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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
Senior School
General Information
For Parents
2015 - 2016
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
The school motto "Respice Finem" means
"Keep the End in View"
In other words:
"Never lose sight of your aims, your hopes
or your dreams".
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
Contents
Page No
5 Mission Statement & General Principles
6 Parental Responsibility
7 Timings of the Senior School Day & Reporting an Absence
8 Mobile Phones
9 General Information
10 Emergency Procedures
11-14 Travel & School Transport
15 Flexi-boarding at Kent College
16-17 Lower & Middle School Uniform and Equipment
18 Sixth Form Dress Code
19 Equipment List for all girls
20-24 Academic Work
25 Extra-Curricular Activities
26 Private Tuition in Music and Drama
27 Data Protection & Biometric Registration
28 Publicity & Communication
29 Staff Responsibilities
30 Communication with the School
30 School Officers / Representatives
30 Student Concerns
31-32 Medical Information
32 Safety in School
33-35 Finance
36-37 School Administration
38 KCPPA
39 Kent College Friends Association & OGA
39 List of Policies
40 Map of the School Site
For additional information, please refer to the school website : www.kent-college.co.uk
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
Kent College – Mission Statement
Kent College aims to provide an outstanding, excellent, balanced and well-rounded
education to all of our pupils, both in and out of the classroom.
We are committed to single-sex education and to maintaining a boarding community at the
heart of the school.
We also aim to maintain a tolerant and supportive ethos based upon mutual respect and
firmly grounded in Christian principles.
Above all, we strive to meet the individual needs of each pupil and to ensure that each one
has every opportunity to gain confidence and to excel.
General Principles of the Kent College Community
All members of the Kent College community are expected to show respect and consideration
for others at all times, and to contribute positively to the life of the school.
At Kent College we value both effort and achievement and strive for the highest possible
standards in every activity.
All members of the Kent College community are expected to contribute positively to the life of
the school.
We attach importance to good manners, courtesy, service to the community and respect for
our environment.
The school has a comprehensive Equal Opportunities Policy covering:
Learning and Teaching
EAL entitlement
Able Gifted and Talented
Learning Difficulties and Disability
Accessibility
All these policies (some of which may be in draft) are available to parents on the website (www.kent-
college.co.uk)
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
Respect for the Community
Our girls take pride in being part of the Kent College community and enjoy their time at school.
Whenever girls represent the school, they are acting as ambassadors for Kent College and should act
accordingly.
Conduct
All girls are expected to behave responsibility in school and when travelling to and from school.
Accidents can happen through thoughtless behaviour so safety procedures should always be
followed. Cigarettes, alcohol and illegal drugs are not to be brought into school, consumed on the
premises or on school trips. We expect girls to always consider the consequences of their words and
actions on themselves and on others.
School Grounds
Girls are not permitted to leave the school grounds between 8.30am and 4.00pm unless they have
been given permission by a member of staff to do so. Some areas of the school grounds are
designated out of bounds and should not be entered.
Church and Assembly
Kent College is a Christian community based on a Methodist tradition. All girls in school are expected
to attend all school and house assemblies. Other religious denominations may celebrate their own
religious festivals, and the School will be sensitive to the “special” times of other faiths.
Parental Responsibility
Parents are expected to inform the school of all persons who have parental responsibility for their
daughters. The school should be notified immediately of any court orders (except an order for
adoption) in respect of a pupil entering or attending Kent College.
Absence of Parents
When parents travel away from home for any length of time, the Head should be informed of the
names and addresses of those with responsibility for their daughter during the absence of her parents
and the address where their daughter will stay during this period.
Changes of Contact Details
As the majority of our communication with parents and guardians is by email (or text for urgent
messages) it is vital that parents inform the school immediately of any change of address, email
address and contact phone numbers. Details should be sent to the School Secretary, Mrs Amanda
Masters at [email protected] .
Changes at Home
Please inform the school of any change in family circumstances which may affect your daughter.
Social Media
Parents should not post references of any kind to the school or its girls on social media.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Timings of the Senior School Day
2015 - 2016
08.30 - 09.05 Registration and Assembly / form time
09.05 – 09.35 Lesson 1
09.35 – 10.05 Lesson 2
10.05 – 10.25 Break
10.25 – 10.55 Lesson 3
10.55 – 11.25 Lesson 4
11.25 – 11.55 Lesson 5
11.55 – 12.25 Lesson 6
12.25 – 12.55 Lesson 7
12.55 – 13.55 Lunch
13.55 – 14.00 Registration
14.00 – 14.30 Lesson 8
14.30 – 15.00 Lesson 9
15.00 – 15.30 Lesson 10
15.30 – 16.00 Lesson 11
Prep Sessions
16.15 – 17.15 Prep Session A
17.15 – 18.15 Prep Session B
Beginning of Day
Lower and Middle School girls must report to the tutor room by 08.30 for registration. Sixth-formers
register with their tutors in the morning and register electronically in the afternoon.
Reporting an Absence
The school should be notified as soon as possible if your daughter will be late or absent. Parents can
either email [email protected] to report an absence, or telephone the school
office on 01892 822006 and leave an answerphone message if it is outside school hours. Thereafter,
parents are requested to email or telephone on each subsequent day of absence.
If your daughter has a medical appointment during school hours, please inform the school in advance
and remind her to sign out at Reception before she leaves.
Requests for absence for any other reason for one day or more should be made in advance and
directed to the Head or relevant Assistant Head. Any other absence will be recorded as unauthorised.
Lateness to School
All girls who arrive late at school for any reason must sign in at Reception.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
Girls on Site during the School Holidays
If girls have arranged with subject staff to use the school facilities during school holidays (for example
for extra revision sessions prior to exams), they must sign in and out of Reception. Girls should only be
on site during holidays by prior agreement and should be accompanied by a member of staff at all
times.
Messages for Girls
Messages for day girls can be left with the main school office (01892 822006) during the school day. If
you need to get a message to your daughter, please telephone before 13.30 if at all possible. Please
note that your daughter’s mobile phone should be switched off during the school day. The main
school office is open until 18.30.
Mobile Phones
Girls may bring mobile phones to school on the following conditions:
Mobile phones must be turned OFF on arrival at school.
Yr 7 – 8 pupils must keep them switched OFF and locked in their locker throughout the
day (8.30am – 4.00pm). They will need permission from a member of staff if they need
to use their mobile phone urgently.
Girls in Yr 9 upwards may use mobile phones during break and lunchtimes only, but
never in the dining hall.
Sixth formers may use their mobile phones anywhere except in the dining hall, or
during lessons and assemblies.
Mobile phones are the responsibility of the owner and should be kept locked in lockers
or in the personal possession of the owner. The school accepts no responsibility for the
loss of a mobile phone.
Girls may use mobile phones after school in form and common rooms, however mobile
phones may not be used in prep.
