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Glossary of Terms

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AA Asset Accounting ABAP Advanced Business Application Programming Accelerated SAP (ASAP)

A standardized methodology that brings together the latest approaches and experiences in SAP ERP 2005 implementation. The methodology includes the following steps/phases in the SAP Roadmap: 1. Project Preparation 2. Design 3. Build 4. Deliver 5. Operate 6. Go-live Support 7. Continuous Improvement

Account assignment Identification of the specific account or cost object to where postings are to occur

Account Assignment Element

If you want to post actual costs and commitments to a WBS element, you have to indicate that the WBS element is an account assignment element in the WBS. All objects that can be assigned costs and commitments within a project (for example, orders, networks, or purchase orders) can only be assigned to a WBS element if you have set the account assignment indicator for the element. In addition the account assignment WBS combined with the investment profile will trigger the automatic creation of an Asset under Construction

Account determination Determines G/L accounts posted to for asset transactions ACH Automated Clearing House Activities An activity is the task in a network with a defined start and finish date as

well as relationships with other activities within the project. Activities can be; internal (work performed by people or machines), external (materials or services that need to be purchased), and general costs (plan generic costs on a cost element - no integration)

Activity Elements An activity element is used only if multiple work centers are required on an activity. The activity element is the child to the activity and has the same dates as the activity

Activity Types A unit in a controlling area that classifies the activities performed in a cost center

AD Application Development ADS Active Directory Services AIMS Account Information Management System ALE Application Link Enabling Allocations Assessing/distributing amounts from one sender object to receiver object AM Asset Management (Fixed Assets) AMO Application Maintenance Operations AP Accounts Payable APHSA American Public Human Services Association AR Accounts Receivable ASA Adaptive Security Algorithm

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ASAP Accelerated SAP ASAP+ An enhanced version of the Accelerated SAP (ASAP) Assessment Method of Internal cost allocation, costs are transferred from one cost

center to the receiver object Asset An asset is defined as any building, land, equipment that qualifies as a

capital item. An asset is placed in service and depreciated monthly. As projects build assets, the AuCs will be replaced with final assets and the WBS status changed to TECO (technically complete)

Asset Class Main criterion for grouping fixed assets according to operational and legal requirements. It is the link between assets (sub-ledger) to balance sheet

ATP Available to Promise AUC Asset Under Construction (or CIP - Construction in Progress). Fixed

Asset that is in the process of being completed at the time a balance sheet is produced. In general assets under construction are shown as a separate balance sheet item for the enterprise

Available Balance Available balance is budget less encumbrances and expenses AVC (Availability Control)

Availability control is used to check consumable budget (budget or releases) against consumed amounts (commitment or actual postings) within a budget process. If budget consumption reaches one of the tolerance limits specified in customizing, this can trigger system activities for example, additional postings can be prevented

AYP Adequate Yearly Progress BAPI Business Application Programming Interface BAU Businiess Application User BEN Benefits Management BEx Business Explorer BI Business Intelligence BOR Business Object Repository BOSS Business Operating Solutions for Schools – the brand name the District

has chosen for this project. BPD Business Process Design BPE Business Process Engine BPML Business Process Master List BPO Business Process Owner BPP Business Process Procedure BPR Business Process Re-engineering BPT Business Process Testing BSP Business Server Pages BUDG SAP’s Project Systems Term for Budgeted Budget Spending authority for a fiscal year Budget Management SAP defines budget management as the process of controlling budget by

using the BCS budgeting tools delivered by SAP. These tools include budget preparation, budgeting, derivation strategy, availability control and reporting

Budget Returns SAP defines a budget return as a decrease in budget

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Budget Supplements SAP defines a budget supplement as an increase in budget. In most instances any supplement has to be approved by the Board

Budget Transfers SAP defines a transfer as movement of budget without increasing or decreasing the overall budget

Build Phase The Build phase is to design, specify and configure all of the business requirements based on the Business Blueprint.

