geelong regional library corporation annual report 2010

Our community our library

Annual Report 2009/10

2 GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

Goal One Stronger inclusive communities We aim to provide a place and a space that

is welcoming, engaging and accessible by all

in our community who want to read, learn

and access information. We embrace and

celebrate all cultures, we acknowledge and

appreciate diversity in heritage, ideas and

abilities, and by facilitating connectedness

contribute to personal, community and

regional growth. We exist in and for our

community, welcoming in and reaching out to

all who wish to use the library.

Goal Two Learning and literacy for all We aim to be a centre for learning and

literacy development. We work in partnership

with others to ensure that every member of

our community is encouraged to and has an

opportunity to learn to read – for pleasure,

for work and for life. We use information

resources and technologies to enable

people to access, interact with and create

information and acquire knowledge.

Goal Three Access to ideas and a love of reading We aim to be a window on the world of

information and ideas. We are a centre of

excellence for the written word, literature

and literary culture. We engender a love of

reading in all people from an early age, we

inspire the search for knowledge and we

foster a spirit of discovery and enlightenment.

Our VisionA strong vibrant connected community enriched

by reading and emboldened by learning

through access to the world of information and

knowledge.

Our MissionWe are an exemplary library delivering

high quality services, programs, spaces and

experiences that create opportunities for our

community to read, learn and connect with

each other through ready access to information

and the expertise and knowledge of our staff.

Our GoalsOur goals focus on people, and our role in

helping the community to read, learn and grow.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10 3

Contents 2009/10

Report from the Chair 4

Report from the CEO 5

About Geelong Regional Library Corporation 6

Our Corporation 6Our Achievements 7 Governance 8Our Board 8 Our Performance 10

Our Libraries 12

Membership 12 Library Infrastructure Projects 16 Our Collections 18

Our Events & Programs 20

Our Services 24

Reference & Information Services 24

Our Community 25

Community Networks & Support 25

Our Team 28

Staff Training & Development 30

Financial Statements 33


On behalf of the Board I am pleased to present the

2009/10 Annual Report of the Geelong Regional Library

Corporation.

The report clearly shows that library services are improving,

expanding and importantly our community is experiencing

greater access to a wide range of collections, programs,

events and on-line library services.

During 2009/10 a new website was launched, opening

hours were extended at Corio, Belmont and Torquay

libraries, and a fully redeveloped Belmont Library was

opened to the public.

GRLC was chosen as one of seven major case studies

for a statewide and comprehensive analysis of the

economic benefits of public libraries in Victoria. The

study commissioned by the Library Board of Victoria and

undertaken by SGS Economics, found that:

“the benefits of public libraries are wide ranging and

encompass the value delivered to library users directly and

indirectly including:

• The services and programs made available to users by

public libraries;

• The social interaction facilitated in public libraries;

• The sense of place and enhanced local amenity

afforded by public libraries;

• Environmental savings generated through continued

re-use of library collections;

• Public library contribution to language and computer

literacy; and

• Public library facilitation of improved education, career

development and health outcomes.”

The analysis found that the Geelong region’s libraries

generate economic activity in the following ways:

• $26,800,000incomegeneration

• $3,690,000invalueaddedincomegeneration

• 168jobsinhosteconomies

• $7.46economicbenefitand$4.23economicactivity

for every dollar invested in the Geelong Region’s

libraries.

Our region’s libraries are indeed contributing significantly to

community and economic wellbeing.

I would like to thank my fellow Board members for their

commitment to our regional

library and our library staff for

their dedication and high stan-

dard of customer service.

Cr Rod Macdonald

Chair,

Geelong Regional Library Corporation

Report from the Chair


Report from the CEO

Well it is official, our libraries are getting busier. The

2009/10 year demonstrates a continuing upward trend

in physical and website visits, loan of print and electronic

collection items and attendances to lifelong learning

programs. It is thanks in no small part to the Library Board.

