general objective power point2

8/14/2019 General Objective Power Point2

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GENERAL OBJECTIVE:

To continuously provide the Agency withefficient and systematic administrativeservices, by utilizing innovative methodsand techniques pertaining to :

public information dissemination;

personnel administration;

records keeping and mail management;

supplies, materials and equipmentmanagement;

cashiering services; and

messengerial, building repair and

maintenance and other utility services


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SPECIFIC OBJECTIVES:

1. To strengthen information disseminationactivities, through frequent conduct ofinformation drive, widen and better mediamileage, updated information materials andusage of IT;

2. To enhance personnel management program ofthe Agency which include selection andplacement; classification and pay; employee

relations and discipline; personnel welfareservices; maintenance of records of personneland undertakes all personnel actions andtransactions;


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3. To competently safeguard andpreserve pertinent

documents which serves as the memory of

the Agency through the use of IT; disposevalueless records pursuant to RA 9470, aswell as to effectively disseminatecommunications and documents;

4. To provide the Agency withefficient delivery of

supplies, materials and equipment;

systematic disposal of unserviceableequipment/properties; and speedy repair of


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1. To continuously provide cashieringactivities through lawful disbursementsof funds and prompt remittances ofcollections in accordance with e-

Disbursement and e-NGAS;

6. To continuously improve the deliveryof basic general services, monitoringand supervision of janitorial,Blueguards, messengerial services,and reproduction of training/infomaterials, Agency forms, and other

pertinent documents;


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OPERATIONAL PLAN of theAdministrative Division

April 1, 2008 to March 31, 2011

PROJECTS/PROGRAMSMFO

PERFORMANCETARGETS

StrategyTIME TABLE

ACTIVITIES

Techniques/M

ethods OFFICE/UNITREMARK

S

Information DisseminationServices

1. Writing news and feature articles Newswritingto maximize effort to

makeComputer/Fa

xQuarterly/mont

hly or PIO/Image

for publication to national dailies, write-ups re highlights e-Mail

as the need

arises

Building

Pathwayairing to radio/TV programs of important events

and activites of theAgency for publicationtonational dailies, radio &

TV.

