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  • Georgia Education Cooperative (GEC) – Large Equipment Bid #10-2020-002

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    Invitation for Bid #10-2020-002

    Georgia Education Cooperative School Nutrition Programs

    Bartow County School System Board of Education Director of School Nutrition, Oreal Oladele 65 Gilreath Road, Cartersville, GA 30121

    Mandatory Pre-Bid Conference October 16, 2019

    Bid Issue Date October 21, 2019

    Request for “Preapproval Items” due to Beth Thompson

    November 4, 2019

    Final Date for Written Questions November 11, 2019

    Bid Due Date and Time December 4, 2019 – 2:00 p.m.

    Bid Opening Date and Time December 5, 2019 – 9:00 a.m.

    Bid Opening Location Bartow County Board of Education, Cartersville, GA

    Award Date January 13, 2020 – BOE Approval

    Contract Term January 14, 2020 – December 31, 2020

    Date: October 21, 2019

    Bid Number and Title: LARGE EQUIPMENT #10-2020-002

    To: All Vendors

    Announcement: The Georgia Education Cooperative (GEC) is soliciting bids on large equipment.

    Contract Term: This contract term will be from January 14, 2020 to December 31, 2020.

    Submission Procedures: Sealed bids will be received subject to the terms of the solicitation, at the office

    of: Bartow County School System Board of Education, Director of School Nutrition, Oreal Oladele, 65

    Gilreath Road, Cartersville, GA 30121. The solicitation can be found at www.bartow.k12.ga.us or you

    may request that a paper copy be mailed to you by contacting: Candice L. Sisson at

    oreal.oladele@bartow.k12.ga.us.

    Bids must be submitted on the Price Quote forms furnished with this document AND in electronic Excel

    Spreadsheet format. (Electronic format may include USB drive.) Price Quote forms must be completed in

    their entirety. Each vendor is required to furnish all information requested in the Invitation for Bid. The

    original and one copy of the bid must be submitted along with the electronic Excel spreadsheet in a sealed

    envelope marked GEC Large Kitchen Equipment Bid #10-2020-002 by 2:00 p.m. on December 4,

    2019, at the location listed above. Please allow ample time for delivery. Faxed bids will not be accepted.

    Bids received late will not be considered.

    BID FOR NAME OF PRODUCT LABEL SEALED ENVELOPE

    X Equipment GEC Large Kitchen Equipment Bid #10-2020-002

    http://www.bartow.k12.ga.us/ mailto:oreal.oladele@bartow.k12.ga.us

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    The GEC/SNP is not liable for any costs incurred by Bidders prior to issuance of or entering into a contract.

    Costs associated with developing the bid, preparing for oral presentations, and any other expenses incurred

    by the Bidder in responding to this IFB are entirely the responsibility of the Bidder, and shall not be

    reimbursed in any manner by the GEC/SNP.

    If the Bidder submits bid documents with informalities, errors, or omissions such as, but not limited to, non-

    conforming non-collusion affidavit, or missing insurance documentation, the Bidder, in the GEC/SNP’s sole

    discretion, may be given 48 hours from the time of the bid opening in which to provide such information to

    the GEC/SNP.

    The GEC/SNP has the right to waive any and all informalities.

    Preapproved Equal: Items to be considered for preapproved equals must be entered on the Items for

    Preapproval Request form. Include the make, model number, bid item line number and a pdf file of the

    manufacturer's specification sheet for each item you wish to have considered. Submit your request in

    email to Beth Thompson by noon on November 4, 2019.

    Any request lacking this information or received after the deadline, will not be considered. (Note: Do not

    include pricing on the Items for Preapproval Request form.) The committee will review items submitted

    and if approved it will be posted on the Bartow County School System website on November 11, 2019.

    www.bartow.k12.ga.us

    Items not preapproved cannot be submitted on the Excel GEC quote spreadsheet.

    Items that are approved are to be submitted using the Items Approved to be Added form, not the Excel

    GEC quote spreadsheet found on the “GEC LEB 2020 Pricing” tab. The Items Approved to be Added form

    can be found on the tab labeled “Items Approved to be Added".

    Bid Opening: Bid #10-2020-002 will be opened on December 5, 2019, at 9:00 a.m. Bids will be opened

    at the Bartow County School System Board of Education, Director of School Nutrition, Oreal Oladele, 65

    Gilreath Road, Cartersville, GA 30121.

    Contact Info: Candice L. Sisson; csisson@fannin.k12.ga.us; 706-258-2619 or Beth Thompson;

    beththompson@pickenscountyschools.org ; 706-253-1700 ext. 322.

    Award Determination: Award for this Fixed-Firm Contract shall be made to lowest-priced responsible

    and responsive bidders meeting all GEC/SNP Terms and Conditions based on the award criteria set forth in

    the Special Terms and Conditions as consideration. GEC/SNP reserves the right to accept or reject any and

    all bids, in whole or in part, with a sound, documented reason and to waive any informality, which may

    result in awards to other than the lowest bidder, if such action would result in the “best value” for the

    GEC/SNP. A condition of the bid award is the vendor’s agreement to extend all pricing, terms and

    conditions quoted to all GEC members listed on the bid. The GEC/SNP reserves the right to re-bid any or

    all items not assigned in contract.

    Your interest and participation are solicited and appreciated.

    http://www.bartow.k12.ga.us/ mailto:csisson@fannin.k12.ga.us

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    GEC MEMBER SCHOOL DISTRICTS PARTICIPATING INCLUDE:

    Bartow County Dawson County Hart County Paulding County

    Bremen City Douglas County Jackson County Pickens County

    Calhoun City

    Schools

    Fannin County Lumpkin County Polk County

    Cartersville City Floyd County Madison County Social Circle

    Schools

    Catoosa County Franklin County Marietta City Stephens County

    Chattooga County Gainesville City Morgan County Trion City

    Cherokee County Gilmer County Murray County Walker County

    Chickamauga City Gordon County Newton County Walton County

    Commerce City

    Schools

    Greene County Oconee County Whitfield County

    Dade County Haralson County Oglethorpe County Wilkes County

    Dalton Public

    Schools

    In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights

    regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in

    or administering USDA programs are prohibited from discriminating based on race, color, national origin,

    sex, religious creed, disability, age, political beliefs, or reprisal or retaliation for prior civil rights activity in

    any program or activity conducted or funded by USDA.

    Persons with disabilities who require alternative means of communication for program information (e.g.

    Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local)

    where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may

    contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information

    may be made available in languages other than English.

    To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint

    Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter

    addressed to USDA and provide in the letter all of the information requested in the form. To request a copy

    of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

    (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410;

    (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov

    This institution is an equal opportunity provider.

    http://www.ocio.usda.gov/sites/default/files/docs/2012/Complain_combined_6_8_12.pdf http://www.ocio.usda.gov/sites/default/files/docs/2012/Complain_combined_6_8_12.pdf http://www.ascr.usda.gov/complaint_filing_cust.html mailto:program.intake@usda.gov

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    TABLE OF CONTENTS

    DEFINITIONS ...................................................................................................................................... 5

    SECTION 1 - TRANSMITTAL PAGE ................................................................................................ 6

    SECTION 2 - STANDARD TERMS AND CONDITIONS ................................................................. 8

    SECTION 3 - SPECIAL TERMS AND CONDITIONS .................................................................... 15

    SECTION 4 - ATTACHMENTS ..........................................................

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