Mobile phones may be taken on trips out of school. The same conditions apply: they
should always be switched OFF throughout the visit but may be used when the trip has
ended to confirm travel arrangements.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Meals in School
A mid-morning snack and drink are provided for all girls at break each day.
In addition, pupils are also able to purchase refreshments during morning break from the Coffee Shop
located in the Library (on a weekly rota per year group).
Lunch is taken in the school Dining Room except when girls are out on school outings. A packed lunch
can be provided by the school when a girl has a lunchtime activity. All girls below the Sixth Form are
registered at lunchtime.
Mini Tea of cold drinks and biscuits is also available at 4.00pm for girls staying to Prep and after school
activities.
Additional Meals in School
Day girls should sign up by morning break if they wish to stay for evening supper or weekend meals in
school. Charges for extra meals will be added to the end of term account. All meals taken in this way
must be signed for, even if the reason for staying is a rehearsal or sports team event.
Invitations to Boarders for Outings
Parents who wish to invite boarders to specific events or for weekend stays are asked to write in
advance of the events to the boarder’s housemistress giving full details of the proposed arrangements.
Host Families
Some day families act as host families for boarders. If you are interested in the possibility of becoming
a host family please contact the school, for further information. Such families have to undergo DBS
(Disclosure and Barring Service) and other home checks before becoming a host family.
Term Dates
At least a year in advance, parents will be notified of term, half-term and exeat dates. Parents are
asked not to seek permission for their daughter to be absent at the beginning or end of term or indeed
during the term.
Termly Calendar of Events
The termly calendar of events is accessible on the school’s website www.kent-college.kent.sch.uk .
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Emergency Procedures
ASSUME THAT THE SCHOOL WILL REMAIN OPEN AND LESSONS WILL CONTINUE AS USUAL.
Should there be any alteration to routine during the day, staff and girls will be notified by the Head or
Head of the Preparatory School or other Senior Staff.
Unless specified, the School will ALWAYS BE OPEN ON THE DAY FOLLOWING ANY EMERGENCY CLOSURE
for parents who are able to get their girls to and from school. Information regarding any emergency,
due to weather or another problem, will be put on the school website www.kent-college.co.uk. We
are also able to send computerised emails or text messages to parents via Group Call. Girls must
check the school website and their emails for any work made available by the staff.
Please note, we do not use local radio for announcements.
Girls may not telephone home to arrange to be collected unless the Head or Senior Staff give specific
permission.
Parents who phone in and request permission to remove daughters during the day may be allowed to
do so, and girls must sign out at Reception.
No girl may leave the premises before the usual time without specific permission.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Travel
Travel to School by Car
All parents are expected to take due care and observe speed limits when approaching the school.
Once on site the speed limit is 5mph. Day girls should be dropped off and collected from the front of
the school; parents of day girls should not drive beyond the barriers. Collection can also be made
from the parking areas on the Preparatory School drive. Please do not stop or wait in the red marked
area. See diagram on page 14.
Uniform during Travel
Day girls should wear school uniform, including blazers, when travelling to and from school.
School Transport
Full details of the school transport facility have been emailed to parents.
Both morning and afternoon services are often over-subscribed, and in some cases the school has had
to operate waiting lists. To ensure your daughter is guaranteed a place and in order to enable us to
make adequate provision, it is essential that we know your plans before the end of June for the
following academic year.
Those parents who would like their daughter(s) to start catching the bus/coach when they join the
school should email Beverley Hood at [email protected] with their request, if they have
not done so already.
Destinations and Timings
The school currently operates the following routes:
Route 1 Brasted, Edenbridge, Bidborough, Tonbidge Police Station
Route 2 Broadwater Down, Frant Road, Warwick Park
Route 3a Hawkhurst, Benenden, Lamberhurst
Route 3b Biddenden, Marden, Horsmonden
Route 4 Ightham, Ivy Hatch, Hadlow, Golden Green
Route 5 Mayfield, London Road (Tunbridge Wells)
Route 6 Penshurst, Southborugh, St John’s Road
Route 7 Otford, Riverhead, Sevenoaks, Morleys Roundabout
Route 8 Leigh, Hildenborugh Church, Hilden Manor, Yardley Park, South Tonbridge
Route 9 Crowborough, Groombridge, Langton, Assembly Hall
Route 10 Kings Hill, Stonnel, Paddock Wood
Route 11 Crouch, Plaxtol, Ashes Lane, East Peckham
Afternoon minibuses and coaches on the return routes leave Kent College at 4.15pm.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Late Bus Service
In addition to the main bus routes, the school operates two late buses which run from Monday to
Thursday.
Afternoon late bus to Edenbridge via Tunbridge Wells Assembly Hall, Southborough, Tonbridge,
Hildenborough, Sevenaoks, Riverhead, Westerham, Crockham Hill and Edenbridge.
Afternoon late bus to Hawkhurst via Lamberhurst, Horsmonden, Goudhurst, Sissinghurst,
Benenden and Hawhurst. This minibus may also call at the Assembly Hall (Tunbridge Wells) but
only in the event of the Edenbridge service having insufficient seats.
Late buses do not run on the first or last week of term. Girls must sign up for a seat on a late bus (lists are
pinned up in the Hawkwell corridor outside the Bursary) to reserve a seat before 2pm on the day of
travel. Please note places are strictly limited.
Charging Structure and Prices
The charging structure is split into zones. The School is used as the central point and the charges are
based on the destination distance from the School. A one way journey is 50% of the full return fare.
Charges for the bus are payable in advance and casual use in arrears.
Termly Charge
Zone 1 Up to 7km £310.00 per term return journey
Zone 2 7km to 9km £350.00 per term return journey
Zone 3 Over 9km £450.00 per term return journey
Casual Use (subject to availability)
Zone 1 £6.80 cost per journey
Zone 2 £7.80 cost per journey
Zone 3 £9.80 cost per journey
A 5% sibling discount is offered where two or more daughters are booked to use school transport on a
termly basis.
Casual journeys are limited and girls are requested to sign-up on the bus lists which are put up daily
outside the Bursary. Please note that there are no guarantees for a place for ad-hoc requests and it
can also be more cost effective to reserve a space for your daughter on a termly basis.
Notice Period
Please note that we require half a term’s notice in writing if you wish to cancel the service. Please
email Beverley Hood, Estates Administrator, direct at [email protected].
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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School Trips
For curriculum-based day trips where costs do not exceed £30 per trip, parents are asked to sign the
Parental Authorisation Form which gives permission for the cost of these activities to be added to their
term’s account. Parents will receive full details of the trip, including the actual cost, but will not be
required to sign a separate permission slip. The Parental Authorisation Form will be effective for the
whole time your daughter is a pupil at Kent College. We reserve the right to increase this amount in line
with general increases in costs when necessary, but prior notification will be given. The optional trips,
e.g. residential study or activity, theatre trips, courses, etc, will not be covered by this scheme.
Student Cars
Upper Sixth day girls may apply to drive to school. Parking is in the top car park on the left hand side
only. Spaces are on a first come first served basis. If there is insufficient space, girls should park in the
parking area on the drive to the Prep School.
