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2015-16 Goethe International Charter School Family Handbook

PARENT/STUDENT HANDBOOK 2015-‐2016

12500 Braddock Drive Los Angeles, CA 90066

(310) 306-‐3484 Goethecharterschool.org

2015-16 Goethe International Charter School Family Handbook

WELCOME ~ WILLKOMMEN ~ BIENVENIDOS

‘‘Man soll alle Tage wenigstens ein kleines Lied hören, ein gutes Gedicht lesen, ein treffliches Gemälde sehen und, wenn es möglich zu machen wäre, einige vernünftige Worte sprechen.”

“One ought, every day at least, to hear a little song, read a good poem, see a fine picture and, if possible, speak a few reasonable words.” -‐-‐ Johann Wolfgang von Goethe, German dramatist, novelist, poet, &

scientist (1749 -‐ 1832)

EXECUTIVE DIRECTOR’S MESSAGE

Welcome to the Goethe International Charter School (GICS). At GICS we strive to ensure the progress of all students to their highest potential through a rigorous curriculum and instruction supported by research based pedagogy. Our International Baccalaureate Programme curriculum, combined with a language immersion program provide a challenging and engaging environment for our students to succeed and excel. This handbook outlines the policies and procedures that are intended to maintain a highly structured, respectful and safe environment for our community of learners. We encourage parents and students to discuss use this handbook as an ongoing guide to academic and behavioral expectations. In its short history, GICS has already established a solid foundation of high expectations for all members of the school community, to include students, faculty, staff and parents. Our parents demonstrate impressive levels of involvement and a consistent desire to be involved in their children’s education. Without parental support for our school rules that relate to regular attendance, promptness, completion of homework and appropriate behavioral standards, we cannot effectively impact student achievement. I appreciate your commitment to Goethe International Charter School, and I look forward to working with all of our students, families, teachers and staff. Sincerely, Gwenis Laura Executive Director

Goethe International Charter School Family Handbook

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ABOUT GOETHE INTERNATIONAL CHARTER SCHOOL

History Goethe International Charter School (GICS) was founded by a dedicated group of passionate parent volunteers who sought a rigorous, International Baccalaureate curriculum for their children, combined with dual language immersion in German. The Los Angeles Unified School District (LAUSD) approved the school’s Charter in July 2008, and the school first opened in September 2009 with 168 students in grades K-‐4. Our Charter was renewed by LAUSD on February 12, 2013, for a five year term. Today, the school enrolls approximately 435 students in grades Transitional Kindergarten (TK) -‐ 5. Our enrollment is reflective of our international focus: approximately one-‐quarter of our students come to Goethe with some level of German proficiency, and more than half of our students do not speak English as their primary language at home. Our students’ primary home languages include German, Spanish, Korean, Mandarin, Arabic, Dutch, French, Hungarian, Russian, Turkish, Gujarati and Swedish. Mission The mission of Goethe International Charter School of Los Angeles (GICS) is to prepare children in grades TK-‐5 for the global society in an educational environment that is small, academically rigorous and accountable. The school encourages its students to become knowledgeable, self-‐motivated, critically thinking people who respect, understand and can communicate with people from cultures different from their own.

Vision GICS is an international school with the highest academic standards. High expectations for students are reinforced by parents, administrators, faculty, and staff and supported by community and business community members. Every student is given opportunities to develop leadership skills, good citizenship, a strong work ethic and a core value system. Parental participation is promoted as an indispensable element of their children’s academic success. Outstanding teachers are committed to high achievement expectations through a powerful combination of collaboration, continuous staff development, rigorous accountability and individual attention to student needs. GICS bases its curriculum on the International Baccalaureate Primary Years and Middle Years Programmes, while relying on the mastery of the Common Core Standards within a multi-‐lingual learning environment. The International Baccalaureate Programme (IB) is premised on academic rigor as students make connections between traditional subjects and the “real world,” becoming critical and reflective thinkers with a positive attitude toward learning. IB incorporates interdisciplinary, inquiry-‐based instruction in which the concept of the “whole child” includes physical, intellectual, emotional and ethical development in the context of the quest for “international-‐mindedness.” By that, we mean that “IB learners strive to be inquirers, thinkers, communicators, risk-‐takers, knowledgeable, principled, open-‐minded, caring, balanced and reflective.” (ibo.org.)

International Baccalaureate Primary Years Programme The International Baccalaureate Organization (IBO), founded in 1968, is a non-‐profit educational foundation based in Geneva, Switzerland. The mission of the IBO is “to develop inquiring,


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knowledgeable and caring young people who help to create a better and more peaceful world through intercultural understanding and respect.” The IBO works with schools, governments and international organizations to develop challenging programmes of international education and rigorous assessment. These programmes encourage students across the world to become active, compassionate and lifelong learners who understand that other people, with their differences, can also be right. Today, there are more than 3,463 IB schools in 143 countries that serve approximately 1,045,000 students. The IB Primary Years Programme (PYP) provides an opportunity for learners to construct meaning, principally through concept-‐driven inquiry. Traditional academic subjects are part of the program, but there is an emphasis in the interrelatedness of knowledge and skills through a trans-‐disciplinary program of inquiry. The PYP focuses on the heart, as well as the mind, and addresses social, physical, emotional and cultural needs as well as academic ones. The PYP aims to develop sensitivity in children through the experiences of others. Explicit characteristics form the “Learner Profile”: a list of attributes that promote academic rigor and the establishing of a personal value system leading to international-‐mindedness. It is expected that PYP teachers will assess and report on individual student development regarding each of these attributes. The programme encourages students to become:

• inquirers—their natural curiosity has been nurtured and they actively enjoy learning • thinkers—they exercise initiative in applying thinking skills critically and creatively to solving

complex problems • communicators—they receive and express ideas and information confidently in more than one

language • risk-‐takers—they approach unfamiliar situations without anxiety and have the confidence to

explore new ideas • knowledgeable—they have explored themes that have global significance and have acquired a

critical mass of knowledge • principled—they have a sound grasp of the principles of moral reasoning and have acquired

integrity, honesty and a sense of justice • caring—they show sensitivity towards the needs and feelings of others, and have a sense of

personal commitment to helping others • open-‐minded—they respect the values of other individuals and cultures and seek to consider a

range of points of view • well-‐balanced—they understand the importance of physical and mental balance and personal

well-‐being • reflective—they give thoughtful consideration to their own learning by constructively analyzing

their personal strengths and weaknesses. PYP Curriculum At the heart of the IB Primary Years Programme's philosophy is a commitment to structured, purposeful inquiry as the leading vehicle for learning. Six transdisciplinary themes of global significance provide the framework for exploration and study:

• Who we are


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• Where we are in place and time • How we express ourselves • How the world works • How we organize ourselves • Sharing the planet

Teachers are guided by these six transdisciplinary themes as they design units of inquiry that both transcend and articulate conventional subject boundaries. The programme is illustrated by a hexagon with the six transdisciplinary themes surrounding six subject areas: language; social studies; mathematics; arts; science; and personal/social and physical education.


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Language Immersion Language immersion is an approach to second language instruction in which the usual curricular activities are conducted in a second target language. The target language at GICS is German. German is the medium of instruction as well as the object of instruction. Immersion students acquire the necessary language skills to understand and communicate about the subject matter set out in the statewide program of instruction. They follow the same curricula, and in some instances, use the same materials (translated into the target language) as those used in the non-‐immersion schools. As evidenced by more than 25 years of experience by Dr. Fred Genesee of the University of Minnesota:

First and foremost, immersion education does not handicap our children linguistically or academically. To the contrary, when parents commit their children to a full elementary immersion program, immersion students will not only do as well as children in the English-‐only classroom—with the additional advantage of being functionally bilingual… but are likely to outperform monolingual students on standardized measurements of English language competency. More recent research indicates that immersion students are also successfully transferring content area knowledge from the target language to their native language.” (American Council on Immersion Education (ACIE), December 1999, Vol. 3, No. 1.)

The goals of a language immersion program like ours are: * to achieve competency in the second language (listening, speaking, reading and writing) * to acquire the same English language arts skills as students in English-‐only schools * to gain a greater understanding and appreciation of other cultures * to master content areas There are many successful language-‐immersion models. GICS has selected a 50/50, AM/PM English/German instruction model. All students receive both English and German instruction on a daily basis. All English and German teachers work collaboratively together as a team to plan, implement and monitor student progress through comprehensively planned curriculum. They both facilitate student learning of all subjects, following the Common Core Standards. Whatever was started in the English class will continue in the German class and then continue again in the English class. All students receive regular assessments of their progress in both core academic content areas as well as their language development, with additional supports or challenges provided to individual students as needed.


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School Structure and Governance The Organizational Chart is reflective of our current management structure.


