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TRANSCRIPT
Camp Handbook
Girl Scouts of Kentucky’s Wilderness Road Council 2277 Executive Drive, Lexington, KY 40505
Phone: (859) 293-2621 Toll Free: (800) 475-2621
Fax: (859) 299-3692 gsketnucky.org
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CAMP HANDBOOK This handbook contains information regarding Council procedures, rules, facilities, and usage fees. For current updates please check our website at www.gskentucky.org.
Contents Camping Rules, Information and Safety Guidelines pg. 3-4
Reservation Procedures for All Troops/Groups pg. 5-6 Camp Judy Layne pg. 7-8
Camp Shawano pg. 9-10 Camp Cardinal pg. 11-12 Camp Richard Clark pg. 13-14 Approved Non-Council Owned Camp Sites pg. 15 Your Kentucky’s Wilderness Road Council operates four camps that serve an average of 5,000 campers each year! The Council has made strong efforts to keep the costs of operating to a minimum while still operating at a high standard. Fees derived from the camps currently cover only 6% of the money it takes to operate the four camps. The Wilderness Road Council funds the remaining 94%. The largest majority of these funds are derived from product sales. Please keep the costs in mind as you embark on new camping experiences by promoting conservation, using resources wisely, and practicing environmentally sound camping so that you can enjoy YOUR camp properties for a long time. When visiting the camps remember to take the time to appreciate all the great wonders of nature and the great activities available. There are many unique wildflowers, plants and wildlife to view and appreciate. Please use caution and respect when observing all of these wonderful and exciting things. For the most up to date information concerning camps, activities and adventure programming please see our website at www.gskentucky.org. Remember to always be safe and enjoy your stay!
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CAMPING RULES, INFORMATION AND SAFETY GUIDELINES YOU AND YOUR CAMPERS SHOULD REVIEW THESE GUIDELINES TOGETHER PRIOR TO YOUR CAMPING TRIP. FAILURE TO ADHERE TO THE FOLLOWING PROCEDURES COULD RESULT IN THE FORFEITURE OF YOUR TROOP OR GROUP’S CAMPING PRIVILEDGES. Vehicles 1. Only properly insured vehicles that adhere to all laws governing safety are permitted at
camp - each person must have and use their seat belt. 2. Campers are not permitted to ride in the back of pickup trucks at any time. 3. Campers are to carry their gear to their Unit. Upon departure, carry belongings to the
parking area and load vehicles there. 4. Park all vehicles in the designated parking area - do not park in the grass. Emergency Preparedness 1. Emergency procedures are posted at all facilities - please review information with your
campers. 2. Notify Site Manager of your presence. 3. Immediately upon arrival, locate smoke detectors and fire extinguishers. 4. Stress the importance of the buddy system. 5. Review storm procedures with your campers. Safety Awareness 1. Poison Ivy is abundant please be alert. 2. Be aware of biting and stinging insects. 3. Be aware of snakes, rodents and other wildlife. 4. Build fires only in designated areas and always have water available. 5. Swimming, canoeing, sailing, caving, bicycling, prusiking, rappelling, climbing tower and zip
line, teams course, archery, rock climbing and horseback riding require the use of specialized equipment and trained facilitators. Please contact the Program Director at 859-293-2621 for information on these exciting activities.
6. Pets are not allowed. 7. Smoking is prohibited on any camp property. 8. No campers are allowed to operate power tools and equipment. 9. No fuel burning lanterns or stoves allowed. 10. No alcoholic beverages allowed. 11. No firearms or weapons of any kind allowed. 12. Always have a flashlight and a buddy when walking in camp at night. 13. Do not move cots within tents or to another tent. This is in violation of local health
department regulations and does not comply with American Camping Association standards. Approved cot arrangement:
Cot
Cot
Cot
Cot
Open End
Side Side
Open End 14. As a risk management practice, family camping is not permitted on Council property. This
includes nonregistered men and boys. Additional insurance must be purchased for all non-registered campers no later than one week before the event.
