general information packet thursday, may 7, 2020 council...may 07, 2020 · distance learning and...

General Information Packet

phoenix.govThursday, May 7, 2020

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City of Phoenix Coronavirus Relief Fund Strategic Plan

Community Budget Questions Summary April 17- May 1,

2020

For Transmittal, Minutes of the Policy Session Meeting on

April 2, 2020

For Transmittal, Minutes of the Policy Session Meeting on

April 6, 2020

Page 3

Page 7

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Page 26

Page 1


City Council Report

Agenda Date: 5/7/2020, Item No. 1

City of Phoenix Coronavirus Relief Fund Strategic Plan

Attached is the updated City of Phoenix Coronavirus Relief Fund (CRF) Strategic Planas adopted by the City Council on May 5, 2020 (Attachment A).

Responsible DepartmentThis item is submitted by City Manager Ed Zuercher.

Attachment A

1

City of Phoenix Coronavirus Relief Fund Strategic Plan Approved May 5, 2020

A. Community Investment - $75,000,000 B. City Expenses - $75,000,000 C. Reserve to Preserve City Services - $143,000,000

Community Investment ($75,000,000): Business and Employee Assistance - $15,100,000

- Small Business assistance (w/IDA) ($5,000,000) - Small Business Guidance ($100,000) - Restaurant Restart program ($1,000,000) - Airport small business assistance ($1,000,000) - Microenterprise ($6,000,000) - Arts & Culture ($2,000,000)

Utility & Rent/Mortgage Assistance - $30,000,000

- City water, sewer & trash, electric and natural gas utility (3 months) and rent/mortgage assistance (1 month) for individuals (up to 10,000 customers) affected by COVID-19 economic disruption ($24,000,000)

- City water & sewer assistance (3 months) for businesses affected by COVID-19 economic disruption ($6,000,000)

Distance Learning and Wi-Fi Access - $1,000,000

- Broader Wi-Fi access for students’ on-line learning o Public Housing Wi-Fi ($1,000,000)

- Community access to on-line city services & remote meeting access

Mitigation and Care for Vulnerable Populations - $10,000,000 - City Homelessness and Affordable Housing Strategy (approved 4/21) - Domestic violence impacts of COVID-19 - Refugee / Asylum seeker assistance

Food Delivery - $5,000,000 - Seniors, Schools, Food banks

Better Health Outcomes and Community Testing - $5,000,000

- Ensure broad testing, especially in underserved communities - Assist Maricopa County Public Health with contact tracing - Acquire Public Health expertise to inform City decision-making

Unallocated - $8,900,000

2

City Expenses ($75,000,000):

Employee Testing for COVID - $6,000,000

PPE and Cleaning/Sanitizing Related to COVID - $20,000,000 - PPE for employees and customers - City facilities - Public Transit - Extra Street cleanups - COVID-19 jail costs or central booking facility expenses

Medical and Public Safety Measures for COVID - $5,000,000

- Emergency Medical Transport - Police / Fire response and enforcement of COVID-19 orders or illness - Parks & Recreation enforcement of park closures/restrictions

Payroll Expense Reimbursement/Management Oversight for COVID - $19,000,000

- COVID-19 Leave for employees - Police / Fire, Emergency Management - Human Services, Parks & Recreation, etc. - Management/accounting/Equity oversight

Telework / E-government Solutions for COVID - $15,000,000

- Telework expenses - Enhanced E-government capabilities (311 Center, video court, teleconferencing, virtual

public meetings, etc.) - 911 Telemedicine development

Public Facility Retrofit for COVID - $10,000,000

- Employee workspace and Public facility retrofit ($6,000,000) - Public Transit retrofit ($4,000,000)

Reserve to Preserve City Services ($143,000,000): To protect the City against program/employee cuts, hold for any change in Federal guidance on revenue replacement. Also available for added expenses from recurrence of COVID later in the year. Funds are available for re-assignment by the City Council to other COVID needs each month beginning in July. Follow up ideas raised by Councilmembers:

- Gated alleys / parks affected by displaced persons - Showers for individuals living near Human Services Campus - Non-profits/Refugee/Asylum seeker assistance - Assistance for city contractor employees – janitorial, airport, bus drivers, security,

landscape, convention workers - Ventilator donation - Health care navigation service - Resource center for displaced workers/ Job retraining for COVID-19 response

May 6, 2020


City Council Report


Community Budget Questions Summary April 17- May 1, 2020

SummaryEach year, staff tracks comments on the City's budget. The City Manager's TrialBudget was scheduled to be presented to the City Council on March 17, 2020, withbudget hearings scheduled to begin April 2, 2020. However, due to current restrictionson public gatherings, the city unfortunately had to cancel normal and customarycommunity budget hearings and the Trial Budget is being revised due to the economicdownturn.

Based on the revised budget adoption schedule discussed at the March 26, 2020 CityCouncil Policy Session, staff returned with additional information on April 2 and April 6to walk the City Council through four different budget scenarios modeling the impact ofCOVID-19 on our General Fund revenues. On April 13, staff presented the 2020-21Revised Trial Budget, focusing on the city's proposed response efforts to the currenteconomic downturn caused by the COVID-19 public health crisis. We very much valuethe feedback and community engagement received in our community budget hearings.Unfortunately, this year it will be necessary to use a different format and a compressedschedule to accomplish this goal. Once those decisions have been made we willupdate the calendar on the website. As always residents can continue to providefeedback by calling 602-262-4800 or email us at [email protected], Budget and Research continues to promote the FundPHX interactivebudget tool, available at phoenix.gov/FundPHX.

Attachment A transmits a summary of the electronic and voice mail commentsregarding the budget for April 17 - May 1, 2020.

Responsible DepartmentThis item is submitted by City Manager Ed Zuercher and the Budget and ResearchDepartment.

ATTACHMENT A

To: Ed Zuercher

City Manager Date: May 1, 2020

From: Jeff Barton

Deputy City Manager Subject: BUDGET QUESTIONS SUMMARY APRIL 17 – MAY 1, 2020

This report transmits a summary of the electronic and voice mail comments regarding

the budget from April 17 – May 1, 2020. Residents can access additional information at phoenix.gov/Budget.