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The following offers some brief descriptions of the roles and responsibilities of each of the different stakeholder groups:

BOARD OF TRUSTEES The Board of Trustees is the governing body of Goethe International Charter School, a non-‐profit public benefit corporation. The Board of Trustees is responsible for all legal and fiduciary matters involving the school, fiscal oversight, compliance, strategic planning, hiring and evaluating school leaders, and upholding the mission of the school as outlined in the charter. The currently authorized number of trustees of the GICS Board is at least five (5) and no more than nine (9) Trustees. Of these, two Trustees are elected by the parents of currently enrolled students. Consistent with LAUSD-‐policy regarding conflicts of interest and new California law prohibiting non-‐voting membership on the Board, no employee of GICS shall have any voting rights on the Board of Trustees or be a member of the board. LAUSD reserves the right to appoint a single representative to the charter school board pursuant to Education Code section 47604(b). The Board of Trustees will hold regularly scheduled meetings once a month during the 2014 -‐ 2015 school year. All Board meetings are open to the public, with agendas posted at the school and on the website in advance and meeting minutes posted once the minutes are approved by the Board. Once weekly, the Board Chair and Treasurer also will meet with the Executive Director. EXECUTIVE DIRECTOR The Executive Director is responsible for the administration of the charter, and supervises the instructional staff who are charged with the continued development and implementation of the educational program. The Executive Director is responsible for establishing and implementing best practices for all school operations, including enrollment, marketing, finance, facilities, and fundraising, that demonstrate integrity at all levels of the school. The Executive Director reports to the Board of Trustees. Director of Curriculum & Instruction The Director of Curriculum & Instruction provides leadership and expertise in the development, implementation, monitoring and evaluation of a high quality curriculum & instructional and assessment program as well as provide support guidance and assistance to the school instructional staff. Director of Student Services The Director of Student Services will implement the school-‐wide discipline program and is responsible for the support and pastoral care of all students in ensuring the needs of every student in the school are being met in order for them to reach their full potential. SCHOOL SITE COUNCIL Although teachers and staff do not serve as members of the Board of Trustees, all stakeholder groups within the school community play a vital role in advancing the vision and mission of the school and its programs. The School Site Council will help ensure that teachers, staff and parents are involved in shared leadership at the school site level. Membership on the School Site Council will be balanced between school and parent representatives. The School Site Council, will be comprised of the following members:

• 1 Administrator • 3 Teachers • 1 Other School Employee


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• 5 Parents or other community Members The purpose of the School Site Council is to assist in decision-‐making by providing input from all constituents regarding issues of budget, scheduling, enrichments, facilities, community outreach, and more. The parent and teacher representatives serve an extremely important role, as they are the voice of their respective stakeholders in decision-‐making at the site level and also a means to disseminate information regarding some of the bigger-‐picture issues that interest the community, such as charter school policy, LAUSD processes, and state budgetary issues. The School Site Council will meet at least once a month during the school year, or more often as the Council determines is necessary. A report from each meeting will be posted on the school‘s web site shortly after each meeting. Reports will be presented to the Board regarding the activities and recommendations of the Council. GOETHE PARENTS ASSOCIATION (GPA) As a parent-‐founded school, GICS is founded upon the belief that dedicated and caring parents and a cooperative community are critical to the successful function of the school. Parents' direct involvement with their child’s education is the lifeblood of a successful school. In addition to parent elected representatives on the Board of Trustees and on the School Site Council, all parents of enrolled students are members of the Goethe Parents Association. While the GPA is not an established legal entity, the GPA membership annually elects a President, Vice President and other leadership positions to serve a one-‐year term. The GPA’s primary function is to recruit and organize parents’ active participation in supporting the school, and help the school communicate with and educate parents about the school programs. Through monthly meetings open to all parents, the community has the opportunity to learn more about GICS activities and educational programming. Meetings feature updates on committee work, along with “Parent University” sessions that include faculty, administration and guest speakers discussing the ideas underpinning the curriculum and strategies for parents to strengthen their support of their children. The GPA’s monthly meetings are held on Friday mornings on campus, at the grassy entry area following our weekly café fundraisers. Generally, meetings will occur every first Friday of the month from 8:15-‐8:45 am, but specific dates and notices will be announced in school newsletters and on the school website. All parents are strongly encouraged to contribute a minimum of fifty volunteer hours per parent per year, to GICS. Further details about parent volunteer opportunities are provided later in this Handbook. Any questions about the school’s management structure or governance may be directed to the Executive Director, Gwenis Laura.


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GICS SCHEDULE School Calendar The 2015-‐2016 GICS school year begins on Monday, August 18, 2015 and ends on Friday, June 10, 2016. Please note that students have a three-‐week holiday break from December 21 – January 10 and a Spring break from March 21 to March 25. Family trips should be planned only during these scheduled vacation periods.

Calendar 2015/16 Professional Development Institute Monday, August 10 – Monday, August 17

First Day of School Tuesday, August 18

Back to School Picnic Saturday , August 22

Labor Day Monday, September 7

Back to School Night Tuesday, August 25, 2015 6PM

Parent-Teacher Conferences October 29 / 30 School Holiday Veteran’s Day Wednesday, November 11

School Holiday Thanksgiving Holiday Monday, November 23 – Friday, November 27

Winter Recess (No School) Monday, December 21 – Friday, January 8 School Holiday Martin Luther King, Jr. Day Monday, January 18

School Holiday President’s Day Monday, February 15

Parent-Teacher Conferences March 03/04 School Holiday Spring Break Monday, March 21 – Friday, March 25

School Holiday Memorial Day Monday, May 30

Last Day of School Wednesday, June 10 – Minimum Day School Hours Monday, Tuesday, Thursday, Friday: 8:15 a.m. to 3:05 p.m. Wednesday: 8:15 a.m. to 1:35 p.m. Teachers cannot supervise children after school on Wednesdays since they must be available for faculty meetings and professional development workshops. School Community Events


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The following events are coordinated by the Goethe Parents Association and dozens of parent volunteers. These events are open to all members of the school community and we encourage you to attend! BACK TO SCHOOL PICNIC, Saturday August 22, 11-‐3 p.m., Middle School Quad A chance to meet new Goethe parents and to connect with old friends as the school year begins with music, games and crafts!

FALL FESTIVAL/OCTOBERFEST, Saturday, Oct. 10th, 1-‐3 p.m., Middle School Quad A celebration of the fall season with arts & crafts, pumpkin decorating, face painting, a bake sale and more! LANTERN FESTIVAL, Friday, Nov. 11th, 6 p.m., Middle School Quad The Lantern Festival is a nighttime GICS Community Event for the entire family to enjoy outdoors, celebrating the tradition in Germany and other European countries, where children make lanterns and join together in a Lantern Walk while singing traditional songs like " Ich geh' mit meiner Laterne " and "Laterne, Laterne." BOOK FAIR, (November & March) A wonderful opportunity for students and their families to buy books for home and their classrooms, with proceeds benefiting our school. GOETHE GALA, Saturday, April 2nd 2016 This grown-‐ups only annual dinner, silent and live auction is our biggest and most important (and fun!) fundraiser! SPRING FIESTA, Saturday, May 3rd, time and location TBD A celebration of the Spirit of Spring with music, crafts and fun. Please note that our school calendar is subject to change, particularly as we work with our partners at the Marina del Rey Middle School to accommodate both schools’ needs. Updates will be provided in weekly newsletters and on the school’s website.


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ATTENDANCE POLICIES Academic progress is dependent on regular attendance that is expected of all GICS students. GICS is required to maintain and report daily attendance for all students. These reports, or the school’s Average Daily Attendance (ADA) then form the basis for the majority of the school’s public funding. Each absence affects the school’s bottom line financially. California Education Code Sections 46010 and 48205 identify the acceptable reasons for “excused” absences as follows:

• Illness • Medical or dental appointments • Funerals in the family (1 day if in California, 3 days if outside California) • Religious holidays • The quarantine of the family by health officials, and • Necessary court appearances.

All other absences are considered “unexcused” as a matter of state law. As an international school that welcomes families from all over the world, we understand that many of our families travel out of the country from time to time, yet in order to meet our obligations for providing the required number of instructional minutes to students each year, we expect that families will plan their travel and other scheduled absences for school holidays and vacations. If your child has been diagnosed with a contagious disease or infestation (e.g., strep throat, head lice or chicken pox), please notify the office so appropriate information can be dispensed to other parents. If your child is not well prior to the beginning of the school day, you are requested to keep the child at home. You are responsible for assisting your child in making up schoolwork that was missed. Please call or email the school office by 8:30 a.m. to report an absence and send a note explaining an absence when your child returns to school. In cases of a student’s irregular attendance, the office may require a doctor’s note to verify illness resulting in absences of three or more consecutive days. Punctuality Students are expected to arrive between 7:55 a.m. and 8:10 a.m. each day. Classes begin promptly at 8:15 a.m. Tardiness is disruptive to the class and places a burden on the student and on his/her peers and teacher, and creates an administrative burden for staff. As a public charter school, Goethe is required by law to provide a certain number of instructional minutes each year which are carefully calculated and do not include lunch or recess. If a child arrives after the morning valet drop-‐off gate has locked at 8:15 a.m., an adult must walk the child to the GICS gate with the buzzer and pick-‐up a tardy slip from the attendant. This is important for the proper record keeping of attendance and audit. Children may not enter or leave campus by themselves. Extended Absences If there is not a legitimate reason for extended absences of five days in a row, or the school office is unable to contact you to confirm the reason for these absences, your child may lose his/her space at GICS and be withdrawn from school. Once your child is withdrawn, there is no guarantee that your child will be re-‐enrolled. An appropriate explanation of the child’s absence is necessary in order for the child to be considered for re-‐enrollment.


