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Governance Update

General Meeting of MembersWellington on the Lake Residents Association Inc.

10 April 2018

Christine Winiarz Searle, CPA, CMAcwsearle@icloud.com

613-399-1612

Elements of Good Governance

Board of Directors

Members Stakeholders

Committees

AUTHORITY ACCOUNTABILITY

TRANSPARENCY

EFFECTIVENESS

Trust

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Officers

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Governance Authorities Policy

Articles of Incorporation

Document HierarchyApproval Authority

By-laws

Policies

NFP Act & Regulations

Members

Board

ProceduresCommittees Terms of Reference

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Vision, Mission, Values, Strategies

Building the Foundation

‣ By-laws approved by Members ~ October 2015

‣ Policies drafted by Committees- Absentee Voting Policy ~ November 2016- Nominations & Elections Policy ~ November 2016- Fiscal Policy ~ December 2016- Membership Policy ~ August 2017- Dispute Resolution Policy ~ August 2017- Governance Authorities Policy ~ August 2017- Mission, Vision, Values, Strategic Direction ~ August 2017

‣ Proposals to Members in 2018- By-laws Amendments- Clubs / Activities Policy

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By-laws & Policies

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By-laws by Section Policies, Procedures, ToR1 GENERAL Vision, Mission, Values, Strategic Direction

2 MEMBERS Membership Policy, Club / Activities Policy

3 MEETINGS OF MEMBERS Absentee Voting Policy

4 BOARD OF DIRECTORS Nominations & Elections Policy

5 OFFICERS

6 COMMITTEES Governance Authorities Policy

7 FINANCIAL Fiscal Policy

8 NOTICES

9 DISPUTE RESOLUTION Dispute Resolution Policy

10 AMENDMENT OF BY-LAWS

11 EFFECTIVE DATE

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Club / Activities (CA) Policy‣ Goals• Fair & consistent guidelines and practices for all (CA)• Enable CAs to operate as independently as possible• Rules for using assets, amenities & recreational facilities• Ensure that CAs operate in a financially transparent manner

‣ General Term of Reference for CA• Membership requirements• Role of CA Coordinator• Scheduling

‣ CA Fees, Funding & Financial• Fees & fundraising• Requests for financial support

‣ Special Events & Ad hoc Activities

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By-law AmendmentsBY-LAW SECTION PROPOSED AMENDMENT BY SUB-SECTION

1 GENERAL 1.02 Definitions

2 MEMBERS 2.02 Membership Conditions

3 MEETINGS OF MEMBERS 3.02 Annual General Meeting (AGM)

4 BOARD OF DIRECTORS

4.01 Role and Responsibilities4.04 Qualifications of Directors4.06 Vacancies4.07 Meetings of Board of Directors

5 OFFICERS

5.01 Types of Officers5.02 Duties of President5.03 Duties of Vice-President5.04 Duties of Treasurer5.06 Role of Directors-at-large

6 COMMITTEES 6.02 Types of Committees

Next Steps

q Members feedback on Club / Activities Policy• Comments/suggestions to wolraboard@gmail.com by April 30• Final Board approval at May 1 Board Meeting

q Members feedback on By-law Amendments

• Comments/suggestions to cwsearle@icloud.com by May 31• Final Board approval at June 4 Board Meeting• Final by-law amendments posted on June 12 General Meeting• Members ratification of amended by-laws

by special resolution at July 10 Annual General Meeting

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