get organized at work small - personal productivity expert · microsoft word - get organized at...
TRANSCRIPT
PEGGY DUNCAN
ATLANTA, GEORGIA
Get Organized at Work and Make Work Easy Published by: PSC Press, 1010 Pine Tree Trail, Atlanta GA 30349, 404-492-8197, www.PeggyDuncan.com ©Copyright 2010 by PSC Press, Atlanta, Georgia. All rights reserved. Printed in the United States of America. No part of this material may be used or reproduced in any form or by any means, or stored in a database or retrieval system, without prior written permission of the publisher except in the case of brief quotations embodied in articles and reviews. Trademarks Any products or trademarks mentioned herein belong to their respective companies. Companies, names, and/or data used in screens and sample output are fictitious unless otherwise noted. First Edition Contact the Author or Publisher Connect with Peggy Duncan at 404-492-8197 or send an email to [email protected]. Training Visit www.DigitalBreakThroughs.com
TIME MANAGEMENTSpend Less Time Working but Get More Done Get Organized So You Can Think! TECHNOLOGY Conquer Email Overload with Outlook Computer Magic! Tips & Tricks PowerPoint All the Way Create Marketing Collateral with PowerPoint OTHER Blogging Bootcamp: WordPress Training Shameless Self-Promotion: Do-It-Yourself SEO Social Media Bootcamp
www.PeggyDuncan.com Get Organized at Work
iii
Contents
Introduction ______________________________________________ 1
Get Organized ____________________________________________ 4
What Does Being Organized Mean? _____________________________ 4
Why People Don’t Do It _________________________________________ 4 Excuse I: I Don’t Have Time __________________________________________ 5 Excuse II: I Don’t Know How _________________________________________ 5 Excuse III. But I Know Where Everything Is ___________________________ 5 Excuse IV. It’s Nobody Else’s Business _______________________________ 6 Excuse V. I Got Organized Once, but the Clutter Came Back_________ 6 Excuse VI. I Want to Look Busy ______________________________________ 7 Excuse VII. I’m Creative, and Can’t Get Organized ___________________ 7
Get Started ______________________________________________________ 8 Change Your Habits, Step by Step ___________________________________ 8 Principles of Organizing _____________________________________________ 9 How Long to Keep Files____________________________________________ 12
A Place for Everything _________________________________________ 14 Organize Your Desk________________________________________________ 14 Organize Your Workspace _________________________________________ 17
Action File ____________________________________________________ 18 Arranging Your Desktop ______________________________________ 18
Create a Filing System That Works_________________________________ 21 Complete Filing Index ________________________________________ 24 Records Management Program ______________________________ 28
More Office Clutter ________________________________________________ 29 The Junk Drawer ______________________________________________ 29 Credenza Clutter _____________________________________________ 30 Bookshelf Clutter _____________________________________________ 30
Other People’s Mess ___________________________________________ 31 A Messy Boss ______________________________________________________ 31
Find Their Pain _______________________________________________ 31 A Messy Co-Worker ________________________________________________ 32
Organized for the Road _______________________________________ 32 Packing Tips _______________________________________________________ 32 An Organized Vehicle ______________________________________________ 33 Organize and Batch Your Errands __________________________________ 34
Unclutter Your Mind ___________________________________________ 35 Organize Work You Need to Do ___________________________________ 35 External Cues Help You Remember ________________________________ 35