ggc budget report - 2017 operating budget - events.ajax.ca · slots at ajax downs a) operating the...
TRANSCRIPT
The Corporation of the Town of Ajax
GENERAL GOVERNMENT COMMITTEE
2017 OPERATING BUDGET
Monday, February 6, 2017
7:00 p.m.
Council Chambers, Town Hall
65 Harwood Avenue South
AGENDA
Online Agenda: Anything in blue denotes an attachment/link. By clicking the links on the agenda page, you can jump directly to that section of the agenda.
P. Brown, Chair 1. Call To Order
2. Disclosure of Pecuniary Interest
3. Opening Comments
Sheila Strain Director of Finance/Treasurer Councillor Brown Budget Chair
4. Opening Public Comments/Questions
5. Review of Budget
Section 1 - Budget Report .......................................................................................... 2 - 10
Section 2 - Operating Budget ................................................................................... 11 - 56
Section 3 – New/Expanded Programs & Initiatives ................................................ 57 - 58
Section 4 - Staff Requests ........................................................................................ 59 - 65
Section 5 - Ajax Public Library ....................................................................................... 66
6. Closing Public Comments/Questions
7. Budget Recommendation
8. Adjournment
TOWN OF AJAX REPORT
REPORT TO: General Government Committee SUBMITTED BY: Sheila Strain, CPA, CGA Director of Finance/Treasurer SUBJECT: 2017 Operating Budget WARD(S): All DATE OF MEETING: February 6, 2017 REFERENCE: GGC Report July 11, 2016; Budget & Forecast Timetable GGC Report July 11, 2016; Future Tax Rate Increases GGC Report November 14, 2016; 2016 Operating Budget Forecast GGC Report November 14, 2016; 2017-2020 General Levy Forecast GGC Report November 14, 2016; 2017 Budget Builder Survey Results
GGC Report November 14, 2016; 2017 Full & Part Time Staff Requirements GGC Report December 12, 2016; 2017 Capital Budget/2018-2021 Long Range Capital Forecast Financial Sustainability Plan (FSP)
RECOMMENDATION: That the following 2017 Budgets be approved:
Budget Amount
Town of Ajax Net Operating Budget $52,720,600 New/Expanded Programs & Initiatives 10,000 Full and Part Time Staff Requests 212,400
Total Town 52,943,000
Ajax Public Library Operating Grant 4,501,500
Overall Total $57,444,500
2
BACKGROUND: At the November 5, 2015 GGC meeting, Council approved the 2016 target tax rate increase of 2.75% for the Town’s share of the property tax bill. At the same time direction was provided to ultimately reduce the annual tax rate increase to 1.75%. During the current Council term the following tax rate increases have been set/approved:
Year Tax Rate Increase
2017 2.25%
2016 2.52%
2015 2.75%
For 2018, Council has set the base tax rate increase of 1.75% plus .34% for the issuance of internal debt for the Paradise Park Facility. Since that time, various factors indicate that the internal debt will likely be issued in 2019 rather than 2018. This delay may provide an opportunity to eliminate the debt issuance if the continued operation of Slots at Ajax Downs is confirmed.
DISCUSSION: General (Tax) Levy Total
Item Amount
Town Net Operating Budget $52,720,600
Reserve Allocations 5,450,900
New/Expanded Programs & Initiatives 10,000
Full and Part Time Staff 212,400
Total Town $58,393,900
Library Operating Grant 4,501,500
Combined General Levy $62,895,400
Less: Supplementary Taxes (400,000)
Payments in Lieu of Taxes, Rights of Way (1,439,400)
Total General (Tax) Levy $61,056,000
3
Achieving the Approved Tax Rate Increase of 2.25% The completion of the annual operating budget is an extensive and lengthy process. With over 3,400 budget lines within 197 business units, the number of revisions and updates through the budget process are in the hundreds, if not thousands. The development of the final version of the operating budget has many influencing factors, one of which is to achieve the target tax rate increase of 2.25%. There are 4 noteworthy sustainable reductions included this year:
Reductions Amount
Two additional Full Time staff (Labour Relations Specialist and Custodian) funded from the Infrastructure Capital Consolidation and Staff Reallocation
$(105,500)
Reduced the General Levy Funded Reserve Allocations from forecast (98,400)
Increased the funding, from Debt Reduction (Slots) Reserve, for the existing Town Hall expansion debt payment
(68,700)
Specialized services now being completed in house (graphic design, asset management plan, legislated reporting on contaminated sites)
(45,100)
Increase the funding from Slots Revenue to fully fund IMPACT Ajax (40,700)
Total $(358,400)
Town Net Operating Budget (Section 2) - Highlights Full and Part Time Staff As with all municipalities, staffing costs represent the largest share of operating budget expenditures. The Town’s staffing costs represent 69% of the 2017 budgeted expenditures. The budget for full and part time staff costs are based on current and anticipated collective agreement settlements, statutory payroll costs, benefit premiums and approved increases for Council and non-union staff. The 2017 budget increase includes $75,100 for the annualization of 2 new full time staff approved in the 2016 operating budget. Retirements During 2016, there were a number of retirements, with an additional 17 new retirees added to the 2017 benefits operating budget. Of the new retirees, 10 are Fire and Emergency Services staff. It is to be expected that multiple Fire staff would have similar retirement dates as hiring was historically crew-based as the Fire services and facilities expanded with the growing Town. The 2017 budget has been increased by 60% or $138,700. Inflationary Increases All municipalities continue to experience annual cost increases that are well above both the target tax rate increase and the current Consumer Price Index (CPI). The most notable is the hydro rates increases, ranging from 6.5% to 8%, resulting in a $280,100 budget impact. Additionally, there are budget increases related to growth and annualization that would be beyond an inflationary increase.
4
Town Net Operating Budget (Section 2) – Highlights- con’t Revenues Similarly reported in the General Levy Forecast, there are both reductions and increases in various revenues.
• Lower planning fees with fewer development applications - $134,500 • Successful collection of substantial tax arrears has significantly reduced property tax
penalties and interest - $125,000 • Increase in number of parking tickets issued - $(70,600) • Fee increase for road occupancy permits - $(47,300)
Infrastructure Capital Consolidation & Staff Reallocation – budget neutral Late in 2016 the infrastructure capital project portfolio was consolidated within Operations & Environmental Services – Infrastructure. There are numerous benefits to this approach including:
• Full integration within one section of related and interdependent infrastructure works • Improves alignment and utilization of existing staff • Provides for short and long term succession planning • Opportunity to reallocate budget dollars to capital projects staff and other staffing
requirements Reallocation of budget dollars has:
• Strengthened the staffing capacity for capital projects; • Advanced additional staffing (Labour Relations Specialist and Custodian) identified in the
November 14, 2016 GGC report, 2017 Full & Part Time Staff Requirements, eliminating funding of $105,500 in the 2017 operating budget; and
• Provided increased custodial support for the Senior’s Clubs at St. Andrew’s and Village Community Centre which will be consistent with the upcoming recommendations of the Older Adult/Seniors Recreational Service Strategy
Slots at Ajax Downs
a) Operating
The majority of the Slots revenues are allocated to reserves, however, the Slots revenue does fund $302,200 of the 2017 Operating Budget as follows:
*Transitioning to IMPACT Ajax
Operating - Item 2016 Budget Increase / (Decrease)
2017 Budget
Ajax Pickering Hospital Foundation $125,000 $0 $125,000
Ajax-Pickering Road Watch $5,000 $0 $5,000
Home Week* $5,000 ($2,500) $2,500
Ajax Community Fund $64,200 $700 $64,900
IMPACT Ajax $64,100 $40,700 $104,800
Total $263,300 $38,900 $302,200
5
Slots at Ajax Downs- con’t
b) Debt Reduction The Debt Reduction (Slots) Reserve is fully funded by Slots revenue at approximately $1.7M annually. This reserve serves 2 major purposes, directly reducing the property tax rate:
1) Fund debt payments so the tax rate increase is not impacted
Debt Payment To Date Annual Amount
Town Hall $2,889,900 $480,900
2) Reduction of debt issued, resulting in interest savings and lower tax rate increases
Debt Avoidance – by project To Date Committed Total Annual Avoided Payment
Fire Headquarters 745,200 745,200
Operations Centre 7,712,900 7,712,900
Audley Recreation Centre – Phase 1 4,500,300 4,500,300
Audley Recreation Centre – Phase 2 6,475,200 2,756,000 9,231,200
Total $19,433,600 $2,756,000 $22,189,600 $1,965,200
By using the Debt Reduction Reserve to mitigate debt issuance, $7.4M of interest savings has/will be realized. Slots revenue impact on tax rate The tax rate has been lowered by the Slots revenue through the operating budget (see (a) above), and through the Debt Reduction (Slots) Reserve (see (b) above):
Annual Amount Tax Rate Increase
Lowered
Operating $302,200 0.51%
Debt Reduction – debt payment 480,900 0.81%
Debt Reduction – debt avoidance 1,965,200 3.75%
Total $2,748,300 5.07%
Since 2006, the Slots revenue has helped lower the tax rate increase annually. Cumulatively, based on the average 2017 residential property assessment, there are taxpayer savings of $71.00 annually.
6
Financial Sustainability Plan The Town of Ajax Financial Sustainability Plan (FSP) was approved by Council in 2014 to ensure the Town’s short and long term financial strength and sustainability. The FSP includes policies supporting the Town’s operating budget including reserve allocations, revenues used to fund capital reserves, use of reserves and supplementary taxes. These policies mitigate any negative impact on the operating budget and minimize financial vulnerability during economic downturns.
• General Levy Funded Reserve Allocations
o The 2017 reserve allocations of $5,450,900 were approved on December 12, 2016, along with the 2017 Capital Budget/2018-2021 Long Range Capital Forecast. As detailed in section 4 of FSP Policy No. 121, these allocations “cannot be changed as part of the Annual Operating Budget review and approval process.”
• Veridian Revenues o Veridian revenues do not impact the operating budget
• Supplementary Taxes
o Supplementary taxes are generated when there has been a change to a property during the current taxation year due to new construction, a change in property classification, or an addition or renovation; as new construction slows, supplementary taxes decrease
o The 2017 budget has been reduced to $400,000 from $425,000
• Stabilization Reserve o There are no temporary economic conditions or other events/circumstances, that
would require the use of this reserve, as defined under Policy No. 121 Discretionary Stabilization Reserves.
