GOALS

TEAM BUILDING

Quiz Bowl

Introduction

To identify and define YOUR GOALS for the upcoming year…

We will review goal setting techniques

Agenda

GOAL CHARACTERISTICSResults OrientedChallenging BUT ReasonableClearly UnderstoodControllablePosted/COMMUNICATED

GOALS

Have many pieces.

Feel Good

I’m #1

Membership

Youth Clubs

NEW CLUB

HONORIncome

Distinguished

New Projects

CLUB INVENTORY??

WHERE isYOUR CLUB?1) Financially?2) Membership?3) Meeting Attendances?4) Projects?5) In the Community?

ATTITUDE

GO

AL

S

WORK

SUCCESS

GOALS: Everything you take on in your office should have an established GOAL.

YOU should be able to answer “What do you want the end results to be?”

The more specific your goals are, the greater your chance for success.

GOALS are required so that we know where we are going and when we have arrived.

GOALS provide focus and direction.

Without out GOALS we wander aimlessly and without purpose.

GOALS provide us with a measuring stick to let us know how we are doing.

Goal Characteristics•RESULTS ORIENTED

•MEASURABLE

•CHALLENGING but REASONABLE

•MUTUALLY AGREED UPON

•TIMELY

•CONTROLLABLE

•POSTED/COMMUNICATED

"The past is never there when you try to go back. It exists,but only in memory. To pretend otherwise is to invite a mess.“

"The past is a guidepost, not a hitching post.“

"No yesterdays are ever wasted for those who give themselves to Today."

Living the past is a dull and lonely business: looking back strains the neck muscles, causing you to bump into people not going your way."

YOUR CLUB

Club Organization All officers installedAll Committees formedYear of Planned ACTIONBudgetNew ideas?

Setting or Clarifying YOUR GOALS

I’m # 1!Honor!Distinguished! Best Year our CLUB ever had!New RECORD in the number of kids

we helped.

Identifying Road Blocks

–Brainstorming–Define & Analyze the Problems–Generate Alternative Solutions

–Implement the SOLUTION

Road Blocks

It didn’t work before.No one caresOnly Fred knows how to do it. Costs to muchWe don’t have the people power.There is not enough time to

properly plan.We will lose moneyThe kids will not show up.

Purpose of Brainstorming

To GENERATE a LARGENumber of IDEAS

Ground Rules of Brainstorming

1) Solicit Quantity

2) Everyone Participates

3) Freewheeling IS Encouraged

4) No Criticism or Evaluation

5) Build on Ideas

6) Record Ideas.

CONSENSUS

A Consensus Is Considered ACHIEVED When Each Individual Can Honestly SAY:

I believe that you understand MY point of View

I believe that I understand YOUR point of View

Whether or not I prefer this decision I will SUPPORT IT, because it was arrived at in an Open Fair Manner.

MAKE SURE YOUR GOALS ARE

SPECIFIC

MEASUREABLE

ATTAINABLE ( & Challenging)

RELEVANT (Individual to team & vice versa)

TIME-BASED ( Deadline sparks productivity)

HOW to INTRODUCE a SPEAKER

Best introductions are two-way

Introduce the audience to the speaker

And the Speaker to the audience

An introduction is a mini speech

OPENINGTo grab the attention of the audience

BODYExplaining Why the subject Why this speaker Why this audience

Why at this timeCLOSE- the lead into your actually

presenting the Speaker

How to Introduce a Speaker

•SPEAKER’S NAME

•QUALIFICATIONS-Relevant experience-Recognition by others-Education and Credentials

How to CHAIR a Meeting

BEGIN on TIME

END on TIME

Requirements of a CHAIRMANAre to “SERVE”

1) As a Pilot

2) As a Referee

3) As a Master of Ceremonies

How to CHAIR a Meeting

A) Be PREPAREDPrepare a written detailed AGENDAKnow what you are going to do

B) Show RESPECT for your AUDIENCEAlways STAND to address your

audienceSpeak distinctly

C) Use the best Language that you knowWhat is worth saying is worth saying

well.

How to Chair a meeting

D) EXHIBIT self-confidenceBest antidote for fear is

KNOWLEDGE

E) AVOID trying to cover too much GroundTakes frequent breaks

F) PRIME the Audience for your GUEST Speaker

Also listen to the Speaker

• BEGIN and END on TIME

“A MEETING is an event at which the minutes are kept and the hours are LOST”

A GOOD meeting is one ledby ANYBODY partaken of by EVERYBODY, monopolized by NOBODYand where EVERYBODY is SOMEBODY

The Optimist

Quiz Bowl

Who is the most important person in all of Optimist International?

the Member

Who is considered the “Chief Executive Officer” of an Optimist Club?

President

Who sets policy and direction for an Optimist Club?

the Board of Directors

Who raises the dues of belonging to an Optimist Club?

a vote of the general membership of the Club

Who is the current President of Optimist International?

Don Sievers Optimist Club of Jackson,

Missouri

Who is the President- Elect of Optimist International?

Mark Shriver 2 Optimist Clubs in

Woodstock, Georgia

Name the two cities in which Optimist headquarters reside.

St. Louis and Montréal

Which member of a Club’s Board of Directors is not elected?

Secretary-Treasurer is appointed by President and approved by Board

What is a “standing committee” in an Optimist Club?

a committee which has ongoing responsibilities and exists for the full year

What are the official parliamentary procedures adopted by Optimist International?