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Students who miss 14 or more days of school may not be promoted to the next grade. It is important to understand that our unique curriculum and dual language model make regular and consistent attendance at school imperative for students to progress. Independent Study In limited circumstances, students who will be absent from school for more than three days will be allowed to complete Independent Study. Requests for Independent Study must be made with as much advance notice as possible since they create additional work for our staff. Independent Study contracts are approved at the sole discretion of the Executive Director. If a family cannot provide sufficient guidance and supervision for a student’s German lessons, this impacts the efficacy of an Independent Study program. Under an Independent Study contract, the student’s certificated teachers (English and German) will create detailed lesson plans and assignments for the student to complete under the supervision of his/her parent. Due to the complexities of California attendance laws, students on an Independent Study contract are expected to complete academic coursework each regular school day (Note that a typical school day in California includes a minimum of 180 minutes for Transitional Kindergarten and Kindergarten, 230 minutes for grades 1-‐3, and 240 instructional minutes each day for grades 4-‐5.) Parents will be required to return the Independent Study contract and all completed assignments by the due date as determined by the Executive Director. Failure to comply with the requirements of the Independent Study contract may result in a determination that the student’s absence was unexcused. Continued absence after the period approved under the Independent Study contract will be considered unexcused. Consequences of Unexcused Absences and Tardiness Education Code 48260 states that any pupil subject to compulsory full-‐time education or to compulsory continuation education who is absent from school without a valid excuse three full days in one school year or tardy or absent for more than any 30-‐minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance supervisor or to the superintendent of the school district. Signing the Parent and Student Agreement page at the end of this handbook, assures your accord to comply with GICS attendance policies to include unexcused absences and tardiness. Failure to comply with the school’s attendance policies will result in a meeting with the Executive Director. Further action may be necessary if attendance, to include excessive tardiness, does not improve. PICK-‐UP AND DROP-‐OFF PROCEDURES Arrival The Valet Gate will open at 7:55 a.m. to begin receiving students. Please make sure that your child enters the school grounds safely and remains in supervised areas. Parents are encouraged to use the valet drop-‐off, which is under the supervision of GICS staff. Parents need not park or get out of the car, but rather pull into the drop-‐off zone on Westlawn Avenue. Children must exit their vehicle on the sidewalk side and walk to their designated class line-‐up inside the fence. Children may not be released from cars across the street unless they are escorted using the crosswalk by adults safely to the gate.


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As the children enter the gate in the morning, they will be expected to line-‐up and wait for school to start. The classes are posted on the fence for lining up purposes. Each class will wait at their assigned line up where they must wait until their teacher comes to pick them up. This is not recess time. A staff member will supervise students for the entire time. Please be advised that during the first week of school only, TK/Kindergarten students will be allowed to have their parents with them beyond the boundary of the IB Library/first bungalow. Keeping the adult presence on campus during drop-‐off time to a minimum makes it easier for staff to identify anyone who is not a part of the Goethe community, and thus helps to maintain the safety and security of our students. All families may say their good wishes in the front grassy area and then allow their child to walk with the other students to the line-‐up area. If a student arrives after the gate has been locked at 8:15, the parent must park their car and walk their child to the school office and sign them in on the tardy log and pick-‐up a tardy slip. The parent must then walk their child to the class Dismissal At dismissal time, students must be picked up promptly unless they are enrolled in the After-‐ School Program. At 3:00pm, the Westlawn Gate will be opened (1:15 on shortened days), and students will be walked to the gate by their teacher. Parents may pull up to the Valet Zone and their child will be walked to the car by a teacher. Please do not linger in the pick-‐up zone or leave your car unattended as this affects the flow of traffic. Teachers will remain at the gate with the students until 3:00, at which time they will be escorted to the aftercare program. Any child not picked up by 3:00 (1:00 on shortened days) will be taken to the on-‐campus aftercare and signed is as a “drop-‐in” and the parents will be required to pay for care. In order to help the Valet Line move smoothly, please place a sign on your dashboard with your child’s name and family name in large letters facing front. Forms are available in the office for parents to designate an alternate pickup person on a particular day. These can also be used if a child is going home with another child’s parent. Traffic Flow Morning drop-‐off and pick-‐up may be especially congested. Please use caution and restraint to help keep our students safe. Take one extra minute to follow the driving pattern outlined below to keep our students safe: Driving Instructions § Turn south off of Braddock Dr. onto Westlawn Ave. Continue south and pull into the clearly marked

Goethe Valet zone to drop off or pick up your child. Staff members will provide valet service to assist your children in and out of the car and walk them safely inside the school fence.

§ During pick-‐up, if you do not see your child within 1 minute, please continue south on Westlawn Ave., and circle around the Marina Del Rey campus. Do not wait in the drop zone because it creates serious traffic problems.

§ DO NOT make a “U” turn under any circumstances. It is critical that you keep moving to avoid dangerous traffic congestion.

§ DO NOT double-‐park during drop-‐off or pick-‐up. § Do not drop children off before 7:45 a.m. because the gate will be locked and your child will be

unsupervised. § Do not park or leave your car in the Valet zone. If you need to speak to a staff member, please find

street side parking.


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§ Cars in violation of the Valet loading zone or illegal parking may be ticketed. § Slow down and follow the School Zone speed limits. § Utilize extra caution with pedestrian traffic. § Be respectful of neighbors. Do not block driveways, fire hydrants, etc. § Do not park across the street and let your children dart across. You must use the crosswalk. Visiting Campus After the gate is locked, visitors will need to enter and exit from the main entrance gate, located along Westlawn to the North of the valet line. All visitors must proceed immediately to the office to sign in and collect a visitor’s badge. All visitors to the classroom must have prior approval from the teacher. It is of utmost importance that anyone other than teachers and staff are signed in at the office. This is for your safety in case of an emergency as well as the school’s liability policies, in order to have an accurate record of who is part of the Goethe campus. LEAVING THE SCHOOL DURING THE DAY Please try to make medical and dental appointments on Wednesday afternoons (shortened days) or after 3:05 p.m. on regular days. If you must pick your child up early for an appointment during the day, please let the office know in the morning. Students will not be released for early dismissal prior to the regular dismissal time unless previous arrangements have been made with the teacher and/or the office. When picking up students early, the parent or authorized adult must walk onto campus and first sign the student out in the office. A staff member will pick up the student in the classroom and bring him/her to the office. Parents may not enter the classroom without approval from the office. In case of an illness or emergency during the school day, your child will only be released to you or into the custody of those people whom you have previously identified on the emergency card (proof of identity may be required). Those without a GICS pickup card who are not identified on the emergency card can only pick up a child if the parent or guardian has sent a handwritten and signed note to the school or an email to the school’s office to the satisfaction of the school notifying the school of this person’s identity and proof of identification is provided. GICS reserves the right to contact the parent for confirmation of his/her consent to the third-‐party pick-‐up. We have a Safe School Plan and a joint Emergency Response Plan with Marina del Rey Middle School in place with very specific procedures defined in case of natural disaster, fire, or criminal activity. We have monthly fire/emergency drills to prepare both students and staff for any future problem. In the case of serious disaster the children will be supervised at the school until you can arrive. Children will only be released to persons that appear on their emergency cards.


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It is important for us to be able to reach you in case of illness or an emergency. Before school begins, or at the time of enrollment, each family must fill out a new emergency card. These should be turned in to the main office. Please update your emergency card immediately at any time of the year if any of the following information changes: • Home, work or cell phone numbers • Home address • Doctor’s phone number • People who are authorized to be contacted in case of an emergency • People authorized to pick up your child from school

ASSESSMENTS & INTERVENTIONS Report Cards Reports showing your child’s progress in school will be issued twice a year at the end of each semester. These reports can take the form of but are not limited to, narrative reports, progress reports, report card format. Multiple measures of assessments are developed for each grade level and are used to monitor each child’s overall progress. If you have any questions regarding the information contained in these reports, please contact your child’s teacher. Parent–Teacher Conferences Parent-‐teacher conference days will be scheduled twice during the school year (Fall and Spring) to discuss your child’s progress. Please make every effort to keep the designated appointment. However, parent-‐teacher conferences need not be limited to these times. If you have concerns at any time, feel free to schedule an appointment to discuss your child’s academic progress. Please note that the Parent-‐Teacher conferences are designed to give the teacher an opportunity to discuss your child’s overall progress in school. These conferences are specifically scheduled in advance of the end of the semester to provide the student an opportunity for growth and improvement prior to report cards being sent out at the end of the semester. Online Assessments, known as the Galileo system, for formative, grade level benchmark and class summative data evidence will be administered 3 times per school year to students in grades 1 – 5. Results from the benchmarks given in ELA and math allow teachers to easily adjust the level and depth of instruction in a timely manner creating a better-‐individualized learning environment for each student. Standardized Testing GICS administers all standardized testing required by the State of California for public schools. The results of testing help to guide individual and school-‐wide instruction. The California Standards Test (CST) is taken over a two-‐week period in May. Starting in 2nd grade, the CSTs are used to track and evaluate student mastery of grade-‐level academic content standards and what students in each grade level are expected to know, in English Language Arts, Math, and as they advance in grade levels, science and social science. Qualifying students with special needs or those who speak Spanish are offered alternative standardized tests. In addition, in the fall, all students who learned a primary language other than English or whose parents speak a language other than English at home are given the California English Language Development Test (CELDT) to determine the level of their English proficiency. This test is required by the State and enables GICS to provide appropriate English language instruction and support to students at all levels.