The Board is to be congratulated for their tremendous

vision and strategic work undertaken to bring an improved

and expanded suite of relevant library services to the

community.

Library staff are working diligently to deliver the 150 key

actions and initiatives detailed in the Reading Revolution,

new generation libraries: Library Plan 2008-2013 adopted

bytheBoardinMay2008.Thisincludesregularlibrary

services the community have come to enjoy and expect as

well as introducing a range of new and exciting initiatives.

This year new initiatives have included the introduction

of the Open Mind Lecture Series, Youth Week activities,

author events, extended early childhood literacy programs

including Preschool Storytime at all libraries, weekly

Babytime Nursery Verses sessions for new parents and their

babies, 12 Months of Languages multilingual storytimes,

increased levels of outreach services provision, expanded

range of electronic databases and Homework Help

programs. Greater levels of capital investment have enabled

increased purchasing in lending collections, the overhaul

of Information Technology infrastructure to ensure robust

provision of e-service delivery and library operations, Radio

Frequency Identification (RFID) Technology rolled out to

Belmont, Geelong and Ocean Grove libraries and more

public access Internet computers.

I would like to take this opportunity to thank the Library

Board for the vision and energy they bring to the

organisation and for their great advocacy activity to ensure

sustainability into the future. I would also like to thank

library staff for translating the vision into action and making

it all happen.

Patti Manolis

CEO,



Members asMunicipality Population Members % of Population

Borough of Queenscliffe 3,256 2,560 79%

Golden Plains Shire 17,681 1,379 8%

Greater Geelong 211,841 81,265 38%

Surf Coast Shire 24,442 6,895 28%

TOTAL 257,220 92,099 36%

Our CorporationThe Geelong Regional Library Corporation was created

inMarch1997inaccordancewithsections196and197

oftheLocalGovernmentAct1989.TheCorporationis

an autonomous body that provides library services to all

residents of the Borough of Queenscliffe, City of Greater

Geelong, Golden Plains Shire and Surf Coast Shire.

Our CommunityThe Geelong Regional Library Corporation covers an area

of5,512squarekilometreswith13staticlibrariesandthree

mobile libraries.

N

Surf Coast Shire

Golden Plains Shire

City of Greater Geelong

Corio Bay

Port PhilliP

Bay

Bass strait

Borough of Queenscliffe

Victoria

ABOuT GeeLONG ReGiONAL LiBRARy CORPORATiON


Our Achievements - 2009/10 Highlights

Strategy• CityofGreater Geelong Public Library Buildings

Development Strategy adopted by City of Greater Geelong in September 2009

• GRLCfeaturedasmajorcasestudylibraryinstatewide Economic Benefits of Public Libraries project commissioned by the Library Board of Victoria

• MobileLibraryServicesReviewcompleted

• ReadingRevolution,newgenerationlibraries:StrategicObjectives 2010/11 developed

• StrategicMarketingReviewandPlancompleted

• 44communitypartnerssupportedourprogramsand

services

Activities• 92,099members

• 12,628newmembers

• 1.3millionvisitstoourlibraries

• 2.3millionloans

• 4.1millionvisitstoourwebsite

• 23,217fulltextdownloads(97%increase)

Services• 26%increaseinthenumberofpublicaccessInternet

computers

• 90,450referenceenquiries(5%increase)

• 84,554PublicAccessInternetbookings.

