Getting Paid

Accounting Documents

and Related Paperwork

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7

GETTING PAID

Accounting documents and related paperwork

Film productions pay on a weekly basis with a one week lag. Most productions run on a standard Monday to Friday shoot week with pay day being after 4:00pm on the Thursday following the week you worked. For instance, if you worked on Tuesday, September 14th on a show with a Monday to Friday work week schedule, your pay cheque would be ready on Thursday, September 23rd at 4:00pm. If a show is on a shifted work week, like Tuesday to Saturday or Wednesday to Sunday, pay day is pushed in order to accommodate the shift in the work schedule and your pay cheque would be ready on the fourth day of the following work week after 4:00pm. On pay day, pay cheques are available for pick up at the production office of the show you worked on. If you do not pick up your cheque it will be mailed to you at the address you put on your deal memo. "What's a deal memo?" you say. A deal memo is one of the documents in the ‘start package’.

When you start work for a production company you will be required to complete a 'start package'.

A ‘start package’ refers to the mandatory accounting paperwork you will need to fill out and sign

in order to get paid.

A start package typically includes:

An employee deal memo which is also known as a ‘start slip’ (an individual contract made with the

production company that outlines your salary, screen credit, and if approved, your kit rental, vehicle allowance, etc.)

Production company policies (petty cash procedures, harassment policy, confidentiality agreement) TD1 Federal Tax form TD1 Provincial Tax form Ontario Declaration of Residency form If you are incorporated and work as a ‘loan-out’ company (loaned out to the film production by your own

company as an independent contractor, and not as an employee of the production company), then you will need to complete a corporate deal memo instead of an employee deal memo and you will need to complete a corporate declaration and a corporate waiver.

If you work as a direct hire (an employee of the production company) you may also be required to provide a copy of your current Notice of Assessment (with your financial information blacked out). If you do not have a copy of your current Notice of Assessment, you may need to provide copies of other documentation such as:

Bills from different utility companies issued in your name A copy of residential lease (dollar amount blacked out) and both sides of a cancelled rent cheque (dollar

amount blacked out)

If you provide your services through a loan-out company (work under your corporation) you may be required to provide:

A Notice of Assessment issued to your loan-out company. 94

If you don´t have a company Notice of Assessment you may be asked to provide: A Register of Corporate Shareholders (Schedule 50) A copy of the last Annual Report (Form 6) with proof of filing fee paid If you are unable to provide a Schedule 50 you may be paid as a direct hire (employee) with withholding tax (E.I, CPP) deducted at source. This information is required so the producers (the employers) are able to obtain the full amount of the tax credits available to them. (Production companies are entitled to receive tax credits on certain eligible

labour expenditures such as wages paid to employees who meet residency requirements). Sometimes producers who are relying on the tax credit programs to help finance their productions are required to verify that the individuals they hire as cast and crew are residents of Canada and/or the province in which the production is taking place. If you do not receive a start package before the end of your first day, talk to your supervisor which would be the Key Craftservice Provider. You must complete a start package to get paid!

In addition to the start package, you will also need to fill out a weekly time sheet. At the end of the work day when doing a daily or at the end of the work week when working on a weekly call, you will be required to complete a weekly time sheet. A "time sheet" is where you document the days and hours you worked on a production. Once your time sheet is approved by your supervisor it is then sent to the payroll accountant to calculate your earnings for the work you did for that week so they can have your pay cheque prepared for you by the payroll company.

Typical Cycle of a Time sheet:

Completed by crew member at end of day/week and submitted to supervisor for approval Once approved by supervisor it is sent to accounting department Once received by accounting department it is pre-processed by Payroll Accountant then given to

PM for approval Once approved by the Production Manager it is sent to Payroll company to be processed Once Payroll company receives it, it is processed, invoices and remittance reports are generated

and paycheques are produced and sent to production for disbursement

When filling out your time sheet and your start package documents be sure to print clearly and be careful to initial and sign in all the spots required. Also make sure you put your correct social insurance number and full mailing address. Time sheets will not be paid if they are incomplete, illegible or do not have valid information. Same goes for the rest of the documents in your start package.

Further, to help you keep track of when your paycheque(s) will be ready and what paycheque(s) you should be receiving, it is a good idea to keep a small notebook with you when you work so you can keep a log of where you worked, the date you worked, the hours you worked and who you worked with.

