governance charter - healthy rivers to...
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GovernanceCharter17/18FYVersion4:DRAFT
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TableofContents
GovernanceCharter................................................................................................................1
16/17FY..................................................................................................................................1
Purposeofthisdocument.......................................................................................................1
PurposeofthePartnership.....................................................................................................1
ObjectivesofthePartnership.................................................................................................2
Governanceresponsibilities....................................................................................................2
TechnicalWorkingGroupresponsibilities...............................................................................4
IndependentSciencePanel.....................................................................................................5
HostOrganisation...................................................................................................................6
OperationalGuidelines...........................................................................................................6
AttachmentA:NestedProgramApproach..............................................................................9
AttachmentB:Partnership,ManagementCommitteeandTWGmembers............................10
AttachmentC:PartnershipMoU...........................................................................................12
AttachmentD:PartnershipTermsofReference....................................................................17
AttachmentE:ManagementCommitteeTermsofReference................................................22
AttachmentF:TechnicalWorkingGroupTermsofReference...............................................26
AttachmentG:HostingAgreement.......................................................................................26
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PurposeofthisdocumentTheMackay-WhitsundayHealthyRiverstoReefPartnership(thePartnership)governancecharteroutlinesthepurpose,objectives,keypersonnelandcommittees,theiroperationalresponsibilitiesandinputofregionalworkinggroups.ItalsocontainsoperationalguidelinesforthePartnershipandhostorganisation,alongwiththeMemorandumofUnderstanding(MoU)forPartnershipmembership.
ItincludesaconsolidatedsetofagreementsdevelopedandagreedbythePartnershipsinceitsinceptioninOctober2014.ItaimstoensurethatallpartnershaveacommonunderstandingonthegovernanceandoperationofthePartnership.
ThisCharterwillbereviewedonanannualbasistoensuremembershipiscurrentandPartnershipgovernanceandprocessesarecurrent.
PurposeofthePartnershipTheprimarypurposeofthePartnershipistodevelopanannualMackay-Whitsundayregionalwaterwayhealthreportcard.ThereportcardusesthebestindependentscienceandintegratesarangeofGBR-wideandregionalmonitoringprogramstomeasurewaterwayhealthinanenvironmental,social,economicandculturalcontext.Bydrawingoninformationfromexistingmonitoringprograms,duplicationsandgapscanbeidentified,andmoreeasilycommunicatedinformationprovidedtothecommunityinacosteffectiveway.
ForthepurposeofthisPartnership,thereportingregionincludesfiveregionalbasins(theDon,Proserpine,Pioneer,O’ConnellandPlane),urbanareas,theportsofAbbotPoint,MackayandHayPoint,marinasandtheadjacentcoastalandmarineareatotheeasternboundaryoftheGreatBarrierReefMarinePark.
ArangeofreportingproductsareproducedfortheGreatBarrierReefthatcomplementeachotherandrespondtodifferentdrivers(seeAttachmentA).TheintentistohaveaReef-wideapproachtoreporting,withnestedregionalproductsthatprovidefinerscaleinformation.TheregionalprogramwillcollectsimilarcoreindicatorsthatcanthenberolledupintoReef-wideorstatewidereporting,andwilldeliverproductsatascalethatcommunitiescanrelateto.
ThefocusofthePartnershipforthe2017/2018periodwillbetoconsolidateandstreamlinetheprocessforthedevelopmentoftheannualreportcard.Thiswillinvolvecoordinatingdatamanagementfromcurrentassessments,aligningassessmentsandreportingwithnewandcurrentprograms,andidentifyingcurrentdatagaps.Thelatteriscriticallyimportanttothedevelopmentofacomprehensiveunderstandingofthehealthoftheregion’swaterwaysandadjacentareaoftheGreatBarrierReefandtoinformGBR-wideinitiativesfromaregionallevel.
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ObjectivesofthePartnershipThemembersarecommittedtodeliveringthefollowingobjectivesthroughtheMackay-WhitsundaysHealthyRiverstoReefPartnership:
• Communicateinformationeffectivelyandatarelevantscaletothebroadercommunityonwaterwayhealthissueswithscientificintegrity,independenceandtransparency.
• Supportdecisionmakingformanagementactivitiesandinterventions,modeloutcomesandreportoneffectivenessofthoseinterventions.
• BespecifictotheMackay-WhitsundayregionandconsistentwithotherregionalwaterwayreportcardsincludingSouthEastQueensland(SEQ),GladstoneandFitzroy.
• Provideeffective,coordinated,strategicandtransparentinvestmenttoensurecosteffectivedevelopmentofanannualreportcardandassociatedcatchmentimprovementsolutions
• Consolidateandintegrateoutputsfromambientandeventmonitoringprogramsaswellasdifferentmodellingplatforms.
• Providescientificinformationthatmayassistinimprovingormaintainingtheenvironmental,socialandeconomicvaluesoftheDon,Proserpine,O’Connell,PioneerandPlanecatchments,riversandadjacentreef.
• Delivermoreinnovativeapproachestounderstandingcatchmentwidecumulativeimpactsandcommunicatingthatmoreeffectivelytothebroadercommunity.
• InformplanninganddeliveryactivitiesofthePartnersinresponsetothefindingsofthereportcard.
• Buildupon,complementandenhanceexistingeffortsofmembers.
Governanceresponsibilities
ChairTheelectedChairwillhaveresponsibilityforchairingboththePartnershipandManagementCommittee.TheelectionofaChairistooccuratthebeginningofeachfinancialyear.
TheroleofChairisfurtherdetailedintheTermsofReferenceforboththePartnershipandtheManagementCommittee.ThepositionisevaluatedagainstKeyPerformanceIndicators(KPI).ChairKPIsforthe17/18FYareincludedinAttachmentGalongwithmeasurestoevaluateperformanceandtheposition’sremunerationprotocol.
DeputyChairTheDeputyChairofthePartnershipiselectedbythePartners.TheselectedDeputyChairwillberesponsibleforchairingboththePartnershipandManagementCommitteeintheabsenceoftheChair.TheDeputyChairwillonlyberemuneratedwhenstandinginfortheChair.
TheelectionoftheDeputyChairistooccuratthebeginningofeachfinancialyear.
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ExecutiveOfficerTheroleoftheExecutiveOfficeristosuccessfullydeliversecretariatfunctionsandmanagealloperationalarrangementsforthePartnership.
TheExecutiveOfficerwillbeemployedbythehostorganisationonbehalfofthePartnershipandwill:
• Coordinatetheimplementationofprojects,allreportsandanycontractedworksassociatedwiththePartnership,includingcommunications,governanceandtechnicalsupport.
• CoordinatethedeliveryofsecretariatandoperationalfunctionsofthePartnership.• WorkwithpartnerstofinalisethedevelopmentoftheregionalwaterwayhealthReportCard.• MaintainandenhancegovernancearrangementsforthePartnershipviastakeholder
engagementactivitieswithcurrentandprospectivePartners,viapromotionofthePartnership’sprofileandreputation.
• Maintain,developandseekoutnewnetworksandrelationshipswithmembers(includingnewmembers),stakeholdersandthecommunity.
• OverseethemanagementofthePartnership’sbudgetincludingperformancereportingandaudits,aswellaspromotingfinancialmembershipforthenextyeartocurrentandprospectivepartners.
• WorkcloselywiththeCommunicationsTeamatReefCatchments(ifutilisedtodeliveronthePartnership’scommunicationsandengagementstrategy)todevelopacommunicationandengagementstrategyforallProjectphasesaswellasmonitorandupdateallpublicallyavailableinformationonthePartnershipanditsdeliverables(e.g.viathewebsiteandmediareleases).
• ProvideProjectsupportforthesecretariatandoperationalfunctionsofthePartnership,includingorganisationofmeetings/functions,providing/circulatingdeliverables.
• Providedirection,supportandassistancetotheTechnicalOfficer(andanyotherstaff)asrequired.
TechnicalOfficerTheTechnicalOfficerwillcoordinatealltechnicalactivitiesofthePartnership,theprimaryoutputbeingtheannualReportCardfortheregion.
TheTechnicalOfficerwillbeemployedbythehostorganisationonbehalfonthePartnershipandwill:
• Develop,collate,synthesiseanddisseminatetechnicalandscientificinformationthatcontributestotheannualReportCard.
• DevelopandregularlyreviewandupdatetheprogramdesignandassociatedreportingtodelivertheannualReportCardbasedonarangeofdataandinformation.
• WorkcloselywiththePartnership’sTechnicalWorkingGroupandtheReefPlanIndependentSciencePaneltoensurescientificvalidityofthereportingframework.
• CoordinateandimplementadatamanagementsystemonbehalfofthePartnership.• Communicatetheprogramanditsoutcomestotechnicalandnon-technicalaudiences,asper
thePartnership’scommunicationsandengagementstrategy.• WorkcloselywiththeExecutiveOfficertodeveloprelevantandtailoredcommunication
productsonbehalfofthePartnership.• WorkcloselywiththePartnership’schosencommunicationresourcesandexternalservice
providerstodevelopandmaintainthePartnership’swebsite.• AssisttheExecutiveOfficertodevelopscopesofworkandcontractsforexternalservice
providersonbehalfofthePartnership,whererequired.
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• AssisttheExecutiveOfficerwithdevelopingagendasandtakingminutesforPartnership,ManagementCommitteeandothermeetingsasrequired.
• Otherfunctionsasrequired.
Partnership
Oneofthekeyobjectivesofanypartnershipmodelistoensurecommitmentandparticipationfromallmembers.Partnersmeet2-3timesayeartoprovidestrategicdirectionandoversightoftheworkoftheManagementCommitteeandthehost.ThefulllistofPartnersisatAttachmentB.CommitmenttothePartnershipwillbethroughaMemorandumofUnderstanding(MOU)signedbyallpartners(AttachmentC).ItisexpectedthatthePartnershipwouldmeetatleasttwiceayearandprovideupdatestoallpartnersonprogress.
ThePartnershipTermsofReferenceisatAttachmentD.