Payments in Lieu of Taxes (PIL’s) The 2017 Payments in Lieu of Taxes budget has decreased by $140,700 with a reduction of assessed value for Canada Post, based on appeal, and a correction to the calculation of Hydro One linear right of way. This decrease directly impacts the general (tax) levy. New/Expanded Programs & Initiatives (Section 3) For 2017, there is a one-time recommended new/expanded program & initiative which was endorsed by Council at the November 14, 2016 General Government Committee:
New/Expanded Programs & Initiatives 2017
Canada Day Celebrations to commemorate Canada’s Sesquicentennial $10,000
Canada’s sesquicentennial is a significant milestone in our history and this initiative extends and expands the 2017 celebration to two separate yet connected venues; an afternoon event at Rotary Park and a Nighttime Spectacular at Ajax Downs. The additional $10,000 will support event programming to commemorate Canada’s Sesquicentennial to include expanded special performances including cultural performances, Canadian pageantry, special commemorative giveaways, and interactive activities.
7
Full & Part Time Staff Requests (Section 4) New Full and Part Time staff requests for 2017 are included in Section 4 of the Budget. A total of $212,400 is included in the budget for 2 full time and 6 part time additional positions and increased hours. The hiring of new staff impacts both the current year and subsequent year’s budget. The 2018 increase due to annualization of staffing costs is an additional $104,000.
Department Position 2017
Budget 2018
Budget
Full Time
Operations Vehicle and Equipment Trainer $62,700 $106,300
Recreation Community Recreation Coordinator – Seniors $53,000 $97,300
Subtotal – Full Time $115,700 $203,600
Part Time
Fire Administrative Assistant $30,300 $46,400
Operations Seasonal (1); Summer Student (1) $37,400 $37,400
Recreation Inclusion Councillor and Playground Leaders (2) $11,500 $11,500
Recreation Facility Supervisor & Pool Operator – Audley
Recreation Centre – Increase in hours $17,500 $17,500
Subtotal – Part Time $96,700 $112,800
Total New Full and Part Time Staff $212,400 $316,400
As well, there were changes to part time positions / increased hours incorporated directly into the 2017 base budget:
• Four crossing guards • Municipal Law Enforcement Officers – increased hours to support Waterfront
Management and By-law Enforcement Strategy • Removal of IT position due to extended vacancy
Assessment Growth The assessment growth supports new staffing, reserve allocations, new programs/initiatives and growth. Although we expected a lower assessment growth, the actual assessment growth of .97% or $572,400, is the lowest in the last 15 years. The lower assessment growth was mitigated, in part, by reducing the increase to general levy funded reserve allocations and by funding two new full time staff from the Infrastructure Capital Consolidation and Staff Reallocation. Future assessment growth will continue to decline as greenfield development transitions to intensification.
8
Impact on Average Residential Taxpayer (Estimated) The average residential assessment for 2017 is $393,000. Excluding the impact of reassessment, the 2.25% increase will result in an average increase of $31.29 on the Town’s share of the property bill. Reassessment 2017 is the first year of the next four-year reassessment cycle. Reassessment decreases are implemented immediately in 2017, while reassessment increases are phased-in equally over four years. While property owners should expect that the value of their property will increase over time, it is important to remember that an increase in a property’s assessed value does not necessarily mean that property taxes will increase in the same proportion. After calculating assessment growth, the existing tax rates are lowered to reflect the higher assessment values. The Town does not receive any additional revenue as a result of reassessment (i.e. it is revenue and budget neutral). Residential homeowners will see their property taxes affected by reassessment by both of the following impacts:
1) Tax Shift Between Non-Residential and Residential Property Classes In the most recent reassessment, the increases for residential properties were higher than the reassessment increases for non-residential properties. As a result, there is an assessment related tax increase in 2017 for all residential properties in Ajax, due to this shift between property classes.
2) Reassessment Increase Compared to Average Increase
a) Town Taxes – properties above the Town wide average of 7.8% will have a
reassessment related tax increase on the Town share of the tax bill; those below the Town average may see a decrease.
Other Factors Affecting the Total Final Tax Bill
• Region of Durham & Provincial Education – reassessment and tax rate increase o Similar to 1) and 2) above, taxpayers will have reassessment impacts on their
properties from both Region and Education property taxes
• Provincial Business Protection Program (“Capping”) for non-residential properties
9
COMMUNICATION ISSUES: A notice about today’s budget meeting was posted on the Town’s website and social media and was subsequently advertised on the New Advertiser Community Page for eight weeks beginning November 16, 2016. Further reports/presentations are also available on the Town’s website, including:
• 2017 Budget/Forecast Timetable • 2017 Budget Builder Survey Results • 2017-2020 General Levy Forecast • 2016 Operating Budget Forecast • 2017 Capital Budget / 2018 to 2021 Long Range Capital Forecast
As well, prior year budgets and the Town’s information packages, “Understanding the Budget Process”, “Slots Revenue Facts” and the “Financial Sustainability Plan Tutorial” remain on the website throughout the year. The Budget agenda continues to include two opportunities for public questions/comments before Council votes on the budget. The public may make comments and/or ask questions prior to Council’s debate and discussion on the budget and before Council votes on the budget. CONCLUSION: The 2017 budget recommended by staff:
• Achieves Council target tax rate increase of 2.25% • Maintains existing services and service levels • Provides funding for new and expanded programs and initiatives • Adds new staff to help expand and deliver services • Aligns with the Financial Sustainability Plan • Sets the foundation for the transition to a 1.75% tax rate increase in 2018.
________________________ Sheila Strain, CPA, CGA Director of Finance/Treasurer
10
2017 OPERATING BUDGET SUMMARY
ALL DEPARTMENTS
2016 2017 Increase/ %
Budget Budget (Decrease) Change
68,273,000 69,476,600 1,203,600 1.8
16,835,900 16,756,000 (79,900) (0.5)
51,437,100 52,720,600 1,283,500 2.5
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 505,700
Reclassifications 135,400
Annualization of staff approved in 2016 75,100
Progressions/Overtime (42,200)
New exempt benefit plan implemented in 2016 (60,200)
Statutory Payroll Costs/Benefit Premiums 195,100
Total Full Time Wages & Benefits 808,900 1.6%
Part Time Wages & Benefits & Statutory Payroll Costs
Wage rate increase 123,800
New & removed positions/additional hours (8,100)
Statutory payroll costs 4,600
Total Part Time Wages & Statutory Payroll Costs 120,300 0.2%
Major Operating Expenditure Increases/(Decreases)
Increase in number of retirees and benefit rates 138,700
Street lighting hydro rate and consumption & maintenance 124,700
Technology costs including software maintenance, new and 114,700
upgraded software, and increased public WIFI access
Natural Gas, Hydro, Water & Sewer 106,400
Net operating savings related to 2017 capital projects primarily (103,500)
LED street lighting
Majority of Emerald Ash Borer treatment program completed (100,400)
One time expenditures net of completed projects in 2016 (80,800)
Maintenance of town facilities; new rates on contract renewals 72,100
Increase in transfer from Debt Reduction (Slots) Reserve to (68,700)
fund existing Town Hall expansion debt payments
Net Operating Budget
Operating Expenditures
Revenues/Recoveries
TOWN OF AJAX
11
2017 OPERATING BUDGET SUMMARY
ALL DEPARTMENTS
2016 2017 Increase/ %
Budget Budget (Decrease) Change
68,273,000 69,476,600 1,203,600 1.8
16,835,900 16,756,000 (79,900) (0.5)
51,437,100 52,720,600 1,283,500 2.5Net Operating Budget
Operating Expenditures
Revenues/Recoveries
TOWN OF AJAX
BUDGET SUMMARY (Continued)
Major Operating Expenditure Increases/(Decreases) - continued
Implementation of Waterfront Management and By-law 55,400
Enforcement Strategy approved in 2016
Insurance premiums and deductible payments 52,800
Contracted services now being completed in house (45,100)
Total Major Operating Expenditures 266,300 0.5%
Major Operating Revenue Decreases/(Increases)
Net reduction in planning fees with lower development activity 134,500
Reduction in tax penalties and interest with lower arrears 125,000
Increase in parking ticket revenues (70,600)
Net increase in road occupancy revenues (47,300)
Total Major Operating Revenues 141,600 0.3%
Other operating expenditures/revenues (53,600) (0.1%)
Net increase in 2017 Operating Budget 1,283,500 2.5%
12
Mayor & Council
514,100
−
514,100
513,600
−
513,600
(500)
Office of the CAO
2,394,400
5,000
2,389,400
2,557,500
1,400
2,556,100
166,700
Finance
3,294,900
2,146,700
1,148,200
3,367,900
2,028,700
1,339,200
191,000
Non−Departmental
1,022,800
1,116,600
(93,800)
1,209,500
1,116,600
92,900
186,700
Legislative & Information Services
4,988,300
784,900
4,203,400
5,097,800
832,200
4,265,600
62,200
Fire & Emergency Services
17,035,100
910,600
16,124,500
17,015,900
912,200
16,103,700
(20,800)
Ops & Env. Services − Administration
2,427,800
89,200
2,338,600
2,712,900
89,200
2,623,700
285,100
Ops & Env. Services − Operations
3,736,000
