
Conduction
Unit
Radiation heat transfer apparatus with accessories ( enable to find out emissivity using heat source, metal plants and radiometer)
1 GSPCT, Gujrat 1
8 ·Unsteady
State Heat Transfer Unit
Heater power: 800W temperature: 20…80°C Specimen
Materials: Cu, Al, brass & Stainless Steel
Type: Slab, Cylinder & Ball Type
Heating tank: 5L Cooling tank: 0.5L Raised tank: approx. 6L 14 temperature
1 GSPCT, Gujrat. 1
Page 13 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
sensors 12x along the specimen 2x in cooling water circuit Measuring ranges temperature: 14x 0…100°C power: 0…1000W flow rate: up to1L/min Complete with computer & software for data acquisition via USB.
Page 14 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
9
·
Centrifugal
Air
Compressor
Max Flow Rate:
20--30 l/s typical
Max Head:
6.0--8.0 KPa
Max fan speed
3000rpm min
Motor Power rating
250W min
Number of stages :
3 or more
Small-scale multi-stage centrifugal Compressor demonstration unit. Comprehensive Instruction manual
1 GSPCT, Gujrat 1
Page 15 of 29 FORM OF BID Package No.335 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 16 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 17 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 18 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 19 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 20 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 21 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 22 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 23 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 24 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 25 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies
Page 26 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 27 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 28 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 29 of 29
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-I Bid Reference No: TEVTA / PC / 335 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR HVAC & HEAT TRANSFER LAB-II GSPCT
GUJRAT OF TEVTA Bid Reference No: TEVTA / PC /336/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 13
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
15
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
16
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
17
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
18
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
19
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
20
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
21
06. INTEGRITY PACT 22
07. CERTIFICATE 24
08. CHECKLIST / GUIDELINES FOR BIDDERS 25
09. LIST OF INSTITUTIONS WITH ADDRESSES 26
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 19 FORM OF BID Package No.336 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1
Building
Management
System
(BMS)
Trainer
Manual/Automatic
Temperature Controller,
Pressure Controller,
Fluid Controller and
humidity controller,
Feed Back system
1 GSPCT, Gujrat. 1
2
· Air vent
installation
unit
• 1. Air Duct Calculator
2. Room Air
Conditioning Calculator
1 GSPCT, Gujrat. 1
Page 4 of 19 FORM OF BID Package No.336 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3
Software for
heating and
cooling load
calculations
Registered, Branded 1 GSPCT, Gujrat. 1
4
Software for
selection of
Air
distribution
devices
Registered, Branded 1 GSPCT, Gujrat. 1
Page 5 of 19 FORM OF BID Package No.336 (B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 6 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 7 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 8 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 9 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 10 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 11 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 12 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 13 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 14 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 15 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 16 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 17 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 18 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 19 of 19
Name and Signature of bidder with official stamp Dated:
Package Name(B.Sc. Mechanical Technology) Equipment For HVAC & Heat Transfer Lab-II Bid Reference No: TEVTA / PC / 336 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR APPLIED MECHANICS & STRENGTH OF
MATERIALS LAB GSPCT GUJRAT OF TEVTA Bid Reference No: TEVTA / PC /337/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 9
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
11
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
12
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
13
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
14
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
15
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
16
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
17
06. INTEGRITY PACT 18
07. CERTIFICATE 20
08. CHECKLIST / GUIDELINES FOR BIDDERS 21
09. LIST OF INSTITUTIONS WITH ADDRESSES 22
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 22 FORM OF BID Package No. 337 (B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 ·
Gravesand Apparatus
1. Slotted weight with
hanger (5Kg, each 1
Kg) 4 Nos.
2. Pulleys 4 Nos.
3. Spring balance
(Range from 1-10 Kg) 4
Nos.
4. Base Stand.
5. Spirit Level & Plumb
Line
(10 × 5 = 50 gm brass)
1 GSPCT, Gujrat.
1
2 Beam Apparatus
1. Bench top unit 2. Dial gauge 0-25 mm
range and 0.01mm accuracy.
3. Cantilever beam 4. Beam with a support
fixed at one end and a simple roller support in the other end
5. Beam with two simple supports.
5 GSPCT, Gujrat.
5
Page 4 of 22 FORM OF BID Package No. 337 (B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3
·
Bearing Demonstration
Unit
1. Capable of observing eccentricity variations & pressure profiles for different speeds & loads
2. Capability of fully adjustable speed, directions & load along with standard equipment
5 GSPCT, Gujrat.
5
4 ·
Governor Apparatus
1. Bench top, to study various governors
and determine their
characteristic and adjustment curves
2. 3 different governors: Porter,
Proell, Hartnell
3. Governor mass adjustable by
weights 4. motor driven, easy
1 GSPCT, Gujrat.
1
Page 5 of 22 FORM OF BID Package No. 337 (B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
fitting and removal of governors
5. Rotating parts covered by a
transparent safety
cover 6. Comprehensive
instruction manual
Page 6 of 22 FORM OF BID Package No. 337 (B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5
·
Balancing of Reciprocating
Masses
1. 4 cylinders 2. Motor speed 100---
3000rpm 3. Nominal power
output: 35--50W 4. Anti-vibration
mounted base 5. Cylinder block with
transparent walls as guard
6. Complete with Computer and DAQ software
7. With instructions manual
1 GSPCT, Gujrat.
1
Page 7 of 22 FORM OF BID Package No. 337 (B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6 Cam Analysis Apparatus
1. Set of min 5 cams: Simple Harmonic Motion Cam, Uniform Motion Cam, Constant Acceleration Cam, Tangent Cam
2. Eccentric CamSet of min 2 followers: roller and knife-edgeDial gauge: 20--30mm range, 0.01mm resolution, 50---70mm diameter reading face
3. Angular protractor scale with preferably 360º range and 1º resolution
4. Comprehensive instruction manual
1 GSPCT, Gujrat.
1
Page 8 of 22 FORM OF BID Package No. 337 (B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
7 ·
Planimetre
A digital planimeter
capable of
measuring area up
to 100 cm2, with a
minimum resolution
of 0.2 mm or less
and with an
accuracy of +/- 0.2
%.