“Robert’s Rules of Order” adopted 1997

Who is responsible for submitting a Club budget to the Board of Directors?

the Finance Chair

What Club “entity” does most of the planning of the Optimist Club?

the Committee; it can be approved/rejected by the Board

Who establishes the “policies” of the Club?

Board of Directors

When does the Optimist year begin?

October 1

TEAM BUILDING

WELCOME!

TEAM BUILDING OBJECTIVES

Build and serve on high-performance, effective teams

Help meet our goals and objectives.

WHAT WILL BE LEARNED

Dynamics and skills involvedHow to effectively communicateHow to define rolesHow to recognize and use helpful

behaviorHow to avoid and overcome destructive

behaviorSteps in team decision making and

problem solving

WHAT IS A TEAM?

A group organized to work together.

A team is a group of individuals working together to solve a problem, meet an objective, or tackle an issue.

SHORT HISTORY OF TEAM BUILDING

Mayo: confirmed relationship between human factors and productivity

Maslow: linked motivation and performance

Team relationships importantBusiness demonstrated effectiveness

of teams and refined structure and use

WHY DO TEAMS WORK?

Whole is greater than the sum of its parts

Individuals bring a range of talents, knowledge, experience, contacts, etc.

Working together, a team can accomplish more

INTANGIBLE BENEFITS

Sense of accomplishmentSelf-fulfillmentEsprit de corpsGet to know one anotherMore participation in

activitiesEnhance club/OI reputation

We know how to get things done for our kids!

BUILDING AN EFFECTIVE TEAM

Get to know one anotherEstablish consensus as

to team’s purposeIdentify available

resourcesEstablish rules of

behavior

ESTABLISH CONSENSUS FOR TEAM’S PURPOSE

Short term team: once achieved, team disbands

Long term team: on-going objective Establish specific objectives Establish its authority Reach consensus on expected results Establish a completion date

IDENTIFY RESOURCES

What’s the budget?Special equipmentTime members can devote – get a

commitmentSpecial, relevant informationOther teams and/or individuals

HELPFUL BEHAVIOR

Be optimisticBe on timeSupport one

anotherBe courteousBe open mindedBe honestParticipate

Be openListenStay on trackShare the workComplete your workPresent ideas,

comments clearlyBe prepared

HARMFUL BEHAVIOR

Constantly criticalDominate/

monopolizeBe manipulativeBe judgmentalAct

bored/uninterestedDo unrelated things

Sub-conversationsSimply agree with

everythingAvoid decisionsGo off on tangentName-callingAttack

people/ideas

COMMUNICATIONS

“to make known”“to have an

interchange, as of ideas”

“to express oneself in such a way that one is readily and clearly understood

Behaviors affect communications!

RUNNING A HIGH PERFORMANCE TEAM

Keep each team member in the loopThank dominating members for their

contributions, but ask them to allow others to participate

Get all members to participateHelp members make their point

clearly

Ways to Involve Team Members

Pass a batonAsk open-ended

questionsCall directly on non-

participantsAssign specific

tasksAsk for opinionRotate team roles

Conflicts and Behavior

Individuals attacking personalities or ideas

Constant criticism of other points of viewDisplaying angerShowing contemptUnwilling to share the workloadNon participationGossip

Handling Team Conflicts

Identify/recognize problems

Act quicklyFormal conflict

resolution an option

Team needs to reach consensus

Fire someone

Providing Recognition

Recognize individual team members informally and continually

Also provide formal recognition for special accomplishments

Making Team Meetings Fun!

Basic amenities for a comfortable meeting

Appropriate equipmentGood lighting and ventilationQuiet and place that avoids outside

distractionsRefreshmentsIcebreakers

Making Team Decisions and Solving Problems

Gathering informationAnalyzing information

Generating and analyzing ideas

Examining solution alternatives

Making decisions and gaining consensus

Solution Matrix

PossibleSolutions

CostHigh/Low

Ease ofImplemen-tation

SupportFromOther

CreatesNewProblems

Summary

Importance of effective teams in solving problems A team is only as good as its members make it Every team member brings attributes Establish rules of behavior Maintain good communications Each member needs to participate Identify problems and resolve conflicts Recognition is important Make your meetings enjoyable Steps involved in making team decisions and solving

problems Ways to make decisions and gain consensus

The Optimist

Quiz Bowl

By what date should a Club elect new officers?

before May 1

What does an Optimist receive for sponsoring a new member?

sponsor lapel pin

The “Zone” is a group of Clubs representing an arm of the District administration. What District officer serves the Zone?

Lieutenant Governor

What publication does every Optimist member receive?

The Optimist Magazine

Who presides at a Club meeting if the President is absent?

Vice President

Who is considered the “right arm” of the Club President?

The Secretary Treasurer

What is the name of the form to report the addition of new members to Optimist headquarters?

“CRA – Club Roster Adjustment” form

What are the restrictions for monies gathered from “fund raising” events?

they must be held in a “youth fund” and be used for projects to benefit the

community unless otherwise disclosed to the

public

How often should a Club Secretary-Treasurer present a financial report to the Club Board of Directors?

monthly

What is the non-profit status under which most US Clubs are incorporated?

501 (c) (4)

Solicitations by Club members should not be done in what setting?

District, Zone or International Optimist

meetings

Who can change our Bylaws?

Club delegates at International Convention

What is our official “Creed?”

the Optimist Creed

The Optimist

Quiz Bowl