20,300
3,715,700
3,714,700
20,300
3,694,400
(21,300)
Ops & Env. Services − Environmental Services
4,581,000
500,700
4,080,300
4,602,500
509,100
4,093,400
13,100
Ops & Env. Services − Fleet Maintenance
1,420,600
1,009,600
411,000
1,285,000
977,500
307,500
(103,500)
Ops & Env. Services − Building Maintenance
1,653,800
435,700
1,218,100
1,663,700
509,300
1,154,400
(63,700)
Ops & Env. Services − Infrastructure Maintenance
3,261,300
103,700
3,157,600
3,965,000
173,700
3,791,300
633,700
Recreation, Culture & CD − Administration
1,361,600
40,000
1,321,600
1,456,800
40,600
1,416,200
94,600
Recreation, Culture & CD − Facilities
11,698,000
5,429,700
6,268,300
11,991,400
5,410,200
6,581,200
312,900
Recreation, Culture & CD − Recreation Programs & Active Living
2,135,900
1,184,800
951,100
2,183,200
1,142,500
1,040,700
89,600
Recreation, Culture & CD − Community & Cultural Development
1,080,100
130,200
949,900
1,166,000
168,500
997,500
47,600
Planning & Development Services
5,667,300
2,928,200
2,739,100
4,973,200
2,824,000
2,149,200
(589,900)
TOTAL
68,273,000
16,835,900
51,437,100
69,476,600
16,756,000
52,720,600
1,283,500
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
2017 OPERATING BUDGET
TOWN OF AJAX
13
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 497,100 514,100 513,600 (500) (0.1)
Revenues/Recoveries 9,800 - - - -
Net Operating Budget 487,300 514,100 513,600 (500) (0.1)
BUDGET SUMMARY
Mayor and Council Salaries & Benefits
Salary and benefits 12,200 2.4%
Waterfront memorial wall and plaque to honour veterans completed in 2016 (12,800) (2.5%)
Other operating revenues & expenditures 100 -
Net Decrease in Mayor & Council 2017 Operating Budget (500) (0.1%)
TOWN OF AJAX
2017 OPERATING BUDGET SUMMARY
MAYOR & COUNCIL
14
Mayor & Council
G
eneral L
egislativ
e28,200
−
28,200
15,500
−
15,500
(12,700)
M
ayo
r’s Office
131,500
−
131,500
130,800
−
130,800
(700)
M
embers of Council
354,400
−
354,400
367,300
−
367,300
12,900
Total Mayor & Council
514,100
−
514,100
513,600
−
513,600
(500)
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
2017 OPERATING BUDGET
TOWN OF AJAX
15
2017 OPERATING BUDGET SUMMARY
OFFICE OF THE CAO
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 2,531,200 2,394,400 2,557,500 163,100 6.8
Revenues/Recoveries 5,100 5,000 1,400 (3,600) 0.0
Net Operating Budget 2,526,100 2,389,400 2,556,100 166,700 7.0
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 18,100
Annualization of Graphic Designer approved in 2016 42,000
Reclassifications (6,500)
Progressions, Overtime 6,100
New exempt benefit plan (3,800)
Statutory payroll costs/benefit premiums 1,300
Total Full Time Wages & Benefits 57,200 2.2%
Part Time Wages & Statutory Payroll Costs
Wage rate increases 1,200
Total Part Time Wages & Statutory Payroll Costs 1,200 0.1%
One-time reduction in website upgrades/enhancements to be included within (12,500) (0.5%)
the scope of the 2017 Website Redesign capital project
Continued improvement to recruitment processes including expanded 7,000 0.3%
testing and evaluation of prospective candidates
Special events, 75th Anniversary of DIL & 40th Anniversary of the visit of (6,500) (0.3%)
HMS Ajax, were held in 2016
Further reduction of contracted design services now completed by in-house (3,900) (0.2%)
Graphic Designer hired in 2016
New staff photo badging equipment and supplies, net of one time 3,100 0.1%
2016 purchases
TOWN OF AJAX
16
2017 OPERATING BUDGET SUMMARY
OFFICE OF THE CAO
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 2,531,200 2,394,400 2,557,500 163,100 6.8
Revenues/Recoveries 5,100 5,000 1,400 (3,600) 0.0
Net Operating Budget 2,526,100 2,389,400 2,556,100 166,700 7.0
TOWN OF AJAX
BUDGET SUMMARY (Continued)
Mid-term Council strategic planning session to be held in 2017 1,500 0.1%
Other operating revenues & expenses 200 -
Net increase in Office of the CAO 2017 Operating Budget 47,300 2.0%
Budget neutral changes - no overall budget impact
Infrastructure Capital Consolidation & Staff Reallocation 119,400 5.0%
Net Increase after budget neutral changes 166,700 7.0%
17
Office of the CAO
C
AO’s O
ffice
1,328,700
−
1,328,700
1,334,800
−
1,334,800
6,100
H
R Services
1,065,700
5,000
1,060,700
1,222,700
1,400
1,221,300
160,600
Total Office of the CAO
2,394,400
5,000
2,389,400
2,557,500
1,400
2,556,100
166,700
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
2017 OPERATING BUDGET
TOWN OF AJAX
18
2017 OPERATING BUDGET SUMMARY
FINANCE
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 3,263,700 3,294,900 3,367,900 73,000 2.2
Revenues/Recoveries 1,817,100 2,146,700 2,028,700 (118,000) (5.5)
Net Operating Budget 1,446,600 1,148,200 1,339,200 191,000 16.6
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 27,600
Reclassification 23,900
New exempt benefit plan 22,100
Statutory payroll costs/benefit premiums 11,900
Total Full Time Wages & Benefits 85,500 7.4%
Part Time Wages & Statutory Payroll Costs
Wage rate increases 500
Progressions & increase in hours 2,700
Changes to OMERS eligibility (7,200)
Total Part Time Wages & Statutory Payroll Costs (4,000) (0.3%)
Reduction of penalties and interest on taxes with significant arrears collected 125,000 10.9%
Legislative reporting for contaminated sites completed in house (15,000) (1.3%)
Reduction in costs with renewal of Banking Services Agreement (5,600) (0.5%)
New contract rates for the printing and issuance of tax bills 4,100 0.3%
Increase in professional membership rates and additional training 2,200 0.2%
Other operating expenditures (1,200) (0.1%)
Net Increase in Finance 2017 Operating Budget 191,000 16.6%
TOWN OF AJAX
19
Finance
Administratio
n460,000
−
460,000
454,600
−
454,600
(5,400)
Budgets & Accountin
g Services
1,357,300
−
1,357,300
1,396,100
−
1,396,100
38,800
Tax Billing & C
olle
ction
1,022,100
2,146,700
(1,124,600)
1,047,700
2,028,700
(981,000)
143,600
Purchasing
455,500
−
455,500
469,500
−
469,500
14,000
Total Finance
3,294,900
2,146,700
1,148,200
3,367,900
2,028,700
1,339,200
191,000
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
TOWN OF AJAX
2017 OPERATING BUDGET
20
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 1,601,100 1,022,800 1,209,500 186,700 18.3
Revenues/Recoveries 1,452,100 1,116,600 1,116,600 - -
Net Operating Budget 149,000 (93,800) 92,900 186,700 199.0
BUDGET SUMMARY
Higher retiree benefits due to 17 new retirements and rate increases 138,700 147.9%
Increase in insurance premiums and deductible payments that fall within the 48,800 52.0%
Town's $10,000 limit
Other operating expenditures (800) (0.9%)
Net Increase in Non Departmental 2017 Operating Budget 186,700 199.0%
TOWN OF AJAX
2017 OPERATING BUDGET SUMMARY
NON DEPARTMENTAL
21
Non−Departmental
N
on−P
ayroll Liabilitie
s204,000
−
204,000
342,700
−
342,700
138,700
Payroll Liability Accrual
(142,500)
−
(142,500)
(142,500)
−
(142,500)
−
Insu
rance
950,100
−
950,100
998,900
−
998,900
48,800
G
eneral R
eve
nue / Inve
stment Inco
me
10,400
1,116,600
(1,106,200)
10,400
1,116,600
(1,106,200)
−
H
ome W
eek
800
−
800
−
−
−
(800)
Total Non−Departmental
1,022,800
1,116,600
(93,800)
1,209,500
1,116,600
92,900
186,700
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
2017 OPERATING BUDGET
TOWN OF AJAX
22
2017 OPERATING BUDGET SUMMARY
LEGISLATIVE AND INFORMATION SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 4,884,700 4,988,300 5,097,800 109,500 2.2
Revenues/Recoveries 863,200 784,900 832,200 47,300 6.0
Net Operating Budget 4,021,500 4,203,400 4,265,600 62,200 1.5
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 35,400
Reclassification 30,500
Progression (13,100)
New exempt benefit plan (15,300)
Statutory payroll costs/benefit premiums 11,900
Total Full Time Wages & Benefits 49,400 1.2%
Part Time Wages & Statutory Payroll Costs
Wage rate increases 6,100
IT Analyst Position removed with extended vacancy (35,600)
Progressions/overtime/standby/on-call (5,500)
Statutory payroll costs 700
Total Part Time Wages & Statutory Payroll Costs (34,300) (0.8%)
On-going routine software maintenance for new and upgraded software, 71,500 1.6%
including updates and compliance with licencing and support agreements
Net increase in parking ticket revenues driven primarily by resident complaints (70,600) (1.7%)
Annualization of animal licencing software program and enhancements for 24,000 0.6%
improved remote and after hours services; Animal Shelter agreement rate increase
Internet bandwidth capacity increase to address the growing demands 12,200 0.3%
of public WIFI access
Additional costs to complete Town wide network security assessment in 2017 7,000 0.2%
One time 2017 purchases include replacement software and Advisory Committee 6,200 0.1%
display materials
TOWN OF AJAX
23
2017 OPERATING BUDGET SUMMARY
LEGISLATIVE AND INFORMATION SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 4,884,700 4,988,300 5,097,800 109,500 2.2
Revenues/Recoveries 863,200 784,900 832,200 47,300 6.0
Net Operating Budget 4,021,500 4,203,400 4,265,600 62,200 1.5
TOWN OF AJAX
BUDGET SUMMARY (Continued)
Specialized IT education and training completed in 2016 (5,400) (0.1%)
Other operating expenditures 3,400 0.1%
Net increase in Legislative & Information Services 2017 Operating Budget 63,400 1.5%
Budget neutral changes - no overall budget impact
Village Arena Internet to Recreation Facilities (1,200) -
Net Increase after budget neutral changes 62,200 1.5%
24
Legislative & Inform
ation Services
L
eg
isla
tive
Se
rvic
es
1,396,800
36,500
1,360,300
1,382,000
36,500
1,345,500
(14,800)
C
op
y R
oo
m7,700
−
7,700
8,100
−
8,100
400
E
lect
ion
s4,000
4,000
−
11,000
11,000
−
−
B
y−L
aw
Ad
min
istr
atio
n1,076,100
188,000
888,100
1,126,300
188,600
937,700
49,600
A
nim
al S
erv
ice
s369,200
100,000
269,200
347,800
59,200
288,600
19,400
P
ark
ing
En
forc
em
en
t94,700
380,000
(285,300)
98,800
460,000
(361,200)
