generic online events

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Copyright 2012 Visions Training & Development Ltd - all rights reserved

Online Event Platform

Overview of features & benefits



ProfilesRegistratio

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Portal Mainsessions

Breakout sessions

ResourceLibrary

Networking Lounge

Core Structure

Online Event RegistrationWe will build you a customised registration page that can link from your main site, or we can give you a registration “micro” site. This registration forms the first part of the data capture process. Delegates & visitors can register on the day and enter automatically too. They can also register after the ‘live’ part has finished and access the on-demand assets at their leisure.We can also include specific registrations for each different session that you decide to run through your online event platform giving you an extremely flexible solution.

Logging onThe online platform can be accessed from your own site and will be hosted on our Amazon servers.

Booths



Each registered delegate has their own profile into which they are able to upload and display information about themselves, including their social media credentials, for others to connect with them. Each delegate can view and search for any other visitor present in the online event thus creating the ideal networking situation.

Features

•Allows for easy communication with any otherdelegate via instant live chat, email or social media•Identifies where delegates have visited within theonline environment •Remembers where delegates have downloadedinformation from within the environment•Allows for business card exchange with any otherevent attendee or booth representative •Delegates can build their own ‘buddy’ list of otherdelegates or staff in the environment •View other delegates’ Linked In profiles, read andcontribute to their twitter feed •Add content from around the environment intotheir own event bag for downloading later

Profiles

Registration

Portal Resource Library

Networking Lounge

Core StructureBoothsMain

sessionsBreakout sessions



The landing page

The place where the delegate starts their online event experience. Anything is possible, depending on the way we want delegates to “feel” as they arrive. From an impressive corporate entrance hall to a humble office reception desk - its all a matter of the first impression you want to make.

Profiles

Registration Portal

Resource Library

Networking Lounge

Core StructureBoothsMain

sessionsBreakout sessions



Mainsessions

AuditoriumLive or pre recorded presentations can be streamed directly into the online auditorium where the online audience will be able to view each session.

Live chatEach streamed session can have a live chat tab for visitors to interact with each other and ask the presenter questions in real time during the presentation.

Viewing Each session can be toggled to full screen mode by viewers allowing for presentations to be viewed on large screens for multiple viewers e.g. groups who’ve formed a parallel Face to Face meeting at their place of work and who want to view and take part in the online event. Sessions can be delivered with a live slide show presentation streamed alongside the presenter (right). Recordable and Shared All live sessions can be placed for viewing in the On-demand Archive instantaneously and as you require. Any delegate, who may have missed the presentation, can access this at any time. These sessions can also be sent on email, embedded into websites or shared via social media ensuring that your event content can be shared to a much greater audience if required.

Profiles

Registration


Networking Lounge

Core StructureBoothsBreakout

sessions



Personal programme

Delegates can sign up for their own live presentation schedule in the Lecture Hall. Video can be streamed ‘as live’ with visitors being able to ask questions via the live web-chat function. Afterwards we can also move the delegates into a separate networking area to maintain the buzz of interest either as live web-chat or in a discussion forum. Incoming social media commentary via twitter can also feature here. Reminders can be included for all sessions - delegates just click and it uploads into their outlook or i-cal applications on their PC’s.

Profiles

Registration


Networking Lounge

Core StructureBooths

Mainsessions

Breakout sessions



Breakout sessions

Profiles

Registration


Networking Lounge


Collaboration , training sessions and interactive seminarsThese rooms can be added to any event, as required. Up to 16 people can attend on webcams or unlimited on VOIP.

Participants can share files, collaborate on whiteboards and text boards, share and view video or share desktops making this is ideal for small seminars or interactive training events & sessions.

Mainsessions



Booths

Profiles

Registration


Networking Lounge

Core Structure

We can provide interactive HD quality booths for Hospitals, Departments, Wards, Ethics, Standards, etc

Each booth representative can have 24/7 access to manage their booth via their own web interface admin panel.