ManagementCommitteeTheMackay-WhitsundayHealthyRiverstoReefManagementCommitteeisasub-setofthePartnershipandprovidesmoreofanoperationalroleforthePartnership.ItisexpectedthattheManagementCommitteewillmeetuptosixtimesperyearandoverseemanagementofthereportcardprogramdesign,budget,communicationplansetc.TherecommendedstructureandmembershipoftheManagementCommitteeseekstoensureadequaterepresentationacrossthepartnersbutnotnecessarilyall.
Representationincludesuptotwoindustry,communityandgovernmentrepresentativesrespectivelyaswellasthePartnershipChairanddeputy-Chair.Representativesareappointedbasedonanominationprocessundertakenwithineachsector(i.e.industry,communityandgovernment).FurtherdetailontheformulaformembershiptotheManagementCommitteeisprovidedinAttachmentE.
Membershipmaybereviewedasmorepartnerscomeonboardtoensurerepresentationisadequatefortheregion.
ThefulllistofManagementCommitteemembersisatAttachmentB.
TheManagementCommitteeTermsofReferenceisatAttachmentE.
TechnicalWorkingGroupresponsibilitiesTheTechnicalWorkingGroup(TWG)isestablishedtoidentifyandcoordinateavailablemonitoringdataandmodellinginformation,identifycriticalgapsanddevelopthereportcardindicator/gradesmethodologyanddesign.TheTWGwillbesupportedbytheTechnicalOfficer.
Duringthedevelopmentofthe2015reportcard,morethanhalfoftheTWGmembersalsocontributedtowardsthedevelopmentofapilotreportcardfortheWetTropicsregion,inaseparateWetTropicsTWG.TheWetTropicsreportcardcloselyfollowedtheMackay-Whitsundayreportingapproach.
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FollowingthereleaseoftheMackay-WhitsundayandWetTropics2015reportcards,theTWGforbothreportcardscombined.TheroleofthecombinedRegionalReportCardTWGwillbetoprovidespecialistadvicetotheregionalreportcardPartnershipstoidentifyandreviewavailableenvironmentalconditionmonitoringdataandmodellinginformation,identifycriticalknowledgegapsanddevelopthemethodologyanddesignfortheregionalreportcardsoftheMackay-WhitsundayandWetTropics(andTownsville/Burdekinwhenestablished)regions,andtomakerecommendationstotheISP.
TheRegionalReportCardTWGwillnolongerconsiderthedevelopmentandreviewofstewardship,social,economicandculturalindicators;aseparate‘humandimensions’workinggroup/swillbeestablishedasrequiredtoadviseonthisworkacrossthePartnershipsandwillleverageofftheworkbeingundertakenaspartofRIMMReP.ThefulllistofTWGmembersandexpertisecoveredisatAttachmentB.
TermsofReferencefortheTechnicalWorkingGroupareatAttachmentF.
IndependentSciencePanelTheReefWaterQualityProtectionPlanIndependentSciencePanel(ReefPlanISP)willprovideadviceandreviewandendorsemethodologies,systemsandprocessesusedforthedevelopmentofthereportcard.
TheReefPlanISPhasagreedtothisexpandedroleandwillprovideadviceonhowbesttonestregionalreportcardswithinthewidercontextofGreatBarrierReefreportcards.
TheChairoftheTWGwillbepresentatReefPlanISPmeetingswhenPartnershipbusinessisontheagenda.ItistheresponsibilityoftheTWGChairtoliaisewiththePartnership/ManagementCommitteeChairtoconveyReefPlanISPdecisionstotheManagementCommitteeandPartnership.
TheReefPlanISPTermsofReferenceincludingresponsibilityforthePartnershipwereendorsedinOctober2014bytheIntergovernmentalOperatingCommittee(IOC).TheReefPlanISPTermsofReferenceareavailableuponrequest.
SupportfromRegionalWorkingGroups
TheRegionalWorkingGroups(RWGs)fortheHR2RPwillbetheexisting“ThinkTanks”establishedintheregion,including(butnotlimitedto)grazing,horticulture,cane,coastaldevelopment,urbandevelopment,LMACs,Landcaregroups,andecosystemhealthgroups.New/othergroupsmaybedrawnonasneededforregionalknowledgeandexpertise.
TheRWGswillprovidelocallyrelevantexpertiseandknowledgefortheregion,representinglocalstakeholders,communitygroups,andindustry.TheRWGswillprovideknowledgeandguidanceoncurrentactivitiesoccurringintheregion,resultsofimplementationofsuchactivities,andopportunitiesforimprovements.TheRWGswillalsoprovidekeyinformationtothereportcardregardingABCDManagementPracticeFrameworksrelevanttoeachRWG.RWGswillbeaccessedthroughReefCatchmentsandNQDryTropicsviatheExecutiveandTechnicalOfficersofthePartnershipandmembersmaybeinvitedtoparticipateinspecialistsub-TWGworkshopsasrequired.DetailsofrelevantrepresentativesfromeachRWGcanbeobtainedfromReefCatchmentsdirectly.
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HostOrganisationReefCatchmentshasbeenendorsedbythePartnershipashostorganisationfortheMackay-WhitsundayHealthyRiverstoReefPartnershipforthe17/18FY.Thisarrangementwillbereviewedpriorto18/19FYinconsultationwiththePartnershipManagementCommittee.TheroleofthehostorganisationisdetailedintheHostAgreement(refertoAttachmentG).
RoleofRegionalNRMbodiesTheroleoftheRegionalNRMbodieswithinthePartnershipistoprovidetechnicalexpertisetodeveloptheMackay-WhitsundayReportCard.ThetworegionalNRMbodiesforthePartnershipareReefCatchments(thePartnership’shost)andNQDryTropics.
TheTechnicalOfficersinReefCatchmentsandNQDryTropicsarethelinktotheexistingNRMregionalworkinggroupswhoprovideastrongknowledgebasefortheregion.TheTechnicalOfficerswillliaisewiththeofficersservicingtheseworkinggroupsorparticipateintheworkinggroupswhenpossible.
KnowledgeandinformationobtainedthroughtheseregionalworkinggroupswillbemadeavailableviatheTechnicalOfficerstotheTWGandISPwhenrequired.
OperationalGuidelinesOperationalstructureofPartnership
ThefollowingfigureshowstheoperationalstructureofthePartnership.
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FinancialDelegations
• ManagementCommittee(inconsultationwithExecutiveOfficer)developsbudget• Partnershipapprovesbudget• ManagementCommitteeapprovesanyvariationstothebudgettothevalueof$10,000
(positiveornegativevariations)• ExecutiveOfficermanagesthePartnershipbudget• ExpenditureisconsistentwiththeannualbudgetapprovedbythePartnership
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• Atleastquarterlyexpenditureisrecordedtosub-programlevelandreportedtotheManagementCommitteeforreviewandendorsementatmeetings.
Contracting
ThehostorganisationentersintocontractsonbehalfofthePartnership.Thefollowingcontractsprocesswillbefollowed:
1. TheExecutiveOfficerwillpresenttheScopeofWorks,developedthroughtheconsultativeanddecisionmakingprocessoutlinedintheOperationalstructureofthePartnership,forendorsementatManagementCommitteemeetings(whereappropriate).
2. TheManagementCommitteewillinformthePartnershipofendorsedScopeofWorksfornoting/discussionatPartnershipmeetings,orviaflyingminute.
3. ThehostorganisationwillprepareandenterintocontractsonbehalfofthePartnershipasagreedundertheHostingAgreement,underthehost’sprocurementpolicyforsupplierselectionandcontracting.
4. TheExecutiveOfficerwillrelease/advertiseScopeofWorksforproposalstoserviceproviders.
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AttachmentA:NestedProgramApproach
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AttachmentB:Partnership,ManagementCommitteeandTWGmembers
PartnershipmembersasofJuly2017OrganisationAustralianGovernmentactingthroughtheDepartmentofEnvironmentandEnergyCentralQueenslandUniversityConservationVolunteersAustraliaCSIRODalrympleBayCoalTerminalGreatBarrierReefMarineParkAuthorityIsaacRegionalCouncilMackayCanegrowersLimitedt/sCANEGROWERSMackayMackayRecreationalFishersAllianceMackayRegionalCouncilNorthQueenslandBulkPortsCorporationLtdNQDryTropicsLtdPioneerCatchment&LandcareIncQueenslandResourcesCouncilLtdReefCatchmentsRegionalDevelopmentAustraliaMackay-Isaac-WhitsundayIncSarinaLandcareCatchmentManagementAssociationInc.StateofQueenslandactingthroughtheDepartmentofEnvironmentandHeritageProtectionTourismWhitsundaysWhitsundayCatchmentLandcareLtdWhitsundayRegionalCouncil
ManagementCommitteemembersasofSeptember2017ManagementCommittee–Chair:DiTarte
Organisation Person RoleHR2RP DiTarte ChairReefCatchments KatrinaDent Deputy-ChairConservationVolunteersAustralia CaitlinDavies CommunityTourismWhitsundays AlGrundy Industry(Tourism)NorthQueenslandBulkPorts KevKane Industry(Ports)DepartmentofEnvironmentandHeritageProtection
RachelD’Arcy StateandFederalGovernment
MackayRegionalCouncil RobynBirkett LocalGovernment
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ConsolidatedTechnicalWorkingGroupasofJuly2017Chair:JudithWake(CQU)
Expertise Person Organisation LocationCoremembers–attendanceatallmeetingsTWGChair TBA TBA TBAPaddocktoReef NyssaHenry/CarlMitchell* EHP BrisbaneLoadsmonitoring ReinierMann DSITI BrisbaneScoringmethodology MichaelHolmes DSITI BrisbaneWetlands MikeRonan DEHP BrisbaneFreshwatermonitoring DavidMoffatt DSITI BrisbaneEstuarinemonitoring AndrewMoss DSITI BrisbaneMarinefish DAFtonominate DAF TBAMarinemonitoring KatherineMartin GBRMPA TownsvilleSeagrass MichaelRasheed/Alex
Carter*JCU Cairns
Offshoremarinemonitoring HughSweatman AIMS TownsvilleHydrology/Catchmentsmodelling
GlynisOrr DNRM Cairns
Urban–WetTropics LynnePowell LG-CRC CairnsUrban/Weeds TravisSydes FNQRoC CairnsPortsMarinemonitoringMackay-Whitsunday
NicolaStokes NQBP Mackay
Mangroveandestuaryresearch
JudithWake CQU Mackay
OtherRegionallySpecificmembers–attendanceatmeetingsheldinRegionWaterqualitymonitoringandMWregionalknowledge
KenRohde DNRM Mackay
UrbanandMWregionalknowledge
AdamFolkers/LukeGalea* LG–WRC/MRC Proserpine
PaddocktoReefandMWregionalknowledge
ChrisDench ReefCatchments Mackay
PortsMarinemonitoring AdamFletcher PortsNorth CairnsWTRegionalknowledge MichaelNash/Bart
Dryden*Terrain Cairns
*Onlyonepersonwillberepresentingateachmeeting.
