general packaging requirements - kohl's · pdf filebarcode testing/quality ... based upon...

E-Commerce Packaging and

Shipping Requirements

This document details the packaging requirements vendors are to follow when shipping to the

Kohl’s E-Commerce Fulfillment Centers.

Kohl’s Department Stores 03/15/18

Contents

Carton Requirements

Weights/Dimensions .......................................................................................................................................... 3

Strength .............................................................................................................................................................. 4

General Carton Requirements ........................................................................................................................... 5

Item Ticketing

Requirements ...................................................................................................................................................... 6

E-Commerce Ticket Placement ……………………………………………………………………………………………….7

Polybag Requirements .................................................................................................................................................. 8

Packaging Requirements by Category ......................................................................................................................... 9

Set Labeling Guideline ............................................................................................................................................... 10

Hardline Drop Test Requirement .......................................................................................................................... 10-11

Special Packing Guidelines

Hangers Insertion & Packing ..................................................................................................................... 11-12

Shoe Packing .................................................................................................................................................. 13

Protective Packaging Guidelines ............................................................................................................................... 13

Master Packing ...................................................................................................................................................... 14-15

GS1-128 Label Requirements

Definition..………………………………………………………………………………...………………………..….16

Barcode Testing/Quality………………………………………………………………………………………….16-17

Segment Breakdown ...................................................................................................................................... 18

Segment Information ……………………………………………………………..……………………….……..18-20

Label Example ……………………………………………………………………………………………………....21

Label Placement …………………………………………………………………………………………….…..22-25

Carton Labeling …………………………………………………………………………………………………………..…....26

Palletization (Live Unloads or if Pre-Approved)………………………………………………………………………….....27

Gaylord Shipping

Gaylord Dimensions…………………………………………………………………………………………………28

Gaylord Packaging…………………………………………………………………………………………........28-30

Shipping and Receiving Documents

Advanced Shipment Notifications………………………………………………………………………………….31

Vendor System Changes…………………………………………………………………………………………...32

Close Proximity Vendors……………………………………………………………………………………………32


Carton Requirements

Weight and Dimensions:

With the exception of single selling units that exceed these measurements, all cartons are

required to be within these parameters:

Carton Weight: Maximum of 50 lbs. (equal to 22.7 kilograms)

Any cartons greater than 50lbs must adhere to the following additional packaging

requirements.

Cartons must have a yellow TEAM LIFT 4” x 6” label

The team lift label should be placed on the four largest sides of the carton

including to the left of the GS1-128 label

Carton Dimensions: Maximum*: 36” Long x 26” Wide x 26” High

92cm Long x 66 cm Wide x 66 cm High

Minimum: 10” Long x 9” Wide x 3” High OR 270” Cube

25 cm Long x 23 cm Wide x 8 cm High

Ship Ready:

Any carton exceeding the maximum carton dimensions or with one selling unit is deemed “Ship

Ready” and must be packaged in a reshippable carton

Reshippable packaging is defined as:

o A sealed carton containing one selling unit

o A UPC Gum label near the GS1-128 label or as part of Zone H in the GS1-128

Label format (See on next page)

o Able to ship via a small parcel carrier without damage to the product


GS1-128 Label Format w/ Merchandise UPC in Zone H

Strength Requirements:

Vendors are responsible for utilizing cartons strong enough to withstand the rigors of

transportation and supply chain processing.

Cartons can be stronger than what is required.

It is recommended, but not required, that cartons be labeled with their ECT and/or

Bursting Strength certification.

UPS. (2012). Package with Care A Guide to Packing Your Shipments.[Brochure]. UPS.


Furniture Strength Requirements:

Vendors should work with Kohl’s Furniture Product Development team to ensure

packaging meets current E-commerce standards.

General Carton Requirements:

Pack shipments to the same level of detail as the purchase order is written; one SKU per

carton.