If your daughter is granted this privilege, a form should be completed giving details of your daughter’s
car registration and the purpose for which she may use the car. These forms can be obtained from
the Head of Sixth Form. The Bursary will then issue a parking permit. Girls will be informed of where they
can park within the school grounds and this is dependent on the number of girls with cars and the
weather conditions. Parking permits must be displayed at all times.
The school reserves the right to refuse or rescind permission for a Sixth Former to park on school
premises.
No girl may travel as a passenger in another pupil’s car unless permission has been given by her
parents and logged with her relevant Assistant Head / housemistress.
Sixth Form boarding girls are only permitted to have a car on site with specific permission from the
housemistress and in agreement with their parents.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Flexi-boarding
There are two boarding houses, Hawkwell & Hargreaves for Years 5 — 9 and James & Osborn for Years
10 — Upper Sixth, each with its own house staff.
Flexi-boarding is offered from Year 5, and girls who use the service join the appropriate boarding house
depending on their age. All are welcomed into the boarding community by both staff and girls alike.
Kent College can provide excellent low cost care ensuring that your daughter is well looked after.
Families use the flexi-boarding service for a variety of reasons, which may include business
commitments, overseas trips, and, in many cases, if a girl is participating in an after school club or
drama / music rehearsal. Equally, girls who often compete in sports fixtures on a Saturday may find it
more suitable to board overnight on a Friday for this purpose.
How does flexi-boarding work?
Girls can flexi-board from one night up to 3 nights at a time. At £45.00 per night, this includes dinner
and breakfast. Longer stays are by arrangement and will be charged on a pro-rata basis. We ask that
when booking, at least one week’s advance notice be given. Please note, Senior flexi-boarding
spaces are often limited.
Junior Flexi-boarding enquiries (Years 5 – 9):
Please contact the Housemistress, Mrs Kruschandl at [email protected]
Senior Flexi-boarding enquiries (Years 10 – Upper Sixth):
Please contact the Housemistress, Miss Thorpe at [email protected]
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Lower & Middle School Uniform
Whenever girls wear Kent College uniform, they represent the school. Uniform should always be worn
smartly and never be mixed with home clothes.
General Regulations
School coats/blazers must be worn when travelling to and from school.
Hair must be tied back and hairbands should be black or navy blue.
Hair should be of a natural colour.
During the school day, one pair of simple, plain ear studs (only one stud/sleeper in
each ear lobe) is acceptable but no other piercings are allowed, including nose and
tongue studs.
The only jewellery permitted is a simple religious necklace and a watch (and a
Medicare bracelet if needed). All jewellery worn will be taken in by PE staff in lessons
and matches.
No tattoos are permitted.
Make-up, nail varnish and jewellery may only be worn with home clothes.
Outfit List
School uniform is available from www.schoolblazer.com and can be delivered to a home address in
the UK or to school.
Navy reversible stormproof jacket (fleece lined) OR
Navy padded ‘Puffa’ jacket OR
Navy knee-length coat
Navy kilt
Navy fitted crested jacket (blazer)
Striped blouses – long or short sleeves (all girls must have one long-sleeved blouse)
Navy V-neck crested sweater or cardigan
Navy trousers (optional) – winter wear only, can be worn from November in the
Autumn Term until the end of the Easter holidays
Knitted scarf (optional)
Navy knee-length socks and/or navy opaque tights
Navy ankle socks (summer)
Navy/white check summer dress (optional) – can be worn throughout the Summer
Term and up until the end of October in the Autumn Term.
In addition, girls will require:-
Pair of black leather supportive shoes suitable for school wear.
Heel height for shoes with a 1.5cm sole –5cms.
Heel height for shoes with a thin sole – 4cms.
CANVAS OR PLIMSOLL TYPE SHOES ARE NOT PERMITTED
All items of uniform MUST be clearly named. Schoolblazer.com provide this service free of charge for
uniform items purchased from them.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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PE Kit
PE kit is available on-line from www.woolmersales.co.uk/schoolwear and will be delivered to school for
girls to collect from the PE Department at the beginning of term. All items should be clearly marked
with the pupil’s name.
• Navy/sky blue sports shirt
• Navy skort (with built in shorts)
• Navy/royal lycra athletics shorts (summer term)
• Navy tracksuit bottoms
• Sky blue tracksuit top with emblem
• KC house shirt (Danes/Celts/Saxons)
• Navy KC hoodie (Yrs 9 – 13)
• Navy KC base layer
• Long navy/sky blue games socks
• Plain white ankle socks (summer term)
• Swimming costume (navy, white & royal)
• KC swimming hat (white + emblem)
• Navy kit bag with embroidered name (optional)
• Gum shield (must be worn when playing hockey)
• Shin pads
• 2 pairs trainers (indoor and outdoor)
• Hockey stick
• Hockey/football (plastic studs) boots (optional)
• Tennis racket (summer term)
• Swimming towel
Team Kit
• Navy team jacket
• KC netball dress (Yr 9 – 13 netball squad)
• KC navy leg skins (Yr 9 – 13 netball squad)
• KC hockey shirt (Yr 9 – 13 hockey squad)
Lockers
Girls are issued with a locker at the start of each school year in which to keep their belongings and all
lockers must be secured with padlocks. Girls are expected to take responsibility at all times for their
own possessions and should ensure that valuable items are not brought to school. The school cannot
take responsibility for personal items that are mislaid or damaged at school. At the end of each term,
any un-named lost property is put on display, and if not claimed, will be taken to a charity shop.
Second-hand Uniform
A second-hand uniform shop is run by members of the Parents' Association. Parents will be informed by
email of opening dates and times. If you have any enquiries, please contact Reception staff who will
be able to pass your enquiry on to the Parents’ Association.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Sixth Form Dress Code
Daily wear in school
Kent College Sixth Form suit & shirt (from www.schoolblazer.com)
tights, any
accessories, any
smart shoes or boots (NOT trainers, flip-flops, canvas shoes, casual boots or
very high heels)
coat (must be capable of being worn over suit)
Cold or hot weather
It is essential to have a coat that can be worn over the suit
In snow, casual boots with thick heels may be worn
In hot weather, short-sleeved tops may be worn but shoulders must be
covered. Suit jacket should be worn to and from school but need not be
worn in school, with the exception of assembly and other formal occasions
PE and swimming – all girls*
Polo shirt or T shirt, any (NOT vest or strap top)
Shorts or jogging bottoms, any
Training shoes, any
One-piece swimsuit
Swimming hat, any
* please note that girls who compete in teams should have the relevant team kit.