Also, when you go to work you should ask for a callsheet. A callsheet will provide you with lots of important information such as the show title, date of work, location of work, names of key individuals such as the Producers, Production Manager and Key Craftservice Providers as well as the production company name, address and telephone number. That way you'll know where to go to pick up your pay cheque or who to call if you have questions about it.

PLEASE NOTE: On a regular Monday to Friday workweek, your pay cheque are available for pick up

after 4:00PM on Thursday. 95

If you are on a shifted work week, please double check what your pay cheque pick up day is with the payroll department. Typically it is always the 4th day of your work week.

If you are picking up your cheque outside of ‘standard’ business hours, please contact your production office to ensure they are open before making the trip!

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What is Petty Cash?

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WHAT IS PETTY CASH?

Petty cash refers to small amounts of cash kept on hand by the production and signed out to specific crew members to be used for minimal expenditures that require immediate reimbursement that are not covered by a purchase order or cheque request. The term 'petty' comes from the word "petite" or "small". Sometimes, Craftservice Providers are provided with petty cash (also referred to as 'petty cash float') when working on a production that may require them go shopping for food, beverages and related products as part of their job duties. There are specific protocols on how to properly use and keep track of petty cash. Please check on your specific production’s policies and procedures, the following information is merely a guideline. Petty cash receipts (originals only) should be numbered and neatly taped to 8 1/2 x 11 sheets of paper, in sequence, each clearly showing what it's for. Use one side of the paper only and don't overlap receipts. If a receipt doesn't clearly indicate what was purchased, a brief description should be written on the paper next to the receipt. Unclear, incomplete or illegible receipts will not be accepted. List the corresponding numbers on the front of the petty cash envelope along with a description of each item. Add your name, department, show title, date etc. in the spaces as indicated. Total all expenditures. Don't seal the envelope.

Submit petty cash envelopes regularly. Once approved, the accounting department will either reimburse the total in cash or issue a cheque in the amount of the expenditures, keeping the initial 'float' at the same balance. At the completion of your employment on the production, the balance of receipts and remaining cash must be accounted for before you leave the show.

See examples attached.

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What is a Call Sheet and

Other Paperwork

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WHAT IS A CALLSHEET?

A callsheet refers to an information sheet given on a daily basis to the cast and crew of a film production. It is a key organizational document. The purpose of the callsheet is to keep everybody on the production informed of all the relevant information regarding the next day’s shoot. Keeping everyone informed of each day’s shooting schedule and requirements for shooting is essential because film productions depend on the collaboration of many different people. Everybody involved in the production both on and off set needs to be prepared to do what they are expected to do each day in order for the production to be kept on schedule and within budget. Typically, the call sheet is given to the cast and crew on set at wrap once it has been approved by the Producer and Production Manager. The production office will email or fax the callsheet to anyone who requires it that is not on set at wrap.

Although the information on a callsheet can be difficult to interpret for people who are not familiar with the industry, once you get the hang of it it’s really quite simple. Callsheets may look different from one production to the next but they all contain similar information.

Some of the information you’ll find on a call sheet includes the following:

Production title Date Which shoot day it is (for example day 8 of a 20 day shoot) The shooting location(s) for the day, map and directions to the shooting location Parking details for cast and crew Where the unit is parked (basecamp: cast trailers, honeywagon, hair & makeup truck etc., tech land:

camera truck, grip truck, electric truck, props truck etc.) Call times for each cast and crew member (the time they are expected to arrive for work). Note: Call

times vary depending on if you are cast or crew, what department you are in and what is scheduled for the day.

Department hot & ready times Contact numbers for main crew members (e.g. Production Manager, 1st AD, 2nd AD, Location

Manager, Transport Coordinator, union reps etc. Scene numbers to be shot that day (a basic schedule of what is being shot that day, not the shot-by-

shot schedule created by the director) Transportation information (pickup/drop-off information for principal cast, shuttle information for

extras and crew) Hair, Makeup and Wardrobe times for cast Cast, Background Performers, Stunt Performers and Stand-ins needed for the day Weather forecast for the day (rain, wind, temperature, sunrise/sunset) Details of the nearest hospital Special equipment or vehicles needed for the day Production company name, address and contact numbers Set Cell and Set Fax numbers (the 2nd AD is usually the keeper of the set cell) Craftservice requirements (when and how many breakfasts / subs are needed) When lunch is scheduled and where lunch is being served Safety notes Special clothing requirements (safety boots, no bright colours)