Bulk (B) Pack Type:

Pack one UPC/SKU (one style, color, size combination) per carton

Mixed SKU cartons are prohibited on bulk shipments

If Vendors have a packaging alternative to corrugate, contact [email protected]

for approval.

Cartons can be new or repurposed.

Any additional bar codes or print on repurposed cartons must be covered or disabled so they

do not interfere with the scanning of the GS1-128 label or other EFC processing activities.

All cartons must adequately protect product during transit and EFC processing

Seal cartons with reinforced security tape that is moisture and temperature resistant

Do not seal cartons with bands, straps, staples, twine, glue or any closure material other

than tape. However, it is approved to use plastic strapping to seal gaylords and CDUs.

Use the correct size carton for the merchandise; do not over- or under-pack cartons

Cartons must be wide enough to allow items to fit squarely in the carton

If packing small items, consider master packing in order to use larger cartons (Page 13-14)

When applicable, cartons should be marked in BOLD lettering, “Fragile”, “Do Not Freeze”,

“Melt Risk,” etc. (i.e. glassware, cosmetics, candles)

mailto:[email protected]


Item UPC Ticketing

All items shipped into E-Commerce must be UPC Labeled and are only require to include the

UPC Bar code (Vendors do not need the additional store requirements which include Dept, MC,

SC, Style, Color, Retail, etc.)

E-Commerce Product: Non Apparel

UPC Bar Code (EAN-8, EAN-13 or UPC-12 data structure) required on the product or shipping

carton

Apparel (All)

Minimum requirement is: UPC Gum label on outside center of polybag AND UPC hangtag

attached to the garment.

*NOTE: E-Commerce merchandise that also is sold in Kohl’s stores will be allowed to have the

“Store Ready” hangtag formats and can include retail ticket requirements without penalty (provided

they are accurate).

Recommended label Size:

1.5 “ to 1.75” wide

2 7/8” to 3” high

Gum Label Apparel Hangtag Attached

to garment


E-Commerce Ticket Placement

Apparel General Ticket Placement

Use clear plastic attachments for securing ticket 2” for children’s and 3” for adults length

Bottoms: Inject hangtag through the wearer’s left waistband side seam

Tops: Inject hangtag in bottom of wearer’s left sleeve

*Note: If the material will be damaged due to this placement, you may inject in the size of

COP label in the neckline

Dresses/Camis/Bras: Inject or tack hangtag at the base of the wearer’s left strap

Sleepwear: Inject hangtag in bottom of wearer’s left sleeve

Swimwear: Inject hangtag through wearer’s left underarm or left waistband side seam

Home Goods/Hard Lines

If the UPC is integrated into the packaging, no additional pre-ticketing is required

Shoes

UPC Label only required on the right side of shoe box end, below the lid

*See below shoe box label placement diagram


General Polybag Requirements

*Any merchandise that is not completely enclosed in packaging must have a

sealed polybag to protect the item

Polybags must include the following:

1. A child safety warning is required on all poly bags 9” x 12” or larger

o Recommended Verbiage:

"Warning: To avoid danger of suffocation, keep this plastic bag away from babies and

children. Do not use this bag in cribs, beds, carriages or playpens. The plastic bag

could block nose and mouth and prevent breathing. This bag is not a toy."

2. Polybags must be sealed. An adhesive or heat sealing are approved.

3. All polybags must be UPC gum labeled, which should be placed on the front, center of the

polybag; see below for example.

Recommended Label Size:

1 1/2” high

1 3/4” wide

Barcode minimum height of ¾” is required

Material:

Clear polyethylene material (PE) with no BHT

Thickness: 0.00075 to .00125 inches or 0.019mm to 0.032mm

Recyclable material

Vendors may use poly bag supplier of their choice


*The following chart is to be used only as a guide to determine packaging for various product

categories. We strongly encourage vendors to reach out to [email protected] for any

packaging questions, especially polybags in order to avoid chargebacks.