5 GSPCT, Gujrat 5
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 9 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 10 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 11 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 12 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 13 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 14 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 15 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 16 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 17 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 18 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 19 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 20 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 21 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 22 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :-(B.Sc. Mechanical Technology) Equipment For Applied Mechanics & Strength of Materials Lab
Bid Reference No: TEVTA / PC / 337 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR HYDRAULICS & FLUID LAB GSPCT GUJRAT
OF TEVTA Bid Reference No: TEVTA / PC /338/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 18
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
20
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
21
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
22
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
23
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
24
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
25
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
26
06. INTEGRITY PACT 27
07. CERTIFICATE 29
08. CHECKLIST / GUIDELINES FOR BIDDERS 30
09. LIST OF INSTITUTIONS WITH ADDRESSES 31
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 Hydraulic
Ram:
1- Constant level tank, manufactured in PVC glass, which supplies water to the circuits for making the practices.
2- Discharge tank, manufactured in PVC glass.
3- Ball valves to open or close the relevant circuit.
4- 3 Impact valves provide fast closing necessary to produce the characteristic overpressure of the hydraulic ram and a fast closing without vibrations that affects the measurements.
5- 2 Pressure measurement with range 0-5 psi.
6- Surge tanks with complete water supply arrangement.
1 GSPCT, Gujrat. 1
Page 4 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2
Centrifugal pump demonstrati
on unit:
1- A small-scale centrifugal pump demonstration unit comprising of a water reservoir, pump, complete water supply arrangement, control Valves and interconnecting pipe work all mounted on a stainless-steel base. 2- Transparent pump volute for visibility. 3- Capable of being linked to a PC. Supplied with software With Interface unit & Computer. 4- Max flow rate: 80 to 100 l/min 5- Max head: 8 to 10 m 6- Max pump speed: 1500 to 2000 rpm 7- Motor power rating: 300 W
1 GSPCT, Gujrat. 1
Page 5 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3 Series/Parallel Pumps
unit:
A small-scale series/parallel centrifugal pump demonstration unit comprising of a water reservoir, complete supply arrangement, pumps, control with interface unit. 1- Valves and
interconnecting pipe work all mounted on a stainless-steel base.
2- Transparent pump volute for visibility.
3- Equipped with electronic measurement sensors for head, pressure, flow rate, water temp.
4- Capable of being linked to a PC included computer
5- Supplied with software for measurement.
6- Max flow rate: 100 to 130 L/min.
7- Parallel pumping both pumps 250 to 300 W.
8- Max Head 5m to7m for
1 GSPCT, Gujrat. 1
Page 6 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
single pump and 10m to 15m for series.
9- Max pump speed 1700-1900 rpm for pump 1 and 1400-1600 for pump 2.
10- Motor power rating 250 W to 300W.
11- With two manometers attached at inlet and outlet 1 to 4 bar
Page 7 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4 Impulse Turbine:
1- The small-scale impulse turbine unit which is designed to be used in conjunction with the service unit. An impulse turbine uses the momentum transferred from the Impact of a jet of a water onto the turbine blades to generate power
2- Mounts on dedicated service unit
3- Connects to a PC via the service unit and a USB interface device complete with Computer.
4- Unit should be clear acrylic
5- The unit should be incorporating a pressure sensor.
6- Velocity range: 3000 to 7000 rpm
7- Max power: 30 to 40W
1 GSPCT, Gujrat. 1
Page 8 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
8- Diameter of the turbine rotor Drum: 50 to 150mm
9- No. of blades of the turbine: 10 to 15 or higher
10- No. of Nozzles equally distributed around the circumference: 4 to 6
11- Braking systems connected to dynamometers.
Page 9 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5
Axial Flow Reaction Turbine:
1- Axial turbine demonstration unit (Kaplan Turbine)
2- Turbine complete with close water supply equipment and instrumentation.
3- Experimental set-up on laboratory trolley
4- Turbine with transparent housing, approx. 250W to 300W of power & rotor diameter 45 mm to 50mm.
5- Electronic measurement of flow rate, pressure drop over the turbine, rotational speed and Load on the turbine shaft.
6- Processing of measured data on a PC complete with Computer
7- Determination of flow rate using flowmeter
8- Pipe work and supply tank made of corrosions
1 GSPCT, Gujrat. 1
Page 10 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
resistant materials. 9- Rating: approx. 250 W to
300W at 1000 to 3000 rpm.
Rotor diameter: 45mm to
150mm.
Pump 0.75kW or higher
Max. Pump capacity: approx. 250 to 350 Liter/min Max. Head: 15 to 20m.
Measuring range for volumetric flow measurement 600Ltr/min Measuring range for pressure measurement 0-2bar.
Measuring range for momentum: 0-2Nm.
Measuring range for speed: 0-10000rpm
Page 11 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6 Turbine Service Unit
1- The Turbine Service unit provides a water supply which is required to operate the Impulse, Reaction and Pelton turbine demonstrations units. The service unit consists of a stainless-steel base on which is mounted a water reservoir, a compact three-phase pump and an electronic flow meter. The pump is controlled direct using the speed controller inside the unit.
2- Clear transparent reservoir which can hold up to 30 liters.
3- Paddle wheel type flow meter.
4- Reservoir capacity: up to 30 liters
5- Max flow rate: 20 to 24 liters/ min.
6- Max head:
1 GSPCT, Gujrat. 1
Page 12 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
25 to 35 m. 7- Single phase electrical
supply: 230V/50Hz. 8- Power:
500W to 700w. 9- With interface unit PC with
USB port complete with computer.
10- The unit should be installed on a Laboratory Trolley
Page 13 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
7 Pelton Turbine:
1- Small scale hydropower unit designed to demonstrate the operating principles of an impulse turbine.
2- Should be transparent guarding, that allows excellent visibility of the Pelton wheel operation.
3- Should be mounted on a dedicated service unit (as Mentioned above).
4- Connects to a PC via the service unit and a USB interface.
5- SPEED range: 2000 to 4000 rpm.
6- Manometer range: 1 to 3 bar.
7- Number of buckets: 16 to 20.
8- Max power: 30W to 40 w
9- Max torque 1 to 5 Nm
1 GSPCT, Gujrat. 1
Page 14 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
8 Francis Turbine:
1- Functional model of Francis turbine.
2- Should be mounted on a standalone close water supply unit with laboratory trolley
3- Connects to a PC via USB interface complete with Computer.
4- Electronic measurement of flow rate, pressure drop over the turbine, rotational speed and Load on the turbine shaft.