SUMMARY MINUTES

VOICEMAIL, ELECTRONIC, AND WRITTEN BUDGET COMMENTS Responded to April 17 – May 1, 2020

1. Ann Bommersbach sent an email inquiring about any proposed cuts to the Capital Improvement budget, specifically those funded by the Highway User Revenue Fund.

2. Jerry Ketelhut sent an email in support of funding the Daring Adventures proposal for inclusive/adaptive recreation.

3. Kyle Foxcroft sent an email in support of funding bicycle infrastructure

improvements that will provide cyclists with a safe path to the Rio Salado Habitat Restoration area.

4. MaryAnn Eldon sent an email in support of funding demonstration projects and All Ages and Abilities Facilities.

5. Danny Wilson sent an email in support of funding pedestrian infrastructure,

and bike infrastructure.

6. Max Clark sent an email in support of funding bicycle infrastructure, demonstration projects and crash reduction projects.

Respectfully Submitted, Khala Stanfield Management Assistant II


City Council Report


For Transmittal, Minutes of the Policy Session Meeting on April 2, 2020

SummaryThis item transmits the Minutes of the Policy Session on April 2, 2020.

The Minutes are attached for review as Attachment A.

Responsible DepartmentThis item is submitted by the City Manager's Office.

City of Phoenix Meeting Location:

City Council Chambers

200 W. Jefferson St.

Phoenix, Arizona 85003Minutes

City Council Policy Session

1:00 PM phoenix.govThursday, April 2, 2020

CALL TO ORDER

The Phoenix City Council convened in Policy Session on Thursday, April 2,

2020 at 1:09 p.m. in the Council Chambers.

Councilman Sal DiCiccio, Councilmember Carlos Garcia,

Councilman Michael Nowakowski, Councilwoman Laura

Pastor, Councilwoman Debra Stark, Councilman Jim

Waring, Councilwoman Thelda Williams, Vice Mayor

Betty Guardado and Mayor Kate Gallego

Present: 9 -

Note: Councilwoman Pastor joined the meeting at 1:29 p.m.

CALL FOR AN EXECUTIVE SESSION

Vice Mayor Guardado made a motion to meet in Executive Session on April 6, 2020 at

1:00 p.m. and to move the Policy Session on April 6, 2020 to 2:00 p.m. Councilwoman

Stark seconded the motion which passed unanimously, 8-0.

REPORTS AND BUDGET UPDATES BY THE CITY MANAGER

This item is scheduled to allow the City Manager to provide brief informational reports on

topics of interest to the City Council. The City Council may discuss these reports but no

action will be taken.

There was no report for today's meeting.

DISCUSSION AND POSSIBLE ACTION (ITEM 1)

1 COVID-19 Pandemic

A. Briefing By Industry Expert, As Needed

B. Budget Update and Financial Status

Ed Zuercher, City Manager

City of Phoenix Page 1

ATTACHMENT A

City Council Policy Session Minutes April 2, 2020

Jeff Barton, Deputy City Manager

Denise Olson, Chief Financial Officer

C. Discussion of Potential Restrictions on Use of City Parks and

Trails

Inger Erickson, Parks and Recreation Department Director

D. Update on Planning and Development Department Public

Meetings and Public Hearings

Alan Stephenson, Planning and Development Department Director

THIS ITEM IS FOR DISCUSSION AND POSSIBLE ACTION.

City Manager Ed Zuercher began the presentation by detailing the

remaining steps in the budget process and describing the guiding

principles used to develop the fiscal year (FY) 2020-21 budget.

Deputy City Manager Jeff Barton explained while sales tax revenues will

not be known until May or June, the impact will be significant. As a result,

staff has reduced spending and revenue estimates. Mr. Barton also

stated there will not be a General Fund surplus, the length of recovery is

unknown and there will be a significant pension impact in FY 2021-22.

Mr. Barton then provided an overview of the contingency fund. He

emphasized the contingency fund is low compared to other peer cities,

should not be used to address an ongoing problem and is required for

maintaining a bond rating.

Mr. Barton provided an overview of the Coronavirus Aid, Relief and

Economic Security (C.A.R.E.S.) act. He shared Arizona cities with a

population of more than 500,000 will receive roughly $1.3 billion.

However, he stated these funds can only be used to cover costs directly

related to COVID-19 that were not included in budgets and cannot be

used to account for revenue shortfalls.

Mr. Barton explained the assumptions used to develop four potential

budget scenarios and shared the scenarios result in deficits for FY

2020-21 ranging from $26 to $128 million. The scenarios were based

upon the economic downturn lasting through July 2020, October 2020,



December 2020 and June 2021.

Councilwoman Pastor joined the meeting.

Mr. Barton discussed other funds impacted by sales tax revenues,

including: convention center, sports facilities, Transportation 2050

(T2050), parks and preserves initiative (PPPI) and public safety specialty

funds.

Mr. Barton concluded by providing staff’s recommendations. He stated

the revised trial budget will be presented on April 6, 2020 and be based

upon scenario one to include $26 million worth of balancing options.

Mr. Zuercher explained departments have been asked to identify 25

percent in budget reductions. Mr. Barton added a full list of potential

reductions will then be created for Council review.

Councilwoman Stark asked how the 25 percent reductions will affect

employees. Mr. Barton shared there are labor contracts in place for next

fiscal year, so service level reductions would occur first. Mr. Zuercher

added any discussions about reductions that effect employees would be

done in cooperation with the labor unions.

Councilmember Garcia asked about the sports facility fund, Federal

funding and how much revenues are expected to decrease. Mr. Barton

shared it is estimated the City will lose roughly $54 million in total

resources with 30 to 40 percent coming from sales tax revenues. He

added the sports facility fund will likely not be a solution and emphasized

Federal funding can only be used for COVID-19 related items that were

previously not budgeted.

Councilman Waring asked if improvements could be delayed at the

arena, so that funding from the sports facility fund can be used to cover

losses. Mr. Zuercher shared staff will conduct an in-depth analysis of the

sports facility fund, but noted there are contractual obligations with the

Phoenix Suns.