15. Remember to always follow GSUSA Safety Activity Checkpoints.
ARRIVAL
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Conservation 1. A Girl Scout camp is a wildlife sanctuary. Do not pick, dig up, carve, cut, or damage the
camp’s natural environment. 2. Keep our camp properties free of litter - always pick up trash and properly dispose of it in
the dumpster. Place garbage in designated containers for pick up by the Site Manager. Firewood 1. All troops are responsible for gathering and replacing their own firewood (tinder, kindling,
and fuel) 2. Do not bring firewood to camp. 3. Gather firewood that is already on the ground. NEVER cut live or standing trees. 4. Do not drag small trees or large limbs from the woods and leave near the fire circles. This
practice prevents mowing and weeding of the lawn areas and campers could trip over these obstacles.
General 1. All groups and troops are responsible for property or equipment damage caused by
members of their camping party. 2. Each troop/group is responsible for cleaning all areas utilized during their stay. 3. All permanent units have cots and mattresses; campers must bring their own bedding
supplies. 4. Please bring empty containers for left-over food. 5. Each camping unit contains an equipment and cook box that consists of the following:
EQUIPMENT AND COOK BOX INVENTORY
Equipment is provided for every troop or group. These items will be at your campsite when you arrive. Other items should be obtained and returned to the Site Manager.
Unit Equipment: Cook Box Inventory List: 2 plastic buckets - drinking 3 pots with lids 2 buckets - heating water colander 3 plastic dishpans skillet dish detergent bowl with lid bleach 2 pitchers cleaning supplies for facilities plastic cutting board broom 1 cup measurer garbage bags measuring spoons hand washing soap 2 vegetable spoons toilet paper/paper towels* can opener Does not include: Dishes and utensils Paper towels and toilet tissue must be restocked before camp check-out. All items in the cook box should be cleaned, dried and inventoried. Please inform the Site Manager about broken or damaged equipment. Any and all missing or damaged items are the responsibility of the troop or group and will result in the loss of your deposit.
While You’re At Camp
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Departing Procedures 1. The Site Manager must review the Camp Checkout Procedure-Attendance Report before
departure. 2. Collect all garbage bags, tie and leave bags by the side of the road for the Site Manager to
pick up. 3. Report any health, safety or repair concerns to the Site Manager. 4. The troop leader or group representative should be the last person leaving the campsite.
For Council, Non-Council and Non-Girl Scout Troop/Group Usage: Application forms and all other necessary forms are available from service Unit managers, membership specialists, all Council service centers and our website at www.gskentucky.org. Reservations must be made at least three weeks in advance. Send your Camping Application with appropriate fees and other necessary forms to the Lexington Service Center. The application, including paid fees, will be returned if not properly completed. You will be emailed a confirmation, which you must show to the Site Manager when you arrive at camp. Service Unit Encampments and events at council properties that are advertised in the TAP Calendar should send a completed Troop Camp Application with the TAP form, a $50 deposit check and a check for the camp fee when TAP events are due in June. The Program Department will begin accepting reservations from leaders for troop camping after September 1 for the new membership year. Troop Camp is first come, first serve. Troop leaders may call the council to inquire about available dates. The preferred date and camp Unit will be held on the camp reservation calendar for 2 weeks. A completed Troop Camp Application must arrive at the council with 2 checks – one for the total camp fee and the other a $50 deposit fee. The deposit will not be cashed and will be returned by the Site Manager when the troop completes the Camp Checkout Procedure-Attendance Report.
IMPORTANT: Read and understand the policies and standards stated in Safety Activity Checkpoints.
At least one adult who has completed the applicable level(s) of Troop Camp Training must accompany the troop, as well as an adult with current First Aid Certification. For multi-troop encampments or events, there must be at least two adults with applicable level(s) of Troop Camp Training and First Aid certification. Proof of trainings and certifications must be demonstrated to your Service Unit Manager or Membership Specialist. Pools and other high risk activities require certified facilitators. For information concerning high risk activities contact the Program Director at 859-293-2621.
For non-Council agencies/groups, a certificate of Comprehensive General Liability coverage in the amount of $1,000,000 with Girl Scouts of Kentucky’s Wilderness Road Council listed, as additional insured must be submitted with the application. This coverage must include all group participants, members, leaders, etc. Additional insurance must be purchased for all non-registered participants three weeks prior to camping.
DEPARTING
RESERVATION PROCEDURES FOR ALL TROOPS/GROUPS
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Complete the application and send it with the deposit check and camp fee check to the Lexington Service Center, 2277 Executive Drive, Lexington, KY 40505.
