general information - ubmeems.ubmasia.com/eems/showfiles/299/2318.pdf · 12 – 15 oct 2013 sands...

12 – 15 Oct 2013 � Sands Expo and Convention Center, Singapore

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GENERAL INFORMATION

A1 The Exhibition

A2 Venue & Date

A3 Exhibition Opening Hours

A4 Admission for Visitors

A5 Special Events

A6 Exhibitor Badges & Registration

A7 Temporary Contractor Badges & Registration

A8 Organiser’s Contact & Bank Details

A9 Official Stand Builder’s Contact & Bank Details

A10 Official Freight Forwarder for General Cargos/Exhibits

A11 Official Freight Forwarders for High Value Exhibits

A12 Official Security Transport and Overnight Storage Agents

A13 Official Travel Agents

A14 Exhibition Area Technical Specifications

A15 Car Parking Facilities

A16 Other Suppliers

A17 General Cleaning

A18 Goods and Service Tax Information


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A1 The Exhibition

SINGAPORE JEWELLERY & GEM FAIR 2013

A2 Venue & Date Venue: Hall A & B Sands Expo and Convention Center, Singapore 10 Bayfront Avenue, Singapore 018956 www.marinabaysands.com Date: 12 – 15 October 2013 (Saturday - Tuesday)

A3 Exhibition Opening Hours 12 October 2013 (Saturday): 10.30 a.m. – 7.00 p.m. 13 October 2013 (Sunday): 10.30 a.m. – 7.00 p.m. 14 October 2013 (Monday): 10.30 a.m. – 7.00 p.m.

15 October 2013 (Tuesday): 10.30 a.m. – 6.00 p.m. During the exhibition period, exhibitors will have access to the hall two hour before the opening and

half-an-hour after the closing hours to service their stands or exhibits.

A4 Admission for Visitors

Opening Hours for Registration

12 October 2013 (Saturday): 10.30 a.m. – 6.30 p.m. 13 October 2013 (Sunday): 10.30 a.m. – 6.30 p.m. 14 October 2013 (Monday): 10.30 a.m. – 6.30 p.m.

15 October 2013 (Tuesday): 10.30 a.m. – 5.30 p.m. Free of charge for trade and business visitors, by invitation and registration only. All visitors will be required to complete a registration form before admitted to the exhibition. Visitors must adhere to the dress code (NO shorts, singlets, slippers)

Minors under the age of 18 will not be admitted during the build-up, show days and tear-down of the event.


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A5 Special Events

Opening Ceremony Date: 12 October 2013 (Saturday) Time: 9.30 a.m. – 10.30 a.m. Venue: Pre-function Area of Hall A & B

Sands Expo and Convention Center, Singapore

A6 Exhibitor Badges & Registration Exhibitor Badges

Exhibitor badges will be issued based on exhibit space contracted, pls refer to Form 5 for allocation guideline. Badges allowing Exhibitors and bona fide members of their staff to enter the exhibition hall throughout the build-up, exhibition opening and dismantling periods will be issued free of charge within their entitlement. Additional badges required will be charged at S$20.00 per badge. Badges will

be prepared according to the list of names provided on Form 5 and can be collected as per the below schedule (see Exhibitors Registration). Exhibitors are reminded to wear their badges at all time during the exhibition. During the show hours, any company member of an Exhibitor without badges will be required to purchase additional Exhibitor Badge for admission. Exhibitor badges are strictly for staff manning the stand only. No other personnel should be wearing the Exhibitor badges. Replacement of lost badges will be treated as additional badges and charged at S$20.00.

Exhibitors Registration Date: 11 October 2013 (Friday) 10.00 a.m. – 6.00 p.m.

Venue: Organiser Office Halls A & B Sands Expo and Convention Center, Singapore


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A7 Temporary Contractor Badges & Registration

Temporary Contractor Badges

For the purpose of stand construction and the moving of exhibits, badges will be issued by the Organiser permitting those approved contractors and their workmen to enter the exhibition hall during

the build-up and dismantling periods only. Please complete and submit Form 9 before the stipulated deadline.

Where a contractor has a valid reason to be present during the exhibition period (e.g. maintenance or remedial purposes), a limited number of standby badges will be issued at Organiser’s discretion.

Contractors Registration Date: 10 October 2013 (Thursday) 12.00 p.m. – 6.00 p.m.

Venue: Organiser Office

Halls A & B Sands Expo and Convention Center, Singapore

A8 Organiser’s Contact & Bank Details

UBM ASIA TRADE FAIRS PTE LTD

6 Shenton Way #15-08, Tower 2, Singapore 068809 Tel: (65) 6592 0888 Fax: (65) 6438 6090

Mr. Ong Wei Hong DID: (65) 65920 896 Project Manager Email: [email protected] Ms. Eileen Goh DID: (65) 65920 787 Project Executive Email: [email protected] Any queries regarding move-in/out schedule, exhibitor/contractor badges, site-operations, please contact: -

Operations (Stand & Site Operations) Ms. Cecilia Hoo DID: (65) 65920 894 Operations Manager E-mail: [email protected] Ms. Jo Chow DID: (65) 65920 892 Asst. Production Manager E-mail: [email protected]

BANK DETAILS: UBM ASIA TRADE FAIRS PTE LTD Account No.: 152-000501-001 (S$) 252-001367-178 (US$) Swift Code: HSBCSGSG HSBC Collyer Quay Branch 21 Collyer Quay #01-01 HSBC Building Singapore 049320


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A9 Official Stand Builder’s Contact & Bank Details