Councilman DiCiccio emphasized that all funding sources should be



evaluated as possibilities moving forward.

Councilman Nowakowski expressed support for maintaining the

contractual commitments of the sports facility fund. He also asked that

enterprise departments be supported to ensure layoffs do not occur.

Vice Mayor Guardado asked if the Federal funding will be used for

COVID-19 relief. Mr. Barton responded the funding has to be used for

COVID-19 related efforts, however there is additional funding available

for homelessness and assistance programs. Vice Mayor Guardado

requested a breakdown of how the Federal funding will be spent and

asked that the budget be re-worked to provide employees with

reassurance.

Mayor Gallego emphasized that the Federal funding has a very narrow

use due to the regulations. She requested staff work with national

organizations to communicate to Congress the importance of removing

funding regulations. Mr. Barton responded there is a national movement

to advocate for regulation changes.

Councilwoman Williams asked for clarification on the budget progress.

Mr. Barton clarified the original trial budget released in March 2020 is no

longer relevant as a new trial budget is being built. However, the inventory

of programs is still the same and will be used to identify potential

reductions.

Councilman Nowakowski asked if the City will be reimbursed for costs

related to the Families First Coronavirus Act. Mr. Zuercher responded the

City is expecting to be reimbursed.

Councilman Nowakowski requested information on Federal relief funding

and how it can be used. Mr. Zuercher responded staff will provide

information on funding allocated to the City as a result of COVID-19.

Councilwoman Pastor requested a breakdown of COVID-19 relief

funding, a description of essential and non-essential positions and asked

about the contingency fund. Mr. Barton clarified the contingency fund

would not last long and emphasized it is prudent to not exhaust the fund



as it is one-time money.

Councilwoman Pastor asked how long current services can be sustained

if the downturn continues. Mr. Barton shared the City can sustain services

for the current fiscal year as departments have slowed spending and staff

has identified $15 million in savings. He explained the identified

reductions would be implemented if the downturn continues.

Councilwoman Pastor asked about the landscaping contract passed at

the last formal meeting and if staff could be shifted to fill this role

internally. Mr. Barton shared the contract is to maintain landscaping

throughout the City and requires special skills. Mr. Zuercher emphasized,

if positions are cut, positions will be identified for staff to fill.

Councilwoman Pastor asked if the City could break the contract if the

Council wanted to re-evaluate. Mr. Zuercher stated most contracts have

an emergency clause that allows the City to break them in financial

disasters.

Councilman Waring asked if the new programs that were approved by the

Council, such as the Office of Accountability and Transparency (OAT),

would still move forward. Mr. Zuercher responded the vote on OAT

established the office and to begin work on an ordinance that constructs

roles and responsibilities, but did not allocate funding or create specific

positions. Mr. Zuercher stated it would be up to the Council to decide if

these positions are included in next year’s budget.

Councilman Waring advocated against cutting incumbent programs to

implement new ones. Mr. Zuercher stated staff can develop various

levels of funding for new programs, so the Council can select which

amount they would like to allocate.

Councilwoman Stark suggested giving back the funding that was

provided to each Council Office to address localized issues. Mr.

Zuercher responded giving back the funding would be a Council

decision.

Councilwoman Williams asked if new program implementation could be



delayed a year. Mr. Zuercher shared the timing of implementation lies

with the Council through a budgetary decision.

Councilwoman Pastor asked if scenario four assumes all businesses are

closed through June 2021. Mr. Barton explained sales tax revenue

collections are delayed, so scenario four assumes a negative decline in

revenue collections through June 2020.

Mayor Gallego introduced Parks and Recreation Director Inger Erickson

to present on the steps taken to reduce exposure to COVID-19 at

outdoor parks facilities.

Ms. Erickson provided an overview of the parks and recreation facilities

inventory and discussed the City’s authority to close parks facilities. She

explained the Governor’s Executive Order deems public parks, outdoor

recreation areas, activities and facilities as essential. However, she

stressed temporary closures or restrictions on specific areas and trails

are permitted to protect public health where the enforcement of social

distancing is difficult.

Ms. Erickson stated the following safety measures have been

implemented: posting closure signage, closing playgrounds, fitness

equipment, sports complexes, basketball and volleyball courts, and

turning off lighting. She also shared a list of amenities still open.

Ms. Erickson discussed the popularity of parks facilities on Easter

weekend and presented three options to limit park activities and

encourage social distancing. Option one would limit access to parks,

option two would partially close the parks and option three would

completely close the parks.

Ms. Erickson provided an overview of the safety measures implemented

at City golf courses. She shared a legal recommendation has determined

that any additional restrictions to golf courses would appear conflicted

with the Governor’s Executive Order 20-12.

Ms. Erickson stated signs have been posted with CDC guidelines for

safe hiking at trailheads and staff has limited access to five trails. She



also provided considerations for adopting additional limitations and trail

closures.

Councilwoman Williams asked if ramadas could be closed for Easter

weekend. Mr. Zuercher stated the Council has three potential decision

points related to Easter weekend, golf courses and trails. Councilwoman

Williams responded she supports option two and suggested closing

ramadas immediately.

Councilwoman Stark asked how the park restrooms are being cleaned.

Ms. Erickson shared the restrooms are cleaned at the beginning of every

day and that staff does not recommend closing the restrooms to maintain

the cleanliness of the parks.

Councilmember Garcia expressed support for option three and

suggested closing ramadas, golf courses and trails.

Councilwoman Pastor agreed that ramadas should be closed and

expressed support for option three.

Councilman Waring shared concern with enforcing parks and trail

closures, as well as with not providing residents with a space to exercise

appropriately. He stated additional parks restrictions are not necessary.

Vice Mayor Guardado stated support for option three, as well as closing

trails and golf courses to encourage residents to stay home.

Mayor Gallego stated she supports option two.

Councilman DiCiccio stated he does not support closing any of the trails

nor any of the options for Easter weekend.

Councilwoman Stark expressed support for closing the ramadas

immediately and option two.

Mayor Gallego asked about the rental of golf carts. Ms. Erickson

responded golf cart rental is still allowed, but it is something that can be

adjusted per Council direction. Councilman DiCiccio shared the City can



implement a one-person per golf cart rule and ensure the carts are

cleaned thoroughly.

