get the most value from your project resources
TRANSCRIPT
Innotas Executive Webinar
Get The Most Value From Your Project Resources
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40 minutes of presentation
15 minutes of Q&A
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Housekeeping Items
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Today’s Presenter
Nils Davis Director Product Management, Innotas20+ years of experience in project & product
managementPreviously at Egress, Naehas, Accept, and
NetIQ in various leadership roles Avid blogger on strategy, product management,
planning, and innovation
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What is your biggest business challenge?
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What is your biggest business challenge?
Prioritizing work to fit available resource capacity
Source: Nearly 67% of senior executives surveyed, 2013
Innotas © 2015Source: Innotas Survey 2015
Source: Innotas Project and Portfolio Management Landscape Report 2015
Over 50% of organizations say their projects and resources are not well aligned with business goals
50%
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Not enough resources +
Projects not aligned with business goals
+Prioritizing projects the
biggest challenge
+ Inevitable change
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PlanningExecution &
changeTracking &
measurement
Strategic resource management is…
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“I do not differentiate strategy implementation and project success.”
“Every project that a company does should align with the strategy in some way.”
-Daniel Svoboda, PMP, Program Manager, Key Bank.
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Strategy must drive project selection
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Efficiency is great. But working on the right things is better.
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Eliminating waste is more important than improving efficiency.
Improve Efficiency
Eliminate Waste
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Strategy must drive project selection
Doing the right things is more important than doing things right
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Value
Effi
cien
cy
Prio
ritiz
atio
n
Elim
inat
e W
aste
Exe
cute
Stra
tegy
The
Rig
ht p
roje
cts
Driv
e S
trate
gic
Cha
nge
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Strategic resource management =
14
?
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Strategic resource management =
Finding the best way to use the resources I have to achieve my strategy
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Strategic Planning with Predictive Analytics
High Value Portfolio Planning: Identify, plan, & align the optimal projects and resources
Business Agility: Adapt to changes – quickly & efficiently
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But efficiency isn’t chopped liver
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5% better execution can mean…An opportunity to redeploy
resourcesReduced workload & stressThe ability to take on another
project
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Strategy must drive project selection
Doing the right things is more important than doing things right
Efficiency isn’t chopped liver
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But there’s one more thing
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Working on the wrong projects doesn’t just affect business value
It affects resource capacity and quality
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Projects are done by people
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Your “resources” have ambitions, needs, goals
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Better strategicalignment
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more motivated people
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Strategy must drive project selection
Doing the right things is more important than doing them right
Efficiency isn’t chopped liverBetter alignment higher
business value + higher motivation
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Now we’re set – A great plan that aligns our resources with our strategy
Job done!
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A few more notes on planning
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Map the computer’s model to reality
Resource buckets to make sure necessary work gets done
Planning and trackingResponding to change
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Where Real Resources Meet The Plan
Demand Planning: Quantify your true resource requirements for planned projects
Capacity Planning: Realistic understanding of what you can accomplish with what you have
What-If: Forward-looking scenario planning for optimizing resources by portfolio, project, role, or individual
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Map the computer’s model to reality
Resource buckets to make sure necessary work gets done
Planning and trackingResponding to change
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“EVERYBODY HAS A PLAN UNTIL THEY GET PUNCHED IN THE FACE”
31Source: Mike Tyson, boxer
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A new, critical project is added
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A new, critical project is added
A higher priority project needs a key resource
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A new, critical project is added
A higher priority project needs a key resource
A project is late and needs a resource infusion
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Change happens
How do you handle it?
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Tactical resource management = ?
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Tactical resource management = Allocating resources for the greatest good in response to change
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Conflicting needs: o Team stability for performanceo Team flexibility for
responsiveness
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Be able to track work against the plan – at the portfolio level
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Mobile timesheet apps facilitate tracking actuals
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Integrated time tracking & reporting
Better Execution & Productivity: Promote accountability & improve organizational performance by knowing who is working on what. Enable teams to work more efficiently by giving them visibility into where they spend their time.
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Be able to track work against the plan – at the portfolio level
Have a methodology for responding to change
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A Workbench for Resource Management
See your team’s allocations at a glance
Update and add resource assignments
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Be able to track work against the plan – at the portfolio level
Have a methodology for responding to change
Transparency
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Transparency
Use charts and dashboards to keep everyone on the same page
Eliminate surprises when change happens
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Strategic resource managementTactical resource management
TransparencyMotivation
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Contact Innotas
Headquarters:111 Sutter Street, Suite 300San Francisco, CA 94104
Phone: +1 866-692-7362
Email: [email protected]
Twitter: @innotas
LinkedIn: http://www.linkedin.com/company/innotas
Learn More: www.Innotas.com/resources