BW Business Warehouse CAFR Comprehensive Annual Financial Report Capacity Leveling You use this function to level the capacity load of resources by moving

orders into earlier or later periods using forward or backward scheduling Capacity Planning Planning for available capacities, such as personnel, on a project CATS Cross Application Time Sheets – Tool used to confirm actual time of an

employee on specific tasks executed within a project CATT Computer Assisted Testing Tool CBT Computer Based Training CCA Cost Center Accounting CCMS Computing Center Management System CCR Change Control Board CD Collection and Disbursement CDP Certificate in Data Processing CI Central Instance CICS Customer Information Control System CLSD SAP’s Project Systems term used for Closed CM Compensation Management CMT Change Management and Training CO Controlling module Commitment Item The budget and fund accounting classifications of General Ledger

Accounts and Cost Elements. Used to reflect the type of revenues and expenditures budgeted and to detail balances for each fund in FM. Usually (but not necessarily) at a higher level than GL Accounts and Cost Elements

Configuration A configuration involves selecting options in SAP that will refine how transactions cater to business requirements. It does not involve any changes to existing programs.

Confirmation Can be final or partial and documents the state of processing for an activity or activity element. A confirmation is used to record the work center where the activity was performed, the person who performed the activity, and the actual time to perform the activity

Cost Center Organizational unit within a controlling area that represents a defined location of plan and cost incurrence

Cost Element A Classification code used to label cost relevant items (Labor, Materials, Travel etc)

Cost Object A cost object is a collector of costs (ie cost center, internal order, WBS or network activity) and updates the CO/PS ledger and typically derives objects for updating other ledgers

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Cost Planning An estimate is made of the costs to be incurred for an element of a work breakdown structure element

CRA Change Readiness Assessment Critical Path The critical path is the path through the network (marked in red on the

PERT diagram) in which the activities and their relationships are ordered so that the total float is minimum. The critical path is generally the longest way to carry out the network

CRM Customer Relationship Management CRTD SAP’s Project Systems term for Created CSM Content Switching Modules CUA Central User Administration CUL Capacity Utilization Level Customization A customization is any additional coding that needs to be done in order to

meet requirements that are outside of the SAP delivered (vanilla) functionality. Examples of customization objects include Reports, Interfaces, Enhancements, and Conversions.

Dates The Start and Finish Dates refer to the life of a Project, they DO NOT affect the status of a Project or the postings

DBA Database Administration DBMS Data Base Management System DDL Data Definition Language DBR Daily Bus Report DB 4 Data base used by Contract Management for Retainage data Deliverables Design Phase The purpose of the Design phase is to create a business blueprint for a

particular business function. This blueprint is a detailed documentation of the requirements gathering and prototyping efforts conducted by respective BTS project teams.

DI Direct Input DML Data Manipulation Language DOE Department of Education DR Disaster Recovery DREF Departmental Reference Number DSS Decision Support System DTR Design Time Repository EBP Enterprise Buyer Professional EA Employee Administration EAI Enterprise Application Integration EBP Enterprise Buyer ECC Enterprise Component Core ECM Enterprise Content Management EEO Equal Employment Opportunity EPM Enterprise Performance Management ERP Enterprise Resource Planning ESA Enterprise Services Architecture

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ESS Employee Self Service ETL Extraction, Transformation and Loading EUA Enterprise Iser Administration EUT End User Training EVD Enterprise Value Delivery EXEC Project Systems term used for Executed Expedition Repository for Project Contract Data excluding Retainage External Activity External resource (material or service) to be purchased. PS integration

point with MM purchasing. Delivery date of the material can be tied to the early start date of the activity

FA Financial Accounting FFT Free Form Text FI Finance Final Preparation Phase The Final Preparation phase is to help prepare M-DCPS for going live

with new system components. FLSA FM Funds Management FRICE-W Forms

Reports Interfaces

Documents such as invoices, credit memos, benefit statements and pay advices. Utilizing SAPScript, the standard SAP forms tool, to design, build and print forms from SAP A report is defined as any statistical or narrative information in written or tabular format. Reports can be produced directly from the SAP system using the standard SAP programming language known as "ABAP", can be produced directly from the SAP system using SAP Business Warehouse standard reporting capabilities, or can be produced using standard functionality as provided by third-party bolt-on products such as EPIUSE Query Manager and ReadSoft An Interface is the point at which a connection is made between two systems, so that they can communicate with one another. Interfaces can be one-way or bi-directional. Interfaces between two systems will require a program to be written to extract the required data in the specified format from the sending system and a program to be written to read the sent data, in the receiving system. Interfaces can be internal to SAP, such as SAP e-Recruitment module interface to SAP Personnel Administration module for master data; or posting payroll payments made to employees from SAP Payroll to SAP General Ledger and Controlling modules. Interfaces are also external to SAP, such as sending net pay to the banking institution, sending personnel master