Councilwoman Williams made a motion to approve option two for

Easter weekend. Additionally, she noted trails will remain open

with the current parking restrictions remaining in place, ramadas

will close immediately, bathrooms will remain open and golf

courses will remain open with one-person to a golf cart unless it’s

a relative. Councilwoman Stark seconded the motion.

Mayor Gallego clarified the motion includes the safety measures that

have already been implemented. Councilwoman Williams confirmed

these measures were included in the motion.

Councilman Nowakowski stated his support for option two and closing the

ramadas.

Councilman DiCiccio asked if option two closes the parking lots. Ms.

Erickson clarified only the parking lots at flatland parks would be closed.

She also explained the partial closures in option two would only take

place during Easter weekend.

Councilwoman Pastor asked about social distancing practices being

enforced in skate parks. Ms. Erickson shared staff can increase

education for skate park users.

Councilwoman Pastor asked for clarification on walking paths and green

open spaces. Ms. Erickson shared any of the sidewalks that weave

through the parks are walking paths and green open spaces are areas in

which a variety of activities can occur on the grass.

Councilman Nowakowski asked if digital signs could be set-up on Easter

weekend to tell residents that parking lots are closed and asked how to

discourage parking in surrounding neighborhoods. Ms. Erickson

responded staff will set-up the sign boards and conduct a media

campaign to inform residents that parks are not available for picnics.

Vice Mayor Guardado asked if park rangers will be at the parks on Easter



weekend. Ms. Erickson shared staff will be located at the parks to

communicate expectations and partial closures. However, Mr. Zuercher

clarified there are not enough staff to cover every single park the entire

weekend, but emphasized staff will be deployed to cover as much as

possible.

Vice Mayor Guardado asked if employees are trained to protect

themselves. Ms. Erickson shared PPE is available and staff will follow

social distancing practices.

Councilman DiCiccio asked if disability parking could remain open in

option two. Councilwoman Williams and Councilwoman Stark agreed to

include it in the motion.

Mayor Gallego asked about the feasibility of keeping disability parking

open. Ms. Erickson shared this is a possibility as staff would temporarily

remove the barricade to allow access.

Councilwoman Pastor asked if Parks employees who feel unsafe are

allowed to stay home on Easter weekend. Ms. Erickson responded if an

employee has a designated shift on Easter weekend, they can use leave

to stay home. However, she clarified if an employee is asked to work

extra on Easter weekend due to the large number of staff needed, they

simply need to communicate with their supervisor to stay home.

Councilmember Garcia made a substitute motion to approve

option three for Easter weekend, close golf courses and close

trails. Vice Mayor Guardado seconded the motion.

Councilman DiCiccio asked how long the restrictions in the substitute

motion would be implemented. Councilmember Garcia responded the

parks closures would be for Easter weekend, but the golf courses and

trails would remain closed through the duration of the local emergency.

Mr. Zuercher clarified if the substitute motion would include closing

ramadas immediately and continue with restrictions currently in place.

Councilmember Garcia confirmed the substitute motion includes both

stipulations.



Brian Krauss spoke in favor of closing the trails.

Jeff Caldwell spoke against closing trails.

Amanda Davis spoke against closing trails.

Karl Mueller spoke against closing trails.

Bridget Bunch spoke against closing trails.

Merissa Hamilton spoke against closing trails.

June Martin spoke against closing trails.

Councilman Waring asked if the substitute motion is in direct

contradiction of the Governor’s Executive Order. City Attorney Cris Meyer

stated the Governor’s Executive Order lists parks and trails as essential

items that should remain open.

Councilmember Garcia responded safe social distancing practices

cannot be enforced then the closures would fall in line with the

Governor's Executive Order.

Councilwoman Williams called the question on the substitute motion.

Councilmember Garcia, Councilman Nowakowski,

Councilwoman Stark, Councilwoman Williams, Vice

Mayor Guardado and Mayor Gallego

Yes: 6 -

Councilman DiCiccio, Councilwoman Pastor and

Councilman Waring

No: 3 -

The call for question passed, 6-3.

Councilmember Garcia made a substitute motion to approve option

three for Easter weekend and to close golf courses and trails. Vice

Mayor Guardado seconded the motion.

Councilmember Garcia, Councilwoman Pastor and Vice

Mayor Guardado

Yes: 3 -



Councilman DiCiccio, Councilman Nowakowski,

Councilwoman Stark, Councilman Waring,

Councilwoman Williams and Mayor Gallego

No: 6 -

The substitute motion failed.

Councilwoman Williams made a motion to approve option two for

Easter weekend, that trails remain open with current parking

restrictions remaining in place, ramadas will close immediately,

bathrooms will remain open and golf courses will remain open with

one-person allowed per golf cart unless it’s a relative. Councilwoman

Stark seconded the motion.


Councilwoman Pastor, Councilwoman Stark,

Councilwoman Williams, Vice Mayor Guardado and

Mayor Gallego

Yes: 7 -

Councilman DiCiccio and Councilman WaringNo: 2 -

Mayor Gallego introduced Planning and Development Director Alan

Stephenson to present an update on Planning and Development

Department public meetings and hearings.

Mr. Stephenson began by stating the Planning and Development

Department averages more than 50 meetings and public hearings a

month and provided an overview of the different types of meetings.

Mr. Stephenson shared as a result of COVID-19, Planning and

Development cancelled most meetings in late March, implemented social

distancing in the hearing room, worked with customers on modified

hearing schedules and explored future hearing options.

Mr. Stephenson explained the citizen review process during COVID-19.

He stated notices would stay the same in regard to signage, letters and

advertising, a project website would allow for public comments and virtual

neighborhood meetings, and a citizen participation report would still be

required.

Mr. Stephenson described the virtual public meeting and hearing policy.

As of April 13, 2020, all Planning and Development public meetings and



hearings will be conducted via WebEx. He stated information about

joining the virtual meeting will be provided as part of the Open Meeting

Law posting, and residents will have the ability to participate via telephone

or provide written comments for staff to read if internet is not an option.