• 444individualYourTutorsessions(32%increase)

• RFIDandwirelessrolledoutinseverallibraries

• CommunityLibraryServiceestablished

Programs and Events

• 1,470eventsandprograms(46%increase)

• 637preschoolstorytimesessions

• 3,299attendedschoolholidayprograms

• 38,593attendedlibraryeventsandprograms

Projects• DraftDisabilityActionPlandeveloped

• PierreGormanAwardreceived

• FriendsoftheLibraryfeasibility

study completed

Finance The Financial Report for 2009/10 shows that income was derived from:

• MemberCouncils (75%)

• StateGovernmentGrants (21%)

• Fees,chargesandinterest (4%)

The major areas of expenditure included:

• Libraryservices (65%)

• Depreciation/newstock (17%)

• Generalworks (10%)

• Administration/professionalservices (8%)

Special GrantsPremier’s Reading Challenge GRLCreceived$49,533fromthePremier’sReading

Challenge Book Fund allocation for 2009/10

Fresh Food Kids Community Grant (WoolworthsSupermarkets)-$500

Children’s Week 2009 Literary explosion

ShellGeelongRefineryCommunityGrant$1,000;

Community Arts Grant Cultural Development Unit

CoGG$5,000;DeptofEducationandEarlyChildhood

Development$1,500(viaPublicLibrariesVictoriaNetwork)

Dept of education & early Childhood Development EducationWeekGrant(Storytrain)$1,200

Dept of education & early Childhood Development, Barwon South Western Region Ongoing funding for The 12 Months of

Languages program

Pierre Gorman Award

$15,000fromtheLibraryBoardofVictoria


Board Members2009/10

Cr David Cotsell (Deputy Chair to 1 Feb 2010)

Cr Helene Butler Cr Barbara AbleyCr Rod Macdonald (Chair)

Cr David Saunderson (to Nov 2009 )

Cr Andy Richards (From Nov 2009 and Deputy Chair from 1 Feb 2010)

Cr Joe RemenyiCr Cameron Granger

GovernanceThe Geelong Regional Library Corporation is governed by the

Regional Library Board whose responsibilities and authorities

are similar to those applying to councils and include policy

determination, strategic planning and service evaluation.

Board meetings are held regularly and are open to the public.

Representation on the Board and the selection of delegates is

determined by the Regional Library Agreement adopted by the

Member Councils.

Our BoardOur Board 2009/10

Cr Rod Macdonald (Chair), City of Greater Geelong

Cr Barbara Abley, City of Greater Geelong

Cr Helene Butler, Borough of Queenscliffe

Cr David Cotsell (Deputy Chair to 1 Feb 2010), Golden Plains Shire

Cr Cameron Granger, City of Greater Geelong

Cr Joe Remenyi, Surf Coast Shire

Cr Andy Richards (Member from Nov 2009 and

Deputy Chair from 1 Feb 2010), City of Greater Geelong

Cr David Saunderson (to Nov 2009), City of Greater Geelong

8


Board Initiatives and Strategic Planning

The Board instigated several initiatives and adopted key strategic

documents:

• AnnualReport2008/09

• AnnualFinancialReport2008/09

• ParticipatedinstatewideEconomicBenefitsofPublicLibrariesproject commissioned by the Library Board of Victoria

• ReadingRevolution,newgenerationlibraries:StrategicObjectives 2010/11

• 2010/11BudgetandStrategicResourcePlan

• InformationandCommunicationsTechnology(ICT)StrategicPlan2009/13

• ForwardMotion:AReviewofMobileLibraryServices

• StrategicMarketingReviewandPlan

• OccupationalHealthandSafetyAuditRecommendationsadopted

• CollectionDevelopmentPolicyreviewedandupdated

• GRLCBoardandSeniorManagementStrategicPlanningWorkshop

• CompletionofCityofGreaterGeelongPublicLibraryBuildingsDevelopment Strategy adopted by City of Greater Geelong in September 2009

• TheChairandCEOundertookathreedaystudytourof

leading libraries in Auckland, Christchurch and Wellington,

New Zealand.