2. Coordination with Tri-media Better Media Mileageto establish moreaccessibility to Radio/TV

Quarterly/monthly or PIO/Image

media practitioners Guestings/as the need

arisesBuildingPathway

Publication

3. Compilation of newspaper

clippings Clippings to keep track of the

Daily

monitoring of Daily PIO/Libraryand impt events of PPA impt. events relevant to

relevantnews/

PPAfeaturearticles


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PROJECTS/PROGRAMS

MFOPERFORMANCE

TARGETS

Strategy

TIME TABLE

ACTIVITIES

Techniques/Metho

dsOFFICE/UNI

T REMARKS

4. Monitoring and consolidation of Complete andto serve as ready

reference Coordination w/ Quarterly PIO/ROs/FOs

reports such as: info drive activities

of

accurate

documentation PIO units of theROs and FOs of PPA events/ ROs/FOs

activities

5. Utilization of IT widen andto keep up w/ the

emerging Computer/Fax Monthly PIO

comprehensive

trend ofcommunication e-Mail

coverage of

info drive

6.Development/Reproduction/Distribution Info Materials to cater to the flyers/

as the needarises PIO/Library

of information materials.growing need of the

public pamphlets/

for more accurate and infokitsupdated information

about

the Agency

7. Serves as Secretariat duringMinutes ofMeeting

to take minutes of staffmeetings computer/

once everyqtr/monthly

AD/PIO/GS/Records

Gen Assembly/Staff Meetingand GeneralAssemblies recorders

or when theneed arises

as requested


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PERFORMANCETARGETS

StrategyTIME

TABLE

ACTIVITIESTechniques/Methods

OFFICE/UNITREMARK

S

PERSONNEL ADMINISTRATION

8. Recruitment/selection andpromotion Appointment to prepareappointments of computer

April 2008-

March 312011 AD/SB/Personnel

of personel processed applications appropriate forms

in accordance withexistingAgency MMP/PSPRP

and

CSC rules and law

9. Processing of terminal andretirement TL/Ret benefit

to analyze/computeand appropriate forms

as the needarises AD/Personnel

benefits process documents

relative to TL/Ret

Gratuities of retirees

10. Preparation of Various Reports Various Reportsto prepare various

reports computer

NOSA/NOSI and forms as required appropriate formsas the need

arises AD/Personnel

ROPA calculator Monthly AD/Personnel

Separation Monthly AD/Personnel

Vacancies Monthly AD/Personnel

Staffing Summary quarterly AD/Personnel

ARA/CIUR & CICR Monthly AD/PersonnelCESB quarterly AD/Personnel


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PERFORMANCETARGETS

StrategyTIME TABLE

ACTIVITIES Techniques/Methods OFFICE/UNITREMARK

S

11. Other Reports as requested byDBM, computer


CSC/GSIS/CESB/DOJ etc. appropriate forms

Monitoring of CO employees'daily/monthl

y AD/Personnel

Punctuality & Attendance

12. Preparation of VariousCertifications

VariousCertifications

to prepare variouscerti- computer


Employment fications as requested appropriate forms

Bonus Entitlement

PIB

Cash Gift

Clothing Allowance

LWOP monthly AD/Personnel

13. Cause the issuance of clearances Clearancesto secure the

needed/certificate / computeras the need

arises AD/Personnel

Ombudsmanclearance fro

concerned appropriate forms

Sandiganagencies and prepare

cert/clearance fax/e-mail

General Clearance emanating fr our

14-A office as requested

14. Other Personnel Actions(Requests) to compute individual computer


Application for leave Approved leave applications, appropriate forms

Request for Travel Abroad Requests

prepare indorsement to

DOJRequest for Study Leave


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PROJECTS/PROGRAMS

MFOPERFORMANCE

TARGETS

Strategy

TIME TABLE

ACTIVITIES

Techniques/Met

hodsOFFICE/UNIT REMARKS

Property CustodianServices

15. Procurement, modernsupplies/ Procurement

To have procured themodern

comprehensiveAPP April 2008 AD-PS,FMD Most of the

materials, equipment,furniture

equipment needed bythe Agency with convincing to 2011 equipment

and fixturesin accordance with

RA9184 justification in th

and e-PS. are already

obsolete &

Dilapidate

d

16. Computerization ofProperty Records keeping To have computerized all Additional April 2008 PS, FMD,COA equipt for

Section's records such as:Inventory the property section's Training on

e-NGAShas

Report, ARE, equipt card &stock

records in accordancewith e-NGAS been

cards. e-NGAS procured

already

but

no roll out

of Training

yet

17. Disposal of unserviceable& Property/Supply To have disposed all the Donation, April 2008 PS, Disposal

obsolete office equipt of the Management unserviceable, obsolete divestation, Committee

Agency equipt, furniture & public auction COA

fixtures of Agency-CO


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PERFORMANCETARGETS

StrategyTIME TABLE

ACTIVITIESTechniques/Met

hods OFFICE/UNITREMARK

S

Cashiering Activities

18. Custodian of Collections Collection/sto arrive at 100%

deposits/Official

Receipts/upon receipt

(w/in Cash Section

(refunds of TEV's, C/A etc.) remittance of all Deposit Slips/ banking hours)

collections receivedRemittance

Forms

19. Payroll Preparation Disbursements to prepare payrolls w/AD/CashSection

19.1 salaries 100% acceptablility andComputerizati

on of Bi-monthly

19.2 ACA-PERA revisions payroll 2.1 to 2.4

19.3 RATAin accordance with e-

Disbursement

19.4 clothing allowances and e-NGAS

19.5 PIB Yearly

19.6 Bonus and cash giftsMid-year-end

or

(mid and year-end)

as the need

arises

19.7 Overtime Pay, etc. 2.5 to 2.7

20. Disbursements of funds to settlethe Disbursements

to lawfully disbursefunds in

Issuance ofcheck/ Daily Cash Section

Agency's obligations. accordance with theCash

Disbursement

rules on e-DISB/eNGAS


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PERFORMANCETARGETS

Strategy

TIME TABLE

ACTIVITIES

Techniques/Met

hods OFFICE/UNIT REMARKS

21. Report Preparations: Various Cash

to prepare 100%

acceptable

On or b-4 the

5th day Cash Section4.1 Report of

Disbursements Reports reports of the month

4.2 Report of CollectionsComputerizatio

n

4.3 Report of Remittances100% compliance

using the of Reports

4.4 ACIC

ACICDES version

installer daily

4.5 LOIpursuant to e-

Disbursement sys daily Cash Section

4.6 AccountabilityReports

as the needarises

4.7 Statutory deductionsGSIS and other

statutory 100% percent

deductions

properly deducted/effected

Computerizatio

n 15 days b-4 Cash Section

handled/deducted in the payroll and of Reports payday AD

remitted


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PROJECTS/PROGRAMSMFO PERFORMANCE TARGETS

Strategy

TIME TABLEOFFICE/

ACTIVITIES

Techniques/Method

s UNIT REMARKS

Records ManagementServices

22. Custodial and safekeepingof

To safeguard records whichare computerization Daily

official records and documents.RecordsKeeping useful to the

based onRecords

RecordsSection filing is being

Agency in the conduct ofDispositionSchedule done daily

current business (RDS) to avoid

accumulation

23. Retrieval andauthentication Records To provide authentic computerization

as the needarises

RecordsSection upon request

of public records.Management

documents as reference only

24. Mailing/Dispatching ofroutine

MailManagement To dispatch mail matters Fax/e-mail Routine-(MWF)

Records

Section maximizing

and Non-Routine documents. effectively and systematically courier/post officeNon-Routine

(ASAP) AD the wt of mail

matters for

economy

25. Disposition of valueless To dispose valueless computerization based on RDS

records. Records Disposal records based on PPA's systematic filing

Records

Section pursuant to

Disposition Schedule AD

RA9470, a new

RDS should be

created


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PERFORMANCETARGETS

Strategy

TIME TABLE

ACTIVITIES

Techniques/Metho

ds OFFICE/UNITREMARK

S

General Maintenance of BasicUtility

Services

26. Maintenance/repair of theelectric/water

supplies to maintain basic utility frequent ocular daily orGen. Services

Section

building, electric/water supplies and management services inspection of theas the need

arises AD

communication facilities building/facilities

27. Supervision/monitoring of janitorial/securityto monitor the

performance regular monitoring Bi-monthlyGen. Services

Section

janitors and blue guards services and effectiveness of the of performance AD

attendance services of janitors andblueguards by

implementing

a realistic schedule

and prepare vouchers for

payt of services rendered


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PERFORMANCETARGETS

Strategy

TIME TABLE

ACTIVITIES

Techniques/Metho

dsOFFICE/UNIT

REMARKS

28. Acts as SDO Disbursements to pay the transportation cash disbursement/as the need

arisesGen. Services

Section

expenses of LOs reg disb and AD

toPLDT/Smart/DBM/CSC liquidation of c/a

DOJ/GSIS/HDMF/etc

29. Reproduction of various forms, Reproductionto reproduce forms

and otherproper

maintenanceas the need

arisesGen. Services

Section

memoranda, correspondence, Services materials asof the

photcopying AD

training materials and other related requestedmachines/consu

mables

documents.

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