5- Determination of flow rate using flowmeter
6- Pipe work and supply tank made of corrosions resistant materials
7- Velocity range: 1000 to 2500 rpm.
8- Power: 4-10 W. 9- Diameter of the turbine:
45-150 mm. 10- Number of adjustable
guide vanes of the
1 GSPCT, Gujrat. 1
Page 15 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
distributor: 6 or more 11- Manometer range:
0-5 bar. 12- Braking system connected
to dynamometers ranging: 0-10 N.
13- Feed chamber & Draft tube
Page 16 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
9 Radial Flow Turbine:
1- Functional model of Radial flow turbine. Should be mounted on a service unit (as Mentioned above)
2- Nozzles: Inlet diameter: 18-21 mm Outlet diameter: 1.5-2 mm Discharge angle: 180º
3- Turbine rotor: External diameter: 65-70 mm Internal diameter: 35-40 mm Number of nozzles: 2 Inlet angle to the nozzle: 180º Outlet angle to the nozzle: 180º Material: stainless steel
Brake: Pulley diameter: 50-60 mm Effective diameter: 50-55 mm
1 GSPCT, Gujrat. 1
Page 17 of 31 FORM OF BID Package No. 338 (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Grand Total: (Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 18 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 19 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 20 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 21 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 22 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 23 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 24 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 25 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 26 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 27 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 28 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 29 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 30 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 31 of 31
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Hydraulics & Fluid Lab
Bid Reference No: TEVTA / PC / 338 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR PRODUCTION & MANUFACTURING LAB-II(FORGING MACHINES) GSPCT GUJRAT OF TEVTA
Bid Reference No: TEVTA / PC /339/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging Machines)
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 9
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
11
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
12
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
13
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
14
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
15
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
16
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
17
06. INTEGRITY PACT 18
07. CERTIFICATE 20
08. CHECKLIST / GUIDELINES FOR BIDDERS 21
09. LIST OF INSTITUTIONS WITH ADDRESSES 22
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 22 FORM OF BID Package No. 339 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1
Forging Press (Mechanically Operated
• Capacity 50-60 Kg Accessories:- Sledge Hammer 5Kg(02 Nos.),Hardened& non rusting Finish Forging Tongs:- Flat Jawed 3/4" Jaw Capacity (02 Nos.) Curved Lip Tong 3/4" (02 Nos.) Pick up Round Nose 3/4" (02 Nos.) Length of each Tong 24”, Cold Chisel cutting edge 1 3/4" High Grade Tool Steel Hardened & Tempered, Hot Chisel Cutting Edge= 1 3/4" High Grade Tool Steel Hardened & Tempered, Swages (02 Pairs) Ø 3/4", Flatter (02 Nos.) 03" Square
2 GSPCT, Gujrat 2
2 ·
Forge
• Hearth 9”-12" width 15”-20" Length & 2 1/2" -3” Depth, Two Mouth Piece, Independent Blower, Electric Motor 1/2 - 1 HP
1 GSPCT, Gujrat 1
Page 4 of 22 FORM OF BID Package No. 339 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3 ·
Coining Press
• Hydraulic Coin Minting Press (with PLC and Auto Ejector), Capacity of press up to 100gm coining, 10.0-15 HP, 300-400 Tons Capacity Hydraulic Coin Mining press with electronic Programmable Plc controller form multi Stroke at final stage. Complete with automatic coin ejector cylinder for easy removal coin. Incorporated pressure adjustment through a hand operated pressure adjustment knob. Provide with numerical display for easy repeated operation. Supplied complete with 10-15 HP 3 phase 440 volts of A.C electric motor, control
penal with plc with ejector cylinder and oil tank of about 400-450 lts.(hydraulic oil)
1 GSPCT, Gujrat 1
Page 5 of 22 FORM OF BID Package No. 339 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4 ·
Metal forging machine
• The Power Unit is based on IGBT (insulated-gate bipolar transistor),High power factor, and energy efficient, Heating duty running, 24 hours 100% full loading, Easier and more safe operation comparing with the traditional oil/gas heaters, Timing function applied for heating duration setting, adjustable (0.1s-99.9s), Product data: Max. Input power, Max. 15~160kW Max. Input current 23~220A, Input voltage, Three-phase 340~420V, 50/60HZ, Oscillation frequency 5~20KHz
1 GSPCT, Gujrat 1
Page 6 of 22 FORM OF BID Package No. 339 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5 core baking oven.
Workpieces Cylinder Block, Cylinder Castings 2 Power Coating Method Spraying Coating 3 Productivity ≥200 pcs/h 4 Production Cycle 18-20s/piece 5 Curing Temperature 140~220(temperature adjustable) Maximum 250 6 Pre-heating temp. 60~80(adjustable) 7 Temp. Uniformity ±5 8 Heating Up Time (cold stage) ≤45min 9 Maximum Dimension of Workpieces 450×350×250mm 10 Workpieces Weight 30~50kg
1 GSPCT, Gujrat 1
Page 7 of 22 FORM OF BID Package No. 339 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6 ·
Induction Furnace.