The 2nd Assistant Director and Assistant Production Coordinator create the call sheets on a daily basis by referencing the shooting schedule, one line schedule and day out of days and by consulting the Producer, Director, 1st AD and various crew departments. Cast and crew are expected to read each day’s callsheet in advance and arrive for work on time and prepared for that day’s work schedule. Because the scheduling for a production involves the coordination of so many people, one person's absence or lateness can create considerable difficulty and put a serious snag into the production schedule for the day. It is generally a good rule of thumb to arrive 15 minutes early. 111

Example of a One Line Schedule (Annexe B)

This is a page out of a one line schedule (depending on the shoots days it is usually several pages long) On the Left it indicates the scene number. In the next column it indicates if a scene is interior or exterior, the set in all caps and below this the slug line. It will indicate if it’s a day or night scene and the script day. In the 3rd column it will indicate the scene’s page count. In the far right column it indicates the cast by their cast numbers.

This is generated by the AD Department and updated as changes are made. It’s distributed to every department.

Example of Cast DOOD (Annexe C)

This shows an 8 day schedule. On the left side it has the cast listed with the cast numbers. It lists the month & date, day of the week, and shoot day that the cast are working on.

SW – Start Work

W- Work

SWF- Start Work Finish (Day Player) WF- Work Finish

H- Hold day

R – Rehearsal

T- Travel

The cast Day out of days is used by many departments. Examples would be: Casting agents ─ To book the talent.

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Driving

the Craft Truck

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Craftservice Driver Road Test Assessment Overview

Craft Trucks used on film and television productions in Ontario are registered with the Ministry of Transport Ontario as a commercial vehicle. This is indicated by the square yellow sticker located in the driver’s side window. Being a commercial vehicle puts the truck under all the rules of operation that any ‘eighteen wheeler’ or other truck on the road comes under in the Highway Traffic Act (HTA). Specifically, the responsibility of safe operation of a vehicle comes under section 84.(1) of the HTA. As important to us are the on duty hours regulations outlined in the HTA, Section 190 and Ontario Regulation 555/06 that requires the operator to keep a record of their on duty times each day to prove their compliance.

Driving a Craft Truck requires separate skills and knowledge from the regular Craftservice provider job duties. Knowing how to drive a heavy truck well and understanding the rules of allowable hours is critical to safe operation of the Craft Truck.

The Craft Truck Driver Trade Test gives Craftservice Providers an opportunity to prove their ability to competently operate the Craft Truck and to review the relevant MTO regulations in real detail with an expert instructor.

If driving a Craft Truck seems right for you, please sign up for our next Craft Truck Trade Test in order to become ‘Craft Truck Driver Qualified” and therefore able to take calls to come out and drive a Craft Truck through IATSE Local 411.

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Craftservice Calls and Rates

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CRAFTSERVICE PROVIDER JOB DESCRIPTIONS

KEY CRAFTSERVICE PROVIDER

The duties of the Key Craftservice Provider shall include the scheduling and assigning of duties within

the Craftservice department, maintaining department time sheets/deal memos, and handling daily crew

staffing requirements when necessary. The Key Craftservice Provider will consult with the 2nd Assistant

Director regarding craft serving requirements for the next shooting day, act as contact person to the

craft company who provide the craft truck and food stock, coordinate the pickup and return of the craft

truck to/from the shooting location and/or craft shop and supervise and direct any Daily Craftservice

Providers that are on set that day.

The Key Craftservice Provider shall direct the purchase of approved stock items as necessary as per the

Producer or Production Manager.

The Key Craftservice Provider shall coordinate together with their assistant to ensure the preparation,

maintenance, cleaning and storage of all goods and equipment required by the Craftservice Department

which includes maintaining the craft kitchen and/or craft truck* and, if required; a craftservice station

on or near the shooting set, drinks and snacks as needed to base camp or other satellite locations (such

as splinter unit), and a craftservice station for background holding and any water stations or drinks for

lunch and on set as per the Producer or Production Manager.