(75,900)
L
ice
nci
ng
19,200
76,400
(57,200)
19,200
76,900
(57,700)
(500)
B
y−L
aw
Ve
hic
les
31,500
−
31,500
35,700
−
35,700
4,200
I
nfo
rma
tion
Te
chn
olo
gy
1,983,200
−
1,983,200
2,062,900
−
2,062,900
79,700
A
dvi
sory
Co
mm
itte
es
5,900
−
5,900
6,000
−
6,000
100
Total Legislative & Inform
ation Services
4,988,300
784,900
4,203,400
5,097,800
832,200
4,265,600
62,200
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
2017 OPERATING BUDGET
TOWN OF AJAX
25
2017 OPERATING BUDGET SUMMARY
FIRE AND EMERGENCY SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 16,802,700 17,035,100 17,015,900 (19,200) (0.1)
Revenues/Recoveries 881,200 910,600 912,200 1,600 0.2
Net Operating Budget 15,921,500 16,124,500 16,103,700 (20,800) (0.1)
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 235,400
Reclassifications, including new 5th Class Firefighter position (320,200)
Progression 38,200
Recognition pay/overtime/lieu pay (22,900)
New exempt benefit plan (11,600)
Statutory payroll costs/benefit premiums 87,000
Total Full Time Wages & Benefits 5,900 -
Part Time Wages & Statutory Payroll Costs 700 -
(43,700) (0.3%)
Higher utility costs for stations, driven by both rate and consumption increases 13,800 0.1%
Building maintenance cost increases including implementation of new annual 11,400 0.1%
roof maintenance program
9,000 0.1%
Overall reduction in uniform cleaning, repairs and replacement based on (8,900) (0.1%)
shortened bunker gear replacement cycle and usage trends
7,000 -
Emergency response fee increase per 2017 Fee Bylaw, as well as increase in (4,800) -
expected volume of call outs
"Get Real Ajax" fire prevention program previously funded by the Fire Prevention 4,000 -
Officers' Association
TOWN OF AJAX
2017 chair replacements, net of one time 2016 purchases completed
Additional tools, equipment and medical supplies required for first responders
Maintenance and operating costs associated with re-opening of the training tower
26
2017 OPERATING BUDGET SUMMARY
FIRE AND EMERGENCY SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 16,802,700 17,035,100 17,015,900 (19,200) (0.1)
Revenues/Recoveries 881,200 910,600 912,200 1,600 0.2
Net Operating Budget 15,921,500 16,124,500 16,103,700 (20,800) (0.1)
TOWN OF AJAX
BUDGET SUMMARY (Continued)
Decrease in communication system operating costs due to favourable contract (3,800) -
pricing and enhanced Regional Radio Agreement maintenance coverage
Net decrease in vehicle operating and maintenance costs primarily driven by (2,700) -
lower fuel consumption
Other operating expenditures (2,100) -
Net decrease in Fire & Emergency Services 2017 Operating Budget (14,200) (0.1%)
Budget neutral changes - no overall budget impact
Distributable Labour and Equipment (6,600) -
Net Decrease after budget neutral changes (20,800) (0.1%)
27
Fir
e &
Em
erg
ency S
erv
ices
Administration
1,0
30,1
00
−
1,0
30,1
00
1,0
36,9
00
−
1,0
36,9
00
6,8
00
Fire Suppression
11,9
59,2
00
40,2
00
11,9
19,0
00
11,9
09,2
00
45,0
00
11,8
64,2
00
(5
4,8
00)
Fire Training
408,5
00
−
408,5
00
421,5
00
−
421,5
00
13,0
00
Fire Prevention
826,4
00
9,0
00
817,4
00
849,5
00
9,0
00
840,5
00
23,1
00
Communications / Alarm
Systems
1,7
13,5
00
861,4
00
852,1
00
1,7
11,7
00
858,2
00
853,5
00
1,4
00
Station #1 − W
estney
60,2
00
−
60,2
00
58,4
00
−
58,4
00
(1
,800)
Station #2 − Monarch
84,9
00
−
84,9
00
82,9
00
−
82,9
00
(2
,000)
Fire Headquarters − Salem
640,1
00
−
640,1
00
634,5
00
−
634,5
00
(5
,600)
Fire Vehicles
312,2
00
−
312,2
00
311,3
00
−
311,3
00
(9
00)
T
ota
l Fir
e &
Em
erg
ency S
erv
ices
17,0
35,1
00
910,6
00
16,1
24,5
00
17,0
15,9
00
912,2
00
16,1
03,7
00
(2
0,8
00)
2016
Expenditure
s
2016
Revenues &
Recoveri
es
2016
Net O
pera
ting
Budget
2017
Expenditure
s
2017
Revenues &
Recoveri
es
2017
Net O
pera
ting
Budget
Budget
Incre
ase /
(Decre
ase)
2017 O
PE
RA
TIN
G B
UD
GE
T
TO
WN
OF A
JA
X
28
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 2,536,900 2,427,800 2,712,900 285,100 11.7
Revenues/Recoveries 104,500 89,200 89,200 0 0.0
Net Operating Budget 2,432,400 2,338,600 2,623,700 285,100 12.2
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 48,400
Annualization of Sportsfield Operator approved in 2016 33,100
Reclassifications 93,600
Overtime/on-call/team lead/winter standby (37,700)
New exempt benefit plan (6,800)
Statutory payroll costs/benefit premiums 23,500
Total Full Time Wages & Benefits 154,100 6.6%
Part Time Wages & Statutory Payroll Costs
Wage rate increases 18,600
Overtime 2,300
Statutory payroll costs 3,100
Total Part Time Wages & Statutory Payroll Costs 24,000 1.0%
On going development and updates to the Town's asset management plan to be (15,000) (0.7%)
completed in house
Increase in utility costs for Operations Centre primarily due to hydro rate 10,900 0.5%
increase and consumption
Higher maintenance and repair costs for the Operations Centre primarily 4,200 0.2%
driven by the new annual roof maintenance program
Other operating expenditures (1,000) -
Net increase in Operations Administration 2017 Operating Budget 177,200 7.6%
TOWN OF AJAX
ADMINISTRATION
29
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 2,536,900 2,427,800 2,712,900 285,100 11.7
Revenues/Recoveries 104,500 89,200 89,200 0 0.0
Net Operating Budget 2,432,400 2,338,600 2,623,700 285,100 12.2
TOWN OF AJAX
ADMINISTRATION
BUDGET SUMMARY (Continued)
Budget neutral changes - no overall budget impact
Infrastructure Capital Consolidation & Staff Reallocation 105,400
Procurement & Inventory Rep transferred from Fleet Maintenance 86,800
Distributable Labour and Equipment (84,800)
Defibrillator costs moved from Environmental Services 500 107,900 4.6%
Net Increase after budget neutral changes 285,100 12.2%
30
Operations & Env. Services − Administration
Administratio
n720,800
−
720,800
711,700
−
711,700
(9,100)
Training / M
eetin
gs
44,300
−
44,300
37,500
−
37,500
(6,800)
O
peratio
ns Centre
571,100
89,200
481,900
552,600
89,200
463,400
(18,500)
G
eneral O
peratio
ns
1,091,600
−
1,091,600
1,411,100
−
1,411,100
319,500
Total Operations & Env. Services − Administration
2,427,800
89,200
2,338,600
2,712,900
89,200
2,623,700
285,100
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
2017 OPERATING BUDGET
TOWN OF AJAX
31
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 3,667,200 3,736,000 3,714,700 (21,300) (0.6)
Revenues/Recoveries 14,600 20,300 20,300 0 0.0
Net Operating Budget 3,652,600 3,715,700 3,694,400 (21,300) (0.6)
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 3,200
Progressions 1,500
New exempt benefit plan 4,500
Statutory payroll costs/benefit premiums 700
Total Full Time Wages & Benefits 9,900 0.3%
Part Time Wages & Statutory Payroll Costs
Wage rate increases 12,000
New crossing guards (2) required in 2016 10,700
Additional crossing guards (2) required for 2017 14,000
Statutory payroll costs 900
Total Part Time Wages & Statutory Payroll Costs 37,600 1.0%
Net reduction in winter control costs primarily due to the reduction in salt (33,300) (0.9%)
usage
Catch basin installation included with road re-surfacing and in conjunction (25,500) (0.7%)
with new bicycle lanes
Cost increases mainly due to growth for various contracts, including 14,900 0.4%
catchbasin, sweeping and storm sewers
Paulyn Park pedestrian bridge repair 9,500 0.2%
One time purchase of flashing stop signs required at crossing guard locations 6,000 0.2%
not supported by traffic signals
Other operating expenditures 1,100 -
Net increase in Operations 2017 Operating Budget 20,200 0.5%
TOWN OF AJAX
OPERATIONS
32
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 3,667,200 3,736,000 3,714,700 (21,300) (0.6)
Revenues/Recoveries 14,600 20,300 20,300 0 0.0
Net Operating Budget 3,652,600 3,715,700 3,694,400 (21,300) (0.6)
TOWN OF AJAX
OPERATIONS
BUDGET SUMMARY (Continued)
Budget neutral changes - no overall budget impact
Distributable Labour and Equipment (41,500) (1.1%)
Net Decrease after budget neutral changes (21,300) (0.6%)
33
Operations & Env. Services − Operations
Crossing Guards
623,500
−
623,500
666,300
−
666,300
42,800
General O
perations
386,900
−
386,900
419,400
−
419,400
32,500
Sidewalk Snow Clearing
222,500
−
222,500
195,100
−
195,100
(27,400)
Traffic Signals
205,300
−
205,300
207,200
−
207,200
1,900
Bridges & Culverts
25,900
4,000
21,900
40,400
4,000
36,400
14,500
Ditching
2,300
−
2,300
2,300
−
2,300
−
Catch Basins
155,500
−
155,500
115,800
−
115,800
(39,700)
Storm Sewers
87,600
−
87,600
91,000
−
91,000
3,400
Patching
161,700
−
161,700
136,000
−
136,000
(25,700)
Sweeping / Flushing / Cleaning
333,100
−
333,100
357,200
−
357,200
24,100
Gravel R
oad Maintenance
18,600
−
18,600
9,100
−
9,100
(9,500)
Snow Plowing & Removal
515,300
8,700
506,600
525,300
8,700
516,600
10,000
Sanding & Salting
729,100
7,600
721,500
707,800
7,600
700,200
(21,300)
W
inter Standby
88,100
−
88,100
82,500
−
82,500
(5,600)
Signs / Pavement Markings
153,000
−
153,000
145,700
−
145,700
(7,300)
Railraod Crossing Maintenance
27,600
−
27,600
13,600
−
13,600
(14,000)
Total Operations & Env. Services − Operations
3,736,000
20,300
3,715,700
3,714,700
20,300
3,694,400
(21,300)
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
TOWN OF AJAX
2017 OPERATING BUDGET
34
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 4,361,900 4,581,000 4,602,500 21,500 0.5
Revenues/Recoveries 573,800 500,700 509,100 8,400 1.7
Net Operating Budget 3,788,100 4,080,300 4,093,400 13,100 0.3
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 4,100
Reclassifications 14,600
New exempt benefit plan (300)
Statutory payroll costs/benefit premiums 500
Total Full Time Wages & Benefits 18,900 0.5%
Majority of Emerald Ash Borer tree treatment and replacement program (100,400) (2.5%)
has been completed
Overall reduction in tree planting on Regional Roads and updated annual (59,600) (1.5%)
requirements