Councilwoman Stark emphasized the importance of moving projects

forward.

Opal Wagner advocated that meetings be postponed for 30 days.

Mary Crozier requested all non-essential zoning hearings be postponed

until after COVID-19.

Neal Haddad shared concern with the new process and resident access

to virtual meetings.

Harvey Shulman advocated against virtual meetings and asked that

hearings be postponed.

Mr. Stephenson explained research was conducted on hearings and

meetings in other cities. It was found that the 30 largest U.S. cities are all

proceeding with virtual meetings and locally, the cities of Mesa and

Goodyear are also moving forward with virtual meetings.

Councilwoman Pastor asked why hearings cannot be postponed for 30

days. Mr. Stephenson shared if the Council prefers to postpone for 30

days, staff can implement that direction. However, he added that

conducting virtual meetings provides an innovative method for getting

residents involved and moving projects forward brings in both

construction sales tax revenues and jobs.

Councilwoman Pastor expressed concern with moving forward as she is

unsure if residents will understand how to participate. Mr. Zuercher

shared it is within the Council’s jurisdiction to postpone meetings. Mr.

Stephenson added staff has pushed contentious items to May to ensure

a successful rollout of technology and the public is educated on how to

participate.



Councilwoman Stark and Councilman DiCiccio expressed support for

moving forward.

Councilwoman Pastor asked if video tutorials have been made and

distributed to explain how to participate. Mr. Stephenson responded staff

was waiting to receive input from the Council before reaching out to the

community and can develop videos on how to participate.

Councilmember Garcia suggested postponing hearings for a few weeks

to practice using the technology and ensure participants understand how

participate.

Mayor Gallego asked how this practice compares to other Valley cities.

Mr. Stephenson shared other Valley cities are planning on moving

forward with virtual meetings.

Councilwoman Pastor requested that meetings be postponed for two

weeks until tutorial videos are created and technology is proven

successful.

Mayor Gallego suggested the Council direct staff to move forward with

the presented plan, but with the option for Councilmembers to continue

controversial items and video tutorials be created.

Councilwoman Pastor made a motion that all controversial cases be

postponed until April 20, 2020 to provide time for staff to create a video

tutorial and educate the public on the new process.

Councilwoman Stark clarified if the motion allows straightforward cases to

move forward. Councilwoman Pastor confirmed these cases can move

forward.

Vice Mayor Guardado seconded the motion.

Mr. Stephenson stated that staff can have videos created by next week.

Mayor Gallego asked how this would affect Village Planning

Commissions. Mr. Stephenson shared the motion would require moving



meetings occurring before April 20, 2020.

Councilman DiCiccio asked how a controversial case will be defined. Mr.

Stephenson shared there is not a consensus on the definition of a

controversial case which is why the proposed plan treated all cases

similarly.

Councilman DiCiccio responded there is nothing controversial in District

6 and he would like to move forward.

Mr. Stephenson clarified the motion would move the start date of online

meetings to April 20,2020, so in the meantime all meetings are cancelled

except for the Zoning Adjustment Hearing taking place next Thursday.

Additionally, he stated staff will build videos and conduct practice

meetings with neighborhood leaders.

Councilman DiCiccio emphasized that even single-day delays in the

construction process can become a problem for projects.

Councilwoman Stark asked how participants will submit evidence or

documents. Mr. Stephenson responded documents would be transmitted

to the hearing officers or the board in the same manner as before.

Councilwoman Pastor asked if the Zoning Adjustment Hearing will be

held in City Hall with social distancing practices or virtually. Mr.

Stephenson shared Zoning Adjustment Hearings consist of one hearing

officer, one staff member and the applicant, so social distancing

practices can be maintained. The social distancing method would be

maintained until the switch to online meetings on April 20, 2020.

Councilwoman Pastor advocated for a process that ensures all members

of the neighborhood have equal access to evidence and information.

Councilwoman Pastor made a motion that all controversial cases be

postponed until April 20, 2020 with time to allow staff to educate the

public on the new process. Vice Mayor Guardado seconded the

motion.




Councilwoman Pastor, Councilwoman Stark,


Mayor Gallego

Yes: 7 -

Councilman DiCiccio and Councilman WaringNo: 2 -

ADJOURN

There being no further business to come before the Council, Mayor Gallego

declared the meeting adjourned at 4:30 p.m.

For further information, please call the Management Intern, City Manager's

Office, at 602-262-4449.



City Council Report


For Transmittal, Minutes of the Policy Session Meeting on April 6, 2020

SummaryThis item transmits the Minutes of the Policy Session on April 6, 2020.

The Minutes are attached for review as Attachment A.

Responsible DepartmentThis item is submitted by the City Manager's Office.

City of Phoenix Meeting Location:

City Council Chambers

200 W. Jefferson St.

Phoenix, Arizona 85003Minutes

City Council Policy Session

2:00 PM phoenix.govMonday, April 6, 2020

CALL TO ORDER

The Phoenix City Council convened in Policy Session on Monday, April 6, 2020

at 2:03 p.m. in the Council Chambers.

Councilman Sal DiCiccio, Councilmember Carlos Garcia,

Councilman Michael Nowakowski, Councilwoman Laura

Pastor, Councilwoman Debra Stark, Councilman Jim

Waring, Councilwoman Thelda Williams, Vice Mayor

Betty Guardado and Mayor Kate Gallego

Present: 9 -

CALL FOR AN EXECUTIVE SESSION

There was no vote to call an Executive Session.

REPORTS AND BUDGET UPDATES BY THE CITY MANAGER

This item is scheduled to allow the City Manager to provide brief informational reports on

topics of interest to the City Council. The City Council may discuss these reports but no

action will be taken.

There was no report for today's meeting.

DISCUSSION AND POSSIBLE ACTION (ITEM 1)

1 COVID-19 Pandemic

A. Briefing By Industry Expert

Dr. Richard Carmona, former Surgeon General of the United States

B. Update on City's Response Efforts to COVID-19

Milton Dohoney, Jr., Assistant City Manager

C. Revised Trial Budget Presentation


ATTACHMENT A


Ed Zuercher, City Manager

Jeff Barton, Deputy City Manager

Denise Olson, Chief Financial Officer

D. Update on Public Transit Operations

Mario Paniagua, Deputy City Manager

Jesus Sapien, Public Transit Director

THIS ITEM IS FOR DISCUSSION AND POSSIBLE ACTION.