Jewellery
Girls may wear jewellery of their choice, but facial piercings are not acceptable anywhere except the
ear lobes.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Equipment List for All Girls
All girls should be equipped with the following:
1 Phillips Modern School Atlas – purchased through the Geography Department
1 Pocket Oxford Dictionary (hardback)
1 Collins Thesaurus A – Z (paperback)
1 Good News Bible, preferably the New Life Edition (ISBN 978 0007 284290)
1 Ink pen (fountain or cartridge)
2 Good quality pencils (HB and B)
A selection of coloured pencils
1 30cm ruler
1 Rubber
1 Pritt Stick
1 Set of mathematical instruments including protractor and compasses
1 Scientific calculator (e.g. Casio fx-83GT or Casio fx-85GT)
1 Pair of scissors
1 Large, strong canvas bag /backpack for carrying books around school
FOR FOOD TECHNOLOGY
1 Carry-away tin (e.g. biscuit tin)
1 1 litre plastic container with sealing lid
1 ½ litre plastic container with sealing lid
FOR MUSIC LESSONS
We recommend girls provide their own headphones with 3.5mm minijack (ipod style) socket for music
computers.
FOR INDIVIDUAL MUSIC LESSONS
Instruments must be clearly named and, where applicable, locked securely in a case, also clearly
named.
FOR SIXTH FORM MATHEMATICS LESSONS
A graphical calculator is useful especially for Further Mathematics. The Casio fx-9750GII is
recommended.
GENERAL – ALL GIRLS
The school encourages girls to have their own refillable water bottle to reduce the environmental
impact of throw away plastic water bottles. There are water fountains located around the school and
a filtered water machine is available in the dining hall.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Academic Work
Assessment and Reports
Parents are informed about their daughter’s progress through parents’ consultation evenings, grades
and reports. Additionally, parents of boarders are invited to informal teas on the Friday of some exeats
to meet staff and discuss their daughter’s progress. Dates will be published at the beginning of the
academic year.
Grades for Academic Work
Lower School
In Years 7 to 9, girls are given a combined grade based on their work and effort. There are thirteen
grades available (A*, A1, A2, A3, B1, B2, B3, C1, C2, C3, D1, D2, D3), with full descriptors explaining the
how the grade is awarded and, where appropriate, how girls can improve (shown on the next page).
Please note that all grades are relative to the standards expected at Kent College.
Middle School and Sixth Form
From Year 10, girls are given separate grades for achievement and effort. There are three effort
grades available:
1: Positive effort. Indicates that a girl’s effort is having a positive effect on her learning.
2: Moderate effort. Indicates that a girl is meeting the assessment criteria but her work
could improve with greater effort.
3: Inconsistent effort. Indicates that a girl’s effort is inconsistent and sometimes lacking.
Her effort is likely to be having a detrimental effect on her learning.
Girls are also given achievement grades based on the exam grade she is likely to achieve at the end
of the course should her current rate of progress continue. Teachers may assign ‘slash’ grades (e.g.
A/B) for girls who are working at the borderline between two grades. The following grades are
available:
GCSE courses: A*, A, B, C, D, E, F, G, U (plus borderline grades)
AS courses: A, B, C, D, E, U (plus borderline grades)
A2 courses: A*, A, B, C, D, E, U (plus borderline grades)
Please note that achievement grades are not given in the first half of the Autumn Term for Years 10
and the Lower Sixth.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Kent College Lower School Grade Descriptors
A* Outstanding work and effort
Work demonstrates commitment, analysis and accuracy above and beyond the standards of the vast
majority of girls in her year.
A : High quality
work
B : Sound work
C: Mostly sound work
D: Work requires
review
1:
Positive effort
Effort is having a
positive effect
on learning.
A1
High quality work
and effort
Work is of a high
quality and
detailed. Work
demonstrates
thorough
understanding
and preparation.
B1
Sound work and
good effort
Work is produced
with care and
demonstrates a
clear
understanding
and coverage of
the topic.
C1
Sound effort but
some areas of
weakness in work
Work is produced
with care and
sometimes
demonstrates a
sound understanding.
However, some areas
of weakness are
apparent.
D1
Understanding should
be reviewed
While effort has been
made, work does not
yet demonstrate a
reasonable
understanding of the
topic. She should
continue to seek
advice.
Specialist teaching or
input may be needed.*
2:
Moderate effort
She is meeting
assessment
criteria but
could improve
with greater
effort.
A2
High quality work
but could improve
with greater effort
Work
demonstrates a
detailed
understanding but
could be
improved with
greater effort.
B2
Sound work but
more effort could
be made
Work
demonstrates a
sound
understanding of
the topic, but
could be
improved with
greater effort.
C2
Some areas of
weakness in work
Work sometimes
demonstrates a
sound understanding.
However, some areas
of weakness are
apparent.
Attainment could be
improved with
greater effort.
D2
Understanding and
effort should be
reviewed
Work does not
demonstrate a
sufficient
understanding of the
topic. Advice must be
sought and carefully
followed for
attainment to improve.
Specialist teaching or
input may be needed.*
3:
Inconsistent
effort
Effort is
inconsistent and
sometimes
lacking.
A3
High quality work
but at risk due to
inconsistent effort
While work
demonstrates a
detailed
understanding,
future high
attainment may
be at risk due to
inconsistent effort.
B3
Sound work but
inconsistent effort
Work
demonstrates a
sound
understanding of
the topic.
However
attainment is held
back by
inconsistent effort.
Work may be
rushed, late, or
incomplete.
C3
Effort should be
reviewed
Work sometimes
demonstrates a
sound understanding,
but is hampered by
insufficient effort.
Work may be rushed,
late, or incomplete.
D3
Cause for concern
Standard of work raises
significant concerns
regarding
understanding or effort.
Specialist teaching or
input may be needed.*
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
Student Achievements & Awards
All girls benefit from encouragement and recognition of achievement and effort. Girls are
encouraged to show their parents their books regularly and to inform them of particular achievements
and awards.
Housepoints
In Years 7 to 11, subject teachers will award housepoints for particular achievement, effort or progress
and housepoints may also be awarded for outstanding contributions to extra-curricular activities.
At the end of each term housepoints are tallied and badges will be given as follows:-
150 Bronze
300 Silver
500 Gold
The Housepoint Cup is awarded to the House who gains the highest number of housepoints in the
school each academic year.
Sunny Slips
Sunny slips are given to girls in any year group for completing a good piece of work, for contributing
well in lessons, for being helpful or for trying their best in a lesson.
The Wesley Badge
To emphasise the importance of kindness, care and consideration amongst the members of the
community, the girls may nominate their peers to receive The Wesley Badge. Named after the founder
of Methodism, John Wesley, this coveted badge is awarded three times a year in celebration of a girl’s
upholding of the values so beautifully expressed in his prayer:
Do all the good you can.
By all the means you can.
In all the places you can.
At all the times you can.
To all the people you can.
As long as ever you can.
Commendations
Commendations are awarded to girls in Years 7 to Upper Sixth for demonstrating significant progress,
consistency of effort in curriculum subjects and a positive attitude to school.
Commendations are awarded termly and the Head presents a certificate to the commended girls
during the term’s final assembly.