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This test is given annually to each English Language Learner until he/she demonstrates the required level of proficiency in English to be reclassified as English proficient. Student Success Team The GICS Student Success Team (SST) meets with the parents of students with academic or behavioral concerns that are not resolved by initial interventions in the classroom. This team, composed of the referring classroom teacher, the Resource Teacher, an administrator, and the parent, explores the concerns and develops and implements an action plan that targets the specific needs of the student. A follow-‐up meeting is scheduled to assess whether logged interventions proposed by the team have been successful, and when appropriate, to determine next steps. Parents, teachers and administrators may refer a student to the SST at any time. Individualized Education Programs (IEP) In the case where GICS determines that academic or behavioral issues suggest professional evaluation, the parent will be asked to sign an assessment plan that could include health screening, achievement testing, a psycho-‐educational evaluation, a behavioral assessment, a speech and language evaluation or testing by an occupational therapist. Parents may request an evaluation after all interventions have been attempted. Students with identified disabilities may be determined to be eligible for special education services according to a written Individualized Education Program signed by the parents. By law, students are entitled to receive these appropriate services in the least restrictive environment. Parents will be given brochures that outline special education procedures and parent/student rights. GICS employs a Resource Specialist that is available to provide services to qualifying students. GICS contracts with additional special education providers as needed. 504 Plans Students with temporary or permanent physical and/ or mental disabilities that affect their life functioning (walking, seeing, hearing, breathing) are eligible for special accommodations under Section 504 that protect them from discrimination and safeguard their rights to equal access of educational programs. Pamphlets describing a student’s right to access a Section 504 plan are distributed to all GICS families. Questions about the SST, IEP or 504 processes, or specific concerns about your child’s progress should be directed to the Resource Specialist.


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DISCIPLINE POLICY GICS Triadic Agreements The GICS Triadic Agreements are the official discipline policy of GICS. They are limits for safe, respectful and responsible behavior for the GICS community (students, parents, and staff). They also outline the consequences for student behavior that is outside of the school’s limits. The Triadic Agreements support the International Baccalaureate Primary Years Program (IB PYP) attitudes and the IB Learner Profile. You can find the complete Triadic Agreements on the GICS website (www.goethecharterschool.org). At the core of the GICS Triadic Agreements are the Universal Agreements: At Goethe, we are safe, respectful, and responsible citizens of the world. As an internationally minded community, we…

• cooperate by working and playing as a team. • communicate to solve problems by listening and sharing our feelings. • listen with open-‐minds and speak with respect. • show empathy when we interact with others. • follow adults’ directions respectfully. • appreciate our learning environment by using materials in safe and appropriate ways. • have integrity by following the agreements.

In addition to the Universal Agreements, GICS has limits regarding appropriate behavior in specific setting, e.g., lunch, recess, and assemblies. When students disregard the Universal Agreements or other school or classroom limits teachers utilize Discipline Steps to help students reflect on their actions and adjust their behavior. In case of a serious offense the teacher may send the student to the administrator at any time. The Discipline Steps are based on the positive discipline philosophy. In a positive discipline environment, the focus is on solutions that are reasonable, related to the concern, and respectful of everyone involved. The goal is to create a safe and caring learning environment, one in which risk-‐taking, critical thinking, and other attributes of the IB Learner Profile can grow and develop. Parents are encouraged to adapt these strategies for use at home and thereby strengthen the home-‐school connection. The GICS Discipline Steps are summarized in the following Discipline Matrix. The Discipline Steps are explained thereafter.


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GICS Triadic Agreements (TA)

Discipline Steps Matrix

Student Following

TA

Student not Following TA First Time

Second Time

Third Time

Fourth Time

Fifth Time

Sixth Time

Seventh Time Eighth Time Ninth Time

TA Step

Baseline Classroom Manageme

nt

Step 1

Step 2

Step 3

Step 4

Step 5

Step 6

Step 7

Strategy Strategies to promote a Caring School

Community

Positive discipline strategy

Positive Discipline Strategy

Think Card

Think Card Home Think Card

Reflection Circle/ Parent Meeting

Reflection Day*

Student Success

Team (SST) process starts

Suspension**

Example/Action Taken

Morning meeting,

establishing classroom limits with students

Verbal “reset”

Problem-‐solving with

student

Student fills out Think Card

Student fills out

Think Card

Teacher sends Student

home with Home

Think Card

Meeting with

parents and student for conference

or Reflection Circle

Student is sent home for the day (any time after

recording attendance). Parents and student need to attend re-‐

entry meeting

Teachers and parents develop long-‐term support plan for student

Student is not allowed to return to school for specified amount of

time

In case of a serious offense teacher may send student to the administrator at any time

* Does not count as a suspension on the student’s record. ** Counts as a suspension on the student’s record. Notes:

1. This matrix addresses recurring disregard of school or classroom limits by a student (i.e., the same or similar disruptive behavior occurs repeatedly over time).

2. This matrix provides recommendations in terms of proceeding from one discipline step to the next (e.g., number of offenses necessary to proceed from positive discipline strategies to Think Cards). Teachers can use their own discretion in determining when to proceed from one discipline step to the next (e.g., giving five Think Cards not two before proceeding to Home Think Cards; issuing multiple Home Think Cards before calling a parent meeting).

3. Steps may be skipped in case of a serious cause (e.g., injury of self or others, willful destruction of school property).


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GICS Discipline Steps Step 1 -‐ Positive Discipline Strategies. GICS teachers use strategies that are consistent with positive discipline to solve problems and encourage collaborative, respectful, and pro-‐social behavior. Examples of strategies are paying extra attention to desirable behavior, ignoring certain behaviors, and using natural and logical consequences. Teachers collaborate with students to solve problems and employ several Step 1 positive discipline strategies before proceeding to Step 2, unless in a case of a serious cause. Step 2 -‐ Think Card. If a student is not observing the school’s limits and several Step 1 strategies fail, the teacher proceeds to Step 2. The teacher then engages the student in a problem resolution process with the help of a Think Card. The purpose of the Think Card is to reflect on IB PYP Attitudes and to help the student adjust the behavior. Different Think Cards exist for grades K-‐1 and grades 2-‐5. The Think Card for grades 2-‐5 reflects eight IB PYP Attitudes (appreciation, commitment, cooperation, empathy, independence, integrity, respect, tolerance). The Think Card for grades K-‐1 reflects these attitudes in a simplified version (safe learner, respectful learner, caring friend, team player). When issuing a Think Card the teacher circles the appropriate IB PYP Attitude on the Think Card. For example, for a student who repeatedly disrespects peers the teacher will circle “respect.” On the Think Card, students write down a plan for re-‐aligning their behavior with the respective IB PYP Attitude. Younger students (especially K-‐1) may draw a picture. The Think Card represents an opportunity for teachers to connect with children. Think Cards are not punishments but rather tools that help teachers engage students in collaborative problem solving.


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Step 3 -‐ Home Think Card. For consistent, ongoing disregard of the school’s limits (e.g., three or more Think Cards regarding the same issue), or in case of a serious cause, students will take home a “Home Think Card.” At home, children reflect on their behavior and generate a plan to stay within the limits of


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the school or classroom. Parents review and sign the form. They should also assist children in filling it out properly. Similar to the Think Card, the Home Think Card should not be viewed as a punishment but rather as an opportunity for collaborative social and emotional problem solving. Students return the completed Home Think Card to the teacher the following day.

Step 4 -‐ Parent Conference or Reflection Circle. In case the problem is not solved after Step 3 or in case of serious violations of the GICS limits, parent(s) or guardian(s) will be contacted and invited to a conference. During the conference, parents, teachers, administrator and student will review any forms generated by Steps 1-‐3 (e.g., Think Cards, Home Think Cards, etc.) and develop a plan to address the problem. Alternatively, the issue may be addressed in a Reflection Circle. The Reflection Circle is a forum to discuss violations of the school’s limits in a collaborative, non-‐threatening manner. A typical Reflection Circle includes the administrator, the student(s), any parents or guardians, teacher(s), and other persons who were involved in the incident or recurrent problem. One member, e.g., the administrator or a teacher, acts as a moderator to guide the group through the process. The purpose of the Reflection Circle is to inspire self-‐reflection and to reach agreements among parties that are consistent with the IB learner profile and PYP attitudes. Upon completion of the Reflection Circle students implement the plans that were established. All parties who participate in the Reflection Circle remain in close communication to follow-‐up regarding the resolution of the problem. Step 5 -‐ Reflection Day. If Step 4 fails to resolve the problem, the students parents will be invited to school to reflect with the students and the Director of Student Services. The Reflection Day is not an official suspension. Parents are asked to spend time with the student reflecting on the student’s actions. The school will provide the family with a list of outside resources. Parents are encouraged to seek outside assistance to help address issues that may contribute to the student’s challenges at school. The following school day the student and his or her parents are required to attend a “re-‐entry meeting” with


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the Director of Student Services or a designee. During the meeting they will review plans and strategies to support the student. Step 6 -‐ Student Success Team (SST). In case the problem is not solved after Step 5 or in case of serious violations of the GICS limits, a Student Success Team will be created to provide the student with long-‐term support. The SST may consist of the classroom teachers, the resource teacher, the administrator, and the parents. The SST will meet regularly, with or without the student, to develop specific plans that optimize the student’s success. This step is implemented over an extended period of time before proceeding to step 7. Step 7 -‐ Suspension. If the problematic behavior continues despite the efforts of the Student Success Team, the student may be suspended. In accordance with California law, the following behaviors may result in immediate suspension: • Causing, attempting to cause, or threatening to cause physical harm to another person • Fighting • Biting • Forgery • Lying • Cheating • Disrupting school activities or otherwise willfully defying the valid authority of supervisors,

teachers, or other school officials. • Causing or attempting to cause damage to school property. • Stealing or attempting to steal school property or private property. • Possessing or using tobacco. • Committing an obscene act or engaging in habitual profanity or vulgarity. • Sexual advances, requests for sexual favors, or other verbal, visual or physical conduct of a sexual

nature. • Causing or attempting to cause harm to individuals through the use of hate language. • The fourth office referral a student receives and subsequently every three office referrals.