PICO ART INTERNATIONAL PTE LTD Level 4, Pico Creative Centre 20 Kallang Avenue Singapore 339411 Tel: (65) 6294 0100 Fax: (65) 6290 5902 Exhibitors Services Team Mr Teoh Keat Seong DID: (65) 6290 5844 or Mobile: 8383 6179 Senior Project Executive Email: [email protected] Ms. Elizabeth Wong DID: (65) 6290 5681 Project Assistant Email: [email protected] Special Design Team Ms Michelle Xu DID: (65) 6290 5928 or Mobile: 9237 2448 Deputy General Manager Email: [email protected]

BANK DETAILS: PICO ART INTERNATIONAL PTE LTD Account No.: 048-014598-1 (S$) Bank no.: 7171 Branch no: 048 Swiftcode: DBSSSGSG The Development Bank of Singapore Ltd 6 Shenton Way, DBS Securities Building Singapore 068809

Company Name Sign for Shell Scheme Exhibitors (Form 10), Furniture rental (Form 11), electrical

supply & fittings rental (Form 12), electrical point for CCTV (Form 12B) can be hired from the Official Stand Builder. Please place your order by completing the respective form and return by the stipulated deadline

A10 Official Freight Forwarder for General Cargos

AGILITY FAIRS & EVENTS LOGISTICS PTE LTD has been appointed as the Official Freight Forwarders and On-Site Handling Agents for general cargos. They are able to offer a comprehensive package including customs clearance, transportation and on-site handling operations under the supervision of their highly trained staff. Only the official freight forwarder for general cargos has the exclusive right to supply exhibitors/contractors with mechanical lifting equipment (pallet trucks, forklift and crane) within the show hall. We recommend that you engage the services of their overseas offices and agents for a complete ‘door-to-door’ package from your country up to positioning the exhibit (general cargos) on your stand in Singapore. Feel free to contact the appointed official freight forwarder for general cargos for deadline for shipment, consignment instructions and costs;


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AGILITY FAIRS & EVENTS LOGISTICS PTE LTD 5 Changi North Way, 3

rd Floor, Singapore 498771

Tel: (65) 6571 5602 Fax: (65) 6214 9592/ 6214 9593 Ctc: Mr Michael Ng Senior Sales Manager

Email: [email protected]

A11 Official Security Transport for Valuable Exhibits

We have appointed the below listed as Official Security Transport for Valuable Exhibits. They are able to offer a comprehensive package including customs clearance, transportation and on-site handling operations under the supervision of their highly trained staff. We recommend that you engage the services of their overseas offices and agents for a complete ‘door-to-door’ package from your country up to positioning the valuable exhibits on your stand in Singapore. Kindly contact the following Official Security Transport for Valuable Exhibits for deadline for shipment, consignment instructions and costs

Brink’s Singapore Pte Ltd 1 Kaki Bukit Road 1, #02-33 Enterprise One Singapore 415934 Eileen Xie (Ms) / Jos Van Wegen (Mr) Account Manager / Senior Manager Global Services Mobile: (65) 9828 0077 / (65) 9385 0403 Hotline: (65) 6591 7799 Email: [email protected] / [email protected] / [email protected] Website: www.brinkssingapore.com.sg

Certis CISCO Secure Logistics Pte Ltd (subsidiary of Certis CISCO Security Pte Ltd) Certis CISCO Centre, 20 Jalan Afifi, Singapore 409179 Jermaine Foo Inspector I (APF) Custody Services Executive CSL International Courier Services Mobile: (65) 91806442 Hotline: (65) 68428728 Email: [email protected] Website: http://www.certissecurity.com/safedeposit/


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Ferrari Logistics Singapore Pte Ltd

7 Kaki Bukit Road 1, #02-05/06 Eunos Technolink,

Singapore 416937 MS. Pamela Neo / Mr. Aden Leong Mobile: (65) 8298 3498 Hotline: (65) 6547 5560 Email: [email protected] Website: www.ferrarigroup.net

Malca-Amit Singapore Pte Ltd 32 Changi North Crescent, The Singapore Freeport Singapore 499643

Main Contact No : +65-65879135

Group Email Address : [email protected] & [email protected] Official Website : http://www.malca-amit-freeport.com & http://www.malcaamit.com

Contact Person Mobile Number Email Address Ariel Kohelet +65-9646 3969 [email protected] Jeremy Beh +65-9646 3979 [email protected] Jenny Tan +65-9646 1318 [email protected] John Tan [email protected]

A12 Official Overnight Storage Agents Exhibitors are requested to use the official agents (as listed below), as no on-site storage will be available at the hall. Kindly contact the official agents for costing. The exhibits will be picked up for storage at the vault every evening after Exhibition ends, and will be delivered to the exhibition halls every morning before the opening of the Exhibition. Please note that only official agents are allowed to enter the hall to deliver and collect the exhibits during show days. A Collection/Delivery Receipt will be issued to the Exhibitor by the appointed agent upon receipt of the exhibits every evening. The Collection/Delivery Receipt has to be kept safely as exhibitor needs to present the Collection/Delivery Receipt to the agent before collection of storage goods the following morning. The agent will check and verify the Receipt before releasing the storage goods to the exhibitor. Listed below the official overnight storage agents, feel free to contact them for quotation;


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Brink’s Singapore Pte Ltd 1 Kaki Bukit Road 1, #02-33 Enterprise One Singapore 415934 Eileen Xie (Ms) / Jos Van Wegen (Mr) Account Manager / Senior Manager Global Services Mobile: (65) 9828 0077 / (65) 9385 0403 Hotline: (65) 6591 7799 Email: [email protected] / [email protected] / [email protected] Website: www.brinkssingapore.com.sg

Certis CISCO Secure Logistics Pte Ltd (subsidiary of Certis CISCO Security Pte Ltd) Certis CISCO Centre, 20 Jalan Afifi, Singapore 409179 Jermaine Foo Inspector I (APF) Custody Services Executive CSL International Courier Services Mobile: (65) 91806442 Hotline: (65) 68428728 Email: [email protected] Website: http://www.certissecurity.com/safedeposit/

