Unit 3: Introduction to Information Systems and MIS

Introduction to Information Systems and MIS

Concepts of Data and Information , Attributes of Information, Introduction to MIS, DSS, TPS, EIS, OAS, ISS. MIS in functional areas like Production, HR, Finance and Marketing. MIS in Web-environment , MIS and E-business

Agenda: Concepts of Data and Information Attributes of Information Introduction to MIS

Lets Start with

Why?

Why we learning MIS?

Every where is MIS :• Using a mobile phone• Generating electric bill or water bill• Generating bank statement• Shopping via credit card• Withdrawing money from ATM• Every thing which done online or for any kind

of information exchange• We can’t survive without the MIS in our society

Example of Personal MIS

MIS for Personal• I need to know my account balance?• Because I need to make some

purchases, pay bills and cut expenses• For Ex. Online Banking

Example of Organizational MIS

MIS for Organization• Que. That an organization MIS can Ans.• Which product have sold poorly this quarter?• How many employee do we have?• What are profit margin on our products?• What is the rejection rate of material in our

factory?

What is MIS?But first…

What is Concept of Data and information ?

Lets look at this :

12122904700Not making any sense

Tel: +1-212-290-4700

Yes it is a telephone number

if we say

If I gather some more dataAddress: 350 Fifth Avenue, 34th floorNew York, NY 10118-3299 USATel: +1-212-290-4700Fax: +1-212-736-1300

It is the address of New York office ofHuman Rights

Information Vs Data

Information Vs Data Vs Knowledge

• Data –The raw material of information.• Information - Data organized and presented by

someone.• Knowledge - Information read, heard, or seen,

and understood.

According to Davis and Olson:"Information is a data that has been

processed into a form that is meaningful to recipient and is of real or perceived value in the current or the prospective action or decision of recipient."

Methods of Collecting data• Surveys• Secondary data sources• Experimental• Interviews

Surveys:• A questionnaires is prepared to

collect the data from the field.

Secondary data sources • Data is collected through old

records, magazines, company website etc.

Experiment• An experimental test is conducted

on the subject and the data is collected.

Interviews• Collecting the answers to a set of pre-

conceived questions through personal interviews.

Information Level

Five main uses of information by Businesses• Planning• Recording• Controlling• Measuring• Decision making

Planning• At the planning stage, information is the

most important ingredient in decision making.

Recording• Recording information about each

transaction or event.

Controlling• A business need to set up an information

filter.

Measuring• A business measures its

performance metrics

Decision Making• MIS is primarily concerned with

managerial decision-

Attributes of Information• Reliability• Timely• Accurate• Sufficient• Complete

Reliability• It should be verifiable and

dependable.

Timely• It must be current and it must

reach the users well in time.

Accurate• It should be free of errors and

mistakes, true, and not deceptive.

Sufficient• It should be adequate in quantity,

so that decisions can be made on its basis.

Complete• It should meet all the needs in the

current context.

Time for 5 min Break

What is MIS ?

InformationManagement

System

Evolution of MIS

1940 1950

OverviewManagement is the ultimate user,

the decision makers.Information stands for processed

data, andSystem suggests integration and

holistic view,

Definition Management Information System or

'MIS' is a planned system of collecting, storing, and disseminating data in the form of information needed to carry out the functions of management.

Objectives of MIS• Capturing Data• Processing Data• Information Storage• Information Retrieval• Information Propagation

Capturing Data• Capturing contextual data, or

operational information that will contribute in decision making

Processing Data– making calculations with the data– sorting data– classifying data and– summarizing data

Information Storage• Stored for future use.

Information Retrieval• Retrieve when required by various

users.

Information Propagation• Circulated to its users periodically

using the organizational network.

Characteristics of MIS• Long-term planning• Provide a holistic view • Planned in a top-down way• To make forecasts• Allow easy flow of information

Scope

You can now answer this questions:

• What is Data ?• What is information and its

attributes ?• What is MIS ? explain in detail ?

Q & A

You can contact me :Name :Shishant MahatoEmail ID: shishantm@gmail.comContact No. : +919766613391