The confirmation packet will be emailed and will serve as your official reservation notice. This confirmation must be presented to the Site Manager upon your arrival at camp.
If the campsite chosen is not available, you will be notified and all fees returned. A troop or group can be placed on a waiting list for an available site if desired.
Notify the Program Director at (859) 293-2621 if you need to cancel your reservation. Refunds will only be given for weather related hazards, sickness or death in the family of the troop, or a three week in advance cancellation.
In the event of a “Weather Advisory” the council reserves the right to cancel the reservation. The council also must follow county wide restrictions such as burn bans.
By signing the application, your group agrees to indemnify Girl Scouts of Kentucky’s Wilderness Road Council against and hold them free and harmless from any cause and all claims, demands, loss, damage, and expenses including attorney’s fees and other legal expenses arising out of the use of any and all grounds or facilities owned or operated by the Girl Scouts of Kentucky’s Wilderness Road Council.
Any damage to camp property or equipment will be the responsibility of the group and appropriate charges will be assessed.
Tent Units are open for reservation from April 15 to October 31. All other Units are open at the discretion of the Property and Site Managers.
Absolutely no reservations will be taken over the phone!
Please note: In order to reserve your Unit you must have 1. Completed Application, 2. Complete payments, 3. Safety Deposit Check ($50). Failure to have any of the three items will result in an incomplete application and your reservation will not be processed.
You have 21 days from your reservation date to cancel and receive a refund. If you cancel within those 21 days you will not receive a refund and your
deposit will be cashed. However; if you or the council can find a replacement to fill your scheduled camp reservation your camp reservation fee will be refunded.
Cancellation Policy
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MONTHS OPEN TO CAMPERS: April thru October CONTACT INFORMATION: Camp Phone #606-768-2629 Site Manager Phone #606-207-2680 Address: 1487 Camp Judy Layne Rd., Wellington, KY 40387 AT A GLANCE: Camp Judy Layne is 183 acres nestled in the forest of Morgan County, KY and surrounded on three sides by the Daniel Boone National Forest and the most adventurous camp we offer with lots of great activities as well as the natural beauty and nearby Cave Run Lake. Overnight capacity is 168. DIRECTIONS: FROM I-64: Take Exit 133 towards Farmers, then follow 801 to 1274, then left at 2023 Camp Judy Layne Road and camp will be at the end of the road. Camp is approximately 77 miles from the Lexington Service Center.
Facilities & Amenities
Description Sleeping Capacity
Girl Scout Fees
Non-Scout Fees
Lookout Tent Unit
8 tent platforms (sleeps 4 each), hydrant, latrine, fire circle and shelter.
32 $15/night $80/night
Whippoorwill Tent Unit
6 tent platforms (sleeps 4 each), shelter with kitchenette, 3 bathrooms & showers, fire circle.
24 $15/night $80/night
CIT Tent Unit 6 tent platforms (sleeps 4 each), shelter, 3 showers & bathrooms, kitchenette and shelter.
24 $15/night $80/night
Keeneland Cabin Unit
3 “pod” Cabins (sleeps 8 each), one Cabin with leader are sleeping 2 extra, microwave, refrigerator, shelter with water, electric, fireplace, fire circle and latrine.
26 $25/night $100/night
Charlotte’s Web Cabin Unit
3 “pod” Cabins (sleeps 8 each), one Cabin with leader are sleeping 2 extra, microwave, refrigerator, shelter with water, electric, fireplace, fire circle and latrine.
26 $25/night $100/night
Bath House 6 showers and restrooms available to all campers. Users must clean when finished using.
n/a Included Included
ABC Lodge/Infirmary
Lodge with kitchen, bathroom & shower, leader’s room, open area, heat and air conditioning.
12 $35/night $100/night
Swimming Pool & Tall Timber Unit
41’ x 21’ pool with 2 large waterslides, shelter & one tent
platform (Certified lifeguard required. For information contact the Program Director at 859-293-2621).