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Conversions Enhancements Workflows

data to benefit providers, or receiving checks cashed information back from the bank. Interfaces can be created using standard SAP programming language known as "ABAP" or using standard SAP tool know as "Legacy System Migration Workbench (LSMW)" A conversion program has two components. First the legacy extract program to pull all the identified data elements from the legacy systems as per the defined record layout and mapping rules. Second the SAP conversion program to read the file created from legacy and load into SAP. Conversion legacy extract programs will be written in the programming language specific to the legacy system, and SAP load will be created using standard SAP programming language known as "ABAP" or using standard SAP tool know as "Legacy System Migration Workbench (LSMW)" SAP provides the ability to make approved program changes within the system to meet the business requirements of the client. These are known as enhancements. Enhancements take shape in one of two ways. Either through the standard SAP process of writing SAP ABAP code directly into predefined user exits, or creating programs to enhance the areas of functionality allowed by SAP. No modifications will be made to SAP foundational source code without written approval and signoff by SAP SAP Business Workflow provides M-DCPS with the ability to automate specific business process flows across the organization. Workflow examples include approval of purchase requisitions based on spending authority and the routing of that document to all relevant parties who are required to view and signoff. Standard SAP workflow will be used in conjunction with the SAP Organization Management module in SAP Business Suite - Human Resource Management

FTE Full Time Equivalent referring to students Functional Area SAP Defines the functional area as a master data element that is

maintained within the funds management module. It is used to classify revenue and expenditures of an organization by function. Functional area is often referred to as program/mission

Fund A separate and distinct fiscal/accounting object containing a self-balancing set of accounts used to budget and control costs and to identify source and use of funding. Financial data will be separated by Funds so

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that certain activities can be performed or objectives achieved in accordance with special regulations, restrictions, or limitations. Fund is not hierarchical. The Fund is the lowest level at which a balance sheet can be created

Funded Program Funded program enables an organization to record budget, control postings, and monitor the performance of internal projects; it can vary from simple activities to complex projects. It can cross fiscal years, funding sources and organizational units. Funded program tracks budget for non-recurring projects or programs that are funded by multiple fund centers. Funded program should provide a level of detail that will allow appropriate budgetary control and internal/external management information

Funds Center An organizational unit within the Funds Management (FM) module. It represents the lowest level area of responsibility for budgetary monitoring and controlling costs by area of responsibility. Fund Centers are arranged in a multilevel hierarchy where a parent-child relationship is defined for reporting and/or controlling levels

General Costs Used to plan generic costs on a cost element. You enter the cost element and the dollar amount. There is no integration but costs will appear on a structure report

GL General Ledger Global Blueprinting The purpose of Global Blueprinting is to gather business

requirements at a high level in order to build a model that establishes the foundation for common data and organizational hierarchy elements to be used for all SAP releases.

GM Grants Management Go-live & Support The purpose of Go-live & Support phase is to move from a preproduction

environment to a live production system. A support organization will be established for the first critical days of live operation as well as provide longer term support.

GR Goods Receipt GUI Graphical User Interface HA High Availability HCM Human Capital Management Hierarchical Reports View a hierarchical overview of your cost and payment data HIPAA Health Insurance Portability and Accountability Act HR Human Resources IB Integration Builder ID Integration Directory IMG Implementation Guide or Configuration Guide IDOC Intermediate Document IGS Internet Graphics Service ILT Instructor-Led Training IM Inventory Management IMG Implementation Guide Individual Overview Obtain detailed information on selected objects, such as WBS elements,

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Reports activities, or confirmations IndustryPrint™ Infotype Integration Points Internal Activity Used to plan labor for internal resources (people or machines). Tied to a

work center and rate (activity type). Enter the number of work hours. The rate X the hours will be calculated real time on the project

Internal Orders Internal orders are used to monitor the costs of a time restricted job. These costs can be allocated to other internal orders or departments

Investment Profile A configuration parameter that will be selected on capital WBS elements. The investment profile combined with an account assignment WBS element triggers the automatic creation of an Asset under Construction for the particular WBS when changing status to Released

IODS Integrated Operational Data Storage IPA Independent Project Assessment IR Integration Repository IS Integration Server IT Information Technology J2EE Java 2 Enterprise Edition JCO Java Connector JDBC Java Database Connectivity JDO Java Data Objects JMS Java Message Service JPR Java Proxy Runtime KPI Key Performance Indicator Line item Reports Trace the origin of your costs at document level MD Materials Master Data M-DCPS Miami Dade County Public Schools MDM Master Data Maintenance MM Materials Management

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Master Data Account Structure Relationship Overview

Master Data Relationship

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Master Data Relationship

GL Acct Sponsor Class

Cost Element

Commitment Item

Business Area

IO/WBS

Cost Center

Funded Program

Fund Center

Sponsored

Program(combination

of Fund Center, Funded

Program and Functional

Area)Functional Area

Fund (Internal)

Grant

Fund (External

)

Company Code ControllingArea FM Area

Mas

ter

Dat

aO

rg.