All suspensions will be done at home unless otherwise noted on the suspension letter. A student who commits one of the above violations will be sent home for the remainder of that school day and for the next consecutive school day(s) depending on the circumstance of the suspension. After a student’s third suspension in one (1) school year, it is up to the discretion of the parent or staff to schedule a meeting with the Student Success Team. If such a meeting is called, the Student Success Team will be responsible for designing an appropriate behavior intervention plan. If the student or the parents fail to comply with the recommendations made by the Student Success Team, the student will become eligible for expulsion. All disciplinary interventions enacted by the School will be done in accordance with the provisions set forth in the School’s approved charter documents and, in the case of special education students, will conform to procedures outlines in the Individuals with Disabilities Act (IDEA). After all suspensions, the parent and student must meet with the teacher and/or school administrator before the student is allowed to return to class. School administration has the discretion to suspend a student for up to five days depending on the severity and the frequency of the student’s inappropriate behavior. Expulsion In accordance with California law, the following behaviors may result in an immediate expulsion: • Causing serious injury to another person; • Possession, use of, sale of, or furnishing any firearm, knife, explosive or other dangerous object;


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• Unlawful possession of, use or sale of any controlled substance; • Robbery or extortion; • Offering, furnishing, or selling any drug paraphernalia; • Criminal behavior and/or other persistent, severe policy infractions; • Suspension for more than ten (10) days in any one school year; • Terrorist threats, hate violence, hate crimes, sexual assault, or battery.

Serious misconduct in violation of the California Education Code is grounds for suspension or expulsion from class or from school. The decision to suspend a student will be at the discretion of the GICS administration. The decision to recommend expulsion of a student will be made by the administration, and the final decision to expel is at the discretion of the GICS Board of Trustees. A student may be suspended or expelled for any of the acts enumerated in this section and related to school activities that occur at any time. This includes but is not limited to any of the following: while on school grounds; while going to or coming from school; and during, or while going to or coming from, a school-‐sponsored activity. Process for Suspension and/or Expulsion and Rights of Students Ensuring Due Process Notification and Informal Conference When a situation involving a student arises that calls for suspension, an informal conference will be conducted by the administrative staff and will include the student and the student’s parents/guardians. A member of the administrative staff or designated personnel will make reasonable attempts to contact the parent/guardian immediately via telephone. If the parent cannot be reached immediately by telephone, staff will continue to follow up throughout the day or attempt to contact the parent in person (for example, when the parent picks up the child at the end of the day). In the case of an emergency situation, where a clear and present danger exists that threatens the health and safety of students or school personnel, the student may be suspended without a conference. Should a student be suspended without a conference, the parent/guardian will be notified of the suspension and a conference will be held as soon as reasonably possible. A written notification will be sent home on the same day. The written notice will detail the incident and specify the grounds for suspension, including the recommended date(s) of suspension. The notice will request a conference with the parents/guardians, if one has not already been conducted, and will require parents/guardians to respond to this request immediately. Length of Suspension The maximum number of days of suspension for a single incident may not exceed a period of five (5) consecutive school days unless the administration and parents/guardians agree to a longer term. For suspensions exceeding five days, a second conference will be scheduled with the parent/guardian upon completion of the fifth day of suspension to discuss the progress of the suspension. Provisions for Students’ Education During Suspension GICS will make all reasonable arrangements to provide the student with classroom materials and current assignments to be completed by the student at home during the suspension. Expulsion Hearing The decision to recommend expulsion of a student will be at the discretion of the administration, while the final decision for expulsion rests with the Board of Trustees. Students may be recommended for expulsion if any of the following conditions exist: • Repeated violations persist and other means of correction have been unsuccessful in bringing

about an improvement in behavior.


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• The severity of the violation is such that the presence of the student poses a continuing threat to the health and safety of the student of others.

Students recommended for expulsion have a right to a hearing to determine the appropriateness of an expulsion. This hearing will be conducted within a period of thirty (30) days from when the school administrator determines that grounds for expulsion exist. The hearing shall be presided by the Board of Trustees. Parents/guardians will be notified of the expulsion hearing at least ten (10) calendar days before the date of the hearing. The written notification will include: • Date, time and place of hearing. • A description of facts pertaining to the incident that calls for the expulsion. • Grounds for expulsion. • An indication that the student and the student’s parents/guardians may appear in person at the hearing, has the right to bring witness, and may present evidence on his or her behalf.

Alternative Educational Programs for Expelled Students If a decision is made to expel a student from GICS, the school will work cooperatively with the student’s district of residence (Student Discipline Proceedings Unit for former LAUSD students), county, and/or private schools (if last school of attendance for student) to assist with the educational placement of the expelled student. As permitted by law, GICS will communicate any incident of violent and/or serious behavior to the district/school to which the student matriculates. Non-‐Discrimination Statement The Goethe International Charter School is committed to providing a working and learning environment that is free from unlawful discrimination and harassment. GICS prohibits discrimination and harassment based on an individual’s sex (including sexual orientation or gender identity, pregnancy, childbirth or related medical condition); ethnicity (such as race, color, national origin and ancestry); religion; disability (mental or physical or reasonable accommodation); age; marital status; or any other basis protected by federal, state, local law, ordinance or regulation. Harassment based on any of the above-‐protected categories is a form of unlawful discrimination and will not be tolerated by GICS. Harassment, intimidation or abusive behavior toward a student or employee that creates a hostile environment can result in disciplinary action against the offending student or employee. Harassing conduct may take many forms, including verbal remarks and name-‐calling, graphic and written statements, or conduct that is physically threatening or humiliating. Anti-‐Bullying Policy The Goethe International Charter School is committed to providing a safe learning and working environment; will not tolerate bullying or any behavior that infringes on the safety or well-‐being of students, employees, or any other persons within the school’s jurisdiction; and will not tolerate retaliation in any form when bullying has been reported. School policy continues to require all personnel to promote among students and staff mutual respect, tolerance, and acceptance. Bullying is defined as aggressive behavior that involves an imbalance of real or perceived physical or psychological power among those involved. Typically, the behavior is repeated over time and includes the use of hurtful words and/or acts. Bullying behaviors may include, but are not necessarily limited to the following: • Verbal: Hurtful name-‐calling, teasing, gossiping making threats, making rude noises or spreading

hurtful rumors.


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• Nonverbal: Posturing, making gang signs, leering, staring, stalking, destroying property, using graffiti or graphic images, or exhibiting inappropriate and/or threatening gestures or actions.

• Physical: Hitting, punching, pushing, shoving, poking, kicking tripping, strangling, hair, pulling, fighting, beating, biting, spitting, or destroying property.

• Emotional (Psychological): Rejecting terrorizing, extorting, defaming, intimidating, humiliating, blackmailing, manipulating friendships, isolating, ostracizing, using peer pressure, or rating or ranking personal characteristics.

• Cyber bullying: Sending insulting or threatening messages by phone, e-‐mail, web sites or any other electronic or written communication.