Form Prizes
Awards are given on Speech Day for achievement and progress during the year. There are two
awards per form:
A Form Prize - awarded to the girl who achieves the highest examination results.
A Progress Prize - awarded to the girl who has made significant progress during the academic year.
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Sanctions
Communication slips (blue slips) are used by subject staff to inform the form tutor and Assistant Head of
any problems a student might be having at school. The student and the form tutor discuss any
problems and how to resolve them.
If students repeatedly receive communication slips for misdemeanours then a lunchtime or after-
school detention may be set. Parents are contacted if an after-school detention is given.
Examinations
School examinations take place for girls in Years 7 to 9 during the Summer Term and Years 10, 11 and
the Sixth Form during the Spring Term.
Public GCSE, AS and A2 examinations are taken in May and June. Please note that all public exams
and any subsequent appeal or enquiry are subject to charges. These charges are issued by the exam
boards and are beyond the control of the school. They will be added to termly fees (or in the case of
Upper Sixth or Year 11 leavers, paid for on application). More details and approximate costs can be
obtained by email from the Examinations Officer at [email protected].
The Susanna Wesley Library
The library has an extensive collection of books, journals and newspapers, DVDs and CDs as well as
two ICT suites with the latest technology for teaching and learning, and a quiet study room.
The library is open from 7.30am to 9.00pm, seven days a week, but day students wishing to use the
facilities outside the normal school day should ask permission of the Librarian. To ensure easy access to
the resources, the library database is networked and uses a finger scanner when students borrow
materials, eliminating the need for passwords. Girls are allowed to borrow six books for three weeks at
a time. An induction course is taught in Year 7 and in the Sixth Form, while girls joining the school at
other times have an informal introduction. Please note that parents need to sign the biometric
consent form before girls can be enrolled onto the fingerprint system (further details on page 28). An
alternative system is available on request.
Prep
All girls at Kent College are set prep regularly. The purpose of prep is to advance the progress of
learning. Regular prep helps the student establish and maintain sound study habits and independent
learning skills. Day girls may complete prep at home or at school and younger boarders have
supervised prep in the library.
At the start of each academic year, all girls are issued with a student planner; this has space for daily
notes, termly records and contains useful information. Girls are responsible for recording all
assignments in their student planner. All assignments should be completed on time and to the highest
possible standard in the time allocated.
If a day girl who does her prep at home falls behind in the completion of any work, parents will be
advised and, if necessary, arrangements will be made for her to do her prep at school.
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Subject teachers set and assess the prep assignments. Form tutors are responsible for reviewing the
overall pattern of prep and liaise directly with the subject teachers. Form tutors will check student
planners regularly and parents of Year 7 and 8 girls are asked to sign their daughter's student planner
at the end of each week. Housestaff check the planners of full boarders. If girls are having difficulties,
or are spending too long or too little time on their work, parents should comment on this in the student
planner or contact their daughter’s form tutor directly.
Please note replacement planners will be charged for.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Extra-Curricular Activities
A wide range of extra-curricular activities is on offer at Kent College, which complements the
academic curriculum. Girls are encouraged to try as many different activities as possible in order to
broaden their interests, experience and skills.
Girls in Years 7 to 9 are expected to join at least two regular after school or lunchtime activities and
Years 10 to Sixth Form at least one after school or lunchtime activity. In addition some activities are
run after supper for different ages. At weekends there are sports matches.
Kent College Academies
Kent College is committed to providing excellent enrichment opportunities, which both enhance
learning and provide pupils with the confidence and ability to perform at their very best in an
enjoyable and rewarding environment. The school has established a set of Academies which focus on
providing specialist teaching and coaching in weekend and holiday workshops.
Kent College Theatre Academy
Kent College has a strong reputation for the Performing Arts, and girls may join clubs or
have extra paid tuition, as well as having timetabled lessons in music and drama. In
addition, the Theatre Academy delivers the teaching of drama, dance and singing to
a professional standard in the Countess of Wessex Theatre, dance studio and music
centre. The Theatre Academy runs on Saturdays, and offers additional holiday
workshops.
Kent College Gym Academy
The Kent College Gym Academy trains pupils in the school Sports Hall. All gym
coaches are trained and qualified through the British Gymnastics Association and
every year the Academy enters and gains fantastic results at local and national
competitions. Since March 2012, Kent College has hosted the annual Girls’
Independent Schools’ Gymnastics Association (GISGA) competition, a high profile
national gym tournament that gives gymnasts the opportunity to perform at the very
top level.
Kent College Swimming Academy
The Swimming Academy holds after school classes throughout the year in our 20m
heated indoor swimming pool. The Academy provides pupils with the opportunity to
excel at all levels in this important sport.
All academies incur an additional charge.
Special Achievements
Parents are asked to let the school know if their daughter does particularly well in a competition,
festival or enterprise which has taken place outside school, so that the school has an opportunity to
congratulate her.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Instrumental, Singing and Speech & Drama Tuition
Commitment to Instrumental, Singing and Speech & Drama Tuition
Due to the high demand for private tuition, Years 7 – 9 instrumental and singing tuition and speech &
drama tuition takes place during normal lesson-time. It is essential therefore that, before signing up for
private tuition, girls and parents consider carefully the overall commitment to attend these lessons to
practise regularly and to catch up on other academic work.
If you would like your daughter to sign up for instrumental, singing or speech and drama lessons,
please complete the forms which accompany this information book. Please note we cannot
guarantee places for lessons.
Instrumental and Singing Tuition
INDIVIDUAL TUITION
Individual tuition is offered in piano, keyboard, flute, oboe, clarinet, saxophone, trumpet, trombone,
french horn, violin, viola, 'cello, double bass, harp, acoustic guitar, electric guitar, bass guitar,
percussion and solo singing. Other instrumental tuition will be arranged, wherever possible.
TRIAL LESSONS FOR BEGINNERS
FREE tuition is available for ONE TERM for any beginner. At the end of term, girls will, on the
recommendation of the Music Staff, proceed to full price individual lessons, for which they should
provide a suitable instrument. Trial lessons are available for violin, viola, ‘cello, oboe, clarinet, trumpet
and trombone.
HIRE OF INSTRUMENT can be arranged.
It is expected that girls who have private music lessons in school will be available for selection to school
music groups and activities where appropriate.
Private Speech and Drama
In addition to class drama, lessons are offered in acting, mime, verse & prose and group performance
(amongst others) with girls working towards taking two LAMDA examinations.
Please be aware that there are a fixed number of Speech and Drama places available each year.
The demand for lessons is great and it may not be possible to offer tuition to every student who
requests lessons. Priority will be given to girls who are able to be flexible.
Year 7, 8 & 9 tuition takes place during normal lesson time and girls miss timetabled subject lessons on
a rotational basis. Lessons for Year 10 will be after school during prep session A and/ or B on Mondays.
Girls normally work in pairs apart from in Year 10 where the girls will work in groups of between 3 and
10. Although our emphasis is on working together, individual lessons can be arranged, if requested.
Details of charges are available from the Bursary. Charges will be added to your school account.