Stru

c.

Milestones In general milestones are used to mark the transition between various

phases or departments. Milestones can be created at either the WBS element level or for activities

MM SAP’s Material Management module NAS Network Attached Storage Network A series of activities or tasks defined by duration and relationship Network Scheduling Scheduling determines the earliest and latest start and finish dates for

carrying out activities in the network

FI Financial Accounting

( external accounting )

GM Grantee

Management FM

Funds Management ( budgetary accounting )

CO Controlling

( managerial / cost

accounting )

GL Account

Grant

Functional Area

Business Area

Fund

Fiscal Year

Cost Element

Primary & Secondary

Grant

Functional Area

Internal Order WBS Element

Cost Center

Fund

Fiscal Year

Commitment

Item

Grant

Functional Area

Funded Program

Funds Center

Fund

Fiscal Year

Sponsor Class

Grant

Sponsored Program

Fund

Budget Validity

Period

Object

Grant

Location

Function

Fund

MSAF

Program & Project

(sponsor’s view/reporting

requirements)

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Network Type The network type distinguishes networks by their usage NW Netweaver ODS Operational Data Storage OLAP Online Analytical Processing OM Organizational Management PA Payroll or Personnel Administration PAS Pluggable Authentication Services PBC Position Budget Control PERNR Personnel Number PERT Project Evaluation Review Table is another graphical version of the

project builder best used for viewing or assigning relationships between network tasks

PI Process Infrastructure PIER Post Implementation Evaluation Review Planning Element If the planning element indicator has been set in the create/change project

profile, you can only plan costs on those elements that have been designated as planning elements.

PLM Project Lifecycle Management PM Plant Maintenance PMIS Project Management Information Systems used for Contract Management

Systems - Retainage PMO Program Management Office PO Purchase Order Posting Period The posting period is a period of time within a fiscal year during which

transactions can be posted Primavera Project Management Scheduling Tools Project Projects are tasks with special characteristics and are: 1) generally

complex, unique, and involve a high degree of risk, 2) comprised of precise and predetermined goals, 3) limited in duration and are cost intensive, 4) often shared by more than one department within an organization, 5) operative structures are created to control the many tasks involved

Project Builder One stop’ location in Project System which enables you to fully maintain a project.

Project Definition This is the same as the top level WBS element and is the “header of the project”. It contains key configuration parameters defaulted from the project profile

Project Materials Reports Obtain information on the materials situation in your projects

Project Planning Board PPB is the GANTT chart (graphical) version of the project builder best used for graphical display of baseline to current schedule

Project Preparation Phase (Logistics/ Vision/ Plan)

The purpose of the Project Preparation Phase is to perform the initial project planning and preparation. During this phase, the focus is to build an infrastructure for the project, to identify the project team members and to develop a detailed project plan. Initial training is performed, giving the project team a foundation in both the SAP software package and the

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implementation methodology and tools. The key processes required to monitor and guide the progress of the project are designed and put into place during this phase.

Project Profile The primary configuration parameter which determines the ‘DNA’ of the project. Specifically what additional functionality and controls the project will have

Project progress Reports Reports on progress analysis, milestone trend analysis, and confirmation Project Settlement Full or partial allocation of costs from one object to another

Project Type

A reportable field on the WBS element. Selection values can be easily maintained in a table. Typically represents the type of project but can be used for anything that needs to be reported on

PS Project Systems or Public Sector PU Purchasing QA Quality Assurance QRC Quick Reference Card QRG Quick Reference Guide RDBMS Relational Database Management System REL SAP’s Project Systems term used for Released Relationships Link between activities within a network that establishes their sequence in

time Release 1 Finance Release 1 Finance refers to the first roll-out of the new SAP system and

focuses on Financials implementation, with the majority of the financial capabilities implemented during this phase. The go-live date for Release 1 is January 2009

Release 2 Human Resources & Payroll

Release 2 Human Resources & Payroll refers to the second rollout after Finance and focuses primarily on the implementation of the core Human Resources and Payroll functionality. The go-live for Parallel Testing date for Release 2 is March 2009