Ferrari Logistics Singapore Pte Ltd 7 Kaki Bukit Road 1, #02-05/06 Eunos Technolink, Singapore 416937 MS. Pamela Neo / Mr. Aden Leong Mobile: (65) 8298 3498 Hotline: (65) 6547 5560 Email: [email protected] Website: www.ferrarigroup.net

Malca-Amit Singapore Pte Ltd 32 Changi North Crescent, The Singapore Freeport Singapore 499643

Main Contact No : +65-65879135

Group Email Address : [email protected] & [email protected] Official Website : http://www.malca-amit-freeport.com & http://www.malcaamit.com

Contact Person Mobile Number Email Address Ariel Kohelet +65-9646 3969 [email protected] Jeremy Beh +65-9646 3979 [email protected] Jenny Tan +65-9646 1318 [email protected] John Tan [email protected]


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Note: The Organiser take no responsibility in any arrangements made between the exhibitors and the above

companies regarding the overnight storage Please note that below pick up and delivery schedule;

Date Delivery Time (Morning) Pick up Time (Evening) 11 Oct - Pls arrange the pick up with your appointed

agent directly 12 Oct 8.30am – 10.30am 7.30pm – 8.30pm 13 Oct 8.30am – 10.30am 7.30pm – 8.30pm 14 Oct 8.30am – 10.30am 7.30pm – 8.30pm 15 Oct 8.30am – 10.30am -

A13 Official Travel Agent

BURNABY SOLUTIONS PTE LTD will provide support to trade visitors and exhibitors by facilitating reservations of hotel

accommodation, car rental and all ground arrangements. Please contact: Singapore Office China Office Ms Lim Chee Yi Ms Amanda Zhou

BURNABY SOLUTIONS PTE LTD BURNABYSOLUTIONS (BEIJING) CHINA 7030 Ang Mo Kio Avenue 5 Room 318, No. 2, Zuojiazhuang Beili #08-24 Northstar @ AMK Chaoyang District, Beijing 100028 Singapore 569880 P.R.C. China Tel: (65) 6848 1345 Tel: (86) 10 5126 1926 Fax: (65) 6684 8417 Fax: (86) 10 8460 2480 Email: [email protected] Email: [email protected] Bangkok Office Mr Biswajit Barman (Jit)

BURNABY SOLUTIONS (THAILAND) 184/104-105 Forum Tower 19th Floor Ratchadapisek Rd., Huay Kwang Bangkok 10320, Thailand Tel: (66) 2 645 3542-9 Ext.112 Fax: (66) 2 2 645 3541 Email: [email protected]

For hotel accommodation form, kindly visit our website or Form 15


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A14 Exhibition Area Technical Specifications

Hall A & B

Floor Capacity Concrete floor with hardening

Loading: 12 KN / sq m

Ceiling Height Height: 9.45m

Suspension Points Loading: 1,000kg & 5,000kg

Freight Entrance Size: 3.0m (W) x 3.5m (H)

Ventilation Air-condition provided during show hours supply only -

Central Air Conditioning

Storage space To be arranged through the Official Freight Forwarder

A15 Car Parking Facilities

Loading / Unloading: Access to the loading and unloading area is for GOODS VEHICLES only, NOT passenger cars.

Please disseminate the Goods Vehicles Entry Pass – can be download from FORM 7 - to your suppliers and contractors. For goods vehicle access to the loading / unloading area, please complete the Entry Pass, and display it at the vehicle windscreen. Cash-card Gantry system is operational, and the charges are as follows: (1) First 45mins: no charge (Grace Period) (2) Next 15mins: S$8.00 (3) Per half hour block thereafter: S$10.00 Self-parking: Self-parking Standard Rate: $6 for 1st hour $1 for every subsequent half hour, capped at $26 every 24 hours. Exhibitors/Organizer/Visitors are allowed to purchase $6 MICE self-parking coupon at the Event Services Concierge Counter upon presenting of show badges Monday – Friday ONLY. Coupons are valid from 0700hrs-2359hrs. Event Concierge Counter opens from 7am-7pm. Purchase of tickets is not available after 7pm daily Monday – Friday. The $6 coupon is a cashless ticket. To exit the car park using the coupon, the driver of the vehicle needs to: 1) Remove cash card upon gantry 2) Slot in the coupon when requested 3) Insert cash card into IU when prompted for $6 payment 4) $6 will be deducted from the cash card

Pls refer to Form 7 for Map and Goods vehicle pass.


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A16 Other Suppliers

Please place your order by completing the respective form and returning it by the stipulated deadline

Temporary Staff – Order form 8 CCTV – Order form 16 Security – Order form 17

Audio Visual and Computer Rental – Order form 18 Safe Rental – Order form 19 Note: The Organiser take no responsibility in any arrangements made between the exhibitors and the above companies or any third party regarding installation of safes.

A17 General Cleaning General cleaning of the exhibition hall will be provided by the Organiser who will also arrange for all

stands to be cleaned PRIOR TO THE OPENING OF THE EXHIBITION and daily thereafter, but it is the responsibility of the Exhibitor to maintain his stand in a clean condition at all times.

A18 Goods and Service Tax Information All jewellery items, other valuables, exhibits and giveaway are subjected to prevailing Goods and Services Tax (GST) on entry into Singapore, EXCEPT when they are covered by the following documentation for Exhibition purposes; ATA CARNET

1. A foreign exhibitor can import exhibition goods into Singapore by ATA Carnet through freight cargo, or by hand-carry. It cuts out the need for Customs declaration at each customs check point and reduces time and customs clearance costs. However, exhibits brought in by ATA Carnet are not intended for sale. Should the foreign exhibitor wish to sell his goods in Singapore, he has to send a request letter a week before arrival to Singapore Customs for an approval based on case by case basis.