N.B. A TERM’S NOTICE OF WITHDRAWAL FROM INSTRUMENTAL, SINGING AND SPEECH & DRAMA
LESSONS MUST BE GIVEN IN WRITING. LESSONS CONTINUE EVERY TERM UNLESS NOTICE IS
RECEIVED.
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Data Protection
Kent College Pembury processes personal data about its girls and is a “data controller” in respect of
this for the purposes of the Data Protection Act (1998). It processes this data to:
• Support its girls’ teaching and learning;
• Monitor and report on their progress;
• Provide appropriate pastoral care;
• Assess how well the school is doing as a whole
This data includes contact details, national curriculum assessment results, attendance information,
characteristics such as ethnic group, special educational needs and any relevant medical
information.
This data may only be used or passed on for specific purposes allowed by law. From time to time the
school is required to pass on some of this data to authorities and to agencies that are prescribed by
law and organisations that require access to data such as the Learning Records Service (LRS),
previously named MIAP (Managing Information Across Partners) programme. All these are data
controllers in respect of the data they receive, and are subject to the same legal constraints in how
they deal with the data.
Girls, as data subjects, have certain rights under the Data Protection Act, including a general right to
be given access to personal data held about them by any data controller. If you wish to access your
daughter’s personal data, please contact us.
A copy of the school’s full Data Protection policy is available on the school website (www.kent-
college.co.uk).
Biometric Registration
We currently use fingerprint recognition software in the library for processing library loans and in the
Sixth Form for registering attendance.
The use of biometric data in schools is regulated by the Data Protection Act (1998) and the Protection
of Freedoms Act (2012) and we wish to reassure you and your daughter that:
All fingerprint/biometric data is encrypted and cannot be used by any other system
We will not share any fingerprint/biometric data with any third party
We will only use your daughter’s data for the reasons stated
When your daughter leaves the school we will delete her fingerprint/biometric data
You will be asked to sign a consent form allowing us to enrol your daughter onto the system. However
you or your daughter may withdraw consent at any time by writing to the school and we will offer
reasonable alternative methods for registering and obtaining library loans.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Publicity and Communication
Use of Girls’ Photographs in Marketing
The school endeavours to use photographs of girls in a sensitive manner, either to demonstrate life at
the school or in order to acknowledge achievement.
At times, when issuing press releases that celebrate school successes and events, we are required to
give the girls’ full names and ages in photographs.
In the school E-newsletter (Pulse), the boarders’ newsletters, on the school website, and on social
media we do like to name girls featured in photographs to give them recognition for their
achievements.
Kent College uses these tools as an important part of its Communications Strategy and will use
marketing platforms to engage audiences in news articles on the website, and to raise awareness of
events and achievements at the school. The Head of External Relations and the Head closely monitor
all marketing accounts.
Therefore, there is an expectation that permission will not be denied by parents/guardians for the
school to use photographs of their daughter/ward for general marketing purposes such as in
prospectuses, press releases and newsletters or videos on the school website.
E-Newsletters
Kent College sends out a regular newsletter every half term by email which is a way for our parents to
keep up to date on all the news and events happening at the school. Please ensure you keep us up
to date with correct email addresses to make sure you receive your copy. The newsletter can also be
viewed on the school website and, if necessary, copies can be printed off. A Pulse Annual Review is
created at the end of the summer term which is sent to all KC families as a keep-sake magazine, in
addition to our feeder Prep Schools so that they can keep up to date with their former pupils. This
publication celebrates the events and news from the school year, in addition to highlighting individual
achievements that girls have gained both at the school and in external clubs.
Videos
Kent College uses a promotional video to demonstrate school life to prospective families and this is
available to view on the school website as well as in the school prospectus pack. This is updated every
3 years and parents will be notified when filming is happening in school and whether their daughters
may be involved. At certain events, some filming may take place for promotional purposes.
Unfortunately we cannot allow parents to take videos and photos during rehearsals or performances
of performing arts or swimming events. In some cases we are restricted by copyright and are not
allowed to video performing arts events.
To ensure that we have a response from every parent, please complete and return the parental
authorisation form by the first day of term indicating your permission.
Thank you in advance for your help. If you have any questions regarding any of the above, please do
not hesitate to contact Kayleigh Minihane, Head of External Relations, on 01892 820237 or at
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Staff Responsibilities
Mr Kirk-Burgess (currently Deputy Head) is the Interim Head for the Autumn Term 2015. Ms Julie Lodrick
takes up the post of Head from the Spring Term 2016.
Academic Curriculum and Examinations
The Deputy Head has responsibility for the administration of the academic curriculum and
examinations.
Any matters concerning examinations should be addressed to the Deputy Head, Mr A Kirk-Burgess at
Pastoral and Academic Direction
The Assistant Heads lead the care of all girls, with support from the housemistresses and Chaplain.
Assistant Heads
Sixth Form Mr J Mossman
Middle School (Years 10 & 11) Mr J Watson
Lower School (Yrs 7 to 9) Mrs L Hallam
& Designated Child Protection ([email protected] )
Co-ordinator
Chaplain Mr H Matthews
Contact with the School
In the event of a query about your daughter, her form tutor is the first point of contact. Parents can
communicate informally with form tutors via email. However, parents should not hesitate to contact
the appropriate Assistant Head, the Deputy Head or the Head if they feel this is more appropriate.
Please note that teaching staff are NOT contactable during the school holidays. This includes the
House staff. However, key staff are in school in August at public exam results time, and are available
to give advice and support. The Head may be available when the school is closed.
The address for correspondence is:
Kent College Senior School
Old Church Road
Pembury
Tunbridge Wells
Kent TN2 4AX
Telephone Number: +44 (0)1892 822006
Fax Number: +44 (0)1892 820221
E-mail: [email protected]
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Communication with Parents
Parents can access extensive information via the website, including:-
Parent Pages - to view copies of letters and other information Parents will be sent full
details of how to register.
Parent Portal – to view grades and academic reports. The Parent Portal can be
accessed via the website. Parents will be advised by email when their daughter’s
grades and reports are available to view.
There is also an on-line Appointments Booking system for Parent Consultation Evenings, and log-in
details will be emailed to parents one week prior to each event.
It is essential therefore that parents keep the school office informed of any changes to their preferred
email contact address.
School Officer Team
The School Officer Team is headed by the Head Girl and Deputy Head Girls and Head of Boarders. In
addition, there are Heads of Boarding Houses and School Houses and 18 other posts. Head Girl and
Deputy Head Girl applicants are interviewed by the Head and those who are short-listed give a
presentation to the whole school. They are then elected by a voting system.
Girls and staff vote for Head Girl, Deputy Head Girl, Head of Boarders and Heads of House, while all
other posts are appointments.
School Representatives
Each form has a Captain, Vice Captain, Charity and Eco representative who are elected termly.