Each instance of hurtful behavior directed at another student is addressed with the GICS Discipline Steps. Teachers and administrators may skip steps depending on the severity of the behavior. Due to the imbalance of power, strategies that involve confrontation between the target and the perpetrator (e.g., Reflection Circle that involves both parties) are avoided. GICS is in the process of adopting a comprehensive anti-‐bullying program based on the work of Stan Davis (see www.stopbullyingnow.com) and Caring School Community (http://www.devstu.org/caring-‐school-‐community). STUDENT HEALTH Immunizations New students cannot be enrolled unless an official yellow immunization record provided by a physician or the health department is presented at the time of enrollment and immunizations are up to date. There are new requirements for Hepatitis B and Measles-‐Mumps-‐Rubella vaccines (MMR) for new enrollees entering kindergarten. Please be aware that cases of Whooping Cough have been on the rise in California. The immunization status of all students will be reviewed periodically. Those students who do not meet the state guidelines must be excluded from school until all the requirements are met. Students who have been exposed to a communicable disease for which they have not been immunized may be excluded from school at the discretion of the school. Please check with a doctor to make sure that your children are up to date with all their vaccinations. The school can provide you with a list of agencies that provide free or low cost vaccinations. Tuberculosis Clearance Effective July 1, 2012, the Los Angeles County Department of Public Health has rescinded the School TB Mandate for all new students entering a California school for the first time. Thus, for the 2013-‐ 2014 school year, all Transitional Kindergarten and Kindergarten students and students in grades 1 through 12 who are new to California will no longer need to provide proof of a TB skin test or status as a condition of enrollment in school. This does not affect preschool or school district employee TB screening requirements, both of which remain as is. Chronic Conditions/Medication For your child’s safety, the school must be aware of any special needs your child may have, such as asthma, allergies, or any other persistent medical conditions. You are required to notify the office and your child’s teacher of any acute or chronic condition. In order to dispense medication for chronic conditions, the school must have a GICS Medication Form filled out by the prescribing doctor and signed by the parent. The form must state the medical condition requiring medication, the manner in which the medication is administered, the frequency and the dosage. Medication left in the office must be in its


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original prescription packaging. Please note expiration dates and replace medication stored at school as needed. Health and Medical Accommodations The school office must be notified if a student with a medical or health condition requires accommodations at school in order to participate in the education program. The school administrator will arrange to meet with the parent and necessary school staff to develop an accommodation plan for the student’s medical condition. Students with diabetes, severe asthma and severe allergies should have an accommodation plan at the school (See section on 504 application). Communicable Diseases/Lice Communicable disease inspections will be conducted periodically. A student suspected of having a communicable disease will be excluded from school until guidelines for readmission are met. Outbreaks of lice in Los Angeles are very common. The school follows the suggested preventative routines outlined by the Los Angeles County Health Department. These routines include periodic head checks and disinfecting of all necessary areas in the school. If you discover that anyone in your family has lice, please notify the school immediately. GICS staff and/or a nurse will check students at school. A child with lice eggs and/or lice in his/her hair will be sent home to prevent the spread to other children. An affected child may only return to class when he/she has been effectively treated and the office inspects the child or the family presents a doctor’s clearance. Lice can spread from one person to another—school to school-‐-‐ regardless of good personal hygiene. Prompt treatment of isolated cases with available over the counter lice shampoo (twice) and the washing of linens and towels is the best way to minimize the spread at school and at home. Other Illnesses A student returning to school with sutures, casts, crutches, brace(s), or a wheelchair must have a physician’s written permission to attend school and must comply with any safety procedures required by the school administration. A student returning to school following a serious or prolonged illness, injury, surgery, or other hospitalization, must have written permission by the healthcare provider to attend school, including any recommendations regarding physical activity. A letter from a medical doctor can excuse a student who is unable to participate in a regular or modified physical education curriculum for a temporary period of time (less than 10 weeks) due to illness or injury. A current emergency information card must be on file at the school so that parents/guardians can be notified promptly in case of an accident, illness or emergency. Treatment of School Related Injuries It is the policy of the school to treat minor injuries (scrapes, paper cuts, bumps, etc.) with ice packs, soap and water and band-‐aids as needed. Parents will be notified about minor injuries at the discretion of the administration. When confronted with more serious injuries/illnesses, school staff will contact parent, and, if required, transport the student to the nearest hospital emergency room. Mandated Reporting of Suspected Child Abuse or Neglect Any school employee who reasonably suspects that child abuse or neglect has occurred or is occurring is required by law to file a child abuse report. These reports are filed with the appropriate child protective


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services agency such as the local police, sheriff’s department or the Department of Children and Family Services. The appropriate local law enforcement agency shall investigate complaints filed by parents or guardians of pupils against a school employee or other person that commits an alleged act of child abuse involving any current or former students. If the report is substantiated, the agency will inform the governing board of GICS.


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COMMUNICATION It is very important that the communication between home and school is a continuous process. Please make sure your home, work, and cell phone numbers are current so that the office can contact you during the day if necessary. Our primary method of communicating with families is via email. If your family does not have access to email, it is important that you let us know so that we can provide you with printed information. Translation will be provided to all families who need it. In order to ensure a smooth operation of the school without disruption or distraction, and the compliance with applicable laws and policies, flyers, notices, solicitations or other materials may not be distributed to students or their parents on campus or in the Valet line. All school-‐related notices (e.g., requests for volunteers, information about community events, etc.) can be submitted to the Executive Director for inclusion in the school’s weekly email blast to families or, as needed, distributed to students to bring home. Parents are asked to use discretion in sending “email blasts” to families at school. Each class has a Room Parent who is asked to coordinate class-‐related communications between families and the teacher. If you have a question or concern about any incident, problem, or practice concerning the school, please bring that to the attention of the Executive Director. It is inappropriate and disruptive to the school if persons post complaints or gripes about an incident on yahoo groups or other listserv-‐type websites. Questions and concerns about school operations should be directed as follows:

• The School Site Council, as detailed earlier in this Handbook, includes elected parent representatives, along with the elected leaders of the Goethe Parents Association, teacher-‐elected representatives and the IB Coordinator. Parents and faculty are encouraged to discuss their interests and concerns regarding school policies and operations with their elected representatives.

• The Executive Director is available to address any parent, student, staff or volunteer questions or concerns, particularly regarding individual students or staff.

• The Board of Trustees, as the governing body of the school, is the ultimate overseer of operations. Each Board Meeting includes a Public Comment during which time any member of the public may speak briefly.

At all times, the adults in our community are expected to model the positive communication behaviors we ask of our students and ensure that communications with faculty, staff and parents are respectful. All members of our school community are also asked to respect the privacy and confidentiality of our individual students, faculty and staff and to attempt to resolve any conflicts via the steps outlined in this Handbook. If at any time any member of this school community – student, teacher, staff, parent, volunteer – has a conflict with another member of the school community that they believe cannot be resolved directly in a one-‐on-‐one conversation, the individual should speak with the Executive Director about his/her concerns. To Contact Teachers


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If you would like to speak with your child’s teacher, please either send a note to school, or email your teacher directly. You may also call the school office and leave a message for the teacher to call you. A staff directory is included at the end of this Handbook. To Contact Administration Call, e-‐mail or drop by the office to get information, ask questions or make suggestions. Whenever possible, an administrator will meet with you to discuss your immediate concerns. When schedules do not permit an immediate conference, please leave a message so that the appropriate administrator can call or, when appropriate, set up an appointment to meet. To Contact Your Child If you need to communicate with your child during school, call the office and leave a message for your child. A child will only be called to the phone if it is an emergency. Please make all carpool or after school pick-‐up arrangements with your child before school. Parent Concerns About Staff or Program Teachers are available to discuss any concerns that a parent has regarding their teaching style or content, disciplinary measures, or personal interaction with a child. Questions regarding GICS curriculum, school rules or the professional conduct of any GICS employee can be addressed by making an appointment with the Executive Director. Procedure for Resolving Parent Conflicts GICS recognizes its responsibility for ensuring compliance with applicable state and federal laws and regulations governing educational programs. Parents/guardians understand that GICS has its own Board of Trustees that is separate from Los Angeles Unified School District’s (LAUSD) Board of Education. Parents/guardians also understand that LAUSD will refer such complaints to the charter school’s administration or Board. Therefore, parents/guardians agree to follow the procedures below to resolve conflicts in a timely manner:

Step 1: First, the parent will make an appointment and meet with the Executive Director. Step 2: If the conflict is not resolved, the parent will meet with a representative of the Board of Trustees and the Executive Director. Step 3: If the previous two steps fail to arrive at a resolution, the parent may submit his/her concern in writing to the Board of Trustees (the parent may receive assistance with writing if desired). The Board will discuss the issue and render a decision. All decisions made by the Board are final.


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GENERAL POLICIES After School Enrichment Program GICS currently offers the E3 after-‐school program for students. E3 provides a safe environment and interesting classes in academics and enrichment. E3 supports programs that instill character building into every facet of their curriculum. Information and enrollment forms are available in the school office and on our website. Birthdays A child’s birthday is a special occasion. Discuss with your child’s teacher his/her special way of celebrating. Some students may wish to donate a book to the library as a gift to the school on their birthday. If you and your child’s teacher agree that you may provide a special treat, please keep them minimal and as healthy as possible with awareness of any food allergies of classmates. We have a no nut policy in the classroom. Please be mindful of this

Cell Phone Policy We know that for many parents, a cell phone is a way to be in contact with your child in the event of an emergency. Cell phones/devices are to be stored in the student’s backpack, purse or any other book bag in the “off” position at all times while on campus (Monday through Friday, including during after school). The school takes no responsibility for electronic devices brought to campus. If we see your child’s cell phone or other electronic device on campus (before or after school), we will confiscate it. If your child needs to use the phone to contact you for emergency purposes, your child may use the main office phone with adult permission. Parents who need to contact their child during the day for emergency purposes must call the main office. Computers and Acceptable Use In order to use school computers and/or the Internet, students must file an Acceptable Use Contract signed by the student and a parent/guardian. All students having access to the Internet must adhere to federally mandated rules for internet use. Internet access is a privilege. Any behavior that is not acceptable may result in the loss of this privilege. GICS rules include the following: • Handle the computers and equipment with care and as directed by the teacher • Be respectful of the rights, the ideas, the information, and the privacy of others • Neither send nor receive information that is not related to schoolwork, or that can be hurtful or

harmful to others • Report to teachers any sites or persons that demonstrate inappropriate use of on-‐line service

Field Trips Field trips provide an opportunity for first-‐hand experiences that complement classroom learning. In order to participate on a field trip, all students must have a completed permission slip with a parent signature. Trip slips will be sent home before the trip and must by filled out by a parent or legal guardian. For some recurring trips (i.e. the library or off-‐site fire drill evacuation) we require just one trip slip for the entire school year. Volunteer chaperones must be approved by the teacher, must have proof of negative TB Mantoux skin test on file, have submitted a Live Scan background check before the trip, be 21 years of age or older, and may not bring other children on the trip. A student may be excluded from a field trip because of disrespectful or unsafe behavior or as a consequence of failing to follow school rules.