S/he is also responsible for ensuring that the shooting crew and cast are provided with breakfast, snack

and drink items as approved by the Producer or their duly authorized representative in compliance with

the various union contracts. S/he is also responsible for ensuring approved stock items are available

and replenished as required and shall report significant stock discrepancies to the Producer or Production

Manager immediately. S/he shall supervise and direct any Daily Craftservice Providers that are on set

that day.

ASSISTANT CRAFTSERVICE PROVIDER

The duties of the Assistant Craftservice Provider shall include assisting the Key Craftservice Provider in

all craft service duties.

This includes ensuring the preparation, maintenance, cleaning and storage of all goods and equipment

required by the Craftservice Department which includes maintaining the craft kitchen and/or craft truck*

and, if required; a craftservice station on or near the shooting set, drinks and snacks as needed to base

camp or other satellite locations (such as splinter unit), and a craftservice station for background holding

and any water stations or drinks for lunch and on set as per the ProducerS/he is also responsible for

ensuring that the shooting crew and cast are provided with breakfast, snack and drink items as approved

by the Producer or Production Manager in compliance with the various union contracts. S/he is also

responsible for ensuring approved stock items are available and replenished as required and shall report

significant stock discrepancies to the Key Craftservice Provider immediately. S/he shall also assist in

supervising and directing any Daily Craftservice Providers that are on set that day.

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CRAFTSERVICE PROVIDER JOB DESCRIPTIONS Continued…

BACKGROUND CRAFTSERVICE PROVIDER (14 HOUR OR 6 HOUR)

The Background Craftservice Provider works under the direction of the Key Craftservice Provider and the Assistant Craftservice Provider in providing the background performers with snack and drink items and breakfast and/or substantials as directed and approved by the Producer or Production Manager. S/he is responsible for maintaining the background performer craftservice station(s).

COMPLIANCE DRIVER CRAFTSERVICE PROVIDER (6 HOUR)

The main function of the 6-Hour Craftservice Provider Compliance Driver is to pickup and return the

craft truck to/from the shooting location and/or craft shop.

S/he are also to assist the Key Craftservice Provider and Assistant Craftservice Provider in packing up

the craftservice equipment and preparing the craft truck for departure and safe travel. This may include

such tasks as assisting with breaking down the set and/or background craftservice station(s), assisting

with cleaning dishes, securing items on the truck for travel, loading coolers and other craft related items

onto the craft truck.

It does not include preparing and/or traying food to cast and crew or relieving/replacing any Craftservice

Provider.

All Craftservice Providers must possess a current certificate from an accredited Safe Food Handling

Program (Food Handler’s certificate) and any relevant licenses and/or certificates that may be required

by laws established at the location(s) the Company may be working at or required under this agreement

or by union policy.

NOTE: All Craftservice Providers are required to regularly lift heavy items such as coolers full of ice and

drinks, 19 Litre water jugs, craft truck stairs, etc. All lifting is to comply with the Ontario Health and

Safety (OHSA) Regulations describing safe lifting.

*Reference to “Maintaining the craft truck” refers to the work area of the Craft truck as it pertains to

the job of Craftservice and not the maintenance of the vehicle itself or its equipment provided by the

craft company/supplier.

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IATSE LOCAL 411 INTERNATIONAL ALLIANCE OF THEATRICAL STAGE EMPLOYEES

Production Coordinators, Craftservice Providers and Honeywagon Operators 2087 Dundas Street East, Unit 104, Mississauga, ON L4X 2V7 (905) 232-6411 F (905) 232-6412 businessagent@iatse411.ca www.iatse411.ca Contact: Chandra-Li Paul, Business Agent

CRAFTSERVICE PROVIDERS & HONEYWAGON OPERATORS

2016 CONTRACT SUMMARY

Budget Tiers All rates are listed in Canadian dollars.

