gepa, the collaborative print repository in catalunya · needs study revistes monografies metres...
TRANSCRIPT
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GEPA, the collaborative print
repository in Catalunya
Kuopio 3, 29.10.2009
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Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
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Spain: big changes in few years
Catalonia
• Autonomous region of Spain, 7.000.000 inhabitants,
• Own language (Catalan)
• University system: 8 public universities and 4 private
• University community: 180.000 students, 13.000 teaching staff and 6.000 administr. staff
• National Library (Biblioteca de Catalunya).
• From a centralized administration to a nearly federal one
• From a very low interest and investments in culture to a new cultural infrastructure
• From isolated working to cooperative working
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CBUC mission
The way we work
• By consensus
• Annual working plan
• Quarterly planning
• With a lot of communication
• To improve library services through cooperation
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CCUC
CBUC
The beguinning: 1997
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PI
TDX-TDR
IRs
CCUC
BDC
Today
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CBUC members
Government• Senate (20 members, 2 meetings/year)
• Executive board (14 members, 6 m/y)
• Library directors (15 members, 10 m/y)
• CBUC Office (8 librarians, 4 computer staff, 4 administrative staff)
• Working groups (a lot)
• Intranet, wiki, e- bulletin, telephone calls, e-mails ...
• Founder members: Public universities libraries of
Catalonia BC + Generalitat of Catalonia (GC) –
Universities
• Associated members: Private universities of Catalonia +
CG – Culture; Education
• Members for some programs: Other important catalan
libraries.
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CBUC Strategic plan
• Programs for increasing document accessibility
– Union catalogue (3,5M records, 6M docs), ILL, GEPA
• The Digital Library of Catalonia
– 10.000 e-journals, Licensing, TOC‟s database, Institutional Repositories.
• Programs to facilitate the change
– Exploring the future, training
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Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
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Background
• 2003, April: „foundational‟ report
• 2003, Nov.: building location
• 2004-05: realization of the project and funding
• 2006: agreement for the creation of the facility (Lleida City Council, CBUC, University of Lleida, Department of Education of the GC and Dept. of Culture)
• 2007, Jan.: building works started
• 2008, Feb.: end of building works
• 2008, Oct.: official opening
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Mission
GEPA = Guaranteed Space for the Preservation of Access
• Purpose: to store and preserve low-use documents, ensuring its future preservation and accessibility immediately when a library requires them.
• CBUC collaborative facility, initially used by the libraries of its members (the public universities of Catalonia, UOC and the Library of Catalonia) without excluding that can be used later for other libraries in public or private so ask and who meet the requirements established.
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Objectives
• YES
– Releasing physical space of libraries• And to transform the physical libraries
– Create a collection of common reserve• And guarantee that what we save what must be
saved
– Being a download store
• NO
– Keep important material from the institution
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Management and financing
• GEPA creation, 2006
– Collaboration between five entities: UDL,
Lleida, Department of Culture, Department of
Universities, CBUC
– Rehabilitation and commissioning: 3,000,000 €
• Annual management, 2009
– Three institutions work together: Department
of Culture, Department of Universities, CBUC
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Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
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Old infantry barracks, Gardeny, Lleida
Google maps
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Works
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Facility
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Official opening: 8.10.2008
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Some facts
• The GEPA equipment is not unique but is outstanding:
• has 5.400 m2 with 12 storage modules,
• currently equipped eight of the twelve modules, with more than 2,000 meters of corridors and 17,000 meters shelves
• total capability is expected to be so compact you can store about 43 miles of existing library shelves,
• has a consultation room with ten reading places.
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Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
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Document property
Mixed model
• Collaborative collection– Collective ownership
– Institutions create bailments of their documents
– Conditional bailment: institutions can‟t recover their documents if GEPA can‟t find the same document among the other institutions.
• Cooperative collection– The library maintains the property, determines
conditions for use, pays the cost
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Collaborative collection
• We keep a number of copies per document type – In most cases: one item
– In certain cases: more than one
• Once GEPA receives the determined the number of copies:– Libraries may withdraw their copies
– Except if someone has a better copy than the one preserved in the GEPA.
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Services
• Documents in the collaborative collection can
be used in three ways:
1. Preferred: e-prints
2. Optional: reading room
3. Last: ILL
• Documents in the cooperative collection may
be used under the rules and conditions
established by the owning institution
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Types of loads and cost model
A1 Collaborative documents, ordinary load
• Load = 0 Maintenance = 0
A2 Collaborative documents, special loads
• Load = X? Maintenance = 0
B Cooperative collection
• Load= X Maintenance = X
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Needs study
Revistes Monografies
Metres Metres
Acumulat 1.200 1.000
Corrent 12 30
Part pròpia 1.600 2.250
Acumulat 1.919 835
Corrent 562 46
Especial 0 0
Acumulat 2.500 2.000
Corrent 400 200
Especial 0 0
Acumulat 0 960
Corrent 150 800
Magatzems 450 3.100
Acumulat 78 11
Corrent 0 80
Especial 0 0
Acumulat 89 124
Corrent 19 19
Especial 0 0
Acumulat 0 0
Corrent 25 25
Especial 0 0
Acumulat 0 0
Corrent 18 270
Especial 0 0
Acumulat 750 250
Corrent 0 150
Especial 0 500
Acumulat 6.536 5.180
Corrent 1.186 1.620
Especial 2.050 5.850
BC
UOC
UdG
UdL
URV
UPF
UB
UAB
UPC
Abast
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Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
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Library storage
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High-density storage
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Sizing items
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Sizing items
Source: Caval CARM
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Trays
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Shelves
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Procedures
• GEPA library automation:– MARC21 holdings
– Millennium
• Local catalogs:– Libraries can keep their records
– Unified mentions: “GEPA”
• GEPA Call number:Floor Module Corridor Section Shelf Tray
00 02 A 01 04 5
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Conservation code
• Need to compare different copies of the same document: Code of documents preserved by GEPA
– SEC Code• Support (S): reflects the state of preservation, cleanliness
of the document, the presence of moisture, mold, insect damage, disconnection or lack of leave
• Binding (E): the quality of a collection is given in part by the bindings in the case of periodicals, exemplary or special features, etc.
• Completeness (C): he level of completeness refers to periodicals (or more publications in one volume) indicating whether the collections are given full or empty or are missing copies
– Example: S3E1C2
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Summary
1. Background
2. Objectives and management
3. Facility
4. Operation
5. Processing
6. Before Vs. After
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• Contact us at:Consorci de Biblioteques
Universitàries de Catalunya
Gran Capità 2-4, edifici Nexus
08034 Barcelona (Spain)
e-mail: [email protected]
http://www.cbuc.es
Any question?