Set Labeling Guideline

When shipping a set of items that sell as a single selling unit, set labeling requirements are as

follows:

Carton Labeling

2” x 4” Set Label indicating SET DO NOT

OPEN

Set UPC on outside of Carton

Any individual UPC codes need to be

covered up/not visible

Bag/Polybag Labeling

Label indicating SET DO NOT OPEN

Set UPC Code on outside of polybag

Any individual UPC codes need to be covered

up/not visible

Hardline Drop Test Requirements

Kohl’s expects vendors of breakable/hardline product to perform drop testing using the following

guideline as a minimum standard. Test results should be kept on file by the vendor and Kohl’s

reserves the right to request the documentation in the event a quality issue is detected.

Selection of shipping cartons for drop test:

Shipping cartons are randomly selected from bulk production for drop test.

Total shipping cartons Shipping cartons for drop test

1 - 7 Not required

8 - 26 1

27 - 63 2

64 - 124 3

125 + 3

SET: DO NOT OPEN


For All Hardline Items (except glassware, ceramic ware):

Shipping carton drop height is determined according to shipping carton weight:

Carton weight Drop height

0 < 21 lbs 30" (76 cm)

21 < 41 lbs 24" (60 cm)

41 < 61 lbs 18" (45 cm)

61 < 100 lbs 12" (30 cm)

For Ceramicware:


- 18" (45 cm)

For glassware:


- 12" (30 cm)

Evaluation:

Dropped cartons must be opened for inspection, to identify damaged or defective product related

to the drop test.

Defect Classification List are located on www.connection.kohls.com

Private brands > Quality Assurance > Defect Classification Lists

The percentage of defective units cannot exceed 2.5%, based upon Kohl's OQL (outgoing quality

level).

If it does exceed, the drop test failed and must be reviewed & corrected prior to shipping.

Special Apparel Packing Guidelines

Follow the below guidelines when shipping apparel of a fragile nature and/ or apparel that

requires special packing to maintain presentation expectations.

Hanger Insertion

Hangers are only allowed by approval on blazers/sport coats, suit separates, leather and

wool outerwear and special occasion dresses.

Approved hanging items must be individually polybagged. See diagram below.

Only Kohl’s approved paper loops are an acceptable means to bind / secure hangers

together where necessary – some examples of unacceptable means to bind / secure

http://www.connection.kohls.com/


hangers together are rubber bands, tape and plastic twist ties, or any means that ties the

hangers together.

Apply Kohl’s designated program hangers

Hangers may be anchored to the internal sides of the carton when needed to prevent

garments from shifting in transit

Diagram:

Figure 1: Garment Bag for Tops, Coats or Dresses

Hanger Carton Packing:

Lay garments head to toe in the carton, alternating the direction of the garments as

needed

There should be no more than one horizontal fold per garment when packed

Fold as close to the bottom of the garment as possible

Vertical folding is acceptable if necessary to accommodate the garment width

Fold as close to side seams as possible

Do not place garment into the carton in a wrinkled manner, as the wrinkles will become

permanent in transit

Follow Kohl’s carton dimensions guidelines as stated on p. 2 of this section

The carton should be only 1” to 1 ½” wider than the size of the hanger

Hangers must fit squarely in the cartons (not at an angle)

Adjust your carton length and height according to the size of the pack


Shoe Packing:

Pack shoes with the UPC label end facing the top of the carton

If packing an empty shoebox to fill space, write “EMPTY” on the shoebox in large print

Apply suppressed retail price tickets to the same end of the shoebox as the preprinted

barcode

Shoe box size is at the vendor discretion and does not need to be approved

Protective Packaging Guidelines

Acceptable:

Bubble wrap

Corrugated cardboard wrap

Cardboard dividers

Dunnage or paper stuffing for books

Plastic strapping on gaylords

Unacceptable:

Pins, plastic clips, or tie backs (unless directed by buyer or product manager)

Tissue (unless directed by buyer or product manager)

Packing peanuts

Shredded paper

Strapping an outer cartons


EFC Master Packing Guidelines

Vendors must contact their merchant partners and [email protected] to review

master packing requirements prior to moving to full master packing.