Theatrical Motion Pictures Television Motion Picture

FROM TO FROM TO

Tier A $10,728,274 and over Tier A $8,039,177 and over

Tier B $5,973,165 $10,728,274 Tier B $6,029,383 $8,039,177

Tier C $3,654,171 $5,973,165 Tier C $3,349,657 $6,029,383

Tier D $2,364,930 $3,654,171 Tier D $2,364,930 $3,349,657

Tier E $1,238,778 $2,364,930 Tier E $1,238,778 $2,364,930

Tier F Under $1,238,778 Tier F Under $1,238,778

Television Series – 1 Hour Television Series – ½ Hour

FROM TO FROM TO

Tier A $1,709,965 and over Tier A $1,030,663 and over

Tier B $1,346,889 $1,709,965 Tier B $749,574 $1,030,663

Tier C $948,679 $1,346,889 Tier C $515,331 $749,574

Tier D $609,028 $948,679 Tier D $374,787 $515,331

Tier E $253,386 $609,028 Tier E $140,770 $374,787

Tier F Under $253,386 Tier F Under $140,770

Serial and Strip Programs – 1 Hour Serial and Strip Programs – ½ Hour

FROM TO FROM TO

Tier A $1,077,511 and over Tier A $538,755 and over

Tier B $948,229 $1,077,511 Tier B $480,196 $538,755

Tier C $679,300 $948,229 Tier C $339,650 $480,196

Tier D $269,377 $679,300 Tier D $210,817 $339,650

Tier E $213,970 $269,377 Tier E $123,877 $210,817

Tier F Under $213,970 Tier F Under $123,877

Mini-Series (per each 2 hrs of broadcast time)

New Media (Webisodes/Podcasts/Interstitials and etc.)

FROM TO

Rates and Fringes per New Media Side Letter No. 1

Tier A $6,441,648 and over Tier A

Tier B $4,684,835 $6,441,648 Tier B

Tier C $3,513,626 $4,684,835 Tier C

Tier D $2,364,930 $3,513,626 Tier D

Tier E $1,238,778 $2,364,930 Tier E

Tier F Under $1,238,778 Tier F

Before any Craftservice Provider(s) or Honeywagon Operator(s) is engaged the Producer shall provide the Union with a copy of a duly completed and signed Schedule “E” confirming the budget tier for the applicable production.

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SUMMARY OF REMITTANCES & DEDUCTIONS (Article 12 (a), (b), (d) and (e))

Tier Vacation Pay Health and Welfare Retirement Safety & Training Total Fringes Working Dues

Deduction

A 4% 6% 2% 0.5% 12.5% 1.75%

B 4% 5.5% 2% 0.5% 12% 1.75%

C 4% 5% 2% 0.5% 11.5% 1.75%

D 4% 5% 2% 0.5% 11.5% 1.75%

E 4% 4.5% 2% 0.5% 11% 1.75%

F 4% 4.5% 2% 0.5% 11% 1.75%

OTHER DETAILS APPLICABLE TO BOTH CRAFTSERVICE & HONEYWAGON Work Day

(A3.01 / B3.01)

Work day is up to 14 hours, inclusive of meals. The Craftservice Provider and Honeywagon Operator shall be paid for all time worked from the time they report as and wherever directed. A Craftservice Provider who is requested by the Producer to pick up and drive a vehicle to a location shall be paid from the time they pick up the vehicle to the time they return the vehicle or return to their start work location.

Work Week

(Article 8)

Work week is seven days, the first five being work days, the 6th and 7th being days off.

6th Day

(Article 9)

1½ X one-fifth of the weekly contracted rate. All overtime is at time and a half of the applicable pro-rated daily rate. All overtime will be calculated in six (6) minute increments.

7th Day

(Article 9)

2 X one-fifth of the weekly contracted rate. All overtime is at time and a half of the applicable pro-rated daily rate. All overtime will be calculated in six (6) minute increments. Provided that at least one of the Employees who worked the previous five (5) days, works the sixth (6th) and/or seventh (7th) day, those Employees shall determine which Employee, (if not all) works the sixth (6th) and/or seventh (7th) day.

Holidays

(Article 11)

Not Worked: No deduction from weekly contracted rate. Worked: Additional one-fifth of the weekly contracted rate. Any employee who works the scheduled day before and the scheduled day after a statutory holiday will receive payment for the statutory holiday.

Turnaround

(A3.03 /

B3.04)

Turnaround is 8 hours between shifts. Encroachment is at 2 X the applicable rate and is calculated in six minute increments.

Weekend

Turnaround

(A3.03 / B3.04)

On a 5 day work week: Forty-eight (48) consecutive hours. On a 6 day work week: Twenty-eight (28) consecutive hours. Encroachment is at 2 X the daily pro-rated hourly rate and is calculated in six minute increments.