Capacity 200 Kg Mid-frequency power rating 2500/1000 Hz Max. Working tem. 1600-1700 Mid-frequency voltage 375-380 V Final vacuum 6×10-2 Pa Cooling water consumption 13.5 M3/h Pressure rise rate 4-4.5 Pa/h Cooling water pressure 0.3-0.4 MPa Mid-frequency power rating 200/250 Kw Size (Length, width, height) φ1.8m: 8.0×8.7×4.6 φ2.0m: 11×8.7×4.6 φ2.4m: 12×8.7×4.6 m
1 GSPCT, Gujrat 1
Page 8 of 22 FORM OF BID Package No. 339 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Grand Total
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 9 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 10 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 11 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 12 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 13 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 14 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 15 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 16 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 17 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 18 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 19 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 20 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 21 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 22 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-II(Forging
Machines)
Bid Reference No: TEVTA / PC / 339 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR PRODUCTION & MANUFACTURING LAB-I (FORMING MACHINES) GSPCT GUJRAT OF TEVTA
Bid Reference No: TEVTA / PC /340/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming Machines)
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 9
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
11
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
12
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
13
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
14
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
15
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
16
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
17
06. INTEGRITY PACT 18
07. CERTIFICATE 20
08. CHECKLIST / GUIDELINES FOR BIDDERS 21
09. LIST OF INSTITUTIONS WITH ADDRESSES 22
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 22 FORM OF BID Package No. 340 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1
Thermoforming
Machine
Forming width 410-710mm, forming length 600-1120mm, forming height 200-300mm, thickness of material 0.2-1.5mm, production power220-500 times/hr., power 18-35Kw, required to install air pump 20-25 H.P, dimensions approx. L 6800X W 1600 X H 2650mm, Weight 3-4 Tons
1 GSPCT, Gujrat 1
Page 4 of 22 FORM OF BID Package No. 340 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2
Plastic Blowing & Extruding Moulding Machine
• used for material PE, PP, …… Capacity contain up to 3,5,10 lts. No. of die 1 set for each container, Dry cycle output 1000-1200 PC/hr., Machine dimensions approx. KXWXH i.e. 3.5X2.2X2.8m, Total weight of machine 7-8 Ton, Clamping Unit and Clamping force 105-110KN and plate open stroke 200-550mm. Mold size WXH i.e. 550X500mm, Mold thickness 210X300mm, Max. drive 27.5 KW. Fan Power for screw 0.54-0.6Kw, Total power 48.5-50Kw, Air pressure 0.7-0.8 MPa, production Capacity 75-80Kg/hr., heating Zone 4, Extruding heating Power 13-15Kw, Extruding Power 22-25KW
1 GSPCT, Gujrat 1
Page 5 of 22 FORM OF BID Package No. 340 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3
Injection Moulding machine (Automatic)
• Material usable thermoplastic, clamping force 2680-2700 (N,Lbs), Injection weight 823-900gm, opening stroke 550-600mm, screw diameter three type 50 55 and 60, screw speed 180 -190rpm, Toggle stroke 540 -550mm, Tie Bars space 580X580, Max. mold height 600-700mm , Min. mold height 230-240mm, ejector stroke 145-150mm, ejector tonnage 70-75KN, Max. Pump pressure 16 MPa., Motor power for pump 22-25KW, Heating power 16-20KN. Machine Dimensions approx. LXWXH i.e 5.81X1.81mX2.1m, Machine weight (appx.) 8-9 tons.
1 GSPCT, Gujrat 1
Page 6 of 22 FORM OF BID Package No. 340 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4 Wire drawing Machine
• Draw wire from 6.5-2.0mm, Total line need 7 pots. Día. of pot: 560-570mm, Max. inlet wire dia.: 6.5-7mm, Min. inlet wire dia.: 2.0-3.0mm, motor: 18.5-20kw/ frequency inverter, power: 3Phase, 380V, 50Hz, weight: 1.6-2T/pot
1 GSPCT, Gujrat 1
5
Compression Moulding Machine
• Clamping force 1000-1200KN, Max system pressure,23-25MPa, Clamping stroke 300-350mm, Heating plate size 450mm×450mm,Heating plate spacing, 300-400mm, Max temperature 250-300,Vacuum cover stroke 200-250mm,Max mould thickness 190-200mm,
1 GSPCT, Gujrat 1
Page 7 of 22 FORM OF BID Package No. 340 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Ejector stroke 250-300mm, Motor power (5.5+5.5)kw, Heating power (9+9)kw, External dimension(L×W×H)approx.,3500mm×2270mm×(2300-2650)mm, Weight 7500-8000kg, Oil tank capacity 350-400L
6
Moulding Machine,
Jolt squeeze moulding machine. 1. Flask max. size mm 550x500x250 2. Worktable size mm 560x460 3. Shake charge kgf 300 0.6mpa 4. 4 Compaction kgf 160-170 5. Pattern draw route mm 200-250
1 GSPCT, Gujrat 1
Page 8 of 22 FORM OF BID Package No. 340 (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming Machines)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6. Productivity box/h 50-60 7. Air consumption M3/box 0.4m3/box 8. Weight kg 1380-1400
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 9 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 10 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 11 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 12 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 13 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 14 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 15 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 16 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 17 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 18 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 19 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 20 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 21 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 22 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Production & Manufacturing Lab-I(Forming
Machines)Bid Reference No: TEVTA / PC / 340 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR MECHANICAL WORKSHOP -III GSPCT
GUJRAT OF TEVTA Bid Reference No: TEVTA / PC /341/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop-III
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 9
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
11
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
12
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
13
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
14
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
15
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
16
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
17
06. INTEGRITY PACT 18
07. CERTIFICATE 20
08. CHECKLIST / GUIDELINES FOR BIDDERS 21
09. LIST OF INSTITUTIONS WITH ADDRESSES 22
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 22 FORM OF BID Package No. 341 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 Bending machine
Working length 1000 to 2000 mm Bending Capacity: Steel 0.8-1 mm, Aluminum 1-1.2 mm, Copper 0.8-1.2 mm Zinc 1-1.2 mm Mouth opening 50-70 mm Clamping edge 120-150 mm Machine size 1400x 800x 1100 Approx.
1 GSPCT, Gujrat. 1
2 Rolling machine
Rolling type: - Mechanical No. of Rollers 03 Symmetrical rolling type without pre-bending capacity upper roller motorized up & down Reversal side is adjusted by hand to take out the work piece Rolling thickness 6 to 12 mm Rolling width 2000-3200 mm
1 GSPCT, Gujrat 1
Page 4 of 22 FORM OF BID Package No. 341 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Diameter of upper roll 170-360 mm Main power 3-5 KW
3 Pedestal Grinding Machine
Double ended type, for grinding of metal, wood & plastic. Adjustable work. Support, protective eye shield, Protective steel cover, heavy duty, Complete with two grinding wheels one 40 & other 80 grit. Approx. specifications Wheel size 200x25x20 mm Motor 0.5-1 HP,380V-3 PH-50Hz With toggle switch Coolant Container 40 Grit 200 x 25x20 04 Nos. 80 Grit 200 x 25x20 04 Nos.
2 GSPCT, Gujrat. 2
Page 5 of 22 FORM OF BID Package No. 341 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4 Bench Drill Machine
For small work, belt driven with four work speeds with drill chuck with above and key connection cable Approx specification
Drilling capacity 13 mm Drilling depth 80 mm Distance spindle to column 160 mm Number of speak 6-8 Max. spindle speed 520-2500 rpm Distance from table to spindle 450 mm Total height 600 mm Working surface of table 240x240mm Approx. Diameter of column 80 mm Motor 0.5 HP Accessories
Drill chuck 0-13 mm with key and arbor Drill machine vice. Set of spanner.