2. Exhibitors entering and leaving by hand-carry with the ATA Carnet document should produce it at entry

and exit points for proper verification and endorsement. If goods are sold, GST is payable at 7% of the declared import value. A GST payment permit can be declared using the service of a local freight forwarder that is registered under the TradeNet System. Payment of the GST and service fees should be made before leaving Singapore unless otherwise arranged with your selected local freight forwarder.


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TEMPORARY IMPORT BOND (TIB)

This set of permits consists of three types of permits; 1. Temporary Import Permit (“II” permit)

This permit is required to be presented to the Customs Officer at the Airport or Land Checkpoint together with the goods upon arrival to Singapore. Customs Officer will endorse the permit after checks is done together with the goods. GST will not be paid at this point.

2. Export Permit (“OO” permit) This permit is to close the loop for the goods that come in with “II” permit and is not sold locally. It is required to be presented to the Customs Officer at the Airport or Land Checkpoint together with the goods before departure from Singapore. Customs Officer will endorse the permit after check is done together with the goods. GST will not be paid at this point.

3. Duty Paid Permit (“DP” permit) This permit is required only when goods are sold locally. It will be declared before the goods are being exported out. GST amount (7%) is payable based on invoice value provided by the exhibitors.

The goods that entered Singapore using the above permits are valid for stay in Singapore for 30 days ONLY. Any extension of stay will require an extension letter and is subjected to Singapore Customs Approval. Banker’s Guarantee is required by Singapore Customs if exhibitors bring in the goods on their own. Please contact your appointed freight forwarder for costing. NOTES ON GST

1. Sales to Buyers

GST must be paid on any item listed in the Customs temporary import permit that is sold, transferred or disposed of locally and on any item that is not re-exported under a Customs export permit. The responsibility for paying the GST to Customs rests with the declarant of the permit In the case of sales to local buyers, foreign exhibitors have to take up a “DP” Permit and pay GST to Singapore Customs. GST would be declared and paid at the end of the exhibition – upon re-exportation. If GST due are not paid, it will be recovered from the declaring agent. Thus it is imperative for all foreign exhibitors to declare and pay the due GST on imports items that are sold at the exhibition. Foreign exhibitors are by default, not Singapore GST registered companies. Therefore, they cannot issue GST invoices and have to absorb the GST payable on the goods bought into Singapore. As a result, buyers who will subsequently take the goods out of Singapore cannot claim back the GST

2. Displaying Undeclared Imported Goods Foreign and local exhibitors must ensure that all goods imported are declared to Customs at the entry point and must be covered by proper Customs documents. This includes goods imported temporarily to Singapore for other destinations. The exhibitors should retain the documents for exhibition goods as they are subject to Customs inspection at the exhibition site. If any exhibitor fails to declare any goods imported to Customs at the entry point, the exhibitor would be committing an offence under Customs Act.


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PUBLICITY SERVICES

B1 Show Directory Listing

B2 Advertisements

B3 Trade Visitor Invitation Tickets

B4 Media Lounge

B5 Exhibiting For The First Time?

B6 How to assemble A Press Kit


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B1 Company Listing in Show Directory Prior to the exhibition, an official Show Directory will be published. This directory will be made

available to all Trade Visitors to the exhibition. It is also used as an important buyers' reference guide after the exhibition. Listing in the directory is provided free to Exhibitors. To benefit from this

service, please complete Form 1 and submit to the Organiser by the stipulated deadline.

B2 Advertisements Advertising during the show (as well as prior to) has proven to be an excellent avenue to enhance

your corporate identity and presence during the event. Specifically suited for this purpose is the Show Directory. This is a good way to attract the visitors to your stand as they read up on your

company, the latest developments and other activities taking place that day. Please refer to Form 2 for further details.

B3 Trade Visitor Invitation Tickets Each exhibitor will be given 100 Trade Visitor Invitation Flyer for distribution to your business

associates/clients to visit your stand at the exhibition. When used correctly, invitation tickets are one of the best promotional tools available to you. They will not only attract your clients and prospects to the show, but will specifically encourage them to visit your stand. Here are some guidelines to follow when using invitation tickets: To save on time and cost, a pdf format of the Trade Visitor Invitation Flyer will be made available. Simply key in your Company name and Booth number onto the editable blank space provided in the pdf and you will be able to invite all your trade visitors to visit your booth through an email invitation.

Please refer to Form 3 for further details

Personal letter When sending hard copy invitation flyer, always include a personal letter inviting your customer or

prospects to the show. We advise you to print or stamp your company name and stand number in blank space provided on this invitation flyer.

B4 Media Lounge

The Media Lounge is the first stop for editors and reporters. They review press kits, examine information on Exhibitors' products and services, and decide which Exhibitors to visit. It is important that your company be represented in the Media Lounge through your company/product press kits. A specially designated area of the Media Lounge will be set aside solely for press kit distribution. Press kits should include product news releases, photos and other pertinent information and to be given to the Organiser onsite.


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B5 Exhibiting for the First Time ?

If your answer is “Yes”, then please pay especially close attention to this manual. Should you feel that you have nothing specifically new to launch or to mention to the press then you could consider one of the following activities to attract media coverage:

� Organise a competition and offer gimmicks to attract interest � Arrange a press conference for any company news to announce. � Invite a recognised VIP/government official to visit your stand. � Consider a prize for the “1000” visitor to your stand.

B6 How To Assemble A Press Kit A press kit should include all materials that can essentially answer any questions that an editor

could ask for your company. Your folders should include the following items:

� Most recently distributed press release (s)

� Company profile, fact sheet and NOT sales literature

� Captioned photograph (or bromide) of CEO, products etc.