Per Diem

and Travel

(Article 15)

To be provided as per the applicable technicians agreement (who represent such positions as gaffers, grips, etc.) signed by the production.

Bond

(Article 13)

Equivalent of two (2) weeks wages for any Craftservice Providers and Honeywagon Operators engaged on the production or Corporate Letter of Guarantee from productions that are eligible.

Boundaries

(Article 10)

As per the applicable technicians agreement (who represent such positions as gaffers, grips, etc.) signed by the production.

Cancellation of

Calls

(Article 17)

A Craftservice Provider and/or Honeywagon Operator engaged for a daily work call shall be paid for the hours booked unless the Craftservice Provider and/or Honeywagon Operator received notification of the cancellation of change in schedule no later than twelve (12) hours prior to the work call. A work day cancelled without proper notice cannot be defined as a day off for the calculation of sixth (6th) and seventh (7th) days.

T2200

(Article 17)

If requested by the Member while still actively engaged and while the production is still underway, the Producer will complete a T2200 form or equivalent for expenses that the Producer required the Member to incur as a result of their engagement.

Health and

Safety

(Article 6)

Production will ensure that the Ontario Health & Safety Act violence and harassment policy is posted on the Craft Service

Provider truck within full view of the cast and crew. 129

CRAFTSERVICE PROVIDERS Minimum Rates

Effective January 1, 2016 – December 31, 2016

WEEKLY RATES DAILY RATES

Tier

Key

Weekly Rate

per Article

A2.02

Assistant

Weekly Rate

per Article

A2.07

Tier

Key

Daily Rate

per Article

A2.02

Assistant

Daily Rate

(1/5th weekly

rate)

per Article

A2.07

BG

Daily Rate

per Article

A2.08

6 Hour Call

(BG or Driver)

per Article

A3.04

(i) and (ii)

A $1,616.30 $1,542.03 A $323.26 $308.41 $239.02 $154.20

B $1,546.22 $1,471.93 B $309.24 $294.39 $239.02 $147.20

C $1,490.14 $1,415.85 C $298.03 $283.17 $215.12 $141.60

D $1,428.58 $1,354.29 D $285.72 $270.86 $209.14 $135.44

E $1,305.48 $1,231.19 E $261.10 $246.24 $203.17 $123.12

F Negotiable Negotiable F Negotiable Negotiable Negotiable Negotiable

OTHER DETAILS Overtime

(Article A3.02)

Overtime is paid after 14 hours of work at a rate of double time (2) of the regular hourly rate calculated in six (6) minute increments. Overtime after 16 hours of work is paid at a rate of triple time (3) of the regular hourly rate calculated in six (6) minute increments

Meal Breaks (Article A4.01)

All Employees are to receive a sixty (60) minute meal period, which shall be taken together with the shooting crew or transportation department and is included in the paid consecutive hours of work as provided for in Article 7. Second and subsequent meal periods shall be no less than thirty (30) and no more than sixty (60) minutes in duration, taken together with the shooting crew or transportation department. All Craftservice Providers are entitled to a meal break after eight (8) hours. If the first meal is not available the Producer shall pay Seventeen Dollars and Fifty cents ($17.50)

Daily Calls (Article A2.03)

If a Craftservice Provider is required for a daily call, the Producer shall call the Union office to furnish such Craftservice Provider via the Local 411 Call Steward Service.

Key Weekly (Article A2.02)

The first (1st) weekly Craftservice Provider engaged shall be appointed, by the producer or the Producer’s duly authorized representative as Key and shall be paid the applicable Key Weekly rate set out in Article A5.

Assistant Weekly (Article A2.07)

A Craftservice Provider not engaged as Key Weekly or primarily to service background performers shall be paid the applicable Assistant Weekly rate set out in Article A5.

Assistant Daily

(Article A2.07)

A Daily Craftservice Provider not engaged primarily to service background performers shall be paid one-fifth (1/5th) of the applicable weekly rate per day.