Mayor Gallego introduced former Surgeon General Dr. Richard Carmona.

Note: Councilman DiCiccio joined the meeting.

Dr. Carmona provided an update on COVID-19. He emphasized elected

officials must conduct a risk-benefit analysis in conjunction with experts

when making decisions.

Mayor Gallego asked how serious COVID-19 is compared to past

viruses. Dr. Carmona explained COVID-19 has never been seen before

and has unique characteristics that make it more dangerous.

Mayor Gallego asked about a timeline. Dr. Carmona responded the virus

will continue to spread for a long time if the proper precautions are not

implemented. He stated social distancing, isolation and testing have been

shown to flatten the curve. Dr. Carmona explained while the economy

may hurt today, these methods will help in the long run.

Councilwoman Stark asked why the recommendation changed on masks.

Dr. Carmona explained up to 25 percent of individuals could be infected

but asymptomatic, so masks help prevent the spread.

Councilmember Garcia asked for advice on protecting employees. Dr.

Carmona emphasized the importance of teleworking, virtual meetings,

social distancing and wearing personal protective equipment (PPE).

Councilmember Garcia asked how to clean a work area in which an

employee has tested positive. Dr. Carmona provided an overview of the

public health protocol when an employee tests positive, and added that



the area needs to be sanitized with disinfectants.

Councilman Nowakowski asked if it is recommended to find a space for

employees to stay if they are not feeling well and have been exposed on

the job. Dr. Carmona responded it changes for every individual, however

some hotels are offering reduced rates for individuals who have been

exposed and cannot go home.

Councilman Nowakowski asked about the safety of air circulating on the

buses. Dr. Carmona stated the filtering system should be analyzed to

understand how air is cleaned. Additionally, bus drivers should be

provided with masks and the public should be educated on not using

public transportation when they are sick.

Vice Mayor Guardado asked how to protect employees who are working

in the parks. Dr. Carmona recommended leaving recreational areas open,

but stressed park users maintain social distancing.

Councilwoman Pastor asked about golf courses remaining open. Dr.

Carmona responded golf courses can stay open if the public complies

with social distancing practices. He stated if people are self-quarantined,

tension, stress and anxiety will spike. He added it is necessary to find a

balance.

Councilmember Garcia asked for suggestions to protect the homeless

population. Dr. Carmona provided an example of how homelessness is

being addressed in Pima County.

Mayor Gallego asked about the role of testing and how it can be used to

determine when restrictions can be reduced. Dr. Carmona explained if an

individual tests positive for antibodies, they can re-enter society

protected. He also stated testing provides a better idea of the true

incidence in the population.

Mayor Gallego introduced Assistant City Manager Milton Dohoney, Jr. to

provide an update on COVID-19 incident command.

Mr. Dohoney began by providing an update on teleworking. He explained



the City has 3,194 positions that permit teleworking and the goal is for

these positions to telework by the end of the week.

Mr. Dohoney explained there has been an increase in domestic violence

both locally and nationally. He shared various departments are

collaborating to expand outreach.

Mr. Dohoney stated St. Luke’s Hospital will be reopening and the City is

providing peripheral support. In case additional facilities are needed, the

City received an inquiry regarding the availability of space at the

Convention Center. Mr. Dohoney shared staff determined the South

Building would be the best space and explained the next steps

necessary for this space to be used.

Mr. Dohoney concluded by providing a supplies update. He explained the

importance of purchasing coordination and shared the procurement

points of contact.

Mayor Gallego stated support for providing the South Building if formally

requested. Additionally, she shared Councilmember Garcia and herself

are working to ensure the community understands the reason for

re-opening St. Luke’s Hospital.

Councilmember Garcia inquired about a letter from members of

Congress addressing price inflation or gouging. Mr. Dohoney explained

staff is comparing prices previously paid for supplies to the current going

rate, and the situation involves vendors charging more than they

previously did. He added issues around supplies include a lack of

tracking ability and the Federal government commandeering orders.

Vice Mayor Guardado asked what would happen to staff if the Convention

Center is used as a medical facility. Mr. Dohoney responded facilities

positions that maintain the building would still be used, but the role of

operations staff would be determined once a formal request is received.

Vice Mayor Guardado asked if staff would be able to use leave if their

roles were not needed. Mr. Dohoney shared a formal request would need

to be submitted to better understand what roles staff are capable of



filling.

Vice Mayor Guardado asked if staff working in departments with

confirmed cases have access to PPE. Mr. Dohoney responded the City

has a protocol in place and suggested the Human Resources Director

provide additional information in her next presentation.

Councilwoman Williams asked if healthcare facilities have reached

capacity. Mr. Dohoney responded hospitals are not at capacity. He

explained actions are being taken because extra healthcare capacity has

to be prepared before it is needed.

Councilwoman Pastor asked if a Memorandum of Understanding (MOU)

is created to use the South Building that opportunities for staff be

included. Mr. Dohoney responded there would be a discussion on how to

include City staff in the MOU. He expanded to share a healthcare facility

would be responsible for the expenses, however the City may be asked

to make a contribution.

Councilwoman Pastor asked about speeding up the procurement

process for PPE. Mr. Dohoney shared speed of procurement has not

been an issue as procurement has been more flexible as a result of the

State of Emergency.

Mayor Gallego introduced City Manager Ed Zuercher to provide a budget

update. Mr. Zuercher introduced Government Relations Manager Clark

Princell to provide an update on the Coronavirus Aid, Relief and

Economic Security (C.A.R.E.S.) Act.

Mr. Princell explained the Coronavirus Relief Fund allows counties or

municipalities with a population of 500,000 to apply for funding

assistance. He then listed the various Federal agencies that will be

providing additional funding.

Mr. Princell concluded by explaining the total funding the City will receive

is unknown as allocations are still being determined. He emphasized the

additional funding will not resolve budget challenges unless regulations

on how the funding can be used are changed.