This gives them the ability to change the stand content as often as they like in minutes; video content, social media feeds and live web chat

are all managed here.

A ‘contact’ function allows visitors to contact representatives outside the ‘live’ session via an email widget.

Real time analytics is included on each stand to log who visited and what was viewed and/or downloaded including a transcript of all the web

chat. Host Features & Benefits

•Live 1-1 or group chat with visitors•Document & Brochure download facility for visitors •Business card exchange•Facebook, LinkedIn & Twitter feed into the booth•‘Who is at my stand’ facility?•Digital Event Bag for each visitor to collect the content ateach stand •‘Contact Us’ facility • Video/showreel • Video meetings (optional) • Analytics recording all actions on the booth

Mainsessions

Breakout sessions



Resource Library

Profiles

Registration

Portal Networking Lounge


Resource Library

You will have full administrative rights to manage this section as you see fit, allowing visitors to access a wealth of information about event. You can update this 24/7. The Resource Hub is customisable to meet your specific requirements. A PAYGATE function can be integrated as part of a Premium Content monetization strategy

• Multiple file format upload facility• Full analytics on who visited and what was downloaded• All presentation content can be stored here • Builds into a valuable library of resources for visitors, sponsors and members • Visitors download items into their event bag for viewing later • Each action is recorded in here and is available in your analytics report

Presentations

PPT/Notes

On Demand

videos

Course materials & manuals

NHS Training

Information

Mainsessions

Breakout sessions



Profiles

Registration

Portal Resource Library Networking

Lounge


Networking Lounge

Create an online event community incorporating all the popular social media tools and your own customised live chat, event polls and blog/discussion forum facility. Visitors and staff can mingle in here and it is where you as hosts will be able to really catch the mood of the visitors and gather important feedback.

•Live Group & 1-1 web-chat for delegates•Polls & surveys•Discussion Boards•Social Media tools including Facebook, Google+ Twitter, & LinkedIn

“Who’s here feature”

See who is where in the event at any point in ‘real time’. Click on their name and view their profile, engage with them and strike up an instant conversation via chat.

Mainsessions

Breakout sessions



Benefits to Partners & Sponsors

Benefits to Partners & Sponsors are numerous thanks to the ivent technology powering our online events.

Online Events (such as FB live music streams) is now a recognised and measurable form of Brand Exposure. Therefore, we can design various tiers of packages, made possible by the flexible nature of the platform.

Sponsors have the option to host their own webcasts within the Auditorium, or simply host a discussion group within their booth.

Booths need not be booths as such! They can be made to look like an Ambulance, a CRT scanner, or just even an examination room.

Booths can be customised and increased in size according to the package. Throughout the online environment, numerous sites exist to display Sponsor Banners; individual way finding signs can be branded; pre & post event emails are another opportunity for branding.

Post event analytics and demonstrable ROI are essential tools for every marketeer. The system tracks a visitor’s pattern of use, click throughs, & downloads.

Data can made available to any event sponsor(s).

Cross-platform links to social media mean there’s no comparison in terms of f2f shows or exhibitions.

Our online events are scalable for audiences from 10 to 10,000.



Technical support

The ivent online event platform we use is highly robust and proven, having powered numerous multi-user online events over the past 24 months. (case studies available on request).

Whereas most competitor platforms are US based, resulting in significant disruption to work flow and increased risks of slow response to technical issues, ivent is UK based, offering 24/7 technical support within our own time zone.

Therefore the support is second to none.



Typical Event Timeline

DATE w/c NOV19

NOV26

DEC3

DEC10

DEC17

DEC24

DEC31

JAN7

Agree scope of works & contract

Payment 1 60% of agreed Event

Develop theme, content & speaker plan

Audience acquisition

Sponsor & Partner engagement

Platform build

Rehearsals

Platform test



Thank you for your attention

To contact Graeme Mackie

360DV Online

e [email protected] 07770 756603

generic online events

Documents

maria house

millers road

sharedall live sessions

online event experience

ukregistered offices

uk registered offices

instant live chat

event content