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Homework Policy Homework is planned to meet the needs of the students and has an essential place in the educational program. The purpose of homework is to reinforce learning that has taken place during the school day. Ideally this work should be at such a level that the student is able to complete the required tasks independently. The amount of homework should vary depending on the age, classes, types of assignments, and student work habits. Parents are empowered to use their judgment to modify homework to increase the level of challenge for their child(ren) as needed or to modify homework which is redundant and does not challenge a student. In order for such homework to be accepted by a teacher, it must have a written rationale and a parent signature attached. In an effort to support a differentiated curriculum, GICS is instituting the Homework Menu in all grade levels. Instructions will be provided to parents by each grade level team.

Lunches/Snacks Each child should come to school with a nutritional, sugar-‐free snack and bottled water. GICS offers hot lunch for purchase through LAUSD, including different choices offered each day. The cost is $3.15 per meal. Hot lunch menus are posted on the LAUSD website. Invoices for hot lunch purchases will be sent home to parents monthly. Parents may pre-‐load money to their student’s account at the Main Office through the Accounts Administrator. A free or reduced price meal application is available at http://café-‐la.lausd.net . Hard copies are also available in the Main Office. This information is kept confidential. Alternatively, students may bring their own lunch. Please send only nutritious foods for snack time and lunch – soda, gum and candy are prohibited. Students are required to bring a clearly labeled, refillable water bottle to school each day. Please bring it full. The school has purified water for refills, but will not provide disposable cups. Lost and Found Anything found on campus has been lost by someone. We request that your child’s name be clearly marked on all items that come to school with them (i.e. pencil boxes, lunch boxes, notebooks, jackets, and school clothing). Lost items that are found will be held in the GPA shed near the GICS entry for 30 days at which time they will be used in the office for emergencies and/or contributed to charity. Personal Property Personal property not related to the school’s programs may not be brought to school, including toys, MP3 players, card collections, etc. If you are not sure what is allowed, please ask. Textbooks/School Materials Students will be issued books and materials necessary for classroom instruction. These books become the responsibility of the student. Damaged or lost books must be replaced by the parents. Different grades have specific school supply needs; therefore, each teacher has developed a list of requested materials to be provided by the parents. A list of requested supplies will be posted before school starts. Your willingness to supply these items will be greatly appreciated. Families who qualify for free or reduced price lunch may be offered assistance in obtaining necessary school supplies.


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Uniform Policy Uniforms will be required on the first day of school. All tops will need to have an embroidered Goethe logo. Students must adhere to the uniform code on all school days with the exception of special “free dress days” as announced by the Executive Director. All tops must display the embroidered Goethe School logo and can only be purchased through the following authorized providers: Local provider: Carrusel School Uniforms 2585 W. Pico Blvd Los Angeles, CA 90006 Phn: 562 806 2441 In addition to in store purchases Carrusel Uniforms will offer several special on-‐campus sales throughout the school year which will be announced by the school administration. Mail order purchases: www.landsend.com Goethe approved logo wear is available for online and phone order. Please enter GICS’ preferred school number: 900138215 in order to access our customized website for Lands’ End. Once you have done so, you will only see items and colors approved by our school's policy and the correct logo for embroidery can be added for polos, jumpers, jackets and cardigans. The school earns up to 3% of all uniform purchases made at Lands’ End. For detailed description of the entire uniform collection and restrictions, please refer to the school’s website and the addendum on Pages 34 and 35.


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PARENT VOLUNTEERS Parent involvement is a hallmark of the success of GICS. As a parent founded school, we are firmly committed to ensuring that parents participate actively in supporting our school. Each parent is encouraged to volunteer five hours per month, with a wide variety of activities available to encompass different skills, interests, and schedules. The Goethe Parents Association helps coordinate all parent volunteer activities. Volunteer Clearance In order to ensure the safety and security of our students and staff and to be in compliance with applicable laws and policies (including newly instituted policies of the Los Angeles County Office of Education), all volunteers who will work on campus with children (in classrooms, in the office, in the play yard, or on field trips), will be required to provide a Live Scan background check to the school before commencing volunteering. Live Scan technology allows digitally scanned fingerprints and related information to be submitted electronically to the Department of Justice within a matter of minutes and allows criminal background checks to be processed quickly, usually within 72 hours. In California, fingerprinting must be done by a certified fingerprint roller or qualified law enforcement personnel. If you would like more information, please visit the California Department of Justice website at: http://oag.ca.gov/fingerprints There is a fee to obtain a Live Scan report. A listing of the numerous facilities that offer Live Scan fingerprinting can be found here: http://ag.ca.gov/fingerprints/publications/contact.php#losangeles. We recommend the UPS Store located in Marina Del Rey. The Marina UPS Store is open 7 days a week. They accept walk-‐ins, or you may make an appointment. Please bring a valid driver's license or a valid passport, the Live Scan form filled out (you may obtain from the Goethe office), and they accept cash, check, or credit cards. Results will be sent directly to the school in approximately 3 business days. In order to expedite your volunteering, please bring your receipt to Mary Deyden in the office. All reports will be handled with strict confidentiality and destroyed in accordance with applicable laws. Families who qualify for free or reduced-‐price lunch and would like assistance in covering the cost of this report should speak with the Executive Director. To find out more information on hours of operation and/or directions to the Marina UPS, please visit: http://www.theupsstorelocal.com/4446/ UPS address: UPS Store #4446, 4712 ADMIRALTY WAY MARINA DEL REY, CA 90292 MARINA WATERSIDE SHOPPING CENTER next to Chipotle (310) 827-‐9002 In addition, all volunteers who will have contact with children on campus are required to provide a Mantoux T.B. test to verify that they are free from tuberculosis as stated in California Health and Safety Code §121545 TB Test School Volunteers. TB tests are good for 4 years, if you have had your TB test done in the last 4 years then please provide the office with that information, if you have not done so already. If you need a TB test, you may go to any private physician, clinic, or public health agency. Fees will vary based on your insurance. The doctor will provide you with the proof to return to the office. The Playa Vista Urgent Care Center is a local option. They are located at 6020 S Seabluff Dr Playa Vista, CA 90094 (310) 862-‐0400.


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Confidentiality At times, volunteers may acquire confidential information about students (e.g., while volunteering in the classroom). Volunteers should refrain from discussing individual student’s behavioral or academic challenges outside the classroom. Similarly, volunteers who take on leadership roles with the school, including serving on the Board of Trustees, will be held to standards of conduct appropriate to those roles. Any questions about these obligations should be directed to the Executive Director. Hours Reporting At the end of this Handbook is a Volunteer Hours Report form. Families are strongly encouraged to report their volunteer hours. Tracking hours is an important part of our accountability to LAUSD and funding sources. Sign-‐In Volunteers must sign it at the office each time they volunteer on campus and obtain an ID badge. Volunteer Opportunities There are numerous ways in which parents can volunteer at GICS: 1. Participate in School Governance and Management:

• Run for a parent representative seat on the GICS Board of Trustees; • Run for a leadership position in the Goethe Parents Association. The President and Vice-‐

President additionally serve on the School Site Council; • Run for a position on the School Site Council.

2. Volunteer on Campus or For Events GPA-‐led volunteer activities fall into four categories. Contact information for the various activities are provided in the directory at the end of this Handbook, or parents can email [email protected] to be directed to the appropriate contact. • Outreach & Diversity: These parents work directly with the Executive Director to conduct outreach

at local preschools and community organizations, post fliers, promote the school and encourage applications for enrollment. Outreach & Diversity also includes building community awareness of GICS through participation in neighborhood councils, Rotary, and other organizations, forming partnerships with local service organizations and employers, and more. Individuals fluent in Spanish and other languages are especially needed.

• Community Events (Each Event has a Chair or Co-‐Chairs and recruits numerous volunteers to help plan, set-‐up, produce and clean-‐up each event.)

o Parent Universities/Monthly Meetings: Parent University consists of evening class sessions designed to help parents better understand relevant school-‐related topics. These sessions are taught by staff as well as specialists in various fields. The GPA helps plan and host these sessions.

o Family Events: Back to School Picnic, Park Days, Autumn Festival, Lantern Festival, etc. o Hospitality: This committee organizes events to help welcome new families to Goethe,

along with organizing the "Family to Family Program" which pairs existing families with new incoming families as "hosts" that can answer questions and help them integrate into the Goethe community.