Mr. Princell stated discussions regarding additional legislation and

C.A.R.E.S. funding will begin when Congress returns.

Councilwoman Williams asked if the C.A.R.E.S. funding presented is part

of the City's annual allocation. Mr. Princell stated the funding is in addition

to what the City receives annually.

Councilwoman Williams asked if there is an expected date to receive the

funding. Mr. Princell explained the funding should be allocated within

three months. Mr. Zuercher added the City is waiting for regulations to be

released stating how funding can be used.

Mayor Gallego suggested a priority for the CDBG funding be

homelessness. Councilwoman Williams asked that domestic violence

victims also be prioritized.

Mr. Zuercher introduced Deputy City Manager Jeff Barton to present

budget balancing actions and a proposed timeline.

Mr. Barton provided a summary of four scenarios that reflect deficits

ranging from $26 million to $128 million. He stated that all departments

were asked to develop a list of 25 percent proposed reductions and then

a list of potential reductions would be compiled for Council review by

June 2020.

Mr. Barton shared phase one balancing actions were based upon a

deficit of $26 million. The actions include implementing a hiring freeze,

transferring proceeds from sale of surplus land to the General Fund,

maintaining the contingency fund at its current level, reducing vehicle

replacements for non-public safety vehicles and deferring the annual

transfer into the Public Safety Pension Stabilization Fund.

Councilwoman Pastor asked how much funding has gone into the

Phoenix Parks and Preserves Initiative (PPPI). Mr. Zuercher responded

$7 million of $15 million has been refunded to PPPI, but further

reimbursement would be deferred in phase one.



Councilman Waring asked if phase one would be implemented this fiscal

year. Mr. Barton responded the balancing actions would be implemented

next fiscal year.

Councilman Waring clarified if the City has already identified $15 million

in current fiscal year savings. Mr. Barton confirmed $15 million in current

year savings were identified and incorporated into the deficit projections.

Mr. Barton explained while scenario one predicts a deficit of $26 million,

phase one reductions equate to $27 million. As a result, the Council will

have $1 million to allocate. He emphasized allocating any amount of over

$1 million would require additional cuts.

Mr. Zuercher stated staff recommends approving the $26 million in

balancing options identified in phase one. He concluded by stating next

steps include a Council decision on how to use the additional $1 million

by April 21, 2020, and the City Manager’s Proposed Budget presentation

on May 5, 2020.

Mayor Gallego asked if the Council vote could wait until the next Policy

Session. Mr. Zuercher confirmed the vote could take place at the next

Policy Session. Councilwoman Stark stated her support for conducting

the vote at a future meeting.

Councilman Waring stated the Office of Accountability and Transparency

(OAT) and international strategy plan would cost more than $1 million. He

asked how these initiatives would be funded. Mr. Zuercher clarified the

Council has $1 million to allocate, but a possibility is partially funding

initiatives.

Mayor Gallego asked for clarification on the vote. Mr. Zuercher clarified

the vote would approve the phase one reductions presented.

Vice Mayor Guardado asked how many new 9-1-1 dispatchers are being

funded. Mr. Barton explained in the original trial budget, the City was

adding 18. However, due to the new situation, staff is determining how

many dispatchers could still be added.



Vice Mayor Guardado requested a list of services provided by private

contractors in each department, including information on contract costs,

contract duration and if employees could do contracted work for

additional savings. She concluded by requesting information on the

amount of COVID-19 funding received and how it would be allocated. Mr.

Barton responded C.A.R.E.S. funding is one-time money, so the City

needs to be careful to not spend it on ongoing expenses.

Mayor Gallego responded while it may not be possible to create a list of

contracted services by the next vote, the Council could pose a policy

challenge of looking for opportunities to protect the workforce.

Mr. Zuercher confirmed a list of contracted services could not be

compiled by the next meeting, however the policy direction is helpful as

staff develops future phases of reductions.

Councilwoman Williams asked if C.A.R.E.S. funding can be used to

reimburse for unforeseen COVID-19 expenses. Mr. Barton stated the

funding allows for reimbursement, so unique cost centers have been set

up to track COVID-19 expenses.

Councilwoman Williams asked if the hiring freeze includes public safety

positions. Mr. Barton confirmed it does not.

Councilwoman Pastor asked if the vote could be moved to the Policy

Session on April 13, 2020. Mr. Zuercher confirmed the vote could be

moved.

Councilwoman Pastor asked for a list of one-time opportunities in which

the C.A.R.E.S. funding could be used. Mr. Barton reminded the Council

that details regarding the funding allocation will not be known in time for

the budget vote. Councilwoman Pastor advocated for understanding what

the funding can be used for before voting.

Councilmember Garcia requested a list of COVID-19 expenses,

information on vacancies and how public input will be incorporated into

budget decisions. Additionally, he advocated the Council move forward

with OAT. Mr. Barton responded the City has spent $4 million on



COVID-19 expenses.

Councilman DiCiccio stated his disagreement with OAT and asked about

the number of 9-1-1 dispatchers being added. Mr. Barton shared the trail

budget originally added 18 operators over two years. However only nine

of the dispatchers were planned to be added in year one as local cities

typically fund half through a reimbursement agreement.

Councilman Nowakowski emphasized the importance of receiving

Federal funding, especially for low-income housing and energy

assistance programs.

Councilwoman Stark asked if the Mayor and Council Offices are included

in identifying 25 percent in budget reductions. Mr. Barton confirmed all

General Fund departments are included.

Councilwoman Stark asked how personnel heavy departments are

identifying 25 percent reductions. Mr. Barton responded the full-list of

proposed reductions will not be ready until June, so that staff can find

solutions that minimize personnel cuts.

Councilman Nowakowski asked if it is possible to extend the budget

adoption date of July 1, 2020. Mr. Zuercher shared it is not possible.

Councilman Nowakowski asked about the total expenses related to

COVID-19. Mr. Zuercher responded COVID-19 has had a much greater

impact on revenues than expenditures.

Councilman Nowakowski asked if General Funds could subsidize the

Enterprise Funds. Mr. Barton explained the General Fund does not have

the capacity to subsidize Enterprise Funds.