� Logo sheet and instructions for its usage

� Business card of your company’s media spokesperson


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RULES & REGULATIONS

C1 Time-Table for Site Operations

C2 Demonstration of Heavy /Large Exhibits

C3 Upgrading of Standard Shell Scheme Stand Fittings

Regulations

C4 "Special Designed" Stand Fitting Regulations

C5 Operation of Stand

C6 Electrical Contractor and Installations

C7 Delivery of Exhibits

C8 Removal of Exhibits

C9 Onsite Freight Handling

C10 Security and Insurance

C11 Film/Audio-Visual Demonstration

C12 Fire Precaution

C13 Storage & Waste Materials

C14 Damages

C15 Force Majeure


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C1 Time-Table for Site Operations Exhibition Hours 12 October 2013 (Saturday) 10.30 a.m. – 7.00 p.m. Exhibition 13 October 2013 (Sunday) 10.30 a.m. – 7.00 p.m. Exhibition 14 October 2013 (Monday) 10.30 a.m. – 7.00 p.m. Exhibition 15 October 2013 (Tuesday) 10.30 a.m. – 6.00 p.m. Exhibition

BUILD-UP PERIOD DATE TIME

Moving-in of Official Contractor

9 October 2013 (Wednesday) 10 October 2013 (Thursday)

8.00 a.m. – 10.00 p.m. 8.00 a.m. – 10.00 p.m.

Moving-in of Special Design Contractor

9 October 2013 (Wednesday) 10 October 2013 (Thursday)

10.00 a.m. – 9.00 p.m. 8.00 a.m. – 8.00 p.m.

Moving-in of Interior Decoration & Other Contractors

10 October (Thursday) 10.00 a.m. - 8.00 p.m.

Exhibitors Registration 11 October 2013 (Friday)

10.00 a.m. – 6.00 p.m.

Delivery of Exhibits 11 October 2013 (Friday) 10.00 a.m. – 9.00 p.m. * Special Design Exhibitors are advised to check with their appointed stand contractors on the date and

time that their stands will be ready for moving-in of exhibits.

SHOW DAYS DATE TIME

Exhibitor Access to Exhibition Halls 12 October 2013 (Saturday)

13 October 2013 (Sunday)

14 October 2013 (Monday)

15 October 2013 (Tuesday)

8.00 a.m. – 8.30 p.m.

8.30 a.m. – 8.30 p.m.

8.30 a.m. – 8.30 p.m.

8.30 a.m. – 10.00 p.m.

TEAR-DOWN PERIOD DATE TIME Exhibitors removal of light / hand-carried exhibits and personal property


6.00 p.m. – 8.00 p.m.

Contractors removal of heavy exhibits (requiring mechanical handling equipment)


8.00 p.m. – 10.00 p.m.

Dismantling of stand fittings and electrical installations

15 October 2013 (Tuesday) 8.00 p.m. – 10.00 p.m.

Halls closed for cleaning 15 October 2013 (Tuesday) 10.00 p.m. onwards

Note: No late work is permitted. Individual stand fitting contractors must complete their work according to schedule listed. Overtime work may not be permitted, and if permission is sought from the Organiser, the contractor has to pay to the hall owner the required overtime charges.


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C2 Demonstration of Heavy / Large Exhibits An Exhibitor intending to demonstrate equipment on his stand: a. Must provide the Organiser with full details (type of machinery - dimensions and weight

requirements) by email to [email protected] and submit to us by 12 September 2013. b. Must give proper consideration to the conditions under which the equipment will be demonstrated.

Precautions must be taken for protection of the public, and legible signs displaying "DO NOT TOUCH" must be placed on any working exhibit to warn the visitor to stay a safe distance.

c. Must cause no annoyance to visitors or other Exhibitors. Where a high level of noise or other

objectionable factors are involved, demonstrations may only take place at timings stipulated by the Organiser, who reserves the right to disallow a demonstration at any time.

d. Must not bring in or use at the Exhibition site dangerous and hazardous goods and equipment such

as poisonous gas, fuel, kerosene, noxious materials, inflammables, and equipment using such inflammable materials as gas stoves, kerosene stoves and electric stoves without the prior written consent of the Organiser. Even if consent is given, it will be subject to adequate precautionary measures being taken.

C3 Upgrading of Standard Shell Scheme Stand Fitting Regulations

Exhibitor may employ a contractor of his choice to construct and install any additional stand display

or fittings that he may require. However, these fittings must be self-supporting and not attached to the existing shell scheme system, which belongs to the property of the official contractor. The name of the contractor, stand layout plan and design, Risk Assessment Form and letter of

undertaking must be given to the Organiser by completing Form 9 and that contractor must abide the following regulations:

a. The permitted stand height is 2.44m (8ft). Any design for a structure exceeding 2.44m in height is

subject to approval by the Organiser. b. The walls have white laminate finish. Hence, no nailing, drilling or painting to these walls is

allowed. Panels can be affixed to these walls with the use of double-sided/Velcro tapes or with brackets rented from the Official Contractor.

c. Contractors, other than the official appointed contractors, carrying out Shell Scheme Stands interior

decoration or upgrading must deposit a refundable Performance Bond at $60 per sqm (minimum of S$500 and maximum of S$5000) with UBM ASIA TRADE FAIRS PTE LTD before commencing work.

d. All stand contractors are required to pay a non-refundable administrative fee of S$10 per sqm to

UBM ASIA TRADE FAIRS PTE LTD prior to move-in, in addition to the Refundable Performance Bond.

e. Hanging of banners, frameworks and balloons are subjected to charges and approval from

Organiser, pls contact Ms Jo at [email protected] for more information f. Exhibitors who engaged their own contractor for interior decoration or upgrading of their stand must

ensure that the decoration fittings are self-supporting and not attached to the standard stand panels