4 See below $3/person per day
Climbing Tower 40’ tall climbing tower & 200’ zip line (Requires certified facilitator for use). For information contact the Program Director at 859-293-2621.
n/a $15/person $25/person
Potential Other Activities
Hiking trails, rock climbing, archery, amphitheatre, sailing at nearby Cave Run Lake, rappelling and the jumping pillow. Some activities require certified facilitators. For information contact the Program Director at 859-293-2621.
n/a Included Included
Dining Hall and Kitchen
Can serve up to 120 at one time. Kitchen has walk in cooler, commercial dishwasher and cooking equipment, bathroom and office area.
n/a $20/day $50/day
Cross Lake Pond with canoeing (Requires certified lifeguard for use – for information contact the Program Director at 859-293-2621). NO SWIMMING!
n/a Included Included
Sinawik Craft and activity building with water and electric. n/a $5/day $10/day
Day Activity Use
Use of camp without overnight stay. n/a
$.75/girl per day
$3/person per day
DESIGNATED STORM SHELTER AREA IS UNDERNEATH THE KITCHEN AT THE DINING HALL – please familiarize yourself and your campers with all safety procedures on arrival.
CAMP JUDY LAYNE
Swimming Fees: $1/person/day, if using
GSKWRC Lifeguard: $2/person/day
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Months Open To Campers: March, April, May, June, September, October & November CONTACT INFORMATION: Camp Phone #859-272-2674 Site Manager Phone #859-272-2674 Address: 3775 Newman Rd., Lexington, KY 40515 AT A GLANCE: Camp Shawano is 142 acres set on the bluffs above the Kentucky River in Jessamine County, KY consisting of large meadows for sports and recreational activities, a climbing tower with zip line and facilities for year round use. Overnight capacity is 194. DIRECTIONS: FROM I-64, I-75 & LEXINGTON: Take Exit 108 on I-75 (Man O War) towards Lexington, turn south onto Tates Creek Road (Rt. 1974) towards Nicholasville, turn right onto Newman Road in Spears and Camp is approximately 2 miles on the left FROM NICHOLASVILLE: Take Rt. 169 (Union Mill Rd.) east to Spears, then right at the stop sign and immediately right onto Newman Rd. and Camp is approximately 2 miles on the left. Camp is approximately 22 miles from the Lexington Service Center.
Facilities & Amenities
Description Sleeping Capacity
Girl Scout Fees
Non-Scout Fees
Redbud Tent Unit
6 tent platforms (sleeps 4 each), hydrant, latrine and shelter with fireplace.
24 $10/night $60/night
Bird’s Nest Cabin Unit
3 “pod” Cabins (sleeps 8 each) with connecting deck and shelter with fireplace, electric, fire circle, water hydrant and latrine.
24 $25/night $100/night
Cedars Cabin Unit
5 rustic Cabins (sleeps 4 each), shelter with fireplace, refrigerator, water, fire circle and latrine.
20 $5/night $20/night
Jack Frost Cabin
Cabin with kitchen, water, electric, fireplace, and open floor area for games & activities, fire circle and latrine.
35 $15/night $75/night
Bath House 6 showers and restrooms available to all campers. Users must clean when finished using.
n/a Included Included
Lookout Lodge Lodge with kitchen, bathroom & shower, leader’s room, open area, fireplace, electric & water.
20 $40/night $100/night
Woodview Lodge
Lodge with each side sleeping 18, with large open area in middle, showers, kitchens, bathrooms, heat and air conditioning and large outdoor decks.
36 $40/side per night
$150/side per night
Amphitheatre Stage area for skits and such with seating. n/a Included Included
Sky Ridge Shelter
Large shelter with fireplace, water, electric, flag pole and open area for ceremonies & activities.
n/a $10/day $50/day
Climbing Tower
45’ tall climbing tower & 180’ zip line (Requires certified facilitator for use). For information contact the Program Director at 859-293-2621.
n/a $15/person $25/person
Potential Other
Activities
Hiking trails, the Ferry at nearby Kentucky River, primitive camping at the Barn area, Nature education center & open fields for activities.
n/a Included Included
Day Activity Use
Use of camp without overnight stay. n/a
$.75/girl per day
$3/person per day
DESIGNATED STORM SHELTER AREA IS THE DINING HALL, JACK FROST, WOODVIEW LODGE OR THE BATH HOUSE – please familiarize yourself and your campers with all safety procedures on arrival.