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AttachmentC:PartnershipMoU
MemorandumofUnderstanding
Mackay-Whitsunday
HealthyRiverstoReefPartnership1.0 PurposeThepurposeofthismemorandumofunderstandingistoconfirmthesignatories’commitmenttomembershipoftheMackay-WhitsundayHealthyRiverstoReefPartnership(herein‘thePartnership’)
LaunchedinOctober2014,thePartnershipcametogetherwithasharedvisionforhealthyriversandReefcontributingtoaprosperousandiconicregionwherepeoplevisit,live,workandplay.ThePartnershipisacollaborationbetweencommunity,TraditionalOwners,farmersandfishers,industry,science,tourismandgovernmentwhorecognisethatmorecanbedeliveredbyworkingtogetherthanasindividuals.
TheMackayWhitsundayRegionforthepurposeofthisPartnershipextendsfromHomeHillinthenorthtoFlaggyRockCreekinthesouth(southofCarmila),includingthefreshwaterandmarineenvironment.ThisincludesthecatchmentsoftheDon,Proserpine,O’Connell,PioneerandPlanebasins,eightestuariesandthecoastalandmarineareatotheeasternboundaryoftheGreatBarrierReef(GBR)MarinePark.
ThePartnership’sprimaryfocusisthedevelopmentandreleaseofanannualwaterwayhealthandstewardshipreportcard.ThereportcardusesthebestindependentscienceandintegratesarangeofGBR-wideandregionalmonitoringprogramstomeasurewaterwayhealthinanenvironmental,social,economicandculturalcontext.Bydrawingoninformationfromexistingmonitoringprograms,duplicationsandgapscanbeidentified,andmoreeasilycommunicatedinformationprovidedtothecommunityinacosteffectiveway.
ThePartnership’sstrategicdirectionfor2017/18istocontinuetostrengthenthereportcardandtofocusoneffectivecommunicationandengagementstrategiesbywhichtodelivercommunityeducationinitiatives.ThePartnershipisalsocommittedtocommencingaseriesofcollaborativemanagementresponseactions/initiativesinresponsetoreportcardresultsinthe2017/18FYandbeyond.
Thesignatoriesintendtocooperateandcollaborateby:
• committingtotheopensharingoftheirknowledge,programactionsandmonitoringandresearchinformation(formemberswiththisinformation)focusedonunderstandingthehealthofthecatchments,riversandreefintheregion;
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• makingacommitmenttolong-termmonitoringandreportingtoinformmanagementresponses;
• workingtogethertopoolresourcesandknowledgetomaximiseoutcomesandunderpineffectiveandefficientmanagementactions;
• ensuringthenestingofthisinitiativewithinotherwholeofReefmonitoring,reportingandmanagementactivities;
• increasingthepositivereputationandbrandawarenessofthePartnershipbysharingtheworkofthePartnershipwithinsignatories’ownnetworks;
• workingtowardsensuringalignmentbetweendifferentpolicyandreportinginitiativesincludingtheReef2050LongTermSustainabilityPlanandassociatedintegratedmonitoringprogramandotherreportingprograms(e.g.PaddocktoReef);and
• engagingwiththelocalandbroadercommunitiesbycommunicatingwaterwayhealthissuesandmanagementresponsesincollaborationwiththePartnership.
Thisisnotalegallybindingdocumentbutconfirmsthatthememberswillexercisetheirbestendeavourstoachievethecollectiveaimsofthegroupofpartners.
2.0 PrinciplesandObjectives
2.1 PrinciplesTheMackay-WhitsundaysHealthyRiverstoReefPartnershipoperatestothefollowingprinciples:
Rigorousscience-Allscienceproductsproducedarereviewedusingrobustindependentscience.
Opennessandhonesty–ReportCardresultsandsupportingdataaremadepubliclyavailable.
Communityeducation–ThereportcardcontributestoensuringtheMackay-Whitsundaycommunityareinformedaboutthestatusoftheircatchments,riversandreefandtheeffectofmanagement.
Communication–InformationontheprogressofthePartnershipandthepositivemanagementresponsesofthesignatoriesisregularlycommunicatedtothebroaderpublic.
Continuousimprovement–thereportcardisdesignedbasedonthebestavailableinformationandwillcontinuetoevolveovertimetoincorporatecontemporaryapproachestoreportcardsandnewsourcesortypesofinformation(e.g.socialandeconomicindicators,citizensciencedatasetsetc.).
2.2 ObjectivesThemembersarecommittedtodeliveringthefollowingobjectivesintheongoingoperationsofthePartnership:
• communicateinformationeffectivelyandatarelevantscaletothebroadercommunityonwaterwayhealthissueswithscientificintegrity,independenceandtransparency;
• supportdecisionmakingformanagementactivitiesandinterventions,modeloutcomesandreportoneffectivenessofthoseinterventions;
• bespecifictotheMackay-WhitsundayregionandconsistentwithotherregionalwaterwayreportcardsincludingSEQ,GladstoneandFitzroy;
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• provideeffective,coordinated,strategicandtransparentinvestmenttoensurecosteffectivedevelopmentofanannualreportcardandassociatedcatchmentimprovementsolutions;
• consolidateandintegrateoutputsfromambientandeventmonitoringprogramsaswellasdifferentmodellingplatforms;
• providescientificinformationthatmayassistinimprovingormaintainingtheenvironmental,socialandeconomicvaluesoftheDon,Proserpine,O’Connell,PioneerandPlanecatchments,riversandadjacentreef;
• delivermoreinnovativeapproachestounderstandingcatchmentwidecumulativeimpactsandcommunicatingthatmoreeffectivelytothebroadercommunity;
• respondtotheresultsofthereportcardinatangiblemannerusingongroundsolutionscapableofdeliveringenvironmental,social,economicandculturalimprovements;
• providescientificinformationtofeedintoplanningactivitiesofNRMbodies,councils,portsandotherpartners;and
• buildupon,complementandenhanceexistingeffortsofmembers.
3.0 GovernanceOneofthekeyobjectivesofanypartnershipmodelistoensurecommitmentandparticipationfromallmembers.ThefullPartnershipmeets2-3timesayeartoprovidestrategicdirectiontothePartnership’sactivities.TheMackay-WhitsundayHealthyRiverstoReefManagementCommitteeisasub-setofthePartnershipandprovidesoperationaloversightforthePartnership.TheManagementCommitteemeetsuptosixtimesperyeartooverseemanagementofthereportcardprogramdesign,budget,communicationplansetc.TherecommendedstructureandmembershipoftheManagementCommitteeseekstoensureadequaterepresentationacrossthepartnersbutnotnecessarilyall.Representationincludesuptotwoindustry,communityandgovernmentrepresentativesrespectivelyaswellasthePartnershipChairandDeputyChair.
AnelectedIndependentChairhasresponsibilityforchairingboththePartnershipandManagementCommittee.TheelectionoftheChairistooccuratthebeginningofeachfinancialyear.PartnersalsoelectaDeputyChairofthePartnership.TheselectedDeputyChairisresponsibleforchairingboththePartnershipandManagementCommitteeintheabsenceoftheChair.
TheTechnicalWorkingGroup(TWG)isestablishedtoidentifyandcoordinateavailablemonitoringdataandmodellinginformation,identifycriticalgapsanddevelopthereportcardindicator/gradesmethodologyanddesign.
ToensurethereportcardisbasedonbestavailableindependentsciencetheReefWaterQualityProtectionPlanIndependentSciencePanel(ReefPlanISP)providesadviceandreviewsandendorsesmethodologies,systemsandprocessesusedforthedevelopmentofthereportcard.
FurtherdetailonthePartnership’sGovernancearrangementscanbefoundintheGovernanceCharter.
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3.1 LeavingthePartnershipMembersmaywithdrawfromthePartnershipatanytimebywrittennoticetotheMackay-WhitsundayHealthyRiverstoReefManagementCommittee.
4.0 FundingThemembersagreethatthePartnershipisintendedtointegrateexistinginformation,augmentedifrequiredtoprovideanagreedlevelofdetailthatwillmeetthestatedpurpose.Anyadditionalfundingrequiredwillbesoughtcollaborativelyfromthemembers.Thiswillincluderesourcingandin-kindsupporttoundertakedataidentificationandsynthesis,programdesignandreportcardpublication.
5.0 DataandInformationSharingFortheavoidanceofdoubt,nothinginthisMOUaltersoraffectsanyexistingintellectualpropertyrightofanyofthemembers.Ifrequired,anappropriatedatasharingagreementwillbeexecutedpriortothesharingofconfidentialinformationorintellectualpropertybetweenthepartners.Membersagreethattherewillbenosharingofconfidentialinformationorintellectualpropertyuntilsuchdatasharingagreementisexecuted.
ThisMOUdoesnotrestrictinanywaythefreedomofanypartytoconductresearchandconsultingwork(whetherrelatingtotheMackay-Whitsundayregionorotherwise)bythemselvesorwiththirdparties.
6.0 PromotionandcommunicationsTheReportCardproducedbythePartnershipwillbeapublicallyavailabledocument.MembersagreetotheuseoftheircorporatelogosinproducingtheReportCardandanyrelatedinformationaldocuments.
ThePartnershipwillagreeonhowinformationandresultsaretobepresentedandcommunicatedintheannualreportcard.
MembersagreetopromotetheworkofthePartnershipandtheReportCardthroughtheirowncorporatecommunicationsactivitiesand,forexample,insignageandeventmaterialsetc.
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Inwitnesstotheaboveunderstandings,thisMOUissignedforandonbehalfofthemembersonthedatesinsertedbelow.