Membership

Collection

Library use

Access to

information

technology

Program

participation

User satisfaction

Community

strengthening

Membersas%of

population

Number of collection

items per capita

Number of annual library

visits (virtual) per capita

Number of annual library

(physical) visits per capita

Number of public access

Internet computers per

1,500

Number of participants

in library programs and

activities

Library user satisfaction

47%byendof2013

2

Equal to or above average

for Victorian Public Library

Services

1 computer per 1,500

population

Measured by program

participation counts

Overall satisfaction rating of

4.5orhigheroutof5

Userratingof4.2orhigher

out of 5

36.5%

1.4

0.9 (virtual)

4.8(physical)

(stateav5.3)

57computers

(shortfallof114)

37,346

(110%increase)

4.5

a.3.7

b.3.9

c.3.5

36%

1.4

1.4(virtual)

4.9(physical)

77computers

(shortfallof94)

38,593

(3%increase)

4.5

a.3.8

b.4.0

c.3.8

%oflibraryusersthat

believe

a. The library is a hub for

community activities and

connections

b. Encourages reading

c. Helps build literacy skills

indicator Measure Target/standard 2008/09 result 2009/10 result

Our PerformanceThe Reading Revolution, new generation

libraries: Library Plan 2008-2013 supports

our vision with a range of actions

that are measured through a number

of key performance indicators (KPIs).

Achievements in the first and second years

of the plan are detailed here.


indicator Measure Target/standard 2008/09 result 2009/10 result

Social inclusion

Partnerships

Funding

Facilities

Library members by postcode

Library participation programs and statistics

Scope and level of engagement of community organisations and groups in library service planning and delivery

Increased membership in targeted areas

Increased participation of ‘hard to reach’ groups

Measured by involvement of community organisations and groups

Equal to or above the

median level for Victorian

Public Library Services

39m2per1000population

1,495newmembers in Corio

1,118newmembers in Newcomb

4,508programparticipants in Corio

4,300programparticipants in Newcomb

35programandservicepartners

MemberCouncil-$17.40

per capita (State median

$22.7108/09)

Overall–$24.45(State

median$28.7608/09)

25.8m2

1,681newmembersinCorio

1,223newmembersinNewcomb

4,798programparticipants in Corio

5,637programparticipants in Newcomb

54outreachactivitiesinvolving1,769participants in Corio

15 outreach activities involving218participants in Newcomb

44programandservice partners

MemberCouncil-$20.05

per capita (State figures

09/10 not yet available)

Overall-$26.29per

capita (State figures 09/10

not yet available)

Library funding per capita

Floor area per capita 26.1m2


Library usage - physical

Members Visits Loans Reservations Reference enquiries

Barwon Heads 555 6,288 15,924 1,078 1,320

Belmont 14,198 82,565 153,698 9,547 5,418

Chilwell 1,483 37,780 62,879 3,376 4,556

Corio 10,262 163,343 258,635 9,738 5,176

Drysdale 5,510 152,327 159,466 14,494 7,242

Geelong 19,503 211,799 384,251 23,603 14,767

GeelongWest 8,570 150,812 297,742 14,091 8,381

Grovedale 1,135 45,475 95,876 5,666 4,012

Highton 2,775 91,134 156,520 9,692 5,971

Newcomb 7,138 95,623 181,731 11,381 10,363

OceanGrove 7,756 101,078 200,788 9,994 7,090

Queenscliff 2,560 26,829 57,948 4,579 3,004

Torquay 4,873 60,480 121,299 7,405 5,135

GoldenPlainsMobile 1,379 13,380 45,279 2,113 1,987

GreaterGeelongMobile 1,935 16,875 54,688 3,925 1,659

SurfCoastMobile 2,022 14,516 39,073 2,183 4,369

Other 445 1,412 3,159 180,810

Total 92,099 1,271,716 2,288,956 313,675 90,450

OuR LiBRARieS

MembershipThere are currently 92,099 members. During

2009/1012,628newmembersjoinedour

libraries.