BG Daily (Article A2.08)

A Daily Craftservice Provider engaged primarily to service background performers shall be paid at the rate set out

in Article A5. 130

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6 Hour MTO

Compliance

Daily

(A3.04 (i))

After the regular Craftservice Provider has been on duty in excess of the time permitted under the Ontario Highway Traffic Act regulations, an additional Craftservice Provider shall be called, via the Local 411 Call Steward System, for a six (6) hour call. Such Craftservice Provider shall be paid one half (½) of one fifth (1/5th) the applicable weekly rate per day if required to work six (6) hours or less. In the event the Craftservice Provider is required to work more than six (6) hours, the Craftservice Provider will be paid one fifth (1/5th) the applicable Craftservice Provider weekly rate per day. This Craftservice Provider shall have access to any transportation already provided to and from the location.

6 Hour BG Daily

(A3.04 (ii))

A Craftservice Provider may be called for a six (6) hour call for increased numbers of background performers. When called to work in the case of background performers, the Craftservice Provider may be called to start work in advance of the majority of background performers’ call time and the Craftservice Provider may be dismissed at wrap of the majority of background performers. Such Craftservice Provider shall be paid one half (½) of one fifth (1/5th) the applicable weekly rate per day if required to work six (6) hours or less. If the event the Craftservice Provider is required to work more than six (6) hours, the Craftservice Provider will be paid one fifth (1/5th) the applicable Craftservice Provider weekly rate per day.

Craftservice Daily Call

System and Instructions

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LOCAL 411 CRAFTSERVICE PROVIDER CALL SYSTEM

INSTRUCTIONS FOR USING

THE DAILY AVAILABILITY MESSAGE CENTRE

Daily Availability Message Centre: 647-360-6411

Call Steward Direct Line 416-850-7411

Call Steward: Elizabeth deHaan

How to Make Yourself Available for Daily Calls

You must call in to the daily availability message centre to update your availability every day for the following

day’s work. For example, you would call in Monday to make yourself available to be called by the Call Steward for

work on Tuesday.

Dial the Automated Daily Availability Message Centre Number: 647-360-6411

Follow the instructions then enter your Personal Identification Number (PIN)

You must call in available before midnight to register yourself as available for the next day. For example; if you

call in at 11:55pm on Monday you will be registered as available for Tuesday. If you call in at 12:05 a.m. on

Tuesday you will be registered as available for Wednesday. Note there the exception that you may call on Friday to

place yourself available for Monday.

The Local 411 Call Steward's direct line is the number to speak directly to the Call Steward. Please only call the Call

Steward to return her call or with concern about your already assigned daily work.

PINs

A Personal Identification Number (PIN) is required to update your availability.

To receive your PIN, contact Local 411. Office hours are Monday to Friday only, 9 a.m. to 5 p.m.

The Call Stewards cannot provide you with your PIN.

Only members with the required certificates (e.g., food handlers, WHMIS, or a driver’s license) and in good

standing are eligible to receive a PIN.

Hours of Operation

The Call Stewards begin crewing at 4 p.m. Monday to Saturday. On Sunday or on a Holiday Monday, crewing

begins at 2 p.m.

If you call in available after crewing has begun, you run the risk of missing out on calls as you can only be offered

calls that have not been crewed already.

The Call Steward office hours are Monday to Friday from 6 a.m. to 10 p.m. and Saturday/Sunday 9 a.m. to 10 p.m.

If you need to speak with the Call Steward do so before 10 p.m. Any additional information should be left on the

Call Steward voice mail.

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Getting a Call for Work - Accepting Work

The Call Steward will only contact you on the telephone numbers you have provided. Following the final attempt,

Call Stewards will wait only 10 minutes on weekdays and 5 minutes on weekends before offering the work

assignment to the next person.

Members are responsible for providing the Local with correct contact information. Any changes in your address and

telephone number, and any work preferences must be submitted in writing by letter, email or fax to the Local 411

office allowing a minimum of 48 hours for the change to be recorded in the Call Steward system.

There is no wait time on an ASAP call

Call Information When accepting a call please write down the following:

Name of production

Type of call (see Types of Daily Calls Dispatched below)

Call time

Location with major intersections

Production contact name and telephone number (if available)

Any other details specific to that call

Please contact Local 411 office for all specific rate or contract questions. The Call Steward cannot provide you

with this information.