SIGNEDforandonbehalfoftheThisdayof
……………………………………………………………..
(signature)……………………………………………………………...
(signatureofwitness)
By
(name)
By
(position)
inthepresenceof:……………………………………………………………………………
(fullnameofwitness)
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AttachmentD:PartnershipTermsofReference
TERMSOFREFERENCE
MACKAY-WHITSUNDAYHEALTHYRIVERSTOREEFPARTNERSHIP:THEPARTNERSHIP
June2016
1. Objective1.1 TheMackay-WhitsundayHealthyRiverstoReefPartnership:ThePartnershipaimsto
bringtogetherrepresentativesofregionalorganisationsinterestedinthehealthofthefiveregionalcatchments(theDon,Proserpine,Pioneer,O’ConnellandPlane),urbanareas,theportsofAbbotPoint,MackayandHayPoint,marinasandtheadjacentcoastalandmarineareatotheeasternboundaryoftheGreatBarrierReefMarinePark,throughopenandhonestcommunicationbuiltonrigorousscientificbaseddecisionstocontinuouslyimprovetheregionalreportcardandinformthecommunitywithup-to-dateinformation.
2. PartnershipChairanddeputyChair2.1 Selection
2.1.1 Partnerswillprovideindependentnomineestobevotedupon.AnelectedIndependentChairfromnomineesreceivedfromthePartnershipwillbeappointed.
2.1.2 ChairanddeputyChairarrangementswillbereviewedeveryyearbythePartnershipandManagementCommitteeandelectedbythePartnership.
2.2 Roles2.2.1 TheChairwill:
• Review(withassistancefromtheExecutiveOfficer)andmanagetheagendaandconductthePartnershipandManagementCommitteemeetings.
• FacilitatecontactbetweentheManagementCommittee,thePartnershipandhostorganisation.
• RepresentthePartnershiptothemedia.• LiaiseandguidetheExecutiveOfficerinlinewithPartnershipinstructions.• DeliverontheChair’sKPI’s(AttachmentH).
2.2.2 ThedeputyChairwill,whenperformingintheroleofChair,• Review(withassistancefromtheExecutiveOfficer)andmanagetheagenda
andconductthePartnershipandManagementCommitteemeetings.• FacilitatecontactbetweentheManagementCommittee,thePartnership
andhostorganisation.• RepresentthePartnershiptothemedia.• LiaiseandguidetheExecutiveOfficerinlinewithPartnershipinstructions.
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• DeliverontheChair’sKPI’s(AttachmentH)whenperformingintheroleofChair.
3. ExecutiveandTechnicalOfficers3.1 Selection3.1.1 PositionDescriptionstobereviewedbyPartnershipManagementCommitteeon
anannualbasis.3.1.2 PerformancereviewsconductedbythehostorganisationandtheChairand
recommendationsmadetotheManagementCommitteeoncontinuedemploymentforbothpositionsonanannualbasis.
4. Membership4.1 Partners
4.1.1 PartnersarelistedinAppendixBoftheGovernanceCharter.Asnewmembersjoin,thislistwillbeupdated.
4.2 JoiningthePartnership4.2.1 MembershipofthePartnershipisopentoorganisationswithaninterestin
maintaining,andwherenecessaryimprovingthehealthofthefivecatchments,theurbanareaofMackay,theportsofAbbotPoint,MackayandHayPoint,marinasandtheadjacentcoastalmarineareasoftheGreatBarrierReefMarineParkbyreportingonthehealthandifnecessarymakingrecommendationsforimprovement.TobecomeamemberofthePartnership,aninterestedpartymust:
• Read,understandandsigntheMemorandumofUnderstandingandPartnershipTermsofReference,
• BeapprovedbytheManagementCommitteeorthebroaderPartnership,
• PayamembershipcontributioninaccordancewiththeapprovedmembershiptierprovidedinAddendumA.ShouldaPartnernotpayitsmembershipcontributionwithin30days,itsvotingrightsshallbesuspendedatthediscretionoftheChair.
4.2.2 OrganisationswhobecomepartnersmaynominateonerepresentativetoparticipateinPartnershipmeetings.
4.3 PartnershipmemberswillnotberemuneratedbytheMackay-WhitsundayHealthyRiverstoReefPartnershipfortheirtime.
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5. Partnerresponsibilities5.1 Partnersshould:
• GenuinelyworktogetherandengagewithotherMackay-WhitsundayHealthyRiverstoReefpartners,thePartnershipManagementCommittee,theReefWaterQualityProtectionPlanIndependentSciencePanel,andtheTechnicalWorkingGroupinapositiveandproactivemanner.
• Preparefor,attendandcontributetoPartnershipmeetings:atleasttwotimeseachyear.
• ReportbacktoownorganisationaboutPartnershipprogressandactions.• TakeintoaccountPartnership,ManagementCommittee,ReefPlan
IndependentSciencePanelandcommunityadvisoryrecommendations,requestsandconcerns.
• ProgressactionsformPartnershipmeetingsrelevanttotheirownorganisation.
• Raiseconcerns(ifany)immediatelyastheyarisewiththeIndependentChairorExecutiveOfficer.
• ProvidedataandinformationtotheTechnicalWorkingGroupandReefPlanIndependentSciencePanel,subjecttocommercial-in-confidenceandagreeddatasharingagreement.
• ProvideinformationatPartnershipmeetingsoninitiativesandactivitiesrelevanttotheobjectivesofthePartnership.
• Makedecisionsusinganevidencebasedapproach.• Communicateandpromote(‘champion’)thePartnershipinrelevant
stakeholderandregionalforumsandwithotherrelatedprograms.
6. Operation6.1 AllmembersofthePartnershipmayparticipateinPartnershipmeetingstoreceive
performancereports,electthePartnershipManagementCommitteeandChair,contributetoforwardplanningandendorsethereportcard.
6.2 ThePartnershipManagementCommitteeprovidesprogramoversightofPartnershipactivitiesandoperateswithspecificTermsofReference(AttachmentEoftheGovernanceCharter).
7. ConflictofInterest7.1 Partnershipmembersmustdisclosematerialpersonalandprofessionalinterests,
whichmayconstituteaconflictofinterest,eitherpecuniaryorotherwise.7.2 DeclarationofinterestswillberecordedintheMinutesofthemeeting.7.3 Subsequentinvolvementinthematterconcernedshallbeatthediscretionofthe
Chairontheadviceofothermemberspresent.
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8. PartnershipMeetings8.1 PartnershipmeetingsarecomprisedoftherepresentativesofPartnershipmember
organisations.8.2 ThefullPartnershipshallmeetatleasttwiceperyeartoreceiveperformance
reports,electaChairandcontributetoforwardplanning.8.3 Decision-makingprocess
8.3.1 ThePartnershipwillmakedecisionsbyconsensus.A70%majoritywillbeusedintheeventofanimpasse.
8.3.2 ItistheresponsibilityoftheChairtomanagethedecision-makingprocess.8.4 Quorum
8.4.1 AquorumhasbeenestablishedinordertoclearlyestablishtheminimumnumberofattendeespresentateachmeetingtoenablethePartnershiptomakedecisions.ThequorumforPartnershipmeetingsishalfthePartnershipmembershipgroupplusoneperson.
8.4.2 TheChairordeputy-ChairwillberesponsiblefordeterminingwhetherthequorumgroupispresentatPartnershipmeetings.
8.5 Absencesandalternates8.5.1 ThePartnershipmembersareexpectedtoattendPartnershipmeetings.If
unabletoattendameeting,Partnershipmembersmayproposealternatemembersorproxies,atthediscretionoftheChair.
8.5.2 IfaPartnershipmembercan’tattendthereisanobligationtoprovideaproxyandtoensureproxiesandtheorganisationarebriefedandproxiescanspeakfortheirorganisation.
8.5.3 NominationofaproxyfromtheabsenteePartnershipmember’sorganisationoranotherorganisationfromthesamesectorisencouraged.
8.6 Observers8.6.1 OneobserverperPartnershipmembermayattendaPartnershipmeetingto
assistthemember.Theyarepassiveobservers,notabletovoteandmayhavetoleavetheroomforsomediscussions.
8.7 Papers8.7.1 ExecutiveOfficerwillcirculateManagementCommitteemeetingpapers.
Wheneverpossible,paperswillbecirculatedatleastfiveworkingdayspriortothemeeting.
8.8 Minutes8.8.1 MinuteswillcontaindecisionsmadebytheManagementCommittee.Minutes
willbedistributedtotheManagementCommitteewithin10workingdaysofthemeeting.
9. LeavingthePartnership9.1 PartnersmaywithdrawfromthePartnershipatanytimebywrittennoticetothe
Chair.MembershipcontributioninvoicesshallberefundedatthediscretionoftheChair.
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AddendumA:Partnershipmembershipcontributions
FundingCategoryAnnualMembershipContribution(excl.
GST)Exampleofwhocouldbeinthis
category Vote
ContributingPartners
Tier1 $1,000-$5,000*LocalBusinesses,SmallCompaniesandSmallpublicutilities,PeakIndustryAssociations
Yes
Tier2 $5000-10,000**RegionalNRMBodies,MediumCompanies,Mediumpublicutilities,Universities,andResearchOrganisations
Yes
Tier3 $25,000-$100,000* LargeCompanies/Industry/CoalTerminals,PortAuthority Yes
GovernmentTier$20,000** RegionalCouncil Yes$100,000 CommonwealthGovernment Yes$250,000 StateGovernment Yes
HonoraryPartners Nominal$50 Community Yes Nominal$50 Traditionalowners Yes Nominal$50 Conservation YesObservers N/A Interestednon-members No*AcontributionrangeforTiers1,2and3existssuchthatspecificcontributionswithinthisrangearedeterminedbycriteria,includingthroughput,sizeofcompanyandnumberofEnvironmentallyRelevantActivitiesintheregion.
**FlexibilityisbuiltintoRegionalCouncilmembershipifalocalgovernmentareaextendsovertwopotentialregionalreportcardregionsandinTier2membershipifaPartnerisafinancialcontributortomorethanoneregionalreportcard.Thisisreflectedinacontributionrangeorcouldbeacombinationoffinancial/in-kindco-contributions.FlexiblecontributionsareatthediscretionofthePartnershipChair.