The School Council meets termly and is chaired by the Head Girl. Form Captains sit on the school
council and represent their form in discussions.
Student Concerns
For academic or personal concerns, girls should speak to their form tutor, Assistant Head, boarding
housemistress or any other member of staff.
For sensitive matters, the School Counsellor and School Nurse are available and we provide the girls
with the contact details of an Independent Listener.
School Counsellor
The school has the support of a counsellor. Any girl may talk to her in confidence about any matter
that is troubling her. There is normally no charge. Appointments can be made via email. The
counsellor is also happy to meet with a student's family by arrangement. If any misuse, abuse or other
child protection issue is suspected, she is bound to share her concerns with the Designated Child
Protection Co-ordinator.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Medical Information
School Nursing Sister
The school nurse is Sister Devine, RGN. She works from Sick Bay (telephone number 01892 820216) in
the main school house and is normally in school from 8.00am to 4.30pm Mondays to Fridays and in
attendance at some major home sport fixtures. She is part of our pastoral team and works closely with
the Head, Assistant Heads, Boarding Staff and Tutors. She is responsible for regular health checks of
the girls and for dealing with any accidents or illnesses which occur during the school day. Sister
Devine is assisted by a Medical Assistant, Mrs Greenhalgh. Sister Devine arranges for all staff to
undertake regular emergency first aid training.
Annual Medical Report Card
The Annual Medical Report Update and Medication Consent forms must be completed and returned
when requested.
Reducing the risk of infection – day girls or boarders
To reduce the risk of infection, girls who have suffered from diarrhoea or vomiting, may not return to
school within 48 hours.
Similarly, eye infections such as conjunctivitis are very infectious and girls with eye infections should stay
away from school for at least twenty-four hours.
After each main holiday parents are asked to return the Health Declaration form to inform us of any
contact their daughter has had with infectious diseases.
Illness at School
PLEASE do not send your daughter to school if she is unwell.
Girls who become ill during the school day should report to Sister who will inform parents and take care
of girls until they can be collected. If Sister is not in Sick Bay, girls report to the medical assistant, or in
her absence, to Reception.
Girls may not arrange to be collected themselves; a member of staff will contact parents to arrange
collection if necessary.
Medicine
For girls in Years 7 to 11, all medication to be taken during the school day must be handed to Sister to
be dispensed, except inhalers for asthma and epi-pens for allergic reactions. Medication must be in its
original container, clearly labelled by the pharmacy and with the information sheet. Sister should be
informed if a girl is having medical treatment.
Girls in the Sixth Form may carry with them Paracetamol or Nurofen in small quantities but must not
leave them unattended or give medicine to another student.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Medication Consent Forms
It is essential that the Medication Consent Forms are returned completed at the start of each new
school year.
Immunisation
All girls entering the school are required to have received a complete course of immunisation against
Diphtheria, Tetanus and Poliomyelitis, and MMR.
Medical information relating specifically to boarders can be found in the Boarders’ Information Book.
Safety in School
Electronic Security Barrier
The barrier is only open at the beginning and end of terms, and for parents of boarders. Otherwise
parents or visitors should leave their car at the front of school and report to Reception.
After School
Years 7 to 11
Day girls must either be in Prep or be taking part in an extra-curricular activity. Girls may not work
elsewhere. If parents are collecting their daughters before Session A ends, girls should have an
explanatory note and will be permitted to leave early.
Staff Recruitment
All staff are appointed to Kent College only after DBS (Disclosure and Barring Service) checks have
been completed satisfactorily. We have a strict procedure for the recruitment of new staff.
Behaviour and Child Protection
The school has well-understood policies on behaviour and child protection, health and safety and an
anti-bullying code. Copies are available to view on the school website. All Child Protection matters
should be reported to the Designated Child Protection Coordinator.
Inspection of (Boarding) Schools
The Children Act 1989 requires independent boarding schools to safeguard and promote the welfare
of girls and to undergo regular inspections. The school's inspecting authority is the Independent
Schools Inspectorate (ISI).
The school underwent a full inspection by the Independent Schools Inspectorate in November 2009
and an ISI Boarding, Welfare and Intermediate Inspection in October 2012. Full reports are available
on the school website, or to parents on request.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Finance
Fees
Fees are due for payment on or before the first day of each term. We charge in advance for some
optional subjects, e.g. private music tuition, which involve costs outside school, for school trips which
require advance payments and for the school transport service. Other expenditure is charged in
arrears and is due for settlement on or before the first day of the next term (or within one month in the
case of a girl not returning to school).
The Governors reserve the right to charge interest on accounts not paid by the date due at the rate of
1½% per month.
Failure to pay fees by the due date will put your daughter’s place at the school at risk.
Methods of Payment
TERMLY PAYMENT
By Direct Debit
Fees should be paid termly by direct debit by completing a direct debit mandate (available from the
Bursary on request) and will remain effective (unless terminated) throughout your daughter’s schooling.
The school will advise you of the amounts to be paid and the payment dates. A copy of the
agreement and the completed direct debit mandate must be in the possession of the school at least
14 days before the first payment is due. Payment must be met upon the first request.
By Electronic Bank Transfer
Payments should be directed to HSBC Bank plc, sort code 40-02-06, account number 90010103, clearly
quoting your name and reference. Payment by PC Banking over the Internet should be made
similarly.
By Cheque
The detachable bank giro credit form at the foot of the invoice should be completed and returned
with your cheque, payable to Kent College Pembury, directly to the Bursary.
By Credit Card
Payments by Visa and Mastercard are acceptable. The full amount must be paid by the first day of
term. An administration charge will be made for payments by this method.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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PAYMENT BY MONTHLY INSTALMENTS
By Direct Debit
Fees (including extras for each term) may be paid in monthly instalments. This is a concessionary
arrangement available on application, and may be revoked. An invoice for each term is provided
which splits the fee into four monthly amounts. Further details are available from the Bursary, together
with the direct debit mandate. If a direct debit is refused, the direct debit arrangements may be
subject to cancellation and the remaining fee for the term will become payable immediately.
PAYMENTS IN ADVANCE
Composition Fee Scheme
Fees for all or part of the period for which your daughter/ward is expected to be at the school can be
paid in advance. Decisions are made annually regarding the availability of the scheme and details of
the discount available and the terms of the scheme can be obtained from the Bursary.
Notice of Withdrawal
A full term's notice in writing is required before a student is withdrawn from the school, her status
changed, i.e. boarder to day girl, or before an optional subject is discontinued. Notice should be
given by the first day of term to take effect at the end of that term. If notice is not given, the school will
charge a full term's fees in lieu of notice or a term's fees for the optional subject.
Insurances
There are two insurance schemes for which cover is automatically added to the termly account.
Should parents wish to opt out of either scheme, the Bursar should be informed in writing by the start of
term. Alternatively a “request to opt out” form can be completed and returned to the Bursary. This
can be found in the Forms for Completion pack.