Definition

E-commerce POs that are too small to meet the minimum size and weight carton

requirements may be consolidated into a larger carton at the PO/EFC level

Master Packing may be used in combination with cartons that meet Kohl’s minimum

carton requirements

Carton Marking & Labeling Guidelines

Inner Cartons

Should only contain one SKU and individual selling units should meet polybag and

ticketing requirements

Need to be individually GS1-128 labeled

The SSCC-18 barcode on the GS1-128 label must not be folded around the edges of the

inner pack

Should be the smallest size possible to fit the product

Acceptable packaging material for inner orders:

Polybags and Envelopes are preferred

Poly bags and envelops must be perforated to allow for ease of opening and no

risk of cutting the merchandise inside

Polybags may be zip top, heat sealed or taped

Do NOT use the GS1-128 label to seal the polybag

Corrugate cartons

Master Carton

Must be labeled with a GS1-128 carton label with the phrase “EFC MASTER PACK” in

place of the SSCC-18 barcode. See diagram 1 below.

Carton contents label is not required on the master carton for bulk order consolidation

The carton count on the Bill of Lading should be equal to the total number of master/outer

cartons

“EFC Master Pack” should be indicated on the BOL

The ASN should reflect the “carton” data based on the GS1-128 labels



GS1-128 Carton Labeling

The following requirements must be followed when preparing shipments to Kohl’s E-Commerce

DC 870, DC 806, DC 816, DC 826, and DC 836.

GS1 US Definition (Formerly the Uniform Code Council)

GS1 is the global standards authority for item (UPC and EAN) and logistical numbering.

In addition to managing the numbering assignments, GS1 provides the retail industry

guidelines for supply chain identification.

Every country has a regional organization and GS1 US is the non-profit organization in

the United States.

Kohl’s requires that all vendors review and follow carton label formats and barcode data

requirements in accordance with the guidelines posted on the GS1 US website (listed

below).

Kohl’s does not receive at Master Carton level or Pallet level. GS1-128 barcode must be

at the individual carton level. Only apply one GS1-128 label per carton. Only one SSCC-

18 barcode is allowed per carton.

For detailed information regarding GS1 identification, please contact use the following

contact: GS1 US Tel: 937-435-3870 Fax: 937-435-7317 www.gs1us.org

GS1-128 Barcode Testing

Bar Code Graphics, Inc. is the Kohl’s barcode testing center for GS1-128 labels

All domestic ship points must be tested for each Kohl’s pack type format, including

vendors already shipping to Kohl’s

Labels for each pack type (Bulk, Prepack, Pack by Store) that the vendor currently ships

to Kohl’s must be tested

New Kohl’s vendors must have GS1-128 labels for each ship point tested and certified

within 90 days of receiving their first Kohl’s PO

Contact Bar Code Graphics, Inc. at [email protected] or (800) 662-0701 for label

testing information

Contact Bar Code Graphics, Inc. at http://kohls.symboltest.com for registering, testing

and certification

http://www.gs1us.org/


http://kohls.symboltest.com/


GS1-128 Barcode Quality

The industry standard for acceptable quality is an ANSI Grade of “C”

ANSI was established in 1990 and is made up of 9 parameters that grade the print quality

of bar codes

Printed bar codes should be verified in order to guarantee scannability

Kohl’s GS1-128 Label Format:

Segment Breakdown

Use a 4” x 6” Standard Size

Zone A

From:

Vendor’s Shipping Address

Zone B

To:

Kohl’s Receiving Location,

Facility Number and Address

Zone C-

Ship to Postal Zip Code

(GS1-128 barcode

Zone D

Carrier Name (if available)

Pro # (if available)

Bill of Lading Number (if

available)

Zone E

Kohl’s PO Number

Style Number – color – size – total units

(if Prepack, total units by size and color)

Zone G

Distribution Center Number

(GS1-128 barcode)

Zone H

list DC number.