1 GSPCT, Gujrat. 1
Page 6 of 22 FORM OF BID Package No. 341 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5 Circular
Saw
Blade Diameter 350mm Ø Capacity Round Bar Solid 45º 110mm Ø Capacity Square 45º 110x110mm Ø Capacity Rectangle 45º 135x110mm Ø Max: Vice Opening 150mm Ø Blade Speed 19/38RPM Ø Motor 2hp
1 GSPCT, Gujrat. 1
Page 7 of 22 FORM OF BID Package No. 341 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6 Carpenter’s Bench
Double sided work bench to accommodate 2 trainees, heavy construction of selected timber top of selected knot free beech, tool well, reversible planning stop, metal vices, top surface treated with cellulose varnish fabricated steel bench / base. Standard Equipment
2 Wood working vices strong cast iron jaws steel Handle. Approx. Jaw width 200 mm 2 Reversible planning stop Approx. Dimensions: Length1800mm, thickness of Top 50 mm, Height 800 mm Width 650 mm
1 GSPCT, Gujrat. 1
Page 8 of 22 FORM OF BID Package No. 341 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 9 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 10 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 11 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 12 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 13 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 14 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 15 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 16 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 17 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 18 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 19 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 20 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 21 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 22 of 22
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -III
Bid Reference No: TEVTA / PC / 341 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR MECHANICAL WORKSHOP -II GSPCT GUJRAT
OF TEVTA Bid Reference No: TEVTA / PC /342/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 11
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
13
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
14
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
15
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
16
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
17
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
18
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
19
06. INTEGRITY PACT 20
07. CERTIFICATE 22
08. CHECKLIST / GUIDELINES FOR BIDDERS 23
09. LIST OF INSTITUTIONS WITH ADDRESSES 24
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 24 FORM OF BID Package No. 342 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 Universal Milling Machine
Working Surface 320 x 750 mm Ø Number of T-Slots 5 Ø Width of T-Slots 14mm Ø Distance Between T-Slots 63mm Ø Spindle Taper Bore ISO40, 7:24 Ø Max. Swivel of Vertical Milling Head ±60 º Ø Distance from Vertical Table to Guide Way
4 GSPCT, Gujrat. 4
Page 4 of 24 FORM OF BID Package No. 342 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
188mm Ø Quill Movement 80mm Ø range of Spindle Speeds 40-1600r/min Ø Main Drive Motor Power 2.2kw Ø Speeds of The Main Drive Motor 1430r/min Ø Overall Dimensions (Lxwxh) 1700*1210*1600mm Ø Net Weight 1100 kg STANDARD ACCESSORIES: Ø Long Milling Arbors 16, 22, 27mm Ø Morse Taper Sleeves Ø Vertical Milling Head with Manual Quill Feed Ø Right Angle Table Ø Halogen Work Lamp Ø Coolant System
Page 5 of 24 FORM OF BID Package No. 342 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Ø Oil Tray Ø Tools for Operation Of Machine Ø Drawbars Ø 3 Axis Digital Readout Ø Foundation Bolts 04 5,150,000.00 20,600,000.00 Special execution, Accessories and tooling: Universal Head: Taper ISO 40, 7:24 Speed ratio 1.1 mm Distance spindle axis to column guide ways 200-230 mm Max distance spindle axis to machine table 300-330 mm Dividing Head: Center height 125 mm
Page 6 of 24 FORM OF BID Package No. 342 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Max. center Distance 660 mm Height in vertical position 295 mm Spindle ratio 1:40 with 3 jaws self-centering Chuck dia with back plate 250-300 mm Chuck to milling table / angle plate 125 mm Quick Action Machine Vice with handle and set of T-bolts and collar nuts Height of jaws 40-50 mm width of jaws 130-150 mm Max opening 170-190 mm
Swivel 360⁰ Collet Holder ISO 40
Page 7 of 24 FORM OF BID Package No. 342 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
(sets) With spanner and set of collets 3,4,5,6,8,10,12 and 16 mm Drill Chucks Capacity 12.5-18 mm Milling Arbor ISO 40 Size (dia 16,19,22,25,27,32mm) 2 each Milling stub Arbor With spacers and running bushes. Size dia (16,19,22, mm) Transition sleeve ISO 40: Size: MT-1 Lifting Device For Universal milling
Page 8 of 24 FORM OF BID Package No. 342 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
machine Holding universal head, vertical head and slotting head. Slotting Head Stroke 0-63mm Stroke per minute 5 speeds size of tool holder 14 x 4 mm Distance from tool to column guide way 200-230 mm Distance from tool holder to machine table 260-290 mm Rotary Table For Universal Milling Machine Size of work plate 250 mm T-slot 14 mm
Page 9 of 24 FORM OF BID Package No. 342 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Height over table 100-120 mm Dividing ratio 1:90 Milling adaptor For Universal milling machine Outside ISO 40 M16 Inside MT3, MT2, MT1
Grand Total:
Page 10 of 24 FORM OF BID Package No. 342 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 11 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 12 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 13 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 14 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 15 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 16 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 17 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 18 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 19 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 20 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 21 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 22 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 23 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 24 of 24
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -II
Bid Reference No: TEVTA / PC / 275 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR MECHANICAL WORKSHOP -I GSPCT GUJRAT
OF TEVTA Bid Reference No: TEVTA / PC /343/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop-I
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 7
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
9
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
10
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
11
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
12
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
13
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
14
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
15
06. INTEGRITY PACT 16
07. CERTIFICATE 18
08. CHECKLIST / GUIDELINES FOR BIDDERS 19
09. LIST OF INSTITUTIONS WITH ADDRESSES 20
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 20 FORM OF BID Package No. 343 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1