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AttachmentE:ManagementCommitteeTermsofReference
TERMSOFREFERENCE
MACKAY-WHITSUNDAYHEALTHYRIVERSTOREEFPARTNERSHIP:THEMANAGEMENTCOMMITTEE
September2017
1. RoleTheMackay-WhitsundayHealthyRiverstoReefPartnership’sManagementCommitteeisasubgroupofthebroaderPartnership.Itsroleistoprovideoversightandadviceonoperationalmattersincludingbudget,workplan,productionofthereportcardanddeliveryofthecommunicationsprogram.TheManagementCommitteesupportsthePartnershipobjectiveofbringingtogetherPartnershiprepresentativesinterestedinthehealthofthefiveregionalcatchments(theDon,Proserpine,Pioneer,O’ConnellandPlane),urbanareas,theportsofAbbotPoint,MackayandHayPoint,marinasandtheadjacentcoastalandmarineareatotheeasternboundaryoftheGreatBarrierReefMarinePark,throughopenandhonestcommunicationbuiltonrigorousscientificbaseddecisionstocontinuouslyimprovetheregionalreportcardandinformthecommunitywithup-to-dateinformation.
2. PartnershipChairandDeputyChair2.1 ThePartnershipIndependentChairandDeputyChairisthechairanddeputychairofthe
ManagementCommittee.
3. ExecutiveandTechnicalOfficers3.1 TheExecutiveandTechnicalOfficerswillsupporttheworkoftheManagementCommittee.4. Membership4.1 ManagementCommitteemembersarenominatedbytheirrespectivesectoralgroupswithin
thePartnership(i.e.community,industryandgovernment).TheycompriseuptotworepresentativesfromeachsectorplustheChairanddeputy-ChairofthePartnership(maximumof8membersintotal).4.1.1 CommunityPartnershipmembersnominateuptotwocommunityrepresentativeson
theManagementCommittee,andrepresentationincludesTraditionalOwners,regionalNRMbodies,conservationgroups,andrecreationalfishers.
4.1.2 IndustryPartnershipmembersnominateuptotwoindustryrepresentativesontheManagementCommitteeandrepresentationincludestheresourceindustry,ports,agriculture,marinetourismandcommercialfishers(ifapplicable).
4.1.3 GovernmentPartnershipmembersnominatetheuptotwogovernmentrepresentativesontheManagementCommittee.
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4.1.4 Aballotwillbeusedifconsensusbetweensectorpartnersisunabletobereached.4.2 Selectionwillbeundertakeneverytwoyearsstarting2017/18FY.4.3 TheChairoftheTechnicalWorkingGroupisnotamemberoftheManagementCommittee
butmaybeinvitedtoattend/presentatManagementCommitteemeetings.4.4 TheChairoftheReefWaterQualityProtectionPlanIndependentSciencePanelisnota
memberoftheMackay-WhitsundayHealthyRiverstoReefPartnershipManagementCommittee.
4.5 ManagementCommitteememberswillnotberemuneratedbytheMackay-WhitsundayHealthyRiverstoReefPartnershipfortheirtime.
5. ManagementCommitteememberresponsibilities
Membersshould:5.1 GenuinelyworktogetherandengagewithotherMackay-WhitsundayHealthyRiverstoReef
Partnershippartners,theTechnicalWorkingGroup,andwhenrequiredtheReefWaterQualityProtectionPlanIndependentScientificPanel.
5.2 ImplementPartnershipdecisionse.g.workprogram,communicationplanetc.5.3 Addressmattersraisedbyoraffectingpartners.5.4 Preparefor,attendandcontributetoManagementCommitteemeetings.5.5 ReportbacktoownorganisationsaboutPartnershipprogressandactions.5.6 Makedecisionsusinganevidencebasedapproach.5.7 ProvidedataandinformationtotheReefPlanIndependentSciencePanelandTechnical
Workinggroup,subjecttocommercial-in-confidenceandanagreeddatasharingagreement.5.8 Whenrequired,preparedocumentation(assistedbyExecutiveOfficer)forManagement
Committeemeetings,implementingPartnershipdecisionsorformakingoperationaldecisions.
5.9 Reviewstaffcontracts(e.g.ExecutiveandTechnicalOfficers).5.10 AssisttheExecutiveOfficerindevelopingtheyearlyProgramPlan.5.11 ReviewandapprovetheyearlyProgramPlan.5.12 AssisttheExecutiveOfficerindevelopingtheannualbudget.5.13 Reviewandapprovetheannualbudgetforthenextfinancialyear.5.14 AssisttheTechnicalOfficerincollatingtechnicalinformationandcoordinatingtheTWG5.15 Communicateandpromote(‘champion’)thePartnershipinrelevantstakeholderand
regionalforumsandwithotherrelatedprograms.
6. ConflictofInterest6.1 ManagementCommitteemembersmustdisclosematerialpersonalandprofessional
interests,whichmayconstituteaconflictofinterest,pecuniaryorotherwise.6.2 DeclarationofinterestswillberecordedintheMinutesofthemeeting.6.3 SubsequentinvolvementinthematterconcernedshallbeatthediscretionoftheChairon
theadviceofremainingManagementCommitteemembers.
7. Meetings7.1 Meetingfrequency
7.1.1 Unlessotherwiseagreed,theManagementCommitteewillmeetuptosixtimesperFYinMackayorviateleconference.
7.2 Meetingnotice
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7.2.1 Noticeofatleast10workingdaysmustbegiveninadvanceofeachManagementCommitteemeeting.
7.3 Absencesandalternates7.3.1 TheManagementCommitteemembersareexpectedtoattendManagement
Committeemeetings.Ifunabletoattendameeting,ManagementCommitteemembersmayproposealternatemembersorproxies,atthediscretionoftheChair.
7.3.2 IfaManagementCommitteemembercan’tattendthereisanobligationtoprovideaproxyandtoensureproxiesandtheorganisationarebriefedandproxiescanspeakfortheirorganisation.
7.4 NominationofaproxyfromtheabsenteeCommitteemember’sorganisationoranotherorganisationfromthesamesectorisencouraged.
7.5 Quorum7.5.1 Aquorumhasbeenestablishedinordertoclearlyestablishtheminimumnumberof
attendeespresentateachmeetingtoenabletheManagementCommitteetomakedecisions.ThequorumforManagementCommitteemeetingsishalftheManagementCommitteemembershipgroupplusoneperson.
7.5.2 TheChairordeputy-ChairwillberesponsiblefordeterminingwhetherthequorumgroupispresentatManagementCommitteemeetings.
7.6 Observers7.6.1 OneobserverperManagementCommitteemembermayattendameetingtoassistthe
member.Theyarepassiveobservers,notabletovoteandmayhavetoleavetheroomforsomediscussions.
7.7 Decision-makingprocesses7.7.1 TheManagementCommitteewillaimtomakedecisionsbyconsensus.Intheeventof
animpasse,thedecisionwillbedeferredtothePartnership.AdiscussionpaperwillbeprovidedincludingargumentsandrecommendationsforthePartnershiptoconsider.
7.7.2 ItistheresponsibilityoftheChairtomanagethedecision-makingprocesses.7.8 Agenda
7.8.1 ExecutiveOfficerwillassisttheChair,inconsultationwiththeManagementCommitteememberstodeveloptheagenda.
7.8.2 Theagendawillgenerallyincludethefollowing:- Minutesandactionsofthepreviousmeeting- ReportingonprogressofPartnershipactivities- ReportfromtheExecutiveOfficerortheTechnicalOfficeronactivitiesoftheReef
PlanIndependentSciencePanel- Anyothergeneralbusiness
7.9 Papers7.9.1 ExecutiveOfficerwillcirculateManagementCommitteemeetingpapers.Whenever
possible,paperswillbecirculatedatleastfiveworkingdayspriortothemeeting.7.10 Minutes
7.10.1 MinuteswillcontaindecisionsmadebytheManagementCommittee.7.10.2 DraftminuteswillbeprovidedtotheChairofthePartnershipbytheExecutiveOfficer
within10workingdaysofthemeetingforapproval.7.10.3 Chair-approveddraftminuteswillbeprovidedtotheManagementCommitteebythe
ExecutiveOfficerwitha10workingdayperiodforreviewand/orcomments.
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7.10.4 FinaldraftminuteswillbeprovidedtoallManagementCommitteebytheExecutiveOfficermembersforfinalcomment.Ifnocommentsarereceivedafter5workingdays,thedraftminutesareassumedtobeapprovedbytheCommittee.
7.10.5 FinalisedminuteswillthenbemadeavailabletothefullPartnership(viauploadingtothePartnersloginareaofthePartnership’swebsite).
8. LeavingtheManagementCommitteeCommitteemembersmaywithdrawfromtheManagementCommitteeatanytimebywrittennoticetotheChairandshouldprovidedetailsofthereplacementrepresentative
9. ReviewoftheToRTheseTermsofReferencewillbeupdatedbiannually.
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AttachmentF:TechnicalWorkingGroupTermsofReference
TERMSOFREFERENCE
REGIONALREPORTCARDTECHNICALWORKINGGROUP(TWG)
2017
1. RoleReviewandprovidetechnicalmonitoring,modellingandreportingadviceonenvironmentalconditionindicatorsfortheWetTropicsHealthyWaterwaysPartnership,Mackay-WhitsundayHealthyRiverstoReefPartnershipandtheTownsville/BurdekinPartnershiponceestablished(hereaftercollectivelyreferredtoasthePartnerships)andmakerecommendationstotheReefPlanIndependentSciencePanelonthefollowing:1.1 Programreviewandcontinuousimprovement(integration,gapsandpriorities)includingthe
developmentofnewenvironmentalconditionindicators.1.2 Programimplementation.1.3 Knowledgeofdatasetsandabilitytointerpretdatasetsforintegrationintoreportcard.1.4 Reportingframeworkandreportcardmaterial,includingreviewoftechnicalreports.1.5 Strategicdirectionofthetechnicalreportcardprogram.1.6 OtherrelevanttechnicalissuesasidentifiedbytheManagementCommitteesofthePartnerships
andReefPlanIndependentSciencePanel.1.7 ProvidepeersupporttotheTechnicalOfficersofthePartnerships.1.8 ParticipateinrelevantprogrammeetingsandworkshopsofthePartnerships.1.9 Communicateandpromote(‘champion’)thePartnershipsinrelevantstakeholderandregional
forumsandwithotherrelatedprograms.1.10 Encouragewholeofprogramcoordination.