Zone I

SSCC-18

(GS1-128 barcode)


Segment Information:

ZONE A

Title FROM

Height 1.0 inch [25.4 mm]

Width 1.25 inch [31.75 mm]

Characteristic Mandatory.

Data Content Vendor’s Shipping Address

ZONE B

Title TO




Data Content Kohl’s Receiving Location, Facility Number and Address

ZONE C

Title Ship to Postal Code

Height 1.0 inch [25.4mm]

Width 2.5 inch [63.5mm]

Characteristic Mandatory

Data Content Ship To Postal Code

Bar Code Specs

Bar Code Symbology GS1-128

Application Identifier 420

Bar Code Data 5-Digit Ship to Postal Code

Height 0.5 inch [12.7mm] minimum

X-Dimension 0.010 inch [.254 mm] minimum

Quiet Zone 0.25 inch [6.35 mm]. Each quiet zone preceding and following the bar code

ZONE E





Data Content

Bulk & Prepack

Kohl’s PO Number

Dept Number

Style Number

Units per color and size

(Vendor may incorporate the “Human Readable” carton content information

to eliminate separate content labels on the cartons.)

Pack by Store

Kohl’s PO Number

Dept Number

Total Units per Carton

ZONE G

Title FOR [mark for number]

Height: 1.0 inch [25.4 mm]



Data Content

The 5-digit final destination number plus a leading zero (to allow use of

GS1-128 Subset C for efficiency). Example: Store Number 00246 would be

encoded as "000246".

Bar Code

Specifications:



Bar Code Data

Bulk & Prepack

5-digit Distribution Center Number with leading padded “0” (6 digits total)

Pack By Store

5-digit Store Number with leading padded “0” (6 digits total)

Height 0.5 inch [12.7 mm] minimum

X-Dimension 0.020 inch [.508 mm] minimum for automated sortation.

Quiet Zone 0.25 inch [6.35 mm] minimum. (Left & Right Quiet Zone)


ZONE H

Height 1.0 inch [25.4 mm] minimum.



Data Content

Bulk & Prepack

5-digit Distribution Center Number

Pack By Store

5-digit Store Number

Text Size 26 pt. Bold font or larger

ZONE I

Title SSCC-18




Data Content Serial Shipping Container Code. SSCC-18

Bar Code

Specifications:



ZONE I (continued)

Bar Code Data 18-digit SSCC-18 number. A prerequisite for proper carton labeling is that

Vendors must be EDI/ASN active.

Height 1.25 inch [31.75 mm] minimum

X-Dimension 0.020 inch [.508 mm] minimum

Quiet Zone 0.25 inch [6.35 mm] minimum. (Left & Right Quiet Zone)

Bar Code Text The “human readable” SSCC-18 number that is printed above the bar code

must be printed in a bold font, no smaller than 12 pt.


Kohl’s GS1-128 Label Example - (Not to scale)

E-commerce Packaging Requirements


Carton Stenciling

Kohl’s Department Stores does not require carton stenciling. Carton stenciling is only

required per local regulations and specific country laws.

GS1-128 Label Placement

General Guidelines:

Each carton is required to have one GS1-128 label

Place only one GS1-128 label on a carton

If carton contents and address are included as part of the GS1-128 label in a human

readable format, an additional label for this purpose is not required

GS1-128 Labels must be placed:

On the smallest side

The largest side will be facing down on our conveyors.

In the lower right quadrant

These placement guidelines are required even if the smallest side of the

carton has the box seam as long as the SSCC-18 barcode does not cross the

seam of the box (see examples below).