CURRENTLY UNDER CONSTRUCTION
CAMP SHAWANO
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Trails
Cedarview
Joe’s Journey
Sinking Pond
Legend
Shelter
Cabin
Latrine
Tent Platform
Maintenance Building
Shower
Flagpole
Newman Road Dead
End
L
Valley View Ferry
Redbud
Unit
L
Barn
Farm
Unit
Lookout
Lodge Bath
House
Nature
Center
Woodview
Lodge
Dining
Hall
L
Skyridge
Shelter
L Bird’s
Nest
Unit
Cedars
Unit
L
Basketball
Court
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Months Open To Campers: April thru October CONTACT INFORMATION: Camp Phone # 606-286-2163 Site Manager Phone #606-286-4726 Address: 3758 Carter Cave Rd., Olive Hill, KY 41164 AT A GLANCE: Camp Cardinal is 156 acres situated on the mountain ridgelines within a short hiking distance of Carter Caves State Park Resort in Carter County, KY that features hiking, programming facilities, caving at Carter Caves and facilities for large groups as well as troops. Overnight capacity is 140. DIRECTIONS: FROM I-64: Take Exit 161 towards Carter Caves State on Rt. 60, then left onto Rt.182 towards Carter Caves State Park, travel past the entrance to Carter Caves State Park and continue for approximately one mile. The sign and gate for Camp Cardinal will be on the right. Camp is approximately 96 miles from the Lexington Service Center.
Facilities & Amenities
Description Sleeping Capacity
Girl Scout Fees
Non-Scout Fees
Adventure Haven Tent Unit
13 tent platforms (sleeps 4 each), two fire circles with hydrants, latrine, shelter with electricity, 3 showers/restrooms and kitchenette.
52 $15/night $90/night
Stables Tent Unit
10 tent platforms (sleeps 4 each), fire circle, water hydrant, shelter with fireplace and electricity, located near Bath house.
40 $15/night $90/night
Dining Hall and Kitchen
Can serve up to 80 at one time. Kitchen has walk-in cooler, commercial dishwasher and cooking equipment, bathroom, laundry facilities, office area and one staff tent & shower nearby outside.
4 $20/day $50/day
Bath House 6 showers and restrooms available to all campers. Users must clean when finished using.
n/a Included Included
Tut’s Hut Building for crafts, games and other indoor activities. Can serve about 40 at one time.
n/a $5/day $10/day
Adventure Haven Cabin Unit
5 Cabins that sleep 8; each Cabin have a ceiling fan and a heater. Shelter beside the Cabins has showers, restrooms and a kitchen.
40 $35/night $70/night
Amphitheatre Stage area for skits and such with seating. n/a Included Included
Barn
Barn with portable stalls, electric and water, two tent platforms for staff, riding ring and a fenced area for grazing. For information call the Program Director at 859-293-2621.
8 Included $50/day
Flag Pole Large open area for ceremonies, games, etc. n/a Included Included
Potential Other Activities
Hiking trails, indoor climbing wall and caving at nearby Carter Caves. For information call the Program Director at 859-293-2621.
n/a Included Included
Infirmary Sleepy Hollow
Building with kitchen, bathroom, shower, air conditioning and heat.
8 $20/night $50/night
Day Activity Use
Use of camp without overnight stay. n/a $.75/girl per day
$3 per person/day
DESIGNATED STORM SHELTER AREA IS THE DINING HALL, BATH HOUSE OR THE OLD BATH HOUSE NEXT TO TUT’S HUT – please familiarize yourself and your campers with all safety procedures on arrival.
CAMP CARDINAL
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Months Open To Campers: April thru October CONTACT INFORMATION: Camp Phone # 859-842-4711 Site Manager Phone #859-272-2674 Address: Rt. 5, Oil Springs Rd., Winchester, KY 40391 AT A GLANCE: Camp Richard Clark is 110 acres located in Clark County, KY. Perhaps the most historic of all the Council’s camp properties, Camp Richard Clark is located where, in the 1850’s, a grand hotel with mineral springs operated as a health spa that attracted many patrons from all over the nation. Its history; seclusion and pleasantly unusual terrain make this site an interesting place to visit. Overnight capacity is up to 200; limited by restroom facilities. DIRECTIONS: FROM I-64: Take the 64E and exit 98 to the Mountain Parkway then take Exit 10 at Mt Sterling- Winchester and make a left; turn right onto Oil Springs Road…. the first left onto the gravel road and then go left at the “Y” intersection. FROM CAMPTON AND POINTS EAST: Take the Mountain Parkway west to the Clay City exit, then North 15, then right 974, then right onto Oil Springs Road, the first left onto the gravel road and then right at the “Y” intersection. Camp is approximately 34 miles from the Lexington Service Center.