Implementation of Waterfront Management and By-law enforcement 55,400 1.4%
Strategy, approved in 2016
Reduction in holiday decoration supplies partially offset by seasonal (32,700) (0.8%)
display services for Heritage Square
Net costs to complete boulevard grass cutting lowered with increased (25,300) (0.6%)
recovery from the Region and contracted rate reduction
First year of three year program to replace existing Waterfront dedication 16,700 0.4%
benches including concrete pads
Higher contracted parkette maintenance costs due to growth and rate increase 16,200 0.4%
Contracted waste services for 3 stream receptacles now being completed in (11,200) (0.3%)
house and savings with donated waste receptacles
TOWN OF AJAX
ENVIRONMENTAL SERVICES
35
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 4,361,900 4,581,000 4,602,500 21,500 0.5
Revenues/Recoveries 573,800 500,700 509,100 8,400 1.7
Net Operating Budget 3,788,100 4,080,300 4,093,400 13,100 0.3
TOWN OF AJAX
ENVIRONMENTAL SERVICES
BUDGET SUMMARY (Continued)
Purchase of metal park benches and picnic tables in place of wood, increasing 10,300 0.3%
lifecycle and reducing annual maintenance
Net change Sportsfields revenues and expenditures 8,400 0.2%
Increased baseball tournaments offset by fewer soccer field permits (43,600)
Higher utilities mainly due to increase in hydro 42,100
Increase in maintenance materials & supplies 9,900
Water tank cleanout at Greenwood park and higher well maintenance costs 5,500 0.1%
Costs increase for various contracts including block pruning, stumping and 8,900 0.2%
horticulture due to growth and higher prices
Showmobile now fully engaged with Town events, will no longer be 5,600 0.1%
rented externally
Other operating expenditures (4,200) (0.1%)
Net decrease in Operations/Env Services 2017 Operating Budget (87,500) (2.2%)
Budget neutral changes - no overall budget impact
Distributable Labour and Equipment 120,500
Defibrillator costs moved to Administration (500)
General Supplies moved to Fleet (19,400) 100,600 2.5%
Net increase after budget neutral changes 13,100 0.3%
36
Operations & Env. Services − Environmental Services
General O
perations
540,300
4,000
536,300
523,400
4,000
519,400
(16,900)
Boulevards / Grounds Maintenance
62,600
−
62,600
50,700
−
50,700
(11,900)
Litter Pick−Up
398,300
5,300
393,000
425,500
5,300
420,200
27,200
General P
arks Maintenance
1,027,700
27,100
1,000,600
967,900
27,300
940,600
(60,000)
Sports Fields − Ball Diamonds
351,000
140,900
210,100
519,800
188,000
331,800
121,700
Sports Fields − Soccer Pitches
331,600
180,600
151,000
205,300
142,100
63,200
(87,800)
Showmobile
3,700
5,600
(1,900)
−
−
−
1,900
Satellite W
ashrooms
53,700
−
53,700
38,500
−
38,500
(15,200)
Forestry
936,500
2,300
934,200
816,400
2,300
814,100
(120,100)
Greenwood Conservation
105,500
43,800
61,700
96,200
33,500
62,700
1,000
Region Land Maintenance
83,500
34,100
49,400
47,300
45,300
2,000
(47,400)
W
aterfront Land Maintenance
212,000
14,000
198,000
289,500
15,000
274,500
76,500
Holiday Decorations
53,800
−
53,800
20,300
−
20,300
(33,500)
Seniors Snow Removal
31,600
36,000
(4,400)
35,400
36,000
(600)
3,800
Horticulture
196,000
−
196,000
356,400
−
356,400
160,400
Pickering Village Maintenance
10,100
−
10,100
3,500
−
3,500
(6,600)
Special E
vents
129,800
5,000
124,800
172,600
8,300
164,300
39,500
Ajax Plaza Snow Clearing
25,900
−
25,900
26,100
−
26,100
200
Ajax Plaza Maintenance
27,400
2,000
25,400
7,700
2,000
5,700
(19,700)
Total Operations & Env. Services − Environmental Services
4,581,000
500,700
4,080,300
4,602,500
509,100
4,093,400
13,100
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
TOWN OF AJAX
2017 OPERATING BUDGET
37
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 1,307,900 1,420,600 1,285,000 (135,600) (9.5)
Revenues/Recoveries 943,000 1,009,600 977,500 (32,100) (3.2)
Net Operating Budget 364,900 411,000 307,500 (103,500) (25.2)
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 2,900
Progression (2,600)
New exempt benefit plan (1,100)
Total Full Time Wages & Benefits (800) (0.2%)
Net reduction in vehicle operating and maintenance costs driven primarily by (16,100) (3.9%)
reduction in fuel consumption
One time 2016 expenditures related to vehicles and equipment completed (21,500) (5.2%)
Additional monitoring fees with the expansion of the GPS program to 13,900 3.4%
include all Town vehicles and equipment
Insurance 3,800 0.9%
Other operating expenditures (3,200) (0.8%)
Net decrease in Fleet Maintenance 2017 Operating Budget (23,900) (5.8%)
Budget neutral changes - no overall budget impact
Infrastructure Capital Consolidation & Staff Reallocation (120,600)
Distributable Labour and Equipment 108,200
Procurement & Inventory Rep transferred to Administration (86,800)
General Supplies moved from Env Services & Infrastructure 19,600 (79,600) (19.4%)
Net Decrease after budget neutral changes (103,500) (25.2%)
TOWN OF AJAX
FLEET MAINTENANCE
38
Operations & Env. Services − Fleet Maintenance
G
eneral O
peratio
ns
411,000
−
411,000
307,500
−
307,500
(103,500)
O
peratio
ns Vehicles & Equipment
1,009,600
1,009,600
−
977,500
977,500
−
−
Total Operations & Env. Services − Fleet Maintenance
1,420,600
1,009,600
411,000
1,285,000
977,500
307,500
(103,500)
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
TOWN OF AJAX
2017 OPERATING BUDGET
39
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 1,611,600 1,653,800 1,663,700 9,900 0.6
Revenues/Recoveries 435,300 435,700 509,300 73,600 16.9
Net Operating Budget 1,176,300 1,218,100 1,154,400 (63,700) (5.2)
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 3,000
New exempt benefit plan (800)
Statutory payroll costs/benefit premiums 500
Total Full Time Wages & Benefits 2,700 0.2%
Increased transfer from debt reduction reserve to fund existing (68,700) (5.6%)
Town Hall expansion debt payments
Hydro increases at Town Hall, primarily driven by rate increase 12,100 1.0%
Annual rent increase for Library Administration space (4,900) (0.4%)
Increase in Town Hall operating and maintenance expenditures, primarily 4,100 0.3%
driven by new annual roof maintenance program
Insurance (800) (0.1%)
Other operating expenditures 1,900 0.2%
Net decrease in Building Maintenance 2017 Operating Budget (53,600) (4.4%)
Budget neutral changes - no overall budget impact
Distributable Labour and Equipment (11,600)
Contracted snow removal from Recreation - Facilities 1,500 (10,100) (0.8%)
Net Decrease after budget neutral changes (63,700) (5.2%)
TOWN OF AJAX
BUILDING MAINTENANCE
40
Operations & Env. Services − Building M
aintenance
G
eneral O
peratio
ns
383,900
−
383,900
379,900
−
379,900
(4,000)
M
unicipal B
uilding − 65 H
arw
ood Ave
.1,260,700
435,700
825,000
1,274,200
509,300
764,900
(60,100)
Picke
ring Beach
Garage
1,800
−
1,800
1,900
−
1,900
100
M
ill Street Building
7,400
−
7,400
7,700
−
7,700
300
Total Operations & Env. Services − Building M
aintenance
1,653,800
435,700
1,218,100
1,663,700
509,300
1,154,400
(63,700)
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
TOWN OF AJAX
2017 OPERATING BUDGET
41
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 3,262,100 3,261,300 3,965,000 703,700 21.6
Revenues/Recoveries 85,100 103,700 173,700 70,000 67.5
Net Operating Budget 3,177,000 3,157,600 3,791,300 633,700 20.1
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 4,800
Reclassifications 12,900
New exempt benefit plan (4,300)
Statutory payroll costs/benefit premiums (2,400)
Total Full Time Wages & Benefits 11,000 0.3%
Increase in streetlight costs mainly due to hydro rate 124,700 3.9%
Projected hydro savings with LED Streetlight project implementation (101,100) (3.2%)
Net increase in road occupancy revenues driven by fee increase, partially offset by (47,300) (1.4%)
associated boulevard restoration repairs
New annual maintenance and replacement program for P-Gates and bollards 32,000 1.0%
Cost increases for playgrounds mainly driven by higher water consumption at 19,100 0.6%
splashpads, new contracted rates for sand and gravel, and one additional playground
Higher costs for the maintenance/repairs of sidewalks and curbs mainly due to 10,300 0.3%
rate increase
New iPads for trail inspections net of one time 2016 expenditures completed (8,200) (0.3%)
Costs for raising/lowering of Church Street pedestrian bridge not required annually (4,000) (0.1%)
Other operating expenditures (4,100) (0.1%)
Net increase in Infrastructure 2017 Operating Budget 32,400 1.0%
TOWN OF AJAX
INFRASTRUCTURE
42
2017 OPERATING BUDGET SUMMARY
OPERATIONS & ENVIRONMENTAL SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 3,262,100 3,261,300 3,965,000 703,700 21.6
Revenues/Recoveries 85,100 103,700 173,700 70,000 67.5
Net Operating Budget 3,177,000 3,157,600 3,791,300 633,700 20.1
TOWN OF AJAX
INFRASTRUCTURE
BUDGET SUMMARY (Continued)
Budget neutral changes - no overall budget impact
Infrastructure Capital Consolidation & Staff Reallocation 578,800
Distributable Labour and Equipment 22,700
General Supplies moved to Fleet (200) 601,300 19.1%
Net Increase after budget neutral changes 633,700 20.1%
43
Operations & Env. Services − Infrastructure M
aintenance
G
enera
l Opera
tions
482,500
−
482,500
1,060,200
−
1,060,200
577,700
S
idew
alk
Main
tenance
504,100
−
504,100
508,600
−
508,600
4,500
C
urb
s &
Gutt
ers
204,900
4,400
200,500
205,700
4,400
201,300
800
T
rails
76,700
−
76,700
99,800
−
99,800
23,100
S
port
sfie
lds
− P
layg
rounds
177,100
−
177,100
207,800
−
207,800
30,700
S
torm
wate
r M
anagem
ent
Ponds
12,500
−
12,500
600
−
600
(11,900)
S
treetli
ghts
1,677,900
−
1,677,900
1,701,500
−
1,701,500
23,600
I
nfr
ast
ruct
ure
Insp
ect
ions
116,300
99,300
17,000
173,000
169,300
3,700
(13,300)
R
oad R
esu
rfaci
ng /
Reco
nst
ruct
ion
9,300
−
9,300
7,800
−
7,800
(1,500)
Total Operations & Env. Services − Infrastructure M
tce.