Types of Daily Calls Dispatched

The different daily calls to be dispatched by the Call Steward system are:

Replacement Daily: regular Weekly CSP to be temporarily replaced

14-hour Minimum Regular Daily: Work Truck and Background

14-hour Minimum Background Daily: Work with Background only

6-hour Minimum Background Daily: Work with Background only

6-hour Minimum Driver: Work Primarily to move the Craft Truck

Please contact Local 411 office for all specific rate or contract questions. The Call Steward cannot provide you

with this information.

Call Time Changes

Be advised that once you have accepted a call from the Call Steward, your call information is subject to change

(pushes or pulls). If the Call Steward is not able to speak to you directly, it is your responsibility to retrieve any

additional information that may have been left for you.

Cancelling Daily Call Assignments

You may not cancel yourself from assigned work call given to you by the Call Stewards without just cause.

To “book off” or cancel your assignment, you must notify the Call Stewards immediately with just cause by calling

their direct line.

Cancelling your assignment without valid reason and explanation will be considered a “no show” infraction that

may carry a monetary fine or loss of privilege.

Please give as much notice as possible when booking off a call to ensure that the Call Steward can get a replacement

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How to Fill a Daily Call

*All Craftservice Provider Dailies must be crewed through the IATSE Local 411 Daily Call System.

Including name Hires. Every time a production requires a Daily Craftservice Provider an

authorized representative of the production (Key Craftserver, PC, APC, PS, PM or Producer),

must contact the 411 Call Steward to have that Daily CSP crewed for that show.

Orders may only be placed on a daily basis, you cannot order for multiple days at a time.

All daily crewing must go through the Local 411 Call Steward System. You shall not book daily crew

directly for hire.

If you need a Daily, the weekly CSP is responsible for notifying the Call Steward with full details.

If you know the Daily requirement prior to 4 p.m., to ensure your call can be filled it is advised to call in

as soon as possible since the Call Stewards begin crewing at 4 p.m. (with production approval).

Although Daily calls may be relayed to the Call Steward by an Assistant Director or by the Production

Office, it is the responsibility of the CSP Department Head to confirm the call has been placed.

For full details, see the “Crewing Order” (below) and the document “Local 411 Instructions for Ordering

Daily Craftservice Providers.”

Crewing Order

All daily calls will be dispatched in the following manner:

Permittees can only be Name Hired if there are no available members.

The first daily Craftservice Provider member engaged may be name selected by the Producer; should a

second daily Craftservice Provider be required, they shall be dispatched by the Union on the rotating

surname basis; should a third daily Craftservice Provider be required, they may be name selected by the

Producer so long as they are a member of the Craftservice caucus. This pattern shall continue until all

daily Craftservice Providers required by production are engaged.

With respect to the rotating surname basis, the Union will dispatch qualified and available Craftservice

Providers by going through the list of Craftservice Providers who make themselves available to the Union

each day in advance of work. Consistent with the pattern noted above, the call stewards will place the

day's daily calls by starting with the surname that alphabetically follows the last daily call placed in this

manner on the previous day. This process will continually cycle through the list alphabetically. Should a

Craftservice member not be available or eligible for engagement the call steward system will carry on to

the next name on the list.

Note: the Call Steward will begin assigning work beginning with the 411 Craftservice Provider members

who are properly certified. In the event that the Craftservice Provider member list is exhausted, the next

call assignments shall be to other Local 411 members who are properly certified, followed by CSP

applicants/permits that are properly certified.

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TAKING CALLS FOR WORK FROM CRAFT TRUCK OWNERS

OR CRAFT COMPANY STAFF

As IATSE members you should know that one of the main principles of our union is to establish peaceful and harmonious relations between our members and their employers.

In an ongoing effort to make sure that happens, it is important that every member of this Local adheres to the working rules of our constitution and collective bargaining agreements..

As such we'd like to remind you that when taking work on a weekly or show call basis, members must receive their work calls directly from production or another 411 Craftservice member working on the show or 411 member working in the production office or a Local 411 union office staff member.

You are not to be crewed to work on a show by the craft truck owner or craft company staff!

Similarly, all daily Craftservice calls must go through the 411 call steward. Including name hires!

Craft truck owners or craft company staff are not to crew you on daily calls!

Also, please remember it is your duty to inform production if you are replacing yourself on a show for any reason, even if it is just for one day. As your employer, they have the right to know if you are not going to be at work and who will be doing your work in your absence.

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