• Fundraising (Each Event has a Chair or Co-‐Chairs and recruits numerous volunteers to help plan, set-‐


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up, produce and clean-‐up each event.) o Goethe Café: Each Friday morning at 7:45 a.m., the GPA hosts a breakfast bake sale. Each

week a class or GPA Committee sponsors the Cafe and the proceeds go to that class or committee. The Goethe Cafe is a beloved weekly tradition that has raised thousands of dollars for our classrooms and committees.

o Pledge Drive: parent volunteers coordinate and lead GICS’s annual pledge drive, with a goal of 100% participation.

o Silent Auction: our biggest fundraiser (and most fun!) of the year o Jog-‐a-‐thon: A popular fundraiser where the students solicit sponsors and run for the

school! o Smaller Events/Activities: Spirit Store, Book Fair, CSA/Tanaka Farms, Dinner Night Out,

Yearbook, Family Portraits, etc.

• Student Support o Room Parents, Classroom Helpers and Field Trip Chaperones: Each teacher depends on

enthusiastic parent volunteers to help coordinate communications with parents (Room Parent), assist the teacher in preparation, art projects, organization, homework, etc., and provide extra support for safe and successful field trips. These parents work directly with their child’s teacher.

o Green Team: This committee helps plan and oversee activities of the Goethe Recycling Program, the Goethe Kids Ocean Awareness Program, Plastics: The Real Sea Monster art project, Kids Ocean Day beach clean-‐up and aerial art event, the regular Walk/Bike/Roll to School Days, and the Goethe Environmental assembly, among other things!

o Growing Great Garden Project: Responsible for maintaining the garden and participating in Growing Great, an educational and nutritional program which has been integrated into our classrooms' curriculums. The programs include Harvest of The Month, Nutrition Lessons and Planting & Harvesting.

o Uniforms: Helps families obtain and recycle uniforms. 2015/2016 Uniform Policy Goethe International Charter School Boys Girls Tops (choice of one mandatory)

Short or Long sleeved Mesh (Pique) Polo-‐shirt in light blue or red with embroidered Goethe Logo or Short or Long sleeved light blue Oxford style tailored shirts with embroidered Goethe Logo Note: If you choose to only purchase short sleeved shirts your child can wear a white or navy long sleeve undershirt or turtleneck under it. No other colors are allowed!

Short or Long sleeved Mesh (Pique) Polo-‐shirt in light blue or red with embroidered Goethe Logo or Short or Long sleeved light blue Oxford style tailored shirts with embroidered Goethe Logo or Navy Blue Jumper dress with embroidered Goethe Logo. Either a light blue or red polo-‐shirt or a white or navy blue turtleneck must be worn underneath. Note: If you choose to only purchase short sleeved shirts, your child can wear a white or navy long sleeve undershirt or turtleneck under it. No other colors are allowed!


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Jacket (choice of one mandatory)

Navy Blue Zipper “Hoodie“ Jacket with embroidered Goethe Logo or Navy Blue Fleece Jacket with embroidered Goethe Logo or Navy Blue Windbreaker Jacket with embroidered Goethe Logo Note: Optionally Jackets may in addition be embroidered in white with your child’s name or initials on the right.

Navy Blue Zipper “Hoodie” Jacket with embroidered Goethe Logo or Navy Blue Fleece Jacket with embroidered Goethe Logo or Navy Blue Windbreaker Jacket with embroidered Goethe Logo Note: Optionally Jackets may in addition be embroidered in white with your child’s name or initials on the right.

Bottoms (choice of one mandatory)

Navy blue uniform style pants or shorts that fit at the waist Note: No “Cargo-‐style”, denim, sweatpants or yoga pants bottoms are permitted!

Navy blue uniform style skorts, skirts, shorts or pants that fit at waist or Manhattan Plaid skirts or skorts. Note: Skirts and skorts should be no higher than three inches above the knee. Navy blue bike shorts or leggings should be worn under skirts to ensure modesty. No other color is permissible for the undergarments! No “Cargo-‐style”, denim, sweatpants or yoga pants bottoms are permitted!

Boys

Girls

Optional items Navy blue Cardigan with embroidered Goethe Logo. Navy Blue Long Tie can be worn with Oxford Style shirt. Navy blue Squall Parka with embroidered Goethe Logo for cold and rainy days

Navy blue Cardigan with embroidered Goethe Logo Navy Blue Long Tie or navy blue criss/cross Tie for girls can be worn with Oxford Style blouse. Navy blue Squall Parka with embroidered Goethe Logo for cold and rainy days

Hats Hats are not mandatory, however if students want to wear hats on campus, it must be a Goethe hat, either baseball cap or bucket hat style with embroidered logo. Hats can only be worn outside the classrooms!

Hats are not mandatory, however if students want to wear hats on campus, it must be a Goethe hat, either baseball cap or bucket hat style with embroidered logo. Hats can only be worn outside the classrooms!

Shoes/ Socks

Any athletic shoe or other rubber soled shoe is permissible with the preferred colors being black, white or navy. Please note that Shoes must be closed toed, no open toe sandals are permitted. The

Any athletic shoe or other rubber soled shoe is permissible with the preferred colors being black, white or navy. Please note that Shoes must be closed toed, no open toe sandals are permitted. The


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school prefers that for safety reasons students will not wear “Crocs” closed toe shoes to school. Any color of socks is permissible.

school prefers that for safety reasons students will not wear “Crocs” closed toe shoes to school. Any color of socks or stockings is permissible.

Rain gear Students are permitted to wear non-‐uniform raingear on top of their regular uniform on rainy days.

Students are permitted to wear non-‐uniform raingear on top of their regular uniform on rainy days.

PE Students will wear their regular uniform during PE class.

Students will wear their regular uniform during PE class.

Note that all logo wear items must be authorized items that have to be purchased through one of the school’s authorized vendors. Alternative clothing items or custom embroidery from unauthorized suppliers are NOT permitted!


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2015/2016 GOETHE INTERANTIONAL CHARTER SCHOOL STAFF ADMINISTRATION

Last Name First Name Position Email Laura Gwenis Executive Director [email protected] Brown Betty Director of Curriculum & Instruction [email protected] TBD Director of Student Services TBD Language Coordinator

OFFICE

TBD Business Office Manager

TBD Administrative Assistant

Salcedo Jorge Finance Officer [email protected]

Rivas Jazz Receptionist [email protected] TEACHERS

Abraham Anna 2nd Grade 61 [email protected] Akbaba Nazmiye 2nd Grade 60 [email protected] Bartels Seth 3rd Grade 56 [email protected] Bavelas Maria 4th Grade 42 [email protected] Calnon Natascha TK/K 58 [email protected] Cheatham Kathy 2nd Grade 62 [email protected] Green Toyin 2nd Grade 59 [email protected] Jones Casey 1st Grade 39 [email protected] Hetu Kate 1st Grade 52 [email protected] Kasai Insa Art 45 [email protected] Kohut Jennifer Spanish/ELD 45 [email protected] Mihailovic Sonja 4th Grade 40 [email protected] Mills Kelsi 4th Grade 41 [email protected] Newman Lindsay TK/K 57 [email protected] Paul Kirsten 3rd Grade 55 [email protected] Reimers Rachel RSP N/A [email protected] TBD 1st Grade 51 Stark Carina 5th Grade 54 [email protected] Truong Angel 5th Grade 53 [email protected] Washington Jamie Physical Education N/A [email protected]

INSTRUCTIONAL ASSISTANTS Hamm Gregg Instructional Assistant (FT) [email protected] Heckes Kirsten Instructional Assistant (PT) [email protected] Khasaei Maryam Instructional Assistant (FT) [email protected]

Nazarian Anginay Instructional Assistant (PT) [email protected]

Rivas Jazz Instructional Assistant (FT) [email protected] Whaley Audra Instructional Assistant (FT) [email protected]

Thiele Michelle Intern (Aug-‐Feb) PLAYGROUND RECESS & LUNCH (PRL)

Bautista Maria PRL [email protected] Morales Lorenzo PRL [email protected]


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Sturdivant Romelia PRL [email protected] Goethe Parent Association (GPA) Elected Parents President Vice President Communications/Secretary Room Parent Coordinator Volunteer Coordinator Finance Officer Community Events Coordinator Cultural Coordinator Outreach You may reach us by contacting us at [email protected]


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Goethe INTERNATIONAL CHARTER SCHOOL GICS Parent Volunteer Hours Log **This form is to log volunteer hours outside of school. When volunteering at school, please sign-‐in to the volunteer log in the office. Please log volunteer hours by the month and email/turn in this log to GPA Volunteer Coordinator. Name_______________________ Month/Year______________ Signature____________________ Total Hours Spent_______________ (total your number of hours below and enter here) Date Activity Your Role Hours Spent

VOLUNTEER LOG 2015-2016


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GOETHE INTERNATIONAL CHARTER SCHOOL

PARENT and STUDENT AGREEMENT 2015-‐2016 SCHOOL YEAR

I acknowledge, with my signature below, that I have read and understand the policies contained in the Goethe International Charter School Family Handbook, and agree to comply with these policies. NAME OF STUDENT(S): ______________________________________________________________________________ Last Name First Name Grade ______________________________________________________________________________ Last Name First Name Grade ______________________________________________________________________________ Last Name First Name Grade _____________________________ _______________ Signature of Parent/Guardian Date _____________________________ _______________ Signature of 1st Student Date _____________________________ _______________ Signature of 2nd Student Date _____________________________ _______________ Signature of 3rd Student Date

goethe family handbook 2015-16 · goethe international charter school family handbook 2...

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