Horizontal CNC Milling
Machine
X-Axis Travel 800-1000mm Y-Axis Travel 300-500mm Z-Axis Travel 400-600mm Spindle Nose to Table 100-560mm Spindle Center to Column Guide-Way Face 400mm High Speed Feeding of X,Y Axis 5000/5000/4000mm/min Feeding Speed 1-2000mm/min Size of Working Table 1250×360mm Approx. Max.Loading Capacity of Rotary Table 200-300 Kg T-Slot No./Width/Distance of Rotary Table 3×18×80 mm Spindle Speed Range/Step 75-3500/10steps Main Motor Rated Power 5-7.5HP Spindle Hole Taper 7:24 ISO40 Dimensions 2200x1800x2400 approx. STANDARD ACCESSORIES: Ø Table Guard Ø Auto Lube Ø Halogen Work Lamp
1 GSPCT, Gujrat. 1
Page 4 of 20 FORM OF BID Package No. 343 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Ø Coolant System Ø Manuals FEATURES: Ø Full 3 Axis Control with Ø Conversational Programming Ø Variable Speed Milling Head Ø Highly Efficient Precision Machine Ø USB , Lan and RS-232 SOFTWARE: 3D CAM Solid Mill Production Plus: 2 ½-axis milling, 4th and 5th axis indexing, 4th axis rotary milling, 3rd rotary axis index milling, includes Solid Mill Traditional & Production
Page 5 of 20 FORM OF BID Package No. 343 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2 CNC LATHE MACHINE
STANDARD SPECIFICATION: Ø Distance Between Centres: 23.6" Ø Swing: 10.6" Ø Spindle Speed: 100-5000 RPM Ø Cam lock D1-4 configuration Ø 5" 4-jaw chuck Ø Ball Screws and 30mm bore Ø PC and MACH3 software. OPTIONAL ACCESSORIES: Automatic Tool Turret Automatic 8-Station Tool changer Ø 4 outside turning tools Ø 4 inside turning tools Ø Homing Switch Installed. Ø Includes WABECO 3-axis controller Fagor Innova Digital Readout System for Lathes Ø Industrial Grade Fagor Innova 2-Axis Digital Readout System installed and calibrated. Cam lock Mounting:
1 GSPCT, Gujrat. 1
Page 6 of 20 FORM OF BID Package No. 343 (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop-I
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Ø Allows different chucks to be changed quickly and easily. Ø Easily switch between a three jaw, four jaws, 5C Collet chuck, or any custom application Cam lock chuck. Base Cabinet: Ø Heavy Duty Lathe/Mill Base Cabinet. Ø Dimensions: L-46". D-18". H-37.5" Ø Keyless Locking Drawers
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 7 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 8 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 9 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 10 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 11 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 12 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 13 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 14 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 15 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 16 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 17 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 18 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 19 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 20 of 20
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Mechanical Workshop -I
Bid Reference No: TEVTA / PC / 343 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR INSPECTION & QUALITY CONTROL LAB TOOLS
GSPCT GUJRAT OF TEVTA Bid Reference No: TEVTA / PC /344/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 24
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
26
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
27
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
28
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
29
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
30
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
31
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
32
06. INTEGRITY PACT 33
07. CERTIFICATE 35
08. CHECKLIST / GUIDELINES FOR BIDDERS 36
09. LIST OF INSTITUTIONS WITH ADDRESSES 37
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 Vernier
Callipers
Features & Specification: • Verniar Calipers may be used for inside, outside, depth and step measurements. • The Lock screw on the side is used when repeat measurements are being made. • Stress relieved stainless steel. • Satin chrome finish. • Reasonable care will insure the long life of these precision tools. A light film of oil on the bearing surfaces of the main beam is recommended for smooth operation. • Range: 0-6" (0-150mm) • Graduations: 0.001" (0.02
mm)
20 GSPCT, Gujrat. 20
Page 4 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2 Screw Gauge
Features &
Specification: • Unique friction design
allows one hand
operation. • .0001" graduations
• Swiss style design, balance and quality.
• Friction/Ratchet thimble assures you of consistent
readings at all times.
Barrel, thimble and • Frames are satin
chrome finished. • Accuracy: ± .0001" for
0—1" and 1—2" sizes.
• Measuring faces are carbide tipped.
• A wrench is included, permitting quick and easy
zero adjustment on
sleeve.
20 GSPCT, Gujrat. 20
Page 5 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
• Flatness: .00003". Parallelism: .00005" for
the 0—1" measuring range.
• Fully insulated frame
isolates heat from the operator's hand.
• One piece design, extremely well balanced,
lightweight (0—1" size weighs only 7-3/4 oz.)
• Positive lever-locking
clamp ensures reliable measurement at all times.
• Includes standards for sizes 2" and over.
• Spindle diameter
0.256". Anvil and spindle hardened and precision
ground. • Includes a fitted case.
Page 6 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3 Outside Callipers
Features:
• Once legs have been set to approximate size
and joint locked, final
adjustment is made by a few turns of the knurled
adjusting nut • Joint can be quickly and
firmly locked by a partial turn of the large knurled
disc
• Ruggedly constructed legs from highgrade steel
and are well-shaped and nicely finished
• Spring washer under
the disc maintains proper tension of legs when joint
is loosened • Transfer arm
• Transfer arm allows
transfer measurements
10 GSPCT, Gujrat. 10
Page 7 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
from places where it is necessary to move the
legs after they have been set to size
• Fine-adjustment screw
• Adjusting screw permits close adjustment for fine
measurements • Locking joint
Specification: • Type Outside
• Size and Approximate
Capacity (in) 12" • Size and Approximate
Capacity (mm) 300mm • Joint Type Lock Joint
• Leg Style Flat Leg
Page 8 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4 Gauge Blocks
Set
1. Square Gauge Block: Features: Set Includes: 1 Pc. 1.0005mm block; 9 Pcs. 1.001–1.009mm blocks Step of 0.001mm, 49 Pcs. 1.01–1.49mm blocks Step of 0.01mm, 49 Pcs. 0.5–24.5mm blocks
Step of 0.5mm, 4 Pcs. 25–100mm blocks Step of 25mm. 2.Rectangular Gauge Block: Features: Sets Includes: 81 Piece Set 9 Blocks =.1001-.1009 Step=.0001 49 Blocks =.101-.149 Step=.001 19 Blocks =.05-.95 Step=.05 4 Blocks =1-4-100 Step=1 35 Piece Set 1 Block =.10005 Step= 9 Blocks =.1001-.1009
2 GSPCT, Gujrat. 2
Page 9 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Step=.0001 9 Blocks =.101-.109 Step=.001 9 Blocks =.11-.19 Step=.01 3 Blocks=.1-.3 Step=.1 4 Blocks=.5, 1, 2, 4 3. Long Square Gauge Block: Features: Set Includes: 5, 6, 7, 8, 10, 12, 16, 20 inch blocks 4. Long Rectangular Gauge Block: Features: Set Includes: 8 Blocks=1-8 Step=1