If there is stenciling on the cartons, leave the lower right hand quadrant of the second

largest side of the carton vacant for the GS1-128 label

GS1-128 Labels must be

Placed in an upright position

Barcode must be read vertically

Do not place sideways or diagonally

The SSCC-18 bar code on the carton label must

be 3.0 inches from either vertical edge of the carton

no less than 1.25 inches up from the bottom horizontal edge

Do not place SSCC-18 bar code over a flap seam or around the corners of a carton

The human readable SSCC number that is printed above the bar code must be printed in a

bold font, no smaller than 12 pt

Do not place tape over any bar code



For merchandise selling in the same carton as shipping Do not place labels over

product ID Numbers

UPC Bar Codes

retail price

other consumer information on merchandise

Vendors are responsible for GS1-128 labels

being intact upon shipment arrival

in scannable condition upon shipment arrival

Be sure to use the correct combination of paper, ink and adhesive

Cartons containing liquid product:

Cartons containing liquids must be oriented with the container opening(s) facing up to

prevent spilling.

Cartons should also be stenciled with “This side up” and arrows.

GS1-128 label can be placed on any side to maintain proper orientation to prevent

spilling, although the smallest side is preferred

For questions regarding label placement for cartons that do not meet Kohl’s dimension

requirements or for sensitive or fragile product that requires specific carton positioning,

please contact [email protected]

Placement on cartons 7.5 inches in height and above:

Side with largest surface area

(LxWxH)

Side with second

largest surface area

(LxWxH)

Side with

smallest

surface area

(LxWxH)




Placement on cartons 7.5” or 19cm in height or less:

One GS1-128 label per carton

3 inches from Vertical edge

No less than 1.25 inches from the bottom edge of carton

The SSCC-18 barcode on a carton label must not be

o Folded around the edges or corners of the carton

o wrinkled

o wrapped around the edges or corners of the carton

The part of the label that contains the SSCC-18 bar code must be visible on the smallest side of the carton

as pictured below.

The remainder of the label can be folded to the top of the carton if needed

Placement example when there is enough space to apply the entire label below the seam:

Smallest side

Second largest side

Largest side



Placement example when there is enough space to apply the label below the seam without having

the SSCC-18 bar code cover the seam:

Smallest side

Smallest side

Smallest side

Second largest side

Second largest side

Second largest side

Largest side

Largest side

Largest side



Placement example when there is NOT enough space to apply the label below the seam without

having to cover the seam with the SSCC-18 bar code:

Palletization (Live Unloads or if Pre-Approved)

Guidelines:

Live unload shipments must be palletized and less than 10 pallets

Drop shipments must be floor-loaded

Any shipment tendered to a carrier on pallets must be labeled at the carton level and must

also follow the unitization and pallet marking guidelines listed below

Each pallet should contain only one purchase order

If the PO quantity is small, additional POs may be placed on the same pallet

Guidelines for shipping multiple POs on a pallet:

Use a cardboard divider between layers to separate the POs

Note that there are multiple POs on the pallet label

List the PO numbers on the pallet label

Do not stack the combination of pallets and freight higher than the trailer door

Use standard 48” x 40” x 4” pallets, with no loose or broken boards

Pallet Markings

Place a label on all four sides of the pallet on the outside of the shrink wrap

Do not use a GS1-128/SSCC-18 label to label the pallet

In bold legible print, list the following information on the label:

Kohl’s DC number and address

Kohl’s purchase order number(s)

Smallest side

Second largest side

Largest side



Number of cartons on the pallet per purchase order

Pallet sequence number

Live Unload Shipment Pallet Label

Used to identify multiple PO’s packed to one pallet

DO NOT use a GS1-128/SSCC-18 label at pallet level

Each carton on the pallet must be individually GS1-128 labeled

Pallet Label Sample – Actual Size is 8½“ x 11

Shipping Gaylords

Shipment of Gaylords applies to specific programs as identified by Kohl’s. Notification of gaylord

shipping will come from your contact in the buying office. Permission to ship gaylords MUST be

granted by Kohl’s.