Facilities & Amenities
Description Sleeping Capacity
Girl Scout Fees
Non-Scout Fees
Primitive Camping Areas –
campers must provide own
sleeping quarters
Rolling hills, grassy areas of about 6 acres bordering a stream and a wooded area above with clearings for tent camping. Two latrines, one outside shower and several hydrants with city water throughout camp.
60 - Limited by number of
latrines. Up to 200 can be
accommodated with additional latrine facilities.
$.75/girl per day
for day or overnight
use
$3/person per day
for day or overnight
use
Shelter Large shelter with telephone, electric, refrigerator, fireplace and enclosure for storage.
n/a $10/day $20/day
Amphitheatre
Covered with fire circle and large grassy field for seating.
n/a Included Included
Flag Pole In open area, great for ceremonies. n/a Included Included
Historical Education
Pioneer cemetery with narrative history trail (for history trail narrative contact the Program Director at 859-293-2621).
n/a Included Included
Potential Other
Activities
Hiking trails, Blue Lick Oil mineral spring, fishing in the Lulbegrud Creek and large open areas for games and group activities.
n/a Included Included
DESIGNATED STORM SHELTER AREA IS THE LARGE SHELTER OR THE AMPHITHEATRE – please familiarize yourself and your campers with all safety procedures on arrival.
CAMP RICHARD CLARK
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APPROVED NON-COUNCIL CAMPING SITES Many troops/groups will choose to camp at sites other than Council owned sites. An application form must be completed, signed by your Service Unit Manager and sent to the Lexington Service Center for camping at non-Council sites and Safety Wise guidelines must be followed. CARTER COUNTY CASEY COUNTY Carter Caves State Park 606-286-4411 Camp Wa-Kon-Da-Ho 6060-233-1391 Grayson Lake State Park 606-474-9727
CLINTON COUNTY FAYETTE COUNTY Pickett State Park 931-879-5821 Kentucky Horse Park 859-233-4303
FLOYD COUNTY GREENUP COUNTY Jenny Wiley State Park 606-886-2711 Greenbo Lake State Park 606-473-7324
HARLAN COUNTY JACKSON COUNTY Camp O’Cumberland 606-664-2909 Camp Andrew Jackson 606-287-7073
KNOTT COUNTY LAUREL COUNTY Carr Fork Lake 606-642-3308 Optimist Club 606-862-7027 Camp Nathaniel Bible Camp 606-251-3231 Levi Jackson State Park 606-878-8000 J.M. Feltner Memorial 4-H Camp 606-864-2770 Indian Fort (Berea College) 859-986-9341
LAWRENCE COUNTY LEE COUNTY Yatesville Lake State Park 606-673-1492 Youth Haven Bible Camp 606-464-2445
LETCHER COUNTY McCREARY COUNTY Fish Pond Lake 606-832-4608 Cumberland Falls State Park 606-528-4121 Sandhill 4-H Camp 606-376-9338 Daniel Boone National Forest 606-376-5323
MADISON COUNTY NICHOLAS COUNTY Fort Boonesboro State Park 859-527-3131 Blue Licks State Park 859-289-5507 North Central 4-H Camp Carlisle 859-289-5308
PERRY COUNTY PIKE COUNTY Twin Rocks Bible Camp Viper 606-436-6643 Breaks Interstate Park 276-865-4413
POWELL COUNTY PULASKI COUNTY Natural Bridge State Park 606-663-2214 Gen. Burnside Island State Park 606-561-4104 Cleft Rock 606-256-9646
ROWAN COUNTY RUSSELL COUNTY Rodburn Hollow 606-784-5624 Kendall Wolf Creek Dam 270-343-4660 Twin Knobs Cave Run Lake 606-784-8475 Lake Cumberland State Park 270-343-3111
WAYNE COUNTY WHITLEY COUNTY 4-H Center 270-866-3787 Grove – Daniel Boone Nat. Forest 606-864-4163 Fall Creek Corps of Engineers 606-348-6042