3,261,300
103,700
3,157,600
3,965,000
173,700
3,791,300
633,700
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
TOWN OF AJAX
2017 OPERATING BUDGET
44
2017 OPERATING BUDGET SUMMARY
RECREATION, CULTURE & COMMUNITY DEVELOPMENT
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 1,393,500 1,361,600 1,456,800 95,200 7.0
Revenues/Recoveries 40,300 40,000 40,600 600 1.5
Net Operating Budget 1,353,200 1,321,600 1,416,200 94,600 7.2
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 11,600
Reclassifications 23,800
New exempt benefit plan (5,100)
Statutory payroll costs/benefit premiums 4,500
Total Full Time Wages & Benefits 34,800 2.6%
Part Time Wages & Statutory Payroll Costs 200 -
Implementation of compulsory version upgrade of Recreation programs and 50,000 3.8%
booking software with new operational pricing structure starting Fall 2017
New mandatory operational certifications and training 7,900 0.6%
Other operating expenditures 700 0.1%
Net Increase in Rec, Culture & Com Dev - Admin 2017 Operating Budget 93,600 7.1%
Budget neutral changes - no overall budget impact
Infrastructure Capital Consolidation & Staff Reallocation 1,000 0.1%
Net Increase after budget neutral changes 94,600 7.2%
TOWN OF AJAX
ADMINISTRATION
45
Recre
ation, C
ulture
& C
D − A
dm
inis
tration
Administratio
n1,2
80,6
00
7,0
00
1,2
73,6
00
1,3
75,8
00
7,0
00
1,3
68,8
00
95,2
00
Marketin
g81,0
00
33,0
00
48,0
00
81,0
00
33,6
00
47,4
00
(6
00)
Tota
l R
ecre
ation, C
ulture
& C
D − A
dm
inis
tration
1,3
61,6
00
40,0
00
1,3
21,6
00
1,4
56,8
00
40,6
00
1,4
16,2
00
94,6
00
2016
Expenditure
s
2016
Revenues &
Recoveri
es
2016
Net O
pera
ting
Budget
2017
Expenditure
s
2017
Revenues &
Recoveri
es
2017
Net O
pera
ting
Budget
Budget
Incre
ase /
(Decre
ase)
2017 O
PE
RA
TIN
G B
UD
GE
T
TO
WN
OF A
JA
X
46
2017 OPERATING BUDGET SUMMARY
RECREATION, CULTURE & COMMUNITY DEVELOPMENT
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 11,359,300 11,698,000 11,991,400 293,400 2.5
Revenues/Recoveries 5,355,000 5,429,700 5,410,200 (19,500) (0.4)
Net Operating Budget 6,004,300 6,268,300 6,581,200 312,900 5.0
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 30,900
Reclassifications 136,000
Progression (9,800)
New exempt benefit plan (2,800)
Statutory payroll costs/benefit premiums 11,000
Total Full Time Wages & Benefits 165,300 2.7%
Part Time Wages & Statutory Payroll Costs
Wage rate increases 63,600
Net change in hours due to programming 5,600
Overtime/statutory holiday pay 3,800
Statutory payroll costs 16,200
Total Part Time Wages & Statutory Payroll Costs 89,200 1.5%
Increase in utilities for facilities primarily driven by hydro rate increase 69,600 1.1%
Implementation of new annual roof maintenance program as identified by 27,000 0.4%
Town wide roof assessment completed in 2016
Overall decrease in facility operating revenues
Aquatic registrations higher, primarily at Audley Recreation Centre (62,800)
Continued downward trend of Fitness & Health memberships & fees 56,600
Net reduction in pool rentals with closure of local swim club 45,700
Facility rental revenues higher with additional bookings and new rates (18,500)
Other (6,700) 14,300 0.2%
Structural inspection of Ajax Community Centre ice pads 13,000 0.2%
One time 2017 equipment/facility expenditures, net of completed 2016 purchases (8,000) (0.1%)
TOWN OF AJAX
FACILITIES
47
2017 OPERATING BUDGET SUMMARY
RECREATION, CULTURE & COMMUNITY DEVELOPMENT
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 11,359,300 11,698,000 11,991,400 293,400 2.5
Revenues/Recoveries 5,355,000 5,429,700 5,410,200 (19,500) (0.4)
Net Operating Budget 6,004,300 6,268,300 6,581,200 312,900 5.0
TOWN OF AJAX
FACILITIES
BUDGET SUMMARY (Continued)
Building maintenance contract increases 5,400 0.1%
Savings with implementation of telephone disaster recovery capital project (3,800) -
Vehicle and Equipment increase primarily driven by fuel consumption 3,700 -
New advertising display frames for St. Francis 2,500 -
Insurance 1,000 -
Other operating expenditures 2,600 -
Net Increase in Rec, Culture & Com Dev Facilities 2017 Operating Budget 381,800 6.1%
Budget neutral changes - no overall budget impact
Distributable Labour and Equipment (138,000)
Infrastructure Capital Consolidation & Staff Reallocation 69,400
Contracted Snow removal to Operations - Building Mtnce (1,500)
Village Arena Internet from Legislative Services 1,200 (68,900) (1.1%)
Net Increase after budget neutral changes 312,900 5.0%
48
Recreation, Culture & CD − Facilities
G
en
era
l Op
era
tion
s1,618,400
1,200
1,617,200
1,816,900
1,200
1,815,700
198,500
A
jax
Co
mm
un
ity C
en
tre
3,438,800
2,530,000
908,800
3,337,700
2,527,400
810,300
(98,500)
A
jax
Co
mm
un
ity C
en
tre
− S
na
ck B
ar
−
39,300
(39,300)
−
39,300
(39,300)
−
A
jax
Co
mm
un
ity C
en
tre
− G
rou
p F
itne
ss125,000
149,600
(24,600)
124,300
151,800
(27,500)
(2,900)
A
jax
Co
mm
un
ity C
en
tre
− V
eh
icle
s &
Eq
uip
me
nt
29,900
−
29,900
29,000
−
29,000
(900)
S
t. A
nd
rew
s C
om
mu
nity
Ce
ntr
e142,600
36,600
106,000
143,300
36,300
107,000
1,000
C
arr
uth
ers
Ma
rsh
Pa
villi
on
66,600
25,700
40,900
86,100
23,900
62,200
21,300
V
illa
ge
Are
na
367,000
295,600
71,400
430,500
300,200
130,300
58,900
V
illa
ge
/ M
CC
− V
eh
icle
s &
Eq
uip
me
nt
10,000
−
10,000
8,700
−
8,700
(1,300)
M
aso
nic
Ha
ll26,400
7,800
18,600
27,400
2,300
25,100
6,500
P
au
lyn
n P
ark
57,900
5,000
52,900
49,800
5,000
44,800
(8,100)
O
utd
oo
r P
oo
l110,900
35,800
75,100
132,800
32,100
100,700
25,600
R
ota
ry P
ark
Pa
villi
on
82,200
24,700
57,500
76,300
14,800
61,500
4,000
G
ree
nw
oo
d D
isco
very
Pa
villi
on
57,500
17,000
40,500
47,400
18,000
29,400
(11,100)
S
t. F
ran
cis
Ce
ntr
e173,000
86,300
86,700
182,700
86,500
96,200
9,500
M
cLe
an
Co
mm
un
ity C
en
tre
(M
CC
)2,433,300
1,272,800
1,160,500
2,505,000
1,253,800
1,251,200
90,700
M
CC
− G
rou
p F
itne
ss95,800
177,100
(81,300)
97,400
171,200
(73,800)
7,500
A
ud
ley
Re
cre
atio
n C
en
tre
(A
RC
)2,685,500
661,200
2,024,300
2,719,100
681,900
2,037,200
12,900
A
RC
− G
rou
p F
itne
ss39,700
30,700
9,000
40,500
29,800
10,700
1,700
A
RC
− V
eh
icle
s &
Eq
uip
me
nt
2,400
−
2,400
3,500
−
3,500
1,100
K
insm
en
He
rita
ge
Ce
nte
r40,500
11,800
28,700
38,000
11,800
26,200
(2,500)
W
est
ne
y H
eig
hts
Co
mm
un
ity S
cho
ol
20,300
500
19,800
20,300
3,800
16,500
(3,300)
L
ake
sid
e C
om
mu
nity
Sch
oo
l56,600
3,500
53,100
56,800
1,600
55,200
2,100
L
inco
ln A
lexa
nd
er
Co
mm
un
ity S
cho
ol
17,700
17,500
200
17,900
17,500
400
200
Total Recreation, Culture & CD − Facilities
11,698,000
5,429,700
6,268,300
11,991,400
5,410,200
6,581,200
312,900
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
2017 OPERATING BUDGET
TOWN OF AJAX
49
2017 OPERATING BUDGET SUMMARY
RECREATION, CULTURE & COMMUNITY DEVELOPMENT
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 2,191,100 2,135,900 2,183,200 47,300 2.2
Revenues/Recoveries 1,480,600 1,184,800 1,142,500 (42,300) (3.6)
Net Operating Budget 710,500 951,100 1,040,700 89,600 9.4
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 5,900
Reclassifications 43,300
New exempt benefit plan (1,600)
Statutory payroll costs/benefit premiums 100
Total Full Time Wages & Benefits 47,700 5.0%
Part Time Wages & Statutory Payroll Costs
Wage rate increases 18,400
Net change in hours due to programming (6,100)
Statutory payroll costs (11,300)
Total Part Time Wages & Statutory Payroll Costs 1,000 0.1%
Net decrease in program revenue primarily driven by lower attendance 20,300 2.1%
at Friday Night Youth dances
Long time Summer Job Services Grant discontinued in 2016 19,900 2.1%
Purchase of replacement youth room furniture/program equipment, net of 1,500 0.2%
2016 one time purchases
Other operating expenditures (800) (0.1%)
Net Increase in Rec, Culture & Com Dev RPAL 2017 Operating Budget 89,600 9.4%
TOWN OF AJAX
RECREATION PROGRAMS AND ACTIVE LIVING
50
Recreation, Culture & Community Development−
Recreation Programs & Active Living
General Operations
913,300
900
912,400
956,700
900
955,800
43,400
Inclusion Services
88,000
3,800
84,200
89,000
−
89,000
4,800
Youth Programs
39,600
31,800
7,800
41,800
33,300
8,500
700
Youth Events
17,800
2,900
14,900
18,000
2,900
15,100
200
Youth Spaces
112,000
−
112,000
113,000
−
113,000
1,000
Pre−School Activity
105,300
160,000
(54,700)
97,900
149,400
(51,500)
3,200
Dance − Children
17,800
45,600
(27,800)
18,100
37,600