AspartoftheReef2050PlanReefIntegratedMonitoring,ModellingandReportingProgram(RIMMReP)theestuaryandcatchmentscomponentwillbedeliveredby:
- ThePaddocktoReefprogramCoordinationAdvisoryGroup(CAG)foraspectsrelatingtotheWaterQualityoutcomesareaoftheReef2050Plan.
- TWGforotheraspectsoffreshwaterandestuarineconditionincludinge.g.fishconnectivity.
ThefurtherdevelopmentofmarineindicatorswillbeinformedthroughotherRIMMRePspecialistworkinggroups.
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TheTWGwillnotconsiderthedevelopmentandreviewofstewardship,social,economicandculturalindicatorswork.Aseparateworkinggroupwillbeestablishedtoadviseonstewardship,social,economicandculturalworkacrossthePartnerships.AnupdatewillbeprovidedtotheTWGontheprogressofstewardship,social,economicandculturalwork.
2. Operation
TheTWGwill:2.1 BechairedbyanindependentChair*.2.2 ReporttotheManagementCommitteesofthePartnershipsthroughtheChairorTechnical
Officers.2.3 Workclosely(andmeetregularly)withTechnicalOfficersofthePartnerships,CAGandtheReef
PlanIndependentSciencePanel.2.4 Beprovidedwithreviewmaterialatleastfivebusinessdaysbeforetheduedateforcomments.2.5 Followuprelevantactionsinagreedtimeframesandupdatetheactiontrackeronafortnightly
basis.2.6 Providedraftminutestothememberswithin10daysofaTWGmeeting.2.7 Providereportcardmaterialforreviewasconfidentialdrafts,notfordistribution.2.8 Appointspecialistworkinggroups**andseekfurtheradvicefromspecialistswithintheirown
organisationstoaddressspecifictechnicalissuesandrecommendsolutions.2.9 Conveneonsixseparateoccasionsacrossthecalendaryearforfulldaymeetings,whichwillbe
heldonarotationalbasisinBrisbane,MackayandCairns(possiblyTownsville)forthecoregroup(notincludingspecialistworkinggroupmeetingswhichwillbeconvenedseparately).
2.10 Supportspecialistworkinggroups,whichwillincludetheTechnicalOfficersandatleastonememberoftheTWGwiththerequiredexpertise,andreviewandendorsetheirfindingsandrecommendationswithinanagreedtimeframe.
*TheChairisrequiredtorunthemeetingandtheTechnicalOfficerand/orDEHPstafftorecordkeydecisionsandrecommendations,providepapersandotherreportsasnecessary.
**Itisanticipatedthatspecialistworkinggroupswillbeestablishedforthefollowingindicators:• Flowinfreshwaterandestuaries• Fish(freshwater)• Fish(estuarineandmarine)• Freshwaterandestuarinewaterquality• Wetland(EstuarineandFreshwater)habitatsandcatchments• Marinewaterquality• Marinedebris• Vegetationinfreshwaterandestuaries,includingweeds
3. Membership3.1 MembersarenominatedandinvitedbytheWetTropicsHealthyWaterwaysPartnershipManagement
CommitteeandMackayWhitsundayHealthyRiverstoReefPartnershipManagementCommittee(andfutureTownsville/BurdekinPartnershipManagementCommitteewhenestablished).
3.2 TheTWGisaskills-basedmembership.3.3 Ifamemberisunabletoattendameeting,proxiesmusthavetheexpertisethememberrepresents;
representationbyorganisationwillnotbepermitted.
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3.4 TheTWGwillcompriseofmemberswithskill/programexpertiseononeormoreofthefollowing;• Waterqualityandecosystemhealth• Estuarineandloads• Catchmentsmodelling• PaddocktoReef• Marinemonitoring(inshoreandoffshore)• Statusandmanagementofseagrass• Marine–portmonitoring• Fish• Hydrology• Wetlandsestuarineandfreshwater• Urban• RegionalSpecialists
3.5 ThecurrentlistofcoreandregionallyspecificmembersisdocumentedinAppendixA.3.6 InadditiontotheTWGmembers,TechnicalOfficersofthePartnershipsandstafffromDEHPwill
provideoperationalsupportfortheTWG.3.7 SecretariatassistancewillbeprovidedtotheTWGfromDEHP.ThesecretariatwillassistTechnical
Officerstocoordinatemeetings;finaliseagendas;takeminutesatmeetings;trackmeetingactionsandotheradministrativefunctions.
3.8 TechnicalOfficersaretoleadthedevelopmentoftechnicalpapersandreports,thecollation,analysisanddocumentationofmethodsandresultsfortheirrespectivereportcards.
4.TWGcosts4.1Uponrequest,flightcostsandwherenecessary,overnightaccommodationforTWGmemberswillbecoveredbytherespectivePartnershipbudgets.4.2FlightsandovernightaccommodationformeetingsaretobepaidforuponapprovalbytheindividualPartnershipExecutiveOfficers.4.3Chaircostsfor2016–2017willbecoveredbyDEHP,afterwhichtheChaircostswillbenegotiatedanddividedequallybetweenthePartnershipsandDEHP.4.4CostsforTWGmeetings,includingmember’stravelandaccommodation,meetingroomhireandcatering,willbesharedbytherespectivePartnershipsbasedonanagreedmemorandumofunderstandingbetweenPartnerships.4.5DSITItravelcostswillbecoveredbythePartnershipssubjecttoreviewin2017/2018financialyear,othergovernmentstaffcostsmustbemetbytheirorganisations.5.LeavingtheWorkingGroup5.1 MembersmaywithdrawfromtheTWGatanytimebywrittennoticetotheChairoftheTWG.5.2 AreplacementrepresentativewillbeapprovedbytheManagementCommitteesofthePartnerships.
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AttachmentG:HostingAgreement
PurposeofthePartnershipTheprimarypurposeoftheMackay-WhitsundayHealthyRiverstoReefPartnershipistodevelopaMackay-Whitsundayregionalwaterwayhealthreportcard,whichwillinformwholeofcatchmentmanagementintheregionfromthecatchmentstotheriverstotheouterGreatBarrierReef.
ForthepurposesofthisPartnership,theMackayWhitsundayRegionincludesthecatchmentsoftheDon,Proserpine,O’Connell,PioneerandPlanebasins,theurbanareaofMackay,theportsofAbbotPoint,MackayandHayPoint,marinasandthecoastalandmarineareatotheeasternboundaryoftheGreatBarrierReefMarinePark.
TheMackay-WhitsundaysHealthyRiverstoReefPartnership(herein‘HR2RP’)seekstocontinuetodevelopandimplementapartnershipapproachtoreportonthehealthoffreshwaterrivers,wetlands,estuaries,nearshorecoastalandmarineenvironments,aswellasmanagementeffortsandoutcomes.
ThePartnershipwillestablishcollaborativeapproachesthatseektointegrateenvironmental,social,economicandculturalinformationandcatchmenthealthknowledge;andbuilduponandintegrateexistingmonitoring,modelling,recordingandreportingeffortsatthesub-catchment,catchmentandreefwidescale.ThePartnershipwillcontinuetodrivethestrategicdirectionandwillsettheprogramdeliverables,whichwillbeoperationallysupportedbytheselectedhostorganisation.
PurposeofthisdocumentThisHostingAgreementoutlinestheroleofthehostorganisation,relevantOperationalRequirements,KeyPerformanceIndicators(KPIs),measurestoevaluatethoseKPIsandthePartnership’sresponsibilities.ItalsodetailswhatservicesareincludedinfeesapplicabletohostthePartnershipandhowtheyarecalculated.ThisAgreementisvalidfor2017/18FYsubjecttoperformanceonagreedhostKPIs.
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RoleoftheHostandOperationalRequirements
Governance• ThehostwillberequiredtoprovidethebenefitoftheirboardstructureinsupportingHR2RP
operationsensuringalllegalandfinancialresponsibilitiesaremet,financesaresound,contractsandoperationsarelegal,andstrategicandoperationalriskaremanagedwithinasoundstrategicframeworkandmonitoredandreportedregularly.
• Thehostwillmaintainanup-to-datecomprehensivesetofpoliciesandprocedurescoveringWorkplaceHealthandSafety(WHS),HumanResources(HR),financialmanagement,contractmanagement,IT,MediaandGovernance.
• ThehostisrequiredtobealegalentitythatcanexecutecontractswithsuppliersorcustomersonbehalfofthePartnershipinitiative.
OperationalManagement• Thehostwillprovidetheday-to-daysupervisionforHR2RPstaffensuringthatworkiscompletedtoa
highstandardandinatimelymanner.• ThehostwillprovideoversightandsupporttoHR2RPstafftoensuresuccessfulimplementationof
HR2Rprojectsandprograms(asguidedbytheManagementCommitteeandthePartnership).• Thehostwillensureprojectsaredeliveredusingbestpracticeprinciplesandgreaterefficiency.• ThehostwillassisttheExecutiveOfficertoprovidecoordinationbetweenHR2Rstaffandthehost’s
communicationsteam(whererelevant)toensurethattheprojectproductsandoutcomescanbecommunicatedandpromoted.
• ThehostwillassistboththeExecutiveOfficerandTechnicalOfficertoprovidecoordinationbetweenHR2Rstaffandthehost’sregionalworkinggroupsanddataandinformationgatheredbyvarioushostprojectsforinclusionandconsiderationintothePartnershipsprojects.
FinancialandAdministrativeManagement• ThehostwillmaintainabankaccountonbehalfofthePartnership,ensuringthebankaccountis
structuredtomaximisethepotentialinterestrevenueforHR2Rfromavailablefunds.InterestshallbeincludedinmonthlyfinancialreportingbacktotheHR2RPExecutiveOfficerandChair.
• ThehostwillinvoiceHR2RMembersyearlyformembershipfees.ThelistofmemberswillbeobtainedfromtheExecutiveOfficer,andnewmemberswillbeinvoicedondirectionfromtheExecutiveOfficer.
• ThehostwillundertakeAccountsPayableandAccountsReceivableonbehalfofHR2RP.• ThehostwillprovidemonthlyfinancialreportsforHR2RPandanyrelevantindividualprojects.• Thehostwillensurethatayearlyindependentauditofthefinancialsachievesanunqualifiedauditand
bestpracticeaccountingisusedinthemanagementofHR2RPfinancials.• ThehostwillbeexpectedtoassistHR2RPstaffinadministrativemattersasrequired,forexamplein
bookingvenuesformeetings,organisingcateringetc.
ContractManagement• ThehostwillprepareandenterintocontractsonbehalfoftheHR2RP.• ThehostwillmanageanycontractswiththeAustralianandQueenslandGovernmentsincluding
invoicingforpayments,financialreporting/acquittal.• Thehostwilladministerprojectdeliveryofcontractsincludingacceptingthelegalliabilityforthe
contracts.• Thehostwillmaintain$20,000,000professionalindemnityand$20,000,000publicliabilityinsurance.• ThehostwillprovidethePartnershipwiththeirownprocurementspolicyforthepurposesofcontract
management.
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EmploymentServices• ThehostwillemployallHR2Rstaffandprovideemploymentservicesincludingemploymentcontracts,
HRmanagementandadvice,payroll,superannuation,employmentadministration,approvingpositiondescriptions,establishingannualperformanceplans,andreviewsandkeyperformanceindicatorsforeachemployee,identifyandprovideprofessionaldevelopmenttrainingopportunitiesandcompletingannual,midandprobationaryreviews.
• ThehostinconsultationwiththePartnership’sIndependentChairwillundertakeanyrecruitmentthatisrequiredtofillexistingornewpositionstodeliverHR2Rprojectsincludingreview,classification,advertisement,administrativeandHRsupporttotheselectionManagementCommittee,appointment,onboardingandinduction.ThehostmayberequiredtoassistwiththedevelopmentofPositionDescription(PD)documentation.
OfficeandIT• ThehostwillprovideofficespaceforHR2RPstaff.• Thehostwillhavetherelevantinsurancecoveragetoensurethereisminimalbusinessinterruption
shouldtheofficebedamagedduringadisasterevent.• EachHR2RPemployeeistobeprovidedwithadesk,phone,high-speedinternet,highqualityIT
includingdualscreensandalaptopbythehost,andaccesstoprinters.AllITequipmentistobemaintainedandITsupportavailabletoensurethatanyworkinterruptionsareminimalandquicklyaddressed.
• ThehostwillprovideprofessionalITSupportServicesandwillmaintainrelevantIThardwarerequiredforHR2RPoperations.
• Thehostwillhaveprocessesandsystemsinplacetoensurefileandemailsecurityismaintained,alongwithrecordanddatamanagementprocesses.
• Thehostwillprovideawell-maintainedandcleanofficeenvironmentandassociatedfacilities,ensuringasafeandproductiveworkenvironmentforemployees.
• Thehostwillprovidestaffwithasupportiveteamenvironmenttoworkin(includinginvolvementinwiderhoststaffmeetings,trainingopportunities,etc.)
• ThehostwillprovidesuitablemeetingroomsequippedwithprojectorsandconferencingphonesthatareavailableforusebyHR2RPstaff.
Travel• Thehostwillprovidewell-maintainedvehiclesforHR2RPstaffuse.• Thehostwillprovidetravel-bookingservicestoensuretravelcostsareefficientandcost-effective.
CommunicationsandEngagementWhenthehost’sinternalcommunicationsresourcesareusedtoassistindeliveringtheHR2RPcommunicationsandengagementstrategy(includedintheHR2RPProgramPlan),thefollowingapply:
• ThehostwillprovidesuitableinternalresourcestoassistindeliveringtheHR2RPcommunicationsandengagementstrategy,whichincludesproductionandpromotionoftheannualReportCard.
• Thehostwillprovideaccesstorelevantdesign,webandothercommunicationssoftwareviathecommunicationsteam.
• ThehostwillpromotetheHR2RPanditsactivities/productstostakeholdersatevents,viasocialmedia,viathehost’swebsiteandviaotheractivitiesand/ordeliverables,forexampleAnnualReportingandwholeoforganizationnewsletters.
• ThehostwillidentifyandnotifytheHR2RPofengagementopportunities.• ThehostwillprovidewebsupportservicesfortheHR2RP’swebsite.
Adetailedscopeofcommunicationandengagementproductsandservicestobedeliveredbythehost(whererelevant),includingtimelinesforcompletionandresourcesrequiredislocatedintheProgramPlan
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(communicationandengagementstrategy).Itisimportanttheyearlydirectionofthecommunicationandengagementstrategyisdeterminedearlyanddoesnotaltersubstantially.Bothpartiesneedtoagreetoalterations.Anychangesshouldnotpreventthehostfromachievingtheoutcomesofthestrategyandshouldhavecleardirectionondeliveryofthestrategy.Thisscopewillbediscussedattheworkplanningstageforeachfinancialyearwiththehosttoensureobjectivesofthecommunicationsandengagementstrategycanbemetthroughthehost’sresourcingarrangements.ThePartnershipistopayforcommunicationandengagementonamonthlybasisforthehoursthatareworkedonthePartnership’scommunicationandengagementstrategy.
OtherprofessionalservicesThehostmaybeabletoprovideotherprofessionalservicesthatmaybebeneficialtotheHR2RP,includingGISsupport.ThelevelofotherprofessionalservicesrequiredtodeliverontheHR2RP’sworkplanforthenextfinancialyearwillbequantifiedduringtheresourceplanningprocessandwillbediscussedwiththehostorganisationinatimelymannerforthenextfinancialyear.
ConflictsofInterestThehostorganisationmustdiscloseandseektoresolvetothesatisfactionoftheHR2RManagementCommittee,anymaterialintereststhatmayconstituteaconflictofinterest.
DisputeresolutionAnydisputebetweenthehostandthePartnershipmustbereferredinitiallyforresolutionbyarepresentativenominatedbythePartnershipandarepresentativenominatedbythehost,whomustusetheirbestendeavorstoresolvethedisputewithin14daysofgivingnoticeofadisputebyeitherparty.
Ifthepartiesdonotresolvethedisputewithin14days,thenthedisputewillbeboughttotheattentionofthePartnership’sManagementCommitteewherebyaconsensusvotewillseektobeestablishedinrelationtoresolvingthedispute.IfaconsensusvotecannotbereachedatManagementCommitteelevel,theissuewillbeboughttotheattentionofthePartnership,whereaconsensusvotewillagainattempttobereachedontheissue.
IfaconsensusvotecannotbereachedateitherManagementCommitteeorPartnershiplevel,theneitherpartymaybynoticeinwriting,commencelitigation.
Despitetheexistenceofadispute,bothpartiesmustcontinuetoperformtheirrespectiveobligationsunderthisAgreement,unlessadirectionisissuedwhichstatesotherwise.
Re-evaluationand/orTerminationofthisagreementBothReefCatchmentsandthePartnershipcan,atanytime,re-evaluatethetermsofthisAgreement.Ifafterdiscussionsand/ordisputeresolutionprocesseshavetakenplaceeitherpartywishestoterminatethisAgreementeithermaydosoinwritingtothePartnership(throughtheChair)/ReefCatchments’CEO.
FeesThePartnershipwillbesubjecttotwoseparatefeesbythehostorganisationthatareoutlinedbelow.AllfeevaluesareexclusiveofGST.ThetimingofinvoicingoffeesistobeagreeduponbythehostandthePartnershipviaanagreedpaymentschedule.
HostingFeeInclusionsThehostingfeewillbechargedonanannualbasisandincludes:• HRsupportforHR2RPstaffemployedbythehostorganisation(e.g.ExecutiveOfficerandTechnical
Officer)includingperformancemanagement
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• ContractmanagementandadministrativecostsforanyprojectsledbythePartnership• PayrollprocessingfortheExecutiveOfficerandTechnicalOfficer• BookingtravelforChair,ExecutiveOfficer,andTechnicalOfficer• OrganisingmeetingsforManagementCommitteeandPartnership(venue,cateringetc.)• Invoicing(sendingout,followupandprocessing)ofmembershipfeesandprocessingallinvoices
associatedwithcontracts• Providingthebudgetmanagement,reportingandauditingoutlinedintheFinancialandAdministrative
ManagementsectionoftheOperationalRequirements• Receptionservices• SalaryexpensesforManagement,Finance,WHSandAdministrationhoststaff
HostingFeeCalculationTheannualhostfeeiscalculatedasbeing5%oftheprojectedrevenuestreamfrommembershipcontributionsforthenextfinancialyear,orabaselinefeeof$35,000,whicheveristhegreateramount.For2017/18theprojectedrevenueatEOFYfor2016/17is$579,350sothehostfeehasbeencalculatedasthebaselinefeeof$35,000.Thechargewillbepaidonaquarterlybasis.
BusinessOperatingChargeInclusionsThehostwillchargethePartnershipasetfeeperFullTimeEmployee(FTE)onanannualbasis,separatetothehostingfee.TheBusinessOperatingChargeincludes:
• ITequipment(laptop,phone)andITcostsincludingsoftwarelicensesforsoftwarerequiredbyHR2RPstaff.
• Buildingandofficecosts(workstation,rent,insurance,electricity,R&M,amenities,cleaning,phonebills,buildingmaintenance,andsecurity)
• Managementandofficesystemstosupportinternalcommunication,governanceandeffectiveofficeprocesses
• Useofthehost’sBoardroom,meetingrooms,vehicles,travelbookingservice(viaCorporateTraveller),printers/photocopiers,postageandstationarysupplies.
• Generalinsurances(contents,PL,PI,workcover)• WHS(firstaidkits,training,fireextinguishers,testandtag)• Motorvehiclesexpenses• Uniforms
BusinessOperatingChargeCalculationTheBusinessOperatingChargeiscalculatedonanannualbasisbythehostasaperFTEfigureandissuppliedtothePartnershipforthenextFinancialYearforbudgetplanningpurposes.For2017/18,ReefCatchmentsBoardandthePartnershiphaveagreedtotheequivalentof1.5FTE’sBusinessOperatingChargebeingapplicable,withtheremaining0.5FTEchargebeinggratefullyacceptedasanin-kindcontributiontothePartnership.TheBusinessOperatingChargefor2017/18istherefore$59,030.Thechargewillbepaidtothehostonamonthlybasis.BusinessOperatingChargesfor2018/19andbeyondwillbedeterminedbyReefCatchmentsandthePartnershipandstatedinwritingpriortotheendofthe2017/18FY.
In-kindContributionsTheHR2RPreportsonPartnersin-kindcontributionsaspartofregularfinancialreporting(includedinManagementCommitteeandPartnershipmeetingsagendaandpapers)andanyin-kindcontributionsofferedbythehostorganisationwillbeincludedinthisreportingtohighlightwherevalue-addingisoccurringduringthehostingarrangement.
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ResponsibilitiesofthePartnershipUnderthisAgreement,thePartnershipwill:
• Provideopenandhonestcommunication.• Actresponsibly.• ProvideadviceandrecommendationsfromthePartnershipandManagementCommitteetothe
hostorganizationinatimelymanner.• ProvidedirectiontothehostfromthePartnershipandManagementCommitteeviathe
ExecutiveOfficerandChair.• Facilitate,viatheExecutiveofficerandTechnicalOfficer,collaborativediscussiononthe
developmentandimplementationoftheworkplanandengagementstrategywherehostcommunicationsresourcesareutilized.
HostKPIs
Governance• Conductalloperationsinaccordancewiththegovernancearrangements(stipulatedinthe
2016/17GovernanceCharter)determinedbythePartnership.• Maintainanup-todatesetofpoliciesandprocedurescoveringSafety(WHS),HumanResources
(HR),financialmanagement,contractmanagement,IT,MediaandGovernance.
Chair• DevelopcontractforChaironbehalfofPartnership.• ProvidesupporttofacilitatetheChair’sactivities.
Staff• EmployorcontractanExecutiveOfficer,TechnicalOfficerandanyotherstaffnecessaryto
delivertheproject,consistentwithoperationalprotocolsandprojectbudget.• EnsuretheExecutiveandTechnicalOfficersdeliverontherolesandprimarydutiesofthe
position,asoutlinedintherelevantpositiondescriptions.• Provideday-to-daysupervisionforHR2RPstaffensuringworkiscompletedtoahighstandard
andinatimelymannerandinaccordancewiththe2016/17workplan,includingdeliveryofanannualreportcard.
• Providesuitableofficespace,desk,phone,computer(laptopanddualscreen),high-speedInternet,accesstoprintersandaccesstoITsupportservicesforHR2RPstaff.
• Managestafforcontractualarrangements(includingHRarrangements)asrequired(i.e.ExecutiveOfficer,TechnicalOfficeretc.).
• ProvideagreedoperationalsupportidentifiedundertheBusinessOperatingCharge.
Financialmanagement• ManageHR2RPmembershiprevenueandprojectexpenditureinaccordancewithPartnership
operatingrulesandrequirementsandacquittal.• Provideamonthlyfinancialreport(intheformofaYTDexpenditurespreadsheet)tothe
Partnershipinatimelymanner.• Arrangeforpaymentofinvoicesfrommembers,andothercontracts,asrequired.• Co-ordinateandcollatedocumentsrequiredforexternalaudit,andprovidetheauditreportto
thePartnership.
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• ManagementofcontractswithAustralianandQueenslandGovernmentsincludinginvoicingforpayments,financialreportingandacquittal.
CommunicationsandEngagementProvidesuitableinternalresourcestoassistindeliveringontheHR2RPcommunicationsandengagementstrategyfor17/18FY.
MeetingsandworkinggroupsArrangeforbestvaluetravelandaccommodationforthePartnershipChair,asrequired,andtravelforTechnicalWorkingGroupmembers,asrequired.
MeasurestoEvaluate
ThehostorganisationwillprovideareporttothePartnershipevery12monthsagainsttheagreedKPIsintheformofareporttemplatedevelopedbytheHR2RPEO.
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AttachmentH:Chair’sKPIsandRemunerationProtocol2017-18contractscope:
• FacilitateboththeMackay-WhitsundayHealthyRiverstoReefPartnershipmeetingsandManagementCommitteemeetings.
• Scopeandapprovemeetingagendas,papersandminutes.
• PromotetheinterestsoftheMackay-WhitsundayregionandthePartnershipatrelevantGreatBarrierReefandstateandnationalforums,meetingsandotherevents.
• ReviewdocumentsandmarketingandwebmaterialsproducedforthePartnershipasrequiredbythePartnershipand/orManagementCommittee.
• MaintainstrongrelationshipswithPartnershipmemberstoensurethesuccessfuldeliveryofthePartnership’sannualreportcardfortheregionandcontinuedfinancialandin-kindcontributionsfrommembersofthePartnership.
• UndertakemediainterviewsonbehalfofthePartnership.
• MaintainregularcontactwiththeExecutiveOfficerandcontributetotheirannualperformancereview.
• MaintainstrongtiesandcommunicationwithotherchairsofregionalreportcardPartnerships.
2017-18KPIs:
KPI MeasurestoevaluateEffectivefacilitationofPartnershipandManagementCommitteemeetings
Attendanceatmeetings.Feedbackfrommeetingparticipantspositive.Note:Needtoinstituteregularevaluationandfeedbackprocess,eitherviaformorwrap-updiscussion.
Timelycontributiontoandreviewofmeetingpapers,minutes,follow-upactions,mediaarticlesandwebsitematerial.
Reviewofmaterialsundertakenwithin2workingdaysofreceiptunlessotherwiseagreed.
MaintaineffectiverelationshipswithallmembersofthePartnership,andinparticularwithManagementCommitteemembers.
AnnualfeedbackfrommembersoneffectivenessofChair.
ProvideleadershiponthestrategicdirectionofthePartnershipincludingexpansionofmembership.
• Initiateannualstrategicdiscussionswithpartnersandensurefollow-up.
• RegulardiscussionswithStateandCthMinisters,localmembers,MayorsandotherkeylocalplayerstohelpensurecontinuedsupportforthePartnership.
• Maintenanceofexistingmembershipcontributionsandincreaseinnumberofmemberseachyear.
ImplementahandoverprocesswiththenewChairofthePartnershipby30June2018.
• HandoverprocesswiththenewChairfromMarchtoJune2018.
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RemunerationProtocolfortheHealthyRiverstoReefPartnershipChair
Processforclaims
TravelandaccommodationTheChairiseligibletobereimbursedforreasonabletravelandaccommodationcostsassociatedwithmeetings.ThehostorganisationwillorganiseandpaytravelandaccommodationcostsfortheChairfromthebudgetlineitemallocatedtotheChairbythePartnership.IntheeventoftheChairmanagingtheirownbooking,ataxinvoiceorcopyofreceiptsofapprovedflightsandaccommodationaretobeforwardedtothehostorganisationfollowingthemeeting.
SalaryTheChairisappointedonanannualbasistothePartnershipthroughacontractualarrangementwiththePartnershiphostorganisation,reflectingthattheChair’sroleistodrivethePartnership’sstrategicvisionandbuildingrelationshipswithstakeholdersinadditiontochairingmeetings.Theappointmentismadeonaparttimebasisandforafixedfee.ThetimecommitmentandkeyperformanceindicatorsarenegotiatedwithandmonitoredbytheManagementCommitteeinlinewithbudgetandworkplanpreparations.Thisisexpectedtocoverattendanceat,preparationforandreviewfollowingPartnershipandManagementCommitteemeetingsaswellasattendanceatanyothermeetingsrelatedtotheChair’srolewiththePartnershipandthestrategicdirection.
OthersupportTheExecutiveOfficerwillprovidemeetingvenues,cateringandothersupportasneeded.
AworkprogramwillbeendorsedbythePartnershipforeach12monthperiod.
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FORMFORCHAIRNOMINEEMackay-WhitsundayHealthyRiverstoReefPartnership
I,______________________________________________________________(Name)
hereintheNominator,
Of_____________________________________________________________(Memberorganisation)beingaMemberoftheHealthyRiverstoReefPartnership,
Nominate______________________________________________________(Name)
hereintheNominee,
Of_____________________________________________________________(Address)
tobeconsideredforChair/Deputy-ChairoftheHealthyRiverstoReefPartnership.
Onseparatedocumentation:-
• PleaseidentifyspecialistexpertisefortheHealthyRiverstoReefPartners• Pleaseattachacurrenttwo(2)pageCurriculumVitaeoftheNominee
____________________________________________ ____________________
SignatureofMember(Nominator) Date
BothpagesofthiscompletedandsignedFormmustbereturnedviaemailorinpersonaddressedtoExecutiveOfficerbyXXXXXX
Emailaddressforsubmission:[email protected]
Physicaladdressforsubmission:Attention:CharlieMorganExecutiveOfficeroftheHealthyRiverstoReefPartnershipReefCatchments45MainStreetProserpine,4800,QLD
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FORMFORDEPUTYCHAIRNOMINEEMackay-WhitsundayHealthyRiverstoReefPartnership
I,_______________________________________________________(name)hereintheNominee,acceptmynominationtobeNomineeforDeputyChairfortheHealthyRiverstoReefPartnership.
IhavereadthePARTNERSHIPGOVERNANCECHARTER,includingtheCHAIRREMUNERATIONPROTOCOLincludedinAttachmentHandconsentto:
• MyinformationbeingprovidedtotheHealthyRiverstoReefPartnership,and;• ThePartnershipExecutiveOfficermakingenquiriesastomyeligibility,and;• Myname,CVandotherfindingsofthePartnershipExecutiveOfficerbeingputforwardtothe
Partnershipforconsideration.
Iunderstandandacceptthat:
• AsthePartnershipwillbeendeavouringtoseekarangeofskillsinNominationstoChair/Deputy-Chair,mynamemayormaynotbeputforwardtotheHealthyRiverstoReefPartnershipforconsideration,and;
• TheHealthyRiverstoReefPartnershipmayacceptordeclinemynominationviaballot,and;• TheNomineeortheNominatormaywithdrawconsenttothenominationbygivingwrittennotice
totheExecutiveOfficer([email protected])
________________________________ SignedbytheNominee
______________________ Date