Page 10 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5-a
Angle Gauge Block
Set
Nominal angle
Step of
Blocks in Set
15°1 15
° 215 ° 9 1' 9
15°10 15°20'
15°50'
10' 5
10°11°79 °
1º 70
10°030" 1
80° -81° -100° -
99°
1
82° - 83° 98° - 97°
1
84° -85°
-96° -95° 1
86° -87°
-94° -93° 1
88° -89° -92° -91°
1
1 GSPCT, Gujrat 1
Page 11 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
89° 10-89° 20-
90° 50-
90° 40
1
89° 30-
89° 40-90° 30-
90° 20
1
89° 50-89°
5030"-
90°10-90°030"
1
90° -90° -90° -90°
1
Page 12 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5-b
Angle Gauge Block
Set
15°1 15 ° 215 ° 9
1' 9
15°10
15°20' 15°50'
10' 5
10°11°20
° 1º 11
30°;
40°70° 10º 5
10° 0' 30"
1
45° 1
80° -81° -100° -
99°
1
89° 10-89° 20-
90° 50-90° 40
1
89° 30-
89° 40-90° 30-
1
1 GSPCT, Gujrat 1
Page 13 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
90° 20
90° -90° -90° -90°
1
5-c
Angle Gauge Block
Set
15° 10' ; 30° 20'; 45° 30'; 50°
7
60° 40' 75° 50' 90° -90°
1
(Special gauge blocks for measuring universal bevel protractors)
1 set
1 GSPCT, Gujrat 1
5-d
Angle Gauge Block
Set
15° 15° 1' 15" 15° 0' 30"
15" 5
15° 0'45" 15° 1' 1
89°59'30"-89° 59'45"-90° 0'30"-90°0'15"
1
90° -90° -90° -90°
1
1 GSPCT, Gujrat 1
Page 14 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6
Metric Rectangular Slip Gauges Block
Description: Our expert professionals
design damage-free metric rectangular gauge
block set series
516-long block Set, wear block set. Fabricated from
certified quality of steel, corrosion resistant
surface, application specific sizes and thermal
heat resistance
2 GSPCT, Gujrat 2
7
Surface Plate
Cast Iron Surface plate:
Tolerances on overall deviation from
flatness in microns as per International Standards ISO 8512-
1:1990 / IS: 2285-2003
GSPCT, Gujrat
Page 15 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Sizes LxB
mm
Grade 0
um
Grade 1
um
7-a 250 x 250 3.5 7 1 1
7-b 400 x 400 4.5 9 1 1
7-c 630 x 400 5 10 1 1
7-d 630 x 630 5 10 1 1
Page 16 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
7-e 600 x 750 5 10 1 1
7-f 1000 x 630 6 12 1 1
7-g 1000 x 1000 7 14 1 1
7-h 1200 x 600 7 14 1 1
7-i 1200 x 900 7 14 1 1
7-j 1200 x 1200 8 16 1 1
Page 17 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
7-k 1000 x 1600 8 16 1 1
7-l 1000 x 2000 9.5 19 1 1
7-m
1200 x 1800 9.5 19 1 1
Sizes LxB inches
Grade 0 um
Grade 1 um
7-n 12” x 12” 3.5 7 1 1
7-o 12” x 18” 4.5 9 1 1
Page 18 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
7-p 18” x 18” 4.5 9 1
1
7-q 18” x 24” 5 10 1 1
7-r 24” x 24” 5 10 1 1
7-s 24” x 30” 5 10 1 1
Page 19 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
7-t 24” x 36” 6 12 1 1
7-u 36” x 36” 7 14 1 1
7-v 36” x 48” 7 14 1 1
Page 20 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
8 Dial
Gauge
Features: • Bezel/crystal is one piece, sealed with O-ring to completely keep out contaminants • Limit hands for positive tolerance setting and clear crisp graduations for easy reading • Both spindle and stem are made of stainless steel and hardened for extreme durability and toughness • Tungsten carbide contact point • Bezel/crystal can be removed easily from the front side for maintenance and service Specification: • Dial Reading 0 – 100 • Diameter mm 41 • Graduation mm 0.01 • Minimum Order Quantity 1 • Order Quantity Multiple 1 • Range 5mm • Standard Pack Quantity 1 • Style Metric
5 GSPCT, Gujrat 5
Page 21 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
9 Surtonic
25
Features: • Parameter Options to suit your application • Fast Measurement Cycle • Intuitive Menu Structure • Unique Stylus Lift Mechanism for total flexibility • Long Traverse Length and extended • Pick-up reach • Comprehensive Range of Accessory & • Pick-up options • Storage of up to 100 readings • Powerful software option • Worldwide technical support
5 GSPCT, Gujrat 5
Page 22 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
10
Sine Bar
Sine Bar Features: . Used for Precision measurement, Setting of Angles Made of high quality alloy steel Accuracy for flatness ,Squareness & parallelsim is within ±0.005 mm Centre Distance between rollers is within 0.005mm Hardness -60+Rc Tempered Accuracy as per IS Standards IS-5259-1987
GSPCT, Gujrat
Size: Length x Width x Height
QTY
10-a
130 x 20 x 30 100 mm 1 1
Page 23 of 37 FORM OF BID Package No. 344 (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
10-b 10-c
245 x 25 x 60 200 mm 1 1
350 x 35 x 80 300 mm 1 1
Grand Total
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 24 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 25 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 26 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 27 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 28 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 29 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 30 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 31 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 32 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 33 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 34 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 35 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 36 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 37 of 37
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Inspection & Quality control Lab Tools
Bid Reference No: TEVTA / PC / 344 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF (B.SC. MECHANICAL TECHNOLOGY)
EQUIPMENT FOR WORKSHOP TOOLS (MILLING CUTTERS)
GSPCT GUJRAT OF TEVTA Bid Reference No: TEVTA / PC /345/ 2017-18
Package Name: (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 10
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
12
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
13
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
14
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
15
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
16
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
17
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
18
06. INTEGRITY PACT 19
07. CERTIFICATE 21
08. CHECKLIST / GUIDELINES FOR BIDDERS 22
09. LIST OF INSTITUTIONS WITH ADDRESSES 23
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number
(landline, Mobile) fax number and e-mail address of the authorized representative
through whom all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 23 FORM OF BID Package No. 345 (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1. GEAR CUTTER ( 2 set each)
MODULE 1.25,1.5,1.75,2,
2.5,3,4,5
2 GSPCT, Gujrat. 2
2. GEAR CUTTER ( 2 set each)
6,8,10,12 DP 2 GSPCT, Gujrat. 2
3. SLITTING SAW 75 X 1 X 16 mm 5 GSPCT, Gujrat. 5
4. SLITTING SAW 75 X 2 X 16 mm 5 GSPCT, Gujrat. 5
5. SLITTING SAW 90 X 2 X 16 mm 5 GSPCT, Gujrat. 5
6. SLITTING SAW 100 X 2 X 16 mm 5 GSPCT, Gujrat. 5
7. SLITTING SAW 100 X 2.5 X 16 mm 5 GSPCT, Gujrat. 5
Page 4 of 23 FORM OF BID Package No. 345 (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
8. SLITTING SAW 150 X 2 X 32 mm 5 GSPCT, Gujrat. 5
9. SLITTING SAW 150 X 2.5 X 32 mm 5 GSPCT, Gujrat. 5
10. SLITTING SAW 150 X 3 X 32 mm 5 GSPCT, Gujrat. 5
11. SLITTING SAW 150 X 4 X 32 mm 5 GSPCT, Gujrat. 5
12.