Remission of Fees. In the event of absence through sickness, accident or any other
cause, fees cannot be reimbursed by the Governors. However, the school has made
arrangements for girls to be included in the Marsh School Fees Refund Scheme
whereby fees are recovered from insurers for days lost due to absence of more than 5
days. Details of this can be found on page 35. Once you have been registered with
the scheme, we require a term’s notice of intention to withdraw.
Pupils Personal Accident Insurance Scheme. In line with the recommendation made
by the Independent Schools Joint Council, personal accident insurance is taken out
for all girls through Marsh. The insurance cover provided is worldwide and includes
holidays.
Insurance of Personal Effects. The school does not provide cover for girls' personal effects and the school
cannot take responsibility for personal possessions that are mislaid or damaged at school. Parents are
therefore advised to take out their own insurance policy.
Private Medical Insurance. This is available through BUPA Schools Health Insurance Scheme if required –
their membership guide is available to download from the website www.bupa.co.uk/schoolscheme.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
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School Administration
School Office Staff
Senior School Secretary
Mrs A Masters
Assistant Secretary
Mrs M Wakeford
Receptionist & Attendance Officer
Mrs L Jorden
Afternoon Receptionist
Mrs L Bone
Examinations Officer & Activities Administrator
Ms A Linford
Secretary to SLT
Mrs L Roberts
HR Administrator & Database Manager
Miss M Gow
Telephone: + 44 (0)1892 822006
Fax: + 44 (0)1892 820232/822717
Email: [email protected]
The School Reception is open from 8.00am to 6.30pm, Mondays to Fridays, and 9.00am – 12 noon on
Saturdays during term time. During the school holidays, Reception is open from 8.00am to 4.00pm
Mondays to Fridays only.
Bursary Staff
Bursar Mrs A Jenkins [email protected]
Finance Manager Mrs I Scinteie [email protected]
P.A. to Bursar Mrs A West [email protected]
Finance Assistant Miss V Carter [email protected]
Purchase Ledger Clerk Mrs N Foster [email protected]
Telephone: + 44 (0) 1892 820220
Fax: + 44 (0) 1892 820221
Email: [email protected]
The Bursary is open from 8.00am to 4.30pm, Mondays to Fridays.
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
Marketing & Admissions Staff
Director of Marketing Ms E Donovan [email protected]
Head of External Relations Miss K Minihane [email protected]
Director of Admissions Mrs D Sainsbury [email protected]
Admissions Officer Mrs N Sneddon [email protected]
Telephone: +44 (0)1892 820218
Fax: +44 (0)1892 820239
Email: [email protected]
The Marketing and Admissions Office is open from 8.00am to 4.30pm, Mondays to Fridays during term
time and from 8.00am to 4.00pm during holiday time.
Offices are not open on Bank Holidays or during the Christmas – New Year period.
38
Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
Kent College Pembury Parents’ Association (KCPPA)
Dear Parent/s
I would like to extend a very warm welcome to you on behalf of the Kent College Pembury Parents’
Association. As a new parent to the school, you will automatically become a member of the Parents’
Association when your daughter joins Kent College.
What is the KCPPA?
The main aim of the KCPPA is to advance the education of our daughters by developing effective
relationships between staff, parents and others associated with Kent College. A voluntary committee,
composed of parents from each year group, plus staff representatives, runs the KCPPA. We organise a
variety of social and fund-raising events throughout the year for the benefit of our daughters. Past
funds have been used to purchase a Sports Hall climbing wall, mobile theatre lights, fitness suite
equipment and the building of a much used Confidence Course as well as the teachers’ ‘Wish Lists’ for
their own departments.
Events
We have an extremely active and welcoming Parents’ Committee and, in the past, some wonderful
events have been organised and hosted by the Association. We have organised a variety of events
over the years, for example:
• Jazz Evening
• Summer Ball
• Beauty Evening
• Drug Awareness Talk
• E-safety Talk
• KC Quiz Night
• Christmas Flower Workshop
In September, there is a Wine and Canapé Evening for all new parents. This is an opportunity – in an
informal atmosphere – to meet new parents in your daughter’s year group, as well as KCPPA Class
representatives.
The dates of events are included in your daughter’s School Diary, reminders are sent home via girls, by
email, or placed on the KCPPA section of the KC Website. We look forward to seeing you at a future
event.
New Committee Members
To enable the KCPPA Committee to function well, we try to ensure that a parent represents each year
group.
The Committee, along with the Head, meet twice a term, in the evening, for approximately two hours
to discuss future events and other issues. We are always delighted to welcome new members. If you
are interested, please email me at [email protected], with “KCPPA” in the subject title.
Each year group in the school is represented by two KCPPA Class Reps and you will be advised of their
names at the beginning of September. Should you have a question you think a Class Rep may be
able to help you with, then please do not hesitate to contact us at [email protected],
with the committee member’s name in the subject line.
All the KCPPA committee members look forward to meeting you and we hope your daughter settles
happily into Kent College life.
Kind regards
Philippa Haftke Chair – KCPPA
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Kent College Pembury, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX, UK
www.kent-college.co.uk
The Kent College Friends’ Association
Friends of Kent College is intended to be a cultural, social and educational society for parents, friends
and Old Girls of the School, including the Old Girls’ Association and the Parents’ Association, and to
promote and provide lifelong connections for former girls and staff, between each other and the
school. As such, Friends of Kent College is an important part of the school community. We hope you
will participate in the wide range of activities we plan throughout the year and that when your
daughter reaches the end of her Kent College education, you will stay in touch. A yearly magazine,
‘Connect’, with news of members, memories and news is produced. Please contact Kayleigh
Minihane, Head of External Relations, on 01892 820237 if you have any contributions for this or if you
would like to find out further information about the Friends of Kent College.
We wish your daughter every success and happiness at Kent College.
Best wishes
Friends of KC Committee
The Kent College Past Pupils’ Association (OGA)
Under the umbrella of the Kent College Friends Association, the Past Pupils Committee organises
several reunions during the year in London and Folkestone and at Kent College in the summer.
The Past Pupils Committee runs an experience pool (help with careers). This is especially helpful if girls
would like to talk to someone about their future careers.
The Past Pupils Committee also safeguards the school’s heritage and archives, available to view in the
Heritage Room in Hawkwell & Hargreaves. If you would like further information about the Past Pupils’
Association, please contact the OGA Secretary, Alison Smith, via Senior School reception.
List of Policies and Procedures
Please see the school’s website www.kent-college.co.uk for the following school policies:
• Able, Gifted & Talented Pupils Policy
• Accessibility Plan
• Admissions Policy
• Anti-Bullying Policy
• Behaviour Policy
• Child Protection Policy
• Computer Acceptable use Policy
• Curriculum Policy
• Data Protection Policy
• Dealing with Parental Concerns Policy
• EAL Policy
• Equal Opportunities (pupils) Policy
• Learning Difficulties and Disabilities Policy
• Mission Statement
• Off Site Visits Policy