(19,500)
8,300
Dance − Adults
13,700
18,400
(4,700)
13,900
16,900
(3,000)
1,700
Arts & Culture − Children
30,800
49,200
(18,400)
31,200
49,800
(18,600)
(200)
Arts & Culture − Adults
21,600
22,800
(1,200)
22,000
24,700
(2,700)
(1,500)
Karate − Children
10,500
22,400
(11,900)
10,700
21,800
(11,100)
800
Sports − Children
105,300
154,100
(48,800)
100,700
152,600
(51,900)
(3,100)
Sports − Adults
23,900
36,300
(12,400)
24,500
35,100
(10,600)
1,800
Youth Camps
45,400
52,700
(7,300)
51,000
60,400
(9,400)
(2,100)
Day Trippers
57,600
84,800
(27,200)
58,200
85,800
(27,600)
(400)
Mad Science Camp
22,300
29,400
(7,100)
22,800
33,200
(10,400)
(3,300)
Children’s Theatre Camp
7,400
10,500
(3,100)
7,100
16,400
(9,300)
(6,200)
Paulynn Park Camps
66,000
69,400
(3,400)
67,600
67,500
100
3,500
Playgrounds
204,400
12,000
192,400
206,800
4,000
202,800
10,400
Waterfront Adventure Camp
37,500
66,700
(29,200)
38,500
65,600
(27,100)
2,100
We Got Game
26,000
47,100
(21,100)
28,300
46,500
(18,200)
2,900
Sunset Camp
11,000
20,800
(9,800)
11,200
21,300
(10,100)
(300)
Kindercamp
10,000
19,800
(9,800)
9,700
19,700
(10,000)
(200)
ARC − Camps
32,700
54,600
(21,900)
32,200
47,700
(15,500)
6,400
Friday Night Youth
33,100
45,800
(12,700)
30,000
28,900
1,100
13,800
School Break
21,800
33,200
(11,400)
25,200
37,700
(12,500)
(1,100)
Greenwood Camps
17,400
33,700
(16,300)
18,200
33,700
(15,500)
800
General Interest − Adult
10,800
14,700
(3,900)
10,800
15,100
(4,300)
(400)
Riverbreeze
3,900
−
3,900
4,100
−
4,100
200
Multimedia & Technology − Children
29,000
41,400
(12,400)
24,000
34,000
(10,000)
2,400
Total Recreation, Culture & Community Development
Recreation Programs & Active Living
2,135,900
1,184,800
951,100
2,183,200
1,142,500
1,040,700
89,600
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
TOWN OF AJAX
2017 OPERATING BUDGET
51
2017 OPERATING BUDGET SUMMARY
RECREATION, CULTURE & COMMUNITY DEVELOPMENT
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 1,115,900 1,080,100 1,166,000 85,900 8.0
Revenues/Recoveries 148,100 130,200 168,500 38,300 29.4
Net Operating Budget 967,800 949,900 997,500 47,600 5.0
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 7,100
Reclassifications 38,500
Progressions 8,100
New exempt benefit plan (6,500)
Overtime (400)
Statutory payroll costs/benefit premiums 2,000
Total Full Time Wages & Benefits 48,800 5.1%
Part Time Wages & Statutory Payroll Costs
Wage rate increases 1,400
Statutory payroll costs 2,100
Total Part Time Wages & Statutory Payroll Costs 3,500 0.4%
Increased allocation from Slots revenues to fully fund Impact Ajax initiatives (40,700) (4.3%)
Expansion of the Diversity and Community Engagement Conference 3,000 0.3%
Other operating expenditures 1,900 0.2%
Net Increase in Rec, Culture & Com Dev C&CD 2017 Operating Budget 16,500 1.7%
Budget neutral changes - no overall budget impact
Distributable Labour and Equipment 31,100 3.3%
Net Increase after budget neutral changes 47,600 5.0%
TOWN OF AJAX
COMMUNITY & CULTURAL DEVELOPMENT
52
Recre
ation, C
ulture
& C
D −
C
om
munity &
Cultura
l D
evelo
pm
ent
General Operations
645,5
00
−
645,5
00
729,2
00
−
729,2
00
83,7
00
Festivals & Events − General Operations
9,0
00
−
9,0
00
6,2
00
−
6,2
00
(2
,800)
Older Adults
26,1
00
5,3
00
20,8
00
31,1
00
4,4
00
26,7
00
5,9
00
Canada Day & Pumpkinville
105,6
00
29,5
00
76,1
00
109,6
00
29,5
00
80,1
00
4,0
00
Taste Ajax / Santa Parade
46,9
00
13,7
00
33,2
00
46,9
00
13,7
00
33,2
00
−
New Years & Winterfest
35,0
00
7,4
00
27,6
00
35,1
00
7,4
00
27,7
00
100
Summer Events
31,1
00
3,7
00
27,4
00
32,5
00
3,7
00
28,8
00
1,4
00
Community Development
90,6
00
5,0
00
85,6
00
69,0
00
5,0
00
64,0
00
(2
1,6
00)
Impact Ajax
81,5
00
64,1
00
17,4
00
104,8
00
104,8
00
−
(1
7,4
00)
Doors Open
8,8
00
1,5
00
7,3
00
1,6
00
−
1,6
00
(5
,700)
Tota
l R
ecre
ation, C
ulture
& C
D −
C
om
munity &
Cultura
l D
evelo
pm
ent
1,0
80,1
00
130,2
00
949,9
00
1,1
66,0
00
168,5
00
997,5
00
47,6
00
2016
Expenditure
s
2016
Revenues &
Recoveri
es
2016
Net O
pera
ting
Budget
2017
Expenditure
s
2017
Revenues &
Recoveri
es
2017
Net O
pera
ting
Budget
Budget
Incre
ase /
(Decre
ase)
TO
WN
OF A
JA
X
2017 O
PE
RA
TIN
G B
UD
GE
T
53
2017 OPERATING BUDGET SUMMARY
PLANNING & DEVELOPMENT SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 6,355,300 5,667,300 4,973,200 (694,100) (12.2)
Revenues/Recoveries 3,651,000 2,928,200 2,824,000 (104,200) (3.6)
Net Operating Budget 2,704,300 2,739,100 2,149,200 (589,900) (21.5)
BUDGET SUMMARY
Full Time Wages & Benefits
Salary and wage increases 55,100
Reclassifications 45,000
Progressions (9,600)
New exempt benefit plan (26,800)
Statutory payroll costs/benefit premiums 42,600
Total Full Time Wages & Benefits 106,300 3.9%
Part Time Wages & Statutory Payroll Costs
Wage rate increases 1,100
Statutory payroll costs 100
Total Part Time Wages & Statutory Payroll Costs 1,200 -
Lower planning application fees with fewer residential site plans and subdivisions, 134,500 4.9%
partially offset by increased engineering and design fees
Higher net building permit fees, primarily non residential, including transfer from (42,800) (1.6%)
statutory Building Approvals Reserve
Phase two of Youth Entrepreneur and Employment program completed in 2016 (30,000) (1.1%)
net of 2017 funding ($5,000) to support externally run local area program
Anticipated Bell tower rental revenue will not be realized as final location is 16,000 0.6%
not on Town-owned lands
Reduction in consulting and legal costs for planning and OMB appeals (12,000) (0.4%)
One time 2017 software and equipment purchases offset by Pickering (9,800) (0.3%)
Village Heritage Conservation District signs purchased in 2016
TOWN OF AJAX
54
2017 OPERATING BUDGET SUMMARY
PLANNING & DEVELOPMENT SERVICES
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 6,355,300 5,667,300 4,973,200 (694,100) (12.2)
Revenues/Recoveries 3,651,000 2,928,200 2,824,000 (104,200) (3.6)
Net Operating Budget 2,704,300 2,739,100 2,149,200 (589,900) (21.5)
TOWN OF AJAX
BUDGET SUMMARY (Continued)
Bi-annual reprint of Town of Ajax Street Map completed in 2016 (7,500) (0.3%)
Other operating expenditures 7,600 0.3%
Net increase in Planning & Development 2017 Operating Budget 163,500 6.0%
Budget neutral changes - no overall budget impact
Infrastructure Capital Consolidation & Staff Reallocation (753,400) (27.5%)
Net Decrease after budget neutral changes (589,900) (21.5%)
55
Planning & Development Services
Administratio
n353,500
100
353,400
343,100
100
343,000
(10,400)
Planning
2,126,800
800,800
1,326,000
2,092,800
702,300
1,390,500
64,500
Engineering
1,363,300
336,400
1,026,900
718,100
303,900
414,200
(612,700)
Engineering Vehicles
16,300
−
16,300
14,800
−
14,800
(1,500)
Build
ing Approva
ls1,206,800
1,735,400
(528,600)
1,234,000
1,778,200
(544,200)
(15,600)
Build
ing Approva
ls Vehicles
15,200
−
15,200
15,500
−
15,500
300
Eco
nomic D
eve
lopment
585,400
55,500
529,900
554,900
39,500
515,400
(14,500)
Total Planning & Development Services
5,667,300
2,928,200
2,739,100
4,973,200
2,824,000
2,149,200
(589,900)
2016
Expenditures
2016
Revenues &
Recoveries
2016
Net Operating
Budget
2017
Expenditures
2017
Revenues &
Recoveries
2017
Net Operating
Budget
Budget
Increase /
(Decrease)
TOWN OF AJAX
2017 OPERATING BUDGET
56
TOWN OF AJAX 2017 BUDGET
NEW/EXPANDED PROGRAMS & INITIATIVES
ITEM 2017 BUDGET
IMPACT 2018 BUDGET
IMPACT
Canada Day Celebrations – Special celebration to commemorate Canada’s 150th birthday
Total
$10,000
$10,000
$0
$0
57
TOWN OF AJAX 2017 BUDGET
NEW/EXPANDED PROGRAMS & INITIATIVES
DEPT./SECTION: 676 – Recreation, Culture & Community Dev. - CCD BUSINESS UNIT: NO:
4410 DESCRIPTION: Canada Day 2017 – Canada’s 150th Birthday START DATE: 2017 SUBMITTED BY: Robert Gruber
JUSTIFICATION A proposal to expand event programming to commemorate Canada's Sesquicentennial was presented and endorsed by Council on November 14, 2016. Canada’s sesquicentennial is a significant milestone in our history and this initiative extends and expands the 2017 celebration to two separate yet connected venues; an afternoon event at Rotary Park and a Nighttime Spectacular at Ajax Downs. The additional $10,000 will support event programming to commemorate Canada’s Sesquicentennial to include expanded special performances including cultural performances, Canadian pageantry, special commemorative giveaways, and interactive activities.
