Global

Capabilities

Archiving – Designing from Top to Bottom

Gary Brown

Dimension Data

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Agenda▲ Background – Who is this guy?▲ Archiving – What is it?▲ What’s driving archiving?▲ Benefits of archiving▲ Holistic approach to archiving▲ Additional benefits to archiving ▲ Case study▲ Questions & Comments

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Background

▲ Dimension Data▲ Founded in 1983, we are a $2.5 Billion company with

9,000 employees operating in 30 countries▲ We plan, build and manage technology

infrastructures for organization to support their business

▲ Gary Brown▲ 21 Years in IT▲ Architect and Consultant▲ Provides Storage Roadmaps for many companies▲ Quoted and soon to be published in Storage

Magazine▲ NC Resident

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Archiving Definition

▲ Function: nounA place in which public records or historical documents are preserved; also the material preserved

▲ Function: transitive verbTo file or collect (as records or documents) in or as if in an archive

Source: Merriam-Webster Online Dictionary

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What is driving archiving?

Recovery

Performance

Growth

BusinessPolicies

Regulations

Total Cost of OwnershipTCO

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The Data Rule

For Every Byte of online storage that is added considerations must be made for:

• Backup• Recovery• Replication (Local and Remote)• Disaster Recovery

What is driving archiving? (Growth)

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What is driving archiving? (Growth)

UnstructuredData Growth

EmailImages

PDFs

Assignments

MedicalForms

PaperDocs

80%of enterprise and

government contentis unstructured today(Enterprise Storage Group)

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What is driving archiving? (Regulations)

Factoids

• More than 10,000 Regulation in the US alone• Depth Narrow – Certain Records• Depth Broad – Every Application• Trend

• More records created• More records retained• More risk

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Benefits of archiving▲ Compliance - Audit▲ Business policies ▲ Specific data retention▲ Protection needs ▲ Disaster Recovery▲ Performance – Offload

Systems▲ Cost/staffing levels

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Information Lifecycle Management (ILM)

Protect /Replicate

Create andCatalogue

Business Requirements

Archive

Migrate /Optimize

DisposalAccess

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Holistic Approach

Archiving RequirementsStudent

AdmissionHuman

ResourcesFinance E-Mail /

GroupwareMedical Blackboard

Legal /Compliance

Growth

Business Policies

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Holistic Approach-Rules

Archiving RequirementsStudent

AdmissionHuman

ResourcesFinance E-Mail /

GroupwareMedical Blackboard

Legal /Compliance

Growth

Business Policies

• Data Must Move to Archive without manual intervention

• End-User must not have to access archived data with additional steps

• Archive Rules:Store, Index, Search, Retrieve, Audit, Dispose

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Archiving RequirementsStudent

AdmissionHuman

ResourcesFinance E-Mail /

GroupwareMedical Blackboard

Legal /Compliance

Growth

Business Policies

Holistic Approach-Products

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Example Conceptual Diagram

EMC CenteraArchive Store

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Additional Benefits▲ Reduction in online storage

▲Files (75%)▲Email (80%)▲Databases (30%)

▲ Pipes, Pump and Tanks▲Pipes = Network (IP and SAN)▲Pumps = (Servers)▲Tanks = (Disk, Tape, Optical, NAS, CAS)

▲ Additional Benefits▲Reduction in most expensive storage▲Reduction in networking required (backup)▲Reduction in processing power required▲Faster Recovery for DR, BC and local▲Enables Replication▲Reduction in backup window

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Case Study – email only▲ Background

▲15,000 user email environment▲4 large Servers supporting▲8 TB of email▲80% not accessed in last 30 days ▲Mostly attachments▲Backups 10 drives (LTO) took 40 hours▲Restores…don’t even think about it▲DR…virtually impossible

▲ Solution▲Email archiving package (server, software and CAS)

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Case Study – Results

0 5 10 15 20 25 30 35 40

Servers

Tape Drives

Backup Time

Network

After

Before

50% Reduction

50% Reduction

80% Reduction

80% Reduction

RecoveryDisaster

Recovery Audit

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Questions & Comments?