Councilman Waring asked if the C.A.R.E.S. funding could be used to

cover costs of cleaning supplies and PPE. Mr. Barton confirmed the

funding could be used for these purposes.

Councilman Waring asked for clarification on the identification of the 25

percent reductions. Mr. Barton explained each department is required to



identify 25 percent reductions in the budget. He stressed phase one

reductions would not impact the community nor employees.

Councilman Waring asked if staff have been working with U.S. Senate

Offices to receive additional information on the funding. Mr. Zuercher

responded staff is attempting, however it will require language be

changed on how funding can be used. Mr. Barton added Mayors and

Chief Financial Officers throughout the country have been sending letters

to Congress asking that the funding be used to cover revenue shortfalls.

Councilman Waring advocated for the $1 million to be used to save

positions that may face cuts instead of creating new positions.

Domonic Corradin spoke in support of funding for adaptive recreation.

Jerry Ketelhut spoke in support of funding for adaptive recreation.

Mark Stodola advocated for continued funding for adaptive recreation.

Mayor Gallego introduced Deputy City Manager Mario Paniagua to

present an update on Public Transit's response to COVID-19. Mr.

Paniagua introduced Public Transit Director Jesus Sapien.

Mr. Sapien began by providing an overview of Phoenix-operated bus

routes and contracted service providers. He then shared the enhanced

cleaning and disinfecting regimens of all vehicles and facilities that have

been implemented. Mr. Sapien also explained the following social

distancing measures were implemented: rear-door boarding, taping-off

the operators' area, working with contractors to distribute PPE and having

hand sanitizer available on vehicles. Staff has also communicated

through various channels to promote social distancing among

passengers.

Mr. Sapien displayed data describing a ridership decline across the entire

system in March 2020. As a result of this decline, he explained the City

and Valley Metro reduced the frequency of RAPID and Express

commuter bus services beginning on April 6, 2020.



Councilwoman Stark asked whether the reduction in service requires

riders to make additional connections. Mr. Sapien responded the

reduction was implemented due to very low ridership. He added staff will

continue to monitor ridership and adjust the schedule as necessary.

Mr. Sapien outlined Federal Transit Administration (FTA) relief funding.

He stated $25 billion was allocated to public transportation agencies

nationwide with the region receiving $188 million. Mr. Sapien explained

staff is in communication with regional partners to determine the

distribution of regional funding.

Mr. Sapien shared next steps include working with Valley Metro to

develop reduction scenarios and partnering with contractors and

operators' union to ensure operators are protected.

Mr. Paniagua explained some transit agencies are placing limits on the

number of passengers allowed on each bus. He stated the operators’

union has requested the exploration of a passenger cap.

Mr. Paniagua presented two options for passenger caps. Option one

would be a voluntary passenger cap that educates riders to self-regulate,

and allows riders to self-select travel times and schedule trips without

restrictions. Option two would implement passenger limits dependent on

vehicle size.

Councilwoman Williams asked if staff can identify which routes have

higher ridership at certain times. Under option two, she suggested if there

are more riders than allowed, a second bus be sent. Mr. Sapien

responded under normal circumstances, the City has historical data to

determine routes with high ridership. However, because of the

unprecedented times, the City does not have current ridership data. He

stated staff can monitor routes by gathering feedback from operators.

Councilwoman Williams asked how soon data could be collected. Mr.

Sapien stated since conditions are changing every day, staff would have

difficulty presenting accurate data.

Councilman Nowakowski suggested plexiglass shields be installed for



the operators' safety, expressed concern for the lack of PPE for

operators and expressed support for option two.

Councilmember Garcia expressed both his support for option two and

concern for contracting out essential services. He asked if operators will

receive hazard pay for working in dangerous conditions.

Vice Mayor Guardado asked how often the buses and light rail cars are

cleaned, and how long the fogging chemical stays in effect. Mr. Sapien

responded the fogging chemical has residual effects that lasts for

several days, and vehicles are cleaned every time they return to the yard.

Vice Mayor Guardado asked if buses are cleaned immediately after a

rider appears to be sick. Mr. Sapien clarified if it is clear a sick passenger

rode the bus, it is taken out of service for cleaning.

Vice Mayor Guardado asked if fares are being collected since boarding

is occurring through the rear-doors. Mr. Paniagua responded fare

enforcement has been relaxed as riders cannot access the fare box.

Vice Mayor Guardado stated she supports option two.

Councilman Nowakowski suggested having an additional staff member

on the bus that can clean off the seats between passenger use.

Councilmember Garcia asked if operators have been able to access

restrooms and if proper PPE has been provided to operators. Mr. Sapien

responded contractors worked with the county to identify facilities that are

open for restroom use. Mr. Paniagua added that staff has been in

consistent contact with the transit union regarding PPE.

Councilwoman Pastor asked if the City has a budget for the loss of fare

revenues. Mr. Paniagua explained there is no budget for the loss of fare

revenues nor for the loss of T2050 sales tax revenues.

Councilwoman Pastor asked if C.A.R.E.S. funding could be used to

offset revenue losses. Mr. Paniagua responded staff will ensure Federal

dollars are used to the fullest, so impacts to riders are minimal.



Councilman Nowakowski asked how the FTA funding can be used. Mr.

Paniagua shared staff is in discussions with the FTA to determine how

the funding can be used. He added it appears the funding can be used

for emergency protective measures, such as enhanced cleaning and

PPE.

Councilwoman Williams asked for clarification regarding the regional

system receiving FTA funding. Mr. Paniagua explained the regional

system includes both Valley Metro and the City, as well as other transit

systems, such as the East Valley bus service.

Vice Mayor Guardado made a motion to approve option two.

Councilwoman Stark seconded the motion.

Councilman DiCiccio, Councilmember Garcia,

Councilman Nowakowski, Councilwoman Pastor,

Councilwoman Stark, Councilman Waring,


Mayor Gallego

Yes: 9 -

No: 0

ADJOURN

There being no further business to come before the Council, Mayor Gallego

declared the meeting adjourned at 5:47 p.m.

For further information, please call the Management Intern, City Manager's

Office, at 602-262-4449.


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