CUTTER
DOUBLE ANGULAR
60X45X22 mm 5 GSPCT, Gujrat. 5
13.
CUTTER
DOUBLE ANGULAR
75X60X22 mm 5 GSPCT, Gujrat. 5
14.
CUTTER
DOUBLE ANGULAR
75X90X22 mm 5 GSPCT, Gujrat. 5
Page 5 of 23 FORM OF BID Package No. 345 (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
15. PLAIN MILLING
CUTTER 50X50X22 mm 10 GSPCT, Gujrat. 10
16. PLAIN MILLING
CUTTER 60X90X27 mm 10 GSPCT, Gujrat. 10
17. PLAIN MILLING
CUTTER 75X75X27 mm 10 GSPCT, Gujrat. 10
18. SHELL END MILL
60X35X22 mm 10 GSPCT, Gujrat. 10
19. SHELL END
MILL 90X45X32 mm 10 GSPCT, Gujrat. 10
20.
SHELL END
MILL CARBIDE CUTTER
75X32 mm 10 GSPCT, Gujrat. 10
21. SHELL END MILL CARBIDE
CUTTER
100X32 mm 10 GSPCT, Gujrat. 10
Page 6 of 23 FORM OF BID Package No. 345 (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
22. END MILL CUTTER 2 LIPS
(4,5,6,8,10,12,14, 16,18,20mm
10 GSPCT, Gujrat. 10
23. END MILL
CUTTER 4 LIPS
(4,5,6,8,10,12,14,
16,18,20mm 10 GSPCT, Gujrat. 10
24. END MILL
CUTTER 6 LIPS
12,14,16,18,20,22,
25,30,32mm 5 GSPCT, Gujrat. 5
25. CUTTER SINGLE
ANGULAR
60X45X22 mm 5 GSPCT, Gujrat. 5
26. CUTTER SINGLE
ANGULAR
90X60X22 mm 5 GSPCT, Gujrat. 5
27.
CUTTER
SINGLE
ANGULAR
90X75X27 mm 5 GSPCT, Gujrat. 5
28. WOOD RUFF KEY CUTTER
13X8 mm 5 GSPCT, Gujrat. 5
Page 7 of 23 FORM OF BID Package No. 345 (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
29. WOOD RUFF KEY CUTTER
16X10 mm 5 GSPCT, Gujrat. 5
30. WOOD RUFF
KEY CUTTER 20X12 mm 5 GSPCT, Gujrat. 5
31. FACE MILLING
CUTTER 75X40X27 mm 10 GSPCT, Gujrat. 10
32. FACE MILLING CUTTER
100X40X32 mm 10 GSPCT, Gujrat. 10
33.
SIDE AND
FACE MILLING CUTTER
100X12X32 mm 10 GSPCT, Gujrat. 10
34.
SIDE AND
FACE MILLING CUTTER
75X16X25 mm 10 GSPCT, Gujrat. 10
35.
SIDE AND
FACE MILLING CUTTER
125X20X32 mm 10 GSPCT, Gujrat. 10
Page 8 of 23 FORM OF BID Package No. 345 (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
36. SIDE AND FACE MILLING
CUTTER
80X10X22 mm 10 GSPCT, Gujrat. 10
37. SIDE AND FACE MILLING
CUTTER
80X8X22 mm 10 GSPCT, Gujrat. 10
38. CONVEX CUTTER
75X12X25 mm 5 GSPCT, Gujrat. 5
39. CONCAVE
CUTTER 75X12X25 mm 5 GSPCT, Gujrat. 5
40. T-SLOT
CUTTER 28X12X16 mm 5 GSPCT, Gujrat. 5
41. T-SLOT CUTTER
20X10X16 mm 5 GSPCT, Gujrat. 5
42. T-SLOT
CUTTER 16X8X12 mm 5 GSPCT, Gujrat. 5
Page 9 of 23 FORM OF BID Package No. 345 (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
Grand Total
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 10 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 11 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 12 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be
responsible for delivery, installation & commissioning (if applicable) of all items at
consignee’s end in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date
of opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must
be placed in the bid for evaluation.
Page 13 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same.
In case performance of the sample is not satisfactory the procuring agency can
reject the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within
due date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 14 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative
cost basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where
necessary / applicable). The manual / literature should meet the
required / offered specifications of the Machinery & Equipment.
Page 15 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail
to conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 16 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field
Formations
The contractor is responsible for delivery, installation &
commission (if applicable) as per procurement order. In case of
poor response / coordination from the field formations regarding
delivery, installation & commissioning (if applicable), the
contractor is required to inform TEVTA Purchase Wing in writing
for the solution of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
Page 17 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
DGM Procurement TEVTA
Page 18 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 19 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of
Page 20 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 21 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 22 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
CHECK LIST / GUIDELINES FOR BIDDERSS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
Page 23 of 23
Name and Signature of bidder with official stamp Dated:
Package Name :- (B.Sc. Mechanical Technology) Equipment For Workshop Tools (Milling Cutters)
Bid Reference No: TEVTA / PC / 345 / 2017-18
LIST OF INSTITUTIONS
Sr. No. Place of Delivery / Name of Institutions
1. GSPCT, Gujrat