getting a document together

© Boardworks Ltd 20031 of 15

Getting a Document Together

Communicating Information Documents and Publications

For more detailed instructions, see the Getting Started presentation.

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Portrait or landscape

The orientation of a page can be in one of two ways:portrait or landscape.

portrait

(Standing up)

landscape

(Lying down)


A page can be in a number of sizes.

Size matters


I need my space

Once the orientation and page size have been set up the margins and alignment have to be decided.

The margin is the space left between your text/images and the edge of the page.


Some documents do not require a margin – a poster looks better with the background taken right to the edge.


Some documents look better with a margin. A newspaper can be read more easily, and looks better,

with a white margin all the way round.


Some documents need a bigger margin on some sides. A larger margin on the left leaves enough space for the

holes so that the pages can be filed away.


It is always best to set the margins before you start your document.


Which way?


Using boxes

This enables you to use frames (boxes) to plan where text and images are to be placed.

Complete the title box and any other text box by typing or inserting the text from a saved file.

Finally insert the images.

Think about white space. This is the space you leave between the frames containing text and images.

It is important not to crowd the document and leave a certain amount of space….

When creating a document with text and graphics it is appropriate to use a desktop publishing program.


See all of me

WYSIWYG – (wizzy wig)

A number of programs are WYSIWYG.

To be sure, always preview your work before you print.

It sound like a magic word – here’s what it is… What You See Is What You Get

Check that everything fits as you planned, and that the document is on the correct amount of pages.

Check that the whole document looks as you want it to. This saves time, ink and paper.

Zoom in and take a closer look.


SPG….SPG…SPG

More magic words –

Spelling – is it right or write?

Punctuation – is it? Is it! or It is.

Grammar – It were or it was?

You must check your document for SPG. The computer spell and grammar check does not fix everything.

Your document is not the same without it.

S P G


On paper please

number of copies how many?

quality draft, normal or best?

colour colour or black and white?

page range what pages to print?

Before printing check the following and make your choice:


The orientation of a page can be portrait or landscape.

A document can be created on different size pages.

Margins must be set.

Text can be aligned to the left, right, centre or justified.

Use frames to plan the document, allowing enough white space.

Always preview a document before printing.

Check Spelling, Punctuation and Grammar.

Make choices before printing a document.

Summary

What can I remember?