1 Gimmal Records Management

Gimmal Records Management helps you make the most of your software investments by managing all of your records and information with a single technology platform. Now you can manage, monitor, and track corporate records, working documents, or physical records, in any repository – anywhere. With a truly cloud-based platform,you can now implement records managementsoftware as a service, lowering your total cost of ownership and reducing the amount infrastructure required.

Gimmal Records Management ensures your organization’s most critical and valued information – your business records – are secure and easily managed under defensible, audit-ready compliance policies.

Key Benefits

• Maximize visibility of important information by managing all of your content repositories consistently• Cut costs with cloud-based records management software that is available as a SaaS offering• Improve compliance by automating controls around records and information• Reduce risk by securing classified records in a DoD 5015.2-compliant repository

Key Features

In-Place or Centralized Records Management: Classify and manage information across all platforms and/or move information to a central DoD 5015.2 compliant repository

Lifecycle Management: Create flexible multi-phase lifecycles built around user-definable triggers, retentions, and actions

Gimmal Records Management Gimmal Records Management manages the complete lifecycle of records and information while ensuring compliance throughout your entire organization.

“I knew what you could do with SharePoint, and it would be very difficult and tedious to be able to manage the rules if I managed them directly

into SharePoint. This is where Gimmal’s solution came in.”

– Howard Loos, Records and Information Manager, Brigham Young University

2 Gimmal Records Management

Event and Case-Based Retention: Trigger retention and disposition for individual records or entire cases based on actions or rules rather than dates

Auditing and Reporting: Audit all system and record activity and run predefined or custom reports that provide current and historical visibility into the information

Compatible SystemsGimmal Records Management connects with numerous content repositories to manage and secure all of your records and information regardless of where they live:

• SharePoint• Office 365• Outlook• Exchange

• Documentum• File Shares• Box• Dropbox

FeaturesCentral Rule Manager: Utilize a single web interface to automatically apply classification and retention rules across all platforms

Lifecycle Management: Create flexible multi-phase lifecycles built around user definable triggers, retentions, and actions

In-Place Records or Centralized Management: Classify and manage information across all platforms and/or move information to a central DoD 5015.2 compliant repository

Manage All Record Types: Manage active content and inactive records in collaborative locations or record archives

Physical Records Management: Manage physical records alongside electronic documents and records regardless of location or format

Automated Classification: Categorize content against a centralized file plan based on similar properties and locations across platforms

Legal Holds: Eliminate eDiscovery mistakes by placing information or entire case files on legal hold to prevent deletion

Defensible Disposition: Destroy unwanted and obsolete data at the end of the information lifecycle without having to move content to a central repository

© 2018 Gimmal LLC | 24 Greenway Plaza, Suite 1000, Houston, Texas 77046 | +1 (877) 944-6625 | www.gimmal.com

About GimmalAt Gimmal, we believe organizations deserve to spend time on what really matters to them. We help our customers focus on their core missions by simplifying the management of information, no matter where it exists. Gimmal software solutions establish a new standard for productivity by providing the unique ability to manage information no matter where it exists. Our software ensures important information is managed across all systems with audit-ready policies on SharePoint, Office 365, Box, OneDrive for Business, legacy ECM platforms, file shares, and in physical formats. Content can be stored in secure record centers or managed in-place. For SAP®, Gimmal simplifies business processes by unifying content and data with Office 365.

Gimmal customers realize their digital transformation strategies more quickly, ensure records compliance and security more easily, and connect content with business transactions to improve efficiency and lower costs.

Learn more at www.gimmal.com.

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Gimmal Document Management for SAPDocument management software that easily connects SAP to SharePoint putting critical information and collaboration right where people work