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which belong to the Official Contractor’s property. Should damages be found on the existing panels, cost of making good will be borne by the respective Exhibitor or their appointed contractor.

g. No part of any structure or exhibit may extend beyond the boundaries of the site allocated.

h. No false ceiling will be approved, unless, the material used will allow water to flow freely (e.g. egg

box or mesh netting). Approval of the Organiser and the Fire Safety Bureau must be obtained in writing, if a portion of a stand is to be covered for a video presentation.

i. Neon or flashing lights/signs will not be permitted, unless it forms an integral part of an Exhibitor's

product. Sequence-lit displays may be used subject to the Organiser’s approval and the rate of light change.

j. Aisle ways indicated on the floor plan must be kept clear of all exhibition goods or decoration

materials in order to facilitate traffic. k. Exhibitors occupying corner stands have the choice of a wall or an open side on the aisle. The wall

must not obstruct the stands around them. l. Materials for construction or decoration of the stands shall have a minimum flame spread rating of

Class 2. Evidence and proof may be required for on-site inspection by the Fire Safety Bureau. All precautions must be taken by the Contractor or the Exhibitor against fire and to protect the public.

m. Exhibitors and/or Contractors must clear out items not for display purposes (e.g. containers, packing

items) the day before the exhibition opens and remove all exhibits and decoration materials immediately after the exhibition period according the schedule listed under C1. The Exhibitors will have to pay the Organiser for the cost of removing such articles from their stand if they fail to do so.

n. Stands are NOT ALLOW to be partially or fully dismantled or exhibits removed from the stand before

the last day of the event. Exhibitors/Contractors found violating the rule are liable to penalty amounting to 50% of the booth rental.

o. Keep the washroom clean and dry. Cleaning of paint containers or any other dirty items in the

washroom is prohibited. p. No financial credit will be given by the Organiser for package items not utilised. q. No painting or sawing may be done to the exhibition centre fittings. The Exhibitor will be held

responsible for any damage caused to the exhibition centre fittings by their staff or contractor. r. The Organiser is entitled to dismantle and store the stand materials and exhibits at the

Exhibitor’s cost, if the booth is not cleared by end of the official dismantle timing.

C4 "Special Designed" Stand Fittings Regulations Exhibitors having "Special Designed" stands are advised to use the services of the Official Contractor

appointed by the Organiser to undertake the job as this will facilitate convenient installation. Otherwise, Exhibitors are required to obtain consent from the Organiser before any of their own contractors are commissioned to work onsite and are subject to the following rules and regulations. The Organiser reserves the right to reject any contractor and design they deem inappropriate.

a. Exhibitors are to submit name, address and contact details of the appointed contractor, as well as

stand layout plan and design (plan, front & perspective view), Risk Assessment Form and Letter of undertaking, to the Organiser no later than 12 SEPTEMBER 2013 for approval. (Please refer to


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Form 9). A copy of the drawings will be returned, authorising the commencement of construction if the design is approved.

Failure to obtain written approval can result in costly alteration onsite such as when designs

or installations contravene fire and safety, stand height and boundary or any space contract rules and regulations.

b. Before permission is granted for a contractor to work at the Exhibition and the necessary passes

issued, the contractor is required to place a refundable Performance Bond of S$60 per sqm (minimum of S$500 and a maximum of S$5,000) with UBM ASIA TRADE FAIRS PTE LTD and sign a written Undertaking to guarantee conduct, proper schedule of production and observance of the Exhibition and Hall Regulations.

Only when Performance Bond and Risk Assessment Form are received and the Undertaking signed,

will the contractor be allowed to bring their materials onto the site or commence work. The contractor will also have to bear any charges levied by the venue owner for damages caused to

their property, flooring, or for debris not cleared away. Provided the stand is completed on time, and no damages are caused, the Bond will be returned to

the Contractor in full after the exhibition. c. All stand contractors are required to pay a non-refundable administrative fee of S$10 per sqm to

UBM ASIA TRADE FAIRS PTE LTD prior to move-in in addition to the Refundable Performance Bond.

d. Stand structure may go up to 4m high maximum depending on stand design. Written

approval must be obtained from the Organiser on all special design stands. For structure height exceeding 4m, technical drawings must be endorsement by professional engineer to certify the structure is safe.

Please note that certain areas in the hall will not allowed stand height above 3m due to fire

curtain. e. Hanging of banners, frameworks and balloons are subjected to charges and approval from

Organiser, pls contact Ms Jo at [email protected] for more information f. All partition walls should not be covering more than 50% in length and/or width, unless the

partitions are constructed against the actual walls of the hall, and not obstructing the products on display on the other side of it. The Organiser reserves the right to request the Exhibitor to change, modify, lower or shorten any back wall and sidewall proposed if, in the opinion of the Organiser, such back wall or sidewall obstruct the reasonable exposure of any adjacent exhibition stands.

Back walls must be provided, except in the case of an island stand. Stands with adjoining

neighbours should also be provided with the necessary sidewalls. g. The Name and Stand Number of the Exhibitors must be prominently displayed. If this is not

observed, the Organiser reserves the right to affix stand numbers as they consider fit and charge the cost incurred to the Exhibitor.

h. A suitable floor covering, such as carpet, must be provided for all stands. i. Where a 'Special Designed' stand is located adjacent to a 'Shell Scheme' stand, the wall of the 'Shell

Scheme' stand is considered rented by that exhibitor and may not be utilised by the 'Special Design' stand.