BUDGET 2017 2018 EXPENDITURE: $ 10,000 $ 0
LESS: REVENUE/RECOVERIES
NET BUDGET $ 10,000 $ 0
58
TOWN OF AJAX 2017 BUDGET
FULL AND PART TIME STAFF
DEPARTMENT POSITION # OF STAFF
2017 BUDGET
2018 BUDGET
Full Time: Operations & Environmental Services Recreation, Culture and Community Development Part Time: Fire & Emergency Services Operations & Environmental Services Recreation, Culture and Community Development Recreation, Culture and Community Development
Total
Vehicle and Equipment Trainer Community Recreation Coordinator – Seniors Programs and Services Administrative Assistant Seasonal & Student (Sportsfields) Playground Leaders/Inclusion Counsellor Audley Recreation Centre - Facility Supervisor & Pool Operator – increase in hours
Total
1 1 1 2 3 8
$62,700
$53,000
$30,300
$37,400
$11,500
$17,500
$212,400
$106,300
$97,300
$46,400
$37,400
$11,500
$17,500
$316,400
59
TOWN OF AJAX 2017 BUDGET
STAFF REQUEST
DEPT./SECTION: Operations and Environmental Services - Fleet BUSINESS UNIT: NO:
3108 POSITION TITLE: Vehicle and Equipment Trainer
JUSTIFICATION The Town has reached a point, where an in-house Vehicle and Equipment Trainer is required. This position will develop, coordinate and manage a vehicle and equipment training program which will focus on the training, testing and evaluation of vehicle operators for the use of fleet vehicles and equipment. This position will be responsible to manage an internal driver operator licencing system, and develop policies and procedures relating to health and safety (tag-out, personal protective equipment, WHMIS etc). The Trainer will also be integral in the lead role and/or support in the following areas: evaluating operator competency through the employee recruitment and promotion process, complete accident/incident investigations as required, manage the Town’s Commercial Vehicle Operator registration (CVOR) and monitor employees driver licence abstracts to ensure compliance with the Ministry of Transportation requirements.
BUDGET 2017 2018 STAFF COSTS: $ 62,700 $ 106,300
NET BUDGET $ 62,700 $ 106,300
60
TOWN OF AJAX 2017 BUDGET
STAFF REQUEST
DEPT./SECTION: Recreation, Culture & Community Dev – RPAL BUSINESS UNIT: NO:
4201 POSITION TITLE: Community Recreation Coordinator – Seniors Programs & Services
JUSTIFICATION Implementation of new strategies and partnerships to support seniors has been identified as a priority by Council under the Community Action Plan. In 2016, Recreation, Culture and Community Development began the Older Adults/Senior’s Recreational Services Strategy to assess the needs of seniors in the community and identify areas of opportunity for development. Initiatives identified to date include, but are not limited to, the development of an Age Friendly Community Plan, expansion of partnerships to enhance the availability of services for seniors, exploring alternate options for program and service delivery, as well as seeking an Age-Friendly Community designation. At present there are limited resources within the department to manage new initiatives and programs specific to our older adult and senior population. From a program perspective, adult and seniors programs are currently managed by the Community Recreation Coordinator who also oversees youth programs. The introduction of this new position will allow greater opportunity for staff to focus on issues and programs specific to our older adult and senior population. This position will take the lead on the recommendations, initiatives and related programming as identified in the Older Adults/Senior’s Recreational Services Strategy and build community connections with residents as well as with seniors serving agencies to ensure that the needs of older adults and seniors in Ajax are met.
BUDGET 2017 2018 STAFF COSTS: $ 53,000 $ 97,300
NET BUDGET $ 53,000 $ 97,300
61
TOWN OF AJAX 2017 BUDGET
STAFF REQUEST
DEPT./SECTION: Fire & Emergency Services BUSINESS UNIT: NO:
2000 POSITION TITLE: Administrative Assistant – Part Time
JUSTIFICATION As the Town of Ajax continues to grow, a greater need is placed on the Administration section of the Fire Services. This section provides administrative support to the Chief and Deputy Chiefs, which then includes all of the needs for the Suppression, Prevention, Inspection and Communications divisions. The Administration Section has responsibility for legislated requirements of the Fire Protection and Prevention Act as well as responsibilities related to billing Insurance Companies, Ministry of Transportation and others. The combination of legislative requirements, day to day responsibilities along with an increase in the volume of activity, has driven the need for the additional part time support position. An additional part time Administration Assistant will allow the Fire & Emergency Services department to maintain current service levels.
BUDGET 2017 2018 STAFF COSTS: $ 30,300 $ 46,400
NET BUDGET $ 30,300 $ 46,400
62
TOWN OF AJAX 2017 BUDGET
STAFF REQUEST
DEPT./SECTION: Operations and Environmental Services
BUSINESS UNIT: NO:
3108 POSITION TITLE: Seasonal Employee (1) and Summer Student (1)
JUSTIFICATION These positions are required to assist in the maintenance of the existing sports field infrastructure within the Town of Ajax. With a full baseball season completed at the Audley Ball Park (post Pan AM), combined with new artificial turf fields at the Ajax Community Centre, higher levels of service and maintenance are required. Specific to baseball, the frequency of grass-cutting, edging, lining of fields, dragging of infields, maintaining each pitcher’s mound and batter’s box requires enhanced maintenance. With the increasing usage of the Town’s ball diamonds, and the rise in the number of tournaments, additional operational support is required to maintain the service delivery requirements expected from the Town’s user groups and tournament organizers. Staff are needed to provide more after hours support to user groups. These part-time positions will be scheduled to work until midnight during the week, and on weekends to provide user group support and close the fields each evening (Audley Recreation Centre Ballpark and Ajax Community Centre artificial turf fields).
BUDGET 2017 2018 STAFF COSTS: $ 37,400 $ 37,400
NET BUDGET $ 37,400 $ 37,400
63
TOWN OF AJAX 2017 BUDGET
STAFF REQUEST
DEPT./SECTION: Recreation, Culture & Community Dev – RPAL
BUSINESS UNIT: NO:
Various POSITION TITLE: Part Time Playground Leaders (2) and Inclusion Counsellor
JUSTIFICATION Playground Junior/Senior Leaders: Required for new site. Inclusion Counsellor: Increased demand for 1 to 1 counsellor to participant ratio during summer programs.
BUDGET 2017 2018 STAFF COSTS: $ 11,500 $ 11,500
NET BUDGET $ 11,500 $ 11,500
64
TOWN OF AJAX 2017 BUDGET
STAFF REQUEST
DEPT./SECTION: Recreation, Culture & Community Dev – Facilities BUSINESS UNIT: NO:
4080 POSITION TITLE: Part Time – Increase in hours
JUSTIFICATION Audley Recreation Centre – Part Time Facility Supervisor: Increased hours based on the elimination of RPAL/CCD staff working facility shifts. Audley Recreation Centre – Part Time Pool Operator: Due to increased pool usage and to maintain operational efficiencies with fully trained, certified pool staff.
BUDGET 2017 2018 STAFF COSTS: $ 17,500 $ 17,500
NET BUDGET $ 17,500 $ 17,500
65
2017 OPERATING BUDGET SUMMARY
LIBRARY
2016 2016 2017 Increase/ %
Forecast Budget Budget (Decrease) Change
Operating Expenditures 4,694,500 4,698,000 4,869,600 171,600 3.7
Revenues/Recoveries 347,000 350,500 368,100 17,600 5.0
Net Operating Budget 4,347,500 4,347,500 4,501,500 154,000 3.5
BUDGET SUMMARY
Full and Part Time Wages & Benefits
Salary/wage rate and benefit increases 85,600
Annualization of additional part time hours approved in 2016 29,500
Reclassifications 24,700
Progressions (17,400)
Total Full Time and Part Time Wages & Benefits 122,400 2.8%
Net increase in building maintenance expenditures, primarily due to increased 21,800 0.5%
utility costs and roof maintenance at various branch locations
Increase in collection budget due to inflationary and foreign exchange pressures 16,100 0.4%
New office chairs, study carrell and volunteer management software offset by (10,400) (0.2%)
one-time purchases completed in 2016
Decrease in fines & fees revenues due to implementation of electronic 6,000 0.1%
notifications and auto-return of electronic materials
Increased in contracted security services hours for Main Branch 2,900 0.1%
Insurance (2,400) (0.1%)
Increase in photocopier fees & miscellaneous revenues based on recent (2,000) (0.1%)
usage trends,offset by lower expected room rentals and bank interest revenues
Other operating expenditures/revenues (400) -
Net Increase in 2017 Library Grant 154,000 3.5%
TOWN OF AJAX
66