general assembly 2 - jerico - 1 patrick farcy i ifremer i [email protected] financial...
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General Assembly 2 - JERICO - 1
Patrick Farcy I Ifremer I [email protected]
Financial ManagementWP11
Jerico GA I Oslo I Norway
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Tables of content
MilestonesM24 reportM36 report preparation
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Contract period : 01/05/2011 30/04/2015 (48
months)Reporting periods :
P1 : 01/05/2011 31/10/2012 (18 months)
P2 : 01/11/2012 30/04/2014 (18 months)
P3 : 01/05/2014 30/04/2015 (12 months)
Intermediate reports : One internal report 9 months after the beginning of the
contract (31/01/2012), One report at mid-term stage of the project (30/04/2013),
with scientific and financial review to follow the progress of the WP and Tasks.
1. Milestones
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Milestones
M24 report
M36 Report preparation
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2. M24 report (1)
The M24 report covers the period from November 1st 2012 to May 31st 2013 and the objectives are double :
- to check out the project progress, both in terms of tasks done on each work package and on the status of expenses incurred by each partner for the project,- to be fully operational with the official interim reporting M18.
The financial statement has been done with one templates to fill in by each beneficiary (same as presented in the next slides).
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Main remarks :
1- The Templates have been filled in by all the partners apart two beneficiaries (IBWPAN and INGV) without any time or costs involved during the first nine months,
2- No costs presented for Trans National Activity (WP7 and WP8) as no internal calls was set up during the period.
3- Many messages and confusions about the indirect costs for the coordination activity : you must declare your proper actual Indirect Costs (with your method of calculation) without taking account the threshold of 7% reimbursement by the EC.
When you will fill in your actual indirect costs in the FORM C via the participant portal, the calculation of the part of EC reimbursement will be automatic.
2. M24 report (2)
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Milestones
M24 report
M36 Report preparation
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3. M36 report preparation (1)
Beneficiary 2 Beneficiary 3 Beneficiary N
2- Template
& Form C
Filled out
3 - Transmission to
Revised & approved
reports
1-
Template
& Form C
COORDINATOR
Project officerin Brussels
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3. M36 2nd PERIOD REPORTING
THE MANAGEMENT HAS SEND THE INSTRUCTIONS TO USE- FOR TECHNICAL REPORTING USE GOOGLE+
https://docs.google.com/document/d/1xvT-7swuGSBKC35SlkQLaJrcb341VIHOJD8sGp9pml4/edit?usp=sharing- FOR FINANCIAL REPORTING SEE MY MAIL (FARCY) from 28-4-2014 12:05 JERICO M36 REPORTING
TECHNICAL REPORTING DEAD LINE: END OF MAY
FINANCIAL REPORTING AND DRAFT FORM C: 10 JUNE
ACKNOLEDGE OF THE MANAGEMENT: 20 JUNE
ALL FORM C SIGNED BY FSIGN: END OF JUNE
CONSOLIDATION OF THE REPORT: 1st WEEK OF JULY
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3. M36 report preparation
Activity/financial reporting is a main contractual duty for all FP7
Reports include :
Periodic reports delivered to the EC 60 days after the end of each reporting period
One final report at the end of the project, and on request,
short progress reports within the main reporting periods.
A Certificate on Financial Statements (CFS) is mandatory for every claim (interim or final) in the form of reimbursement of costs, when the accumulated amount of requested funding is equal or superior to 375 000 €.
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3. M36 report preparation
Front page by Coordinator
Declaration project coordinator by Coordinator
1. Publishable summary by Coordinator + WP leaders
Scientific work progress
2. Project objectives of the period by Coordinator + WP leaders
3. Work progress, during period (WP)
by Coordinator + WP leaders
4. WPs deliverables & milestones tables
by Coordinator + WP leader
Management & financial issues
5. Project management by Coordinator + Partners
6. Explanation of the use of the ressources
by each partner
7. Financial statements (Forms C) Summary financial report table
by each partnerby Coordinator
Using UE internetParticipant Portal
8. Certificates on Financial statement List of certificates
by each partnerby Coordinator
Reporting : who does what ?
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3. M36 report preparation
Reporting : which documents ?
FORM C for combination of Collaborative Project & Coordination and Support Action (CP & CSA) declined the costs by activity (RTD, coordination, support, management).
One template from the coordinator to comply with EC requirements about reporting, based on tables presented on the project reporting EC guide :
- explanation of use of resources by each beneficiary for the period with work package reference
Two useful Guidelines in Cordis website :
Financial issues : ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf
Project reporting : ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf
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3. M36 report
FORM C Template to fill in by eachbeneficiary
throughthe Participant portal website :
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3. M36 report preparation (6) Template for detailed costs :
JERICO Project 262584 - TEMPLATE 2 : "Costs per WP and beneficiary during the Period"Nr of reporting period :
Beneficiary (short name ) :
Indirect Cost Method : Indirect Cost rate :
Manpower Hour rate hrs pm Cost hrs pm Cost hrs pm Cost hrs pm Cost hrs pm Cost
Cost for the period 0 0 0 0 0
0 0 0 0 0
Name of subcontractant subject
TOTAL Direct costsexcluding TA and Third Parties costs
0,00
0,00
DETAILED COSTS PER BENEFICIARY OVER THE CURRENT PERIOD
0,00 0,00
0,00 0,00
0,00 0,00
0,00 0,00
0,00 0,00
0,00 0,00
0,00 0,00
CostCost
Cost Cost
Subcontracting
COORDINATION
WP1 WP2
TOTAL Personnel costs
Cost Cost Cost
0,00 0,00
Durable equipment
0,00
Personnel costs
Items
Travel and subsistance
TOTAL Durable equipment
0,00
0,00 0,00 0,00 0,00
0,00TOTAL COSTS PER ACTIVITY
0,00 0,00
0,000,00
0,00 0,00
0,00
0,00
0,00 0,00 0,00
0,00
0,00
Transnational Access (TA) costs
TOTAL COSTS
0,00 0,000,00
Third Parties costs 0,00 0,00
Indirect costs (based on the IC method and rate) 0,00
cost for the period
TOTAL Travel and subsistance
TOTAL Consumables, supplies and other direct costs
0,00
Cost
0,00
0,00
Cost Cost
Equipment 3
WP9 WP10 WP3
RTD
Type of equipment
Equipment 1
Equipment 2
TOTAL Subcontracting
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Thank you for your attention