Google Apps for Education: Sharing Files

Download Google Apps for Education: Sharing Files

Post on 27-Jan-2015

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  • 1. Google Apps for Education Steps for Uploading, Sharing, and Making Copy of Files These directions are for sharing a document so that others can make a copy to writenotes on. The students will not be able to write on the original file.Step 1 - Login 1 Login to Google Drive at https://hcpss.me. 2 Choose Private. 3 Enter your computer username and password.Step 2 - Check Your Upload SettingsIn order for you to edit your document in google drive, you need to convert it to the google docsformat. 1 When in your drive, click on the arrow next to the gear icon on top right. 2 Choose Upload Settings. 3 Choose Convert uploaded files to Google Docs format.Step 3 - Uploading Already Created Files 1 Go to Drive. 2 Click on the small disc drive icon that is to the right of the CREATE button in the upper left corner of screen. 3 Choose Files. 4 In the search box locate the File on your computer.Created by Mel McNamara Howard County Schools Creative Commons

2. Google Apps for Education Steps for Uploading, Sharing, and Making Copy of Files 5 Click Start upload to upload file. A dialog box will appear letting you know when upload is finished.Step 4 - Move a Shared Folder to My DriveIn order to share a file into the shared folder you need to move the folder into your drive.1 Go to Shared with Me.2 Drag the desired folder on top of the words My Drive. The folder will now be in your driveStep 5 - Move Document to the Shared Folder 1 Drag your file to the folder.Step 6 - Change Sharing SettingsIf you move a file into a folder that has EDIT permissions for the users of that folder, you need tochange the permissions of the file so the people can only view your file. 1 Click on the box next to your file (once it is inside the folder.) 2 Go to the Sharing settings icon. 3 Change the settings for your classmates from Edit to View.Created by Mel McNamara Howard County Schools Creative Commons 3. Google Apps for Education Steps for Uploading, Sharing, and Making Copy of Files Step 7 - Make a Copy of a File that Someone Else has Uploaded 1 Open the desired file. 2 Go to File > Make a Copy. 3 You now have a copy of the file on your Drive for you to modify as you desire.Created by Mel McNamara Howard County Schools Creative Commons