Gaylord Dimensions

Sizes below are approved by Kohl’s; any gaylord dimensions outside of these need

approval from the ECom VS team at [email protected]

o 46.5” Long x 39.5” Wide x 37” High (most common)

o 48.5” Long x 41” Wide x 42.7” High

o 35” Long x 36” Wide x 35” High

Gaylord weight should NOT exceed 650 lbs (295 kg)

Gaylord Packaging

All gaylords must be shipped on a wooden or plastic pallet

o Pallets must be treated per U.S. Custom’s requirements if importing into the U.S.

o Corrugate pallets are not acceptable

Corner posts must be added to increase durability for transporting

Kohl’s EFC # 870 3500 Salzman Rd Middletown, OH

P.O.# 1894227 16 cartons

P.O. # 1894228 24 Cartons

Pallet 1 of 4




o Height of the corner posts is dependent on the height of gaylord being shipped

o If necessary, to prevent damage to product, corrugate may be used between layers

in the Gaylord

Gaylord must have a lid to protect product

Gaylord should have a GS1-128 label in the upper right hand corner on all 4 sides (One

Gaylord will have 4 identical GS1-128 Labels)

o GS1-128 label format requirements can be found on Page 16 of this document

o Do NOT place GS1-128 label on the lid. Label should be on the actual gaylord wall

as depicted below

o No stenciling is required on gaylords

Once completely enclosed, gaylord must be bound together using plastic strapping material

and edge angles to prevent damage



Once strapped, gaylord should be sealed with stretch wrap

o Gaylord must be able to withstand all transportation

Gaylords should be stacked in containers or trailers to utilize as much cube as possible



Shipping and Receiving Documents

Advance Shipment Notifications

Kohl’s operating policy is to pre-receive 100% of all shipments.

The processing of shipment information prior to the physical arrival of goods

improves the flow of product to the selling floors

Our requirements are as follows:

1. All shipments to Kohl’s must have an EDI Advance Shipment Notification (ASN) and GS1-

128/SSCC-18 scannable bar codes on each carton.



2. Usable* EDI ASN’s must be sent immediately on or before the release of the shipment to the

carrier. ASN’s must be received in Kohl’s System by 6:00AM CST on the day after the

shipment is released to the carrier.

3. All merchandise shipped to Kohl’s under a given Bill of Lading must be combined onto a single

EDI ASN

4. For truckload shipments, EDI ASN’s must have trailer integrity.

Shipments utilizing more than one trailer must have an EDI ASN for each trailer

detailing only the items on that trailer

5. Upon receipt of an ASN, Kohl’s transmits a Functional Acknowledgement (EDI 997).

Receiving an acknowledgement does not necessarily mean the ASN was usable.

Kohl’s will notify the vendor via an email of an EDI ASN rejection.

The vendor will need to correct the ASN.

6. EDI ASN production is determined by our EDI MIO Department.

7. Should EDI ASN’s not be received for a shipment or are deemed unusable, Kohl’s will require

the vendor to prepare and deliver traditional Packing Lists to Kohl’s in an expedited manner.

(Refer to Appendix SR-1)

These Packing Lists will be, at Kohl’s discretion, either faxed or delivered via an

appropriate overnight service to the Central Order Control Office.

If faxing, make note of the separate fax numbers for each distribution center.

Vendor System Changes

Kohl’s requires that when vendors are planning major system upgrades that could impact the

transmitting accuracy of EDI ASN’s, the vendor inform the EDIMIO Department prior to

implementing the changes.

If the changes cause a disruption of the normal EDI ASN service, Kohl’s expects the vendor to

communicate this to the EDIMIO Department Prior to the next EDI ASN transmission and to

convert back to paper packing list requirements until the system issues are resolved.

Please e-mail our EDI Department at [email protected] of the changes and cc:

[email protected]

Close Proximity Vendors





Vendors within an 8-hour travel zone of a distribution center must send an EDI ASN

transmission immediately on or before the release of the shipment.

If you are not in approved EDI status, follow the Pack Lists guidelines (Appendix SR-1)

The shipment pre-receive data must arrive before the shipment.