New MembersBorough of Queenscliffe 202

City of Greater Geelong 10,472

Golden Plains Shire 298

Surf Coast Shire 1,045

Other 611

Total 12,628

Library usage - virtualWebsite visits 358,815

Online catalogue visits 4,112,745

Online retrievals 23,217

Wireless sessions 5,231

Total 4,500,008

Note 1

Note: 1. Items reserved via online catalogue


Visits to our libraries

2007/08 2008/09 2009/10 % variance on previous yearBarwonHeads 3,937 4,525 6,288 39%

Belmont 208,450 202,042 82,565 -59%

Chilwell 4,4235 40,154 37,780 -6%

Corio 146,885 143,254 163,343 14%

Drysdale 145,737 146,548 152,327 4%

Geelong 232,366 211,507 211,799 0%

GeelongWest 28,967 110,787 150,812 36%

Grovedale 10,137 15,288 45,475 197%

Highton 48,265 48,069 91,134 90%

Newcomb 65,773 89,656 95,623 7%

OceanGrove 96,706 93,520 101,078 8%

Queenscliff 25,877 26,421 26,829 2%

Torquay 54,294 58,131 60,480 4%

GoldenPlainsMobile 11,323 11,366 13,380 18%

GreaterGeelongMobile 19,201 17,776 16,875 -5%

SurfCoastMobile 19,669 17,769 14,516 -18%

Other 2,018 1,591 1,412 -11%

Subtotal 1,163,850 1,238,404 1,271,716 3%

Websitevisits 232,002 216,004 358,815 38%

Onlinecataloguevisits 1,348,990 3,162,484 4,112,745 30%

Total 2,744,842 4,616,892 5,743,276 24%

Note 1

Note 2

Note 2

Notes:1. Belmont Library was closed from July 2009-March 2010

for redevelopment2. Grovedale and Highton libraries opened extended hours while

Belmont Library was closed for redevelopment


Loans

2007/08 2008/09 2009/10 % variance on previous year

BarwonHeads 9,295 11,166 15,924 43%

Belmont 453,194 449,495 153,698 -66%

Chilwell 66,490 58,941 62,879 7%

Corio 209,555 206,774 258,635 25%

Drysdale 128,782 140,231 159,466 14%

Geelong 388,901 347,985 384,251 10%

GeelongWest 42,910 192,930 297,742 54%

Grovedale 17,728 28,540 95,876 235%

Highton 68,970 69,658 156,520 125%

Newcomb 114,164 149,265 181,731 22%

OceanGrove 167,225 166,368 200,788 21%

Queenscliff 49,714 52,679 57,948 10%

Torquay 92,835 106,008 121,299 14%

GoldenPlainsMobile 36,534 37,422 45,279 21%

GreaterGeelongMobile 55,406 53,468 54,688 2%

SurfCoastMobile 39,950 39,752 39,073 -2%

Other 4,507 4,147 3,159

Total 1,946,160 2,114,829 2,288,956 8%

Note 1

Note 2

Note 2

Notes:1. Belmont Library was closed from July

2009-March 2010 for redevelopment2. Grovedale and Highton libraries opened

extended hours while Belmont Library was closed for redevelopment


Statistical Overview

2007/08 2008/09 2009/10

Population-Regional(ABSERP) 252,195 252,436 257,220

Visits 1,163,850 1,238,404 1,271,716

Members 102,381 93,851 92,099

Newmembers 10,713 12,530 12,628

Loans 1,946,160 2,114,829 2,288,956

ReferenceQueries 81,526 86,372 90,450

Stock 347,670 355,500 350,627

Openinghours(Weekly) 510 520 584

Mobilelibrarylocations 36 36 36

Libraryfloorspace(m2) 6,380 6653 6,704

Totaloperatingexpenses($) 5,303,602 6,052,954 6,894,029

Totalcapitalexpenses($) 1,469,223 1,648,916 1,573,457

Lendingmaterials($)capitalexpenditure1,123,093 1,130,055 904,449

Staff(EFT) 56.5 60.59 59.5

PublicaccessInternet 47 57 77

Costperloan($) 2.73 2.85 3.01

Costpervisit($) 4.56 4.87 5.42

Loanspercapita 7.71 8.22 8.9

Visