google docs[1] by claire pollok
DESCRIPTION
Learn how to use Forms in Google Docs along with some other of the basic tools.TRANSCRIPT
GOOGLE FORMS
by Claire Pollok
Google Forms is a one of the many free apps available to Google Apps.
Free Google App
Suggested uses: Registrations for Learning Camps Creating a survey – How may I support your home education? Weekly updates Portfolio submission questions for; Health & Career Ed; PE. Portfolio Date submissions
Application Tool for Gathering Information
First – setup a Google AccountRequires email addressRequires a password
Google Account
Create a New Form
Steps...
Create a Form
Go to “Create New” Choose from drop down menu
“Form”
Steps...
Title Form Give the Form a title Include information/instructions
(e.g. Learning camp – time, location, venue, etc...)
Steps...
Question Type
Choose question type Textbox Paragraph Multiply choice Checkbox Choose from a list Scale Grid
Textbox
Short one or two word answers (e.g. Name; School)
Paragraph Questions
Answers requiring sentences
Multiple Choice Question
Choose one item from a list of given options
Checkbox
Lets one pick more than one item from a list and check the box next to the item to indicate one’s choice.
Choose from a List Question
Creates a drop down box with a list of choices. Users can only select one choice from the list.
Scale Question
Lets people rate something on a scale of one to whatever number you would like (e.g. Rate your enjoyment of reading fictional novels; 1 being dislike to 5 being strongly enjoy).
Grid Question
Gathers responses for a group of similar questions. Allows one to label a few columns and create as many rows as one likes.
Question Type Summary Textbox
Short one or two word answers (e.g. Name; School) Paragraph
Answers requiring sentences Multiply choice
Choose one item from a list of given options Checkbox
Lets one pick more than one item from a list, and check the box next to the item to indicate one’s choice.
Choose from a list Creates a drop down box with a list of choices. Users can only select one choice from
the list. Scale
Lets people rate something on a scale of one to whatever number you would like (e.g. Rate your enjoyment of reading fictional novels; 1 being strongly dislike to 5 being highly enjoy).
Grid Gathers responses for a group of similar questions. Allows one to label a few columns
and create as many rows as one likes.
Steps...
Required Field
Check “Make this a required question” to ensure recipient completes this field
Recipient cannot submit the form until this question is answered
Steps...
Save & edit question type
Click done with question type To edit the question click on the
pencil icon To make a copy click on “two
squares” icon To delete click on trash can
icon
Steps
Arranging question order
Drag question in the order you wish answered.
Steps
Assigning Headers
To assign section headers click on “Add item” and choose Other; Section Header
Steps...
Save! Remember to Save form! If the form has been
automatically save the save option will be greyed (faded)
Steps...
Arranging columns in spreadsheet
To rearrange columns in spreadsheet mode, click on column header and drag to desired position, or click column header and then click on “Edit” command and choose “move column right or left”.
Columns can be deleted under “Edit”
Steps...
Navigation To navigate from edited form to spreadsheet go to “See responses” – “Spreadsheet”
To navigate from spreadsheet to edit form go to “Form” and choose “Edit form”
Steps...
View Published Form
There are two ways to view the published form. If in edit mode go to the bottom
of the form and click on URL link
If in the spreadsheet mode “Form” and choose form down option “Go to live form”
Steps...
Linking form in email
To include the link to the published form in an email, copy and paste the URL address from the window of the published/live form
In your email or flyer paste this link
You may alternately use a hyperlink option in your email/document/flyer
Steps...
Hyperlinks There are two ways to create a hyperlink to your form. In Word/Email choose the
“Insert” tab Or highlight the word you wish to
hyperlink and then right click (PC not Mac)
Steps...
Hyperlink In the hyperlink pop up window make
sure the text (words) you wish to display are in the “Text to display” box and the URL address of your form is in the “Address” box
Steps...
Emailing from Google
You may choose to email the form directly from the Google form
To do this you will be required to type the recipients email address
Steps...
Re-opening Form
The form will be saved in your Google Docs account under Google Docs
You must log into your Google account to access it
When you open the spreadsheet you may “Edit”, “Send form”, “Go Live”, etc... From the Form command.
Steps...
Summary of Responses
To view summary of data collected go to “Form”“Show summary of responses”
Steps...
Sharing Form
To give access to a fellow colleague click, “Share” (top right in spreadsheet mode), and type the email address in the “Add people” field.
This will send them an invitation to view and edit your form.
You have the option of giving them editing powers or not
Steps...
Choosing Theme
Google gives you a number of themes to choose
In editing mode go to “Theme”
Documents
Upload docs from Word Share doc with student, parent, or
teacher Edit live with student or teacher Skye, create, and edit together Download to Word Doc
Upload from Word
To Upload a file in Google Docs click on Upload and then choose Browse to find the file on your computer.
To download file from Google Docs click on File > Download as > and choose Word.
Presentations
To create a presentation choose Create new > Presentation
Insert new slide
Insert options include Textbox Images Drawings Videos Tables Shapes
Play Presentation
Spreadsheets
Choose Create new Spreadsheet Upload from Excel Download to Excel Share and edit together
Budgets Registrations worksheets
HAPPY CREATING!
Links and videos on Google Docs How to.
Google doc Help page.
Google Docs in Plain English
Introducing a New Google Docs
Quick Video Clips on Google Apps.