Release 3 Finance & Procurement

Release 3 Finance and Procurement implements the major elements of procurement, and completes the implementation of Workflow and Business Warehouse. The go-live date for Release 3 is July 2009

Requesting Cost Center

The cost center that requested the project task. This becomes the owner of any asset records created by the project and the receiver of depreciation expense once asset is completed

Resources Reports View detailed information at area level on, for example, purchase orders or capacities

Responsible cost center A cost center that is responsible for the execution of the project task

Responsible person

A reportable field on the WBS element. Selection values can be easily maintained in a table. Typically represents the person responsible for the project but can be used for anything that needs to be reported on

RFC Remote Function Call RPO Recovery Point Objective RTO Recovery Time Objectives RWB Runtime Workbench SAB Space Available Basis S&D Stores and Mail Distribution

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SAN Storage Area Network Sandbox SAP SAP stands for Systems, Application and Products. It is the name of the

software company (SAP AG) and the software product itself. SAP Org Structure overview

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SAP Org structure OverviewSAP Data structure

Drives the fundamental data framework within the SAP system

SAP’s static informational and processing data

Tasks which combine to form integratedbusiness processes

Master Data

Transactions

Org Structure

SAPClient

CONFIGURATION SIDE

FUNCTIONAL SIDE

SAP Organizational overview – Procurement Definitions

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SAP Organizational Structure – Definitions

A purchasing organization is an organizational unit in Logistics . A

purchasing organization procures materials and services, negotia tes

conditions of purchase with vendors, and is responsible for such

transactions.

Purchasing Purchasing

OrganizationOrganization

A storage location is an organizational unit where inventory is maintained.

Stock reports for various materials can be obtained at a storage location

level.

Storage LocationStorage Location

In Logistics, a plant is an organizational unit for dividing an enterprise

according to production, procurement, maintenance, and materials

planning. A plant is a place where materials are produced, or go ods and

services are provided. Plant is an operational unit within a com pany code.

PlantPlant

This level represents an independent accounting unit within a cl ient. Each

company code includes the entry of all transactions that must be posted

and the creation of all items for legal individual financial sta tements.

Company CodeCompany Code

A purchasing group is a buyer or a group of buyers responsible f or certain

purchasing activities.Purchasing GroupPurchasing Group

Settlement Rules Rule that determines which portions of a sender’s costs are allocated to which receivers

Shopping Cart The Legacy Shopping Cart

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SIT System Integration Testing SLD System Landscape Directory SMA Subject Matter Advisors - Individual with expert knowledge in a

particular subject matter area. SMTP Simple Mail Transport Protocol SNC Secure Network Communications SOW Statement of Work SPOF Single Point of Failure SQL Structured Query Language SRM Supplier Relationship Management module SSO Single Sign On SSU SSelf-Service User

Standard structures Template project structures that are not active/live and are used to make creating new projects easier

Structure Overview Reports

The system displays the basic structure of the project in overview. You can view the structure in a variety of ways and save variants for future use

STO’s Stock Transfer Orders Summit SUS Supplier Self Service Systems Integrator The systems integrator specializes in assisting a client install and maintain

ERP software and hardware; reengineer their business processes; configure and customize software; develop training materials and reorganize IT for long term sustainability.

System Status Project System status which controls what business transactions are allowed on the project

T-Code Transaction Code TA Time and Attendance TECO SAP’s Project Systems terms used for Technically Completed Technical Project Reports Mainly covers aspects of technical project monitoring and control ThreadManager™ TMT Transportation Management System TR Travel Management or Treasury TXT Textbook System TV Travel UAT User Acceptance Testing UMR User Master Record UOM Unit of Measure Validation Session A meeting/session held to confirm and endorse system

Requirements. VLAN Virtual Local Area Network VM Vendor Master WBS Work Breakdown Structure WBS – Project Systems WBS is the work breakdown structure which represents the hierarchy of a

project. This structure should be designed to facilitate management and

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reporting. Costs are posted at the lowest level of the hierarchy and roll up for reporting

WBS Element – Project Systems

PS master data records which make up the hierarchy. Some of the attributes and functionality are taken from the project definition but typically additional information is required on the WBS elements

WBT Web Based Training WCBU Web-based Capital Budgeting used for budget preparation and

maintenance

Work Center A work center is a group of people, a machine or an individual who performs work

WPNR Web-based Project Numbering System used for Project number generation

XI Exchange Infrastructure