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j. All exposed rear surfaces of designs and structures must be decorated unless it is against the actual

walls of the Exhibition Hall. k. No part of any structure may extend beyond the boundaries of the site allocated. l. Materials for construction or decoration of the stands shall have a minimum flame spread rating of

Class 2. Evidence and proof may be required for on-site inspection by the Fire Safety Bureau. All precautions must be taken by the Contractor or the Exhibitor against fire and to protect the public.

m. Exhibitors and/or Contractors must clear out items not for display purposes (e.g. containers, packing

items) the day before the exhibition opens and remove all exhibits and decoration materials immediately after the exhibition period according the schedule listed under C1. The Exhibitors will have to pay the Organiser for the cost of removing such articles from their stand if they fail to do so.

n. Neon or flashing lights/signs will not be permitted, unless it forms an integral part of an Exhibitor's

product. Sequence-lit displays may be used subject to the Organiser’s approval and the rate of light change.

o. No false ceiling will be approved, unless, the material used will allow water to flow freely (e.g. egg

box or mesh netting). Approval of the Organiser and the Fire Safety Bureau must be obtained in writing, if a portion of a stand is to be covered for a video presentation.

p. Contractors MUST bring their own generators, which must be placed outside the exhibition halls if

they need electrical power during the build-up or breakdown of the Exhibition. No generator and/or oil drum are to be placed on any surface without a metal drip tray with raised lip to prevent oil leaks or spillage.

q. Exhibitors are reminded that it is the responsibility of their appointed stand fitting contractor to clean

and vacuum the stand upon completion of construction, before handing over to the Exhibitor. r. Keep the washroom clean and dry. Cleaning of paint containers or any other dirty items in the

washroom is prohibited. s. Contractor's admission: Passes enabling temporary contractors to enter the exhibition hall during the

build-up and tear-down periods for construction and dismantling purposes will be issued only upon

application to the Organiser’s Office (Please refer to Form 9). The Organiser reserves the right to reject any contractor and design they deem inappropriate. t. In the event of a dispute, the Organiser’s decision will be final. u. Stands are NOT ALLOW to be partially or fully dismantled or exhibits removed from the booth before

the last day of the event. Exhibitors/Contractors found violating the rule are liable to penalty amounting to 50% of the booth rental.

v. The Organiser is entitled to dismantle and store the stand materials and exhibits at the

Exhibitor’s cost, if the booth is not cleared by end of the official dismantle timing.

C5 Operation of Stand

a. The stand must be staffed and operational at all times during show opening hours. The Exhibitor's

staff must wear Exhibitor's badges issued by the Organiser for identification. The Exhibitor shall be responsible for the good conduct of all his staff, agents or representatives.


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b. No business activity shall be conducted by the Exhibitors and/or his staff or exhibits display outside their stand boundaries.

c. No activity, which in the opinion of the Organiser, is tantamount to inconvenience or annoyance to the public or other Exhibitors, shall be caused by Exhibitors within the vicinity of the Exhibition. Examples include the noise level of equipment demonstration and audio-visual presentations.

d. No Exhibitor may use air compressors or pressurised containers without prior approval of the

Organiser. e. The weight of all exhibit items shall not exceed the floor loading limit. f. All precautions must be taken by the Exhibitor against fire and to protect the public. Exhibitors, who,

because of the nature of their exhibits, require specific fire protection, must make arrangements, at their own cost, for the provision of such equipment.

g. Without the special permission of the Organiser, no exhibits can be taken into the stand once the

Exhibition has been officially opened, nor removed from the stand before the close of the Exhibition. h. No stage shows will be permitted. i. Unauthorised photo/video shooting in the venue is not allowed. j. Exhibitors are not allowed to distribute promotional materials outside their stands. This is to observe

fairness to other Exhibitors and to prevent inconvenience to visitors. k. Fire & Safety regulations require that neither goods nor packing materials may be stored in access

areas behind or between stands. Exhibitors should design proper storage areas with adequate access within their own stand or approach the Official Freight Forwarder for storage.

l. Each Exhibitor is responsible for indemnifying the Organiser and their agents against liability to the

owners of the exhibition premises, and public authority or department of Singapore Government and each and every other Exhibitor in respect of any action, cost, claim and demand of whatever nature consequential to any act or omission of the Exhibitor, his staff or agents.

m. The Exhibitor shall be responsible for any damages to the structure, floor, walls, pillars and any part

of the Exhibition Hall, the Property of the Organiser, and any other Exhibitors caused by his staff in transportation, removal of exhibits, refuse and/or decoration works.

C6 Electrical Contractor and Installations

Electricity will be supplied through the Organiser only. The Official Contractor has been appointed to

carry out all electrical work (wiring and connections, lighting, etc) on all stands (Shell Scheme/Package and Special Design) at the exhibition and all charges thereof shall be paid by the exhibitor. For safety reasons, no other electrical contractor will be permitted to carry out electrical work onsite.

a. The number and type of additional electrical fittings and installations required must be indicated by

the Exhibitor on Electrical Supplies Form 12 & Form 12B. A quotation will be submitted on receipt of this form for unscheduled fittings or installations.

b. No electrical installation may be suspended from the roof of the exhibition hall or affixed to any part

of the building structure. No fitting may project beyond the boundaries of the installations and must be adequately protected against excess current.


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c. Any design or plan of electrical installation must be submitted to the official appointed contractor

before the deadlines indicated. No installation work shall be carried out without the written permission of the Organiser. The Organiser reserves the right to disconnect electricity supply to any Exhibitor whose installations either violate the Organiser’s regulations or is deemed dangerous or is likely to cause annoyance to visitors or other Exhibitors.

d. NO MULTI-PLUGS ARE ALLOWED. All sockets are for machine operation only and not for lighting.

For safety reasons, please use one socket for one machine only.

C7 Delivery of Exhibits

a. Before Show Commences

Goods should arrive at the Exhibition Hall between 10 and 11 October 2013, not earlier or later. Make sure you are at the booth to receive your goods. The Organiser will not take responsibility for any loss or damages to unattended goods. Please refer to the Time-Table for Site Operations (Item C1).

b. During Show Days

Delivery of exhibits and other exhibition stocks will not be permitted during the show opening hours. Delivery of stock replenishment may only be carried out one hour before the show opening hours or immediately after show closes. No delivery will be permitted after 10.00am during show days and half an hour before the Opening Ceremony on the first day, when guests will start to arrive for the Opening Ceremony

c. No transportation of goods is permitted through the public areas, at the front of the centre including the passenger lift, lobbies and the concourse area.

C8 Removal of Exhibits

a. During Show Days

If exhibitors wish to remove any display item from the Hall, a "Clearance Form" which can be obtained from the Organiser’s Office must be completed and submitted to the security personnel on duty. This shall apply at all times.

b. On Show Closure Exhibitors are strongly urged to remove valuable and portable exhibits from the exhibition hall as

soon as possible after 6.15pm on the final day of the exhibition. In order to reduce the possibility of theft, it is strongly recommended that at least one person remains

in the stand to oversee the process of moving-out of your exhibits. While the Organiser will maintain security surveillance at all times,

Exhibitors are reminded that goods will be most at risk at this time and that stands should not be left unattended until all portable items have been removed and hired items and/or equipment collected by the appropriate suppliers.

No work will be permitted after 10.00pm on the last day of the exhibition.


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The removal of exhibits requiring mechanical assistance as well as the dismantling of stand fittings and electrical installations will commence after 7.15pm on 15 October 2013.

Note: Electricity supply to stands will be terminated one hour after the exhibition is closed on the final day of

the exhibition. Exhibitors who need electricity to turn off or lock their machines must arrange it within this period otherwise they will have to pay re-connection charges for electrical supply.

C9 Onsite Freight Handling for General Cargos/Exhibits

AGILITY FAIRS & EVENTS LOGISITCS PTE LTD has been appointed the Official Freight Forwarder

for this event and is responsible for the movement of all exhibits in the hall. No other freight forwarders will be allowed to work onsite.

You may wish to contact the Official Freight Forwarder directly should you require a set of the

shipping manual. IMPORTANT: NO MOVING-IN OR REMOVAL OF EXHIBITS TO AND FROM THE STAND IS ALLOWED

DURING THE OPENING HOURS OF THE EXHIBITION.

C10 Security and Insurance Every reasonable precaution will be taken by the Organiser to ensure the security and safety of the

Exhibition Hall and adjacent areas and the contents thereof. However, the Organiser cannot be held responsible for any loss or damage which may befall the person or property of the Exhibitors from any cause whatsoever.

While the Organiser is insured for Public Liability, it is the responsibility of the Exhibitors to take up

insurance cover in respect of: a. Exhibits and contents of stand against lost and damage by theft, fire and any other natural

calamities, or any cause whatsoever. b. Expenses incurred due to abandonment or postponement of the exhibition. c. Bodily injury or illness to their representative or agent, or visitors in their stand area.

d. Any other liability due to the negligence, inadvertence or misbehaviour of the Exhibitor and/or

their workmen, staff, representatives or agents.

C11 Film/Audio-Visual Demonstration

When in operation, audio-visual equipment must not cause annoyance to visitors or other Exhibitors

through excessive sound or by location. The Organiser reserves the right to require any audio-visual presentation which, in their opinion, is detrimental in such a manner to be discontinued.

C12 Fire Precaution


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Exhibitors, who because of the nature of their exhibits require specific fire protection, must make arrangements at their own cost for the provision of such equipment.

Any person, on seeing an outbreak of fire, however slight, must make immediate use of the fire

alarm system, and subsequently make every endeavour to extinguish the outbreak or to confine it by the use of extinguishers and/or removal of goods in the vicinity.

C13 Storage & Waste Materials

Arrangements for the safe-keeping of storage facilities in the hall for packing cases, surplus

materials or other properties of the Exhibitors must be made with the Official Freight Forwarders. For fire & safety regulations, Exhibitors are not permitted to store their empty cartons or packing materials behind or between stands.

During the build-up and tear-down periods, passageways in the exhibition hall must not be obstructed

with packing materials, construction materials or debris. Contractors are responsible for removing their own debris each day of build-up and tear-down.

Exhibitors are requested to place their debris in the aisle, from where it will be removed by the

cleaners at the end of each show day. The Organiser reserves the right to charge Exhibitors for the cost of removal of excessive packing materials and discarded crates or cartons.

C14 Damages

Exhibitors are responsible for the cost of making good or replacing any damages or dilapidations to

the exhibition premises, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors.

Exhibitors occupying Shell Scheme stands are also responsible for the cost of making good,

restoring or renewing any damages or dilapidation to their Shell stand structures, floor covering, light fittings, and/or any part thereof, whether caused by themselves or their agents, contractors or by any persons employed or engaged on their behalf by such agents or contractors.

The cost of making good any damages will be assessed by the Official Contractor and charged to the

Exhibitor. The Organiser, together with the hall owners, will inspect the hall before and after the exhibition.

C15 Force Majeure

In the event the exhibition is postponed, shortened or extended due to any cause whatsoever outside/beyond the control of the Organiser, the Organiser shall not be held responsible for any losses incurred by the Exhibitors, directly or indirectly, attributable to the elements of nature, force majeure or orders and directives imposed by any government authority. Under such circumstances, the money paid by the Exhibitors, or any part thereof, is refundable at the sole discretion of the Organiser.

The Organiser shall be responsible for and be entitled to act as the owners of the premises

throughout the tenancy period. The decision of the Organiser in any problem or dispute will be final.

general information - ubmeems.ubmasia.com/eems/showfiles/299/2318.pdf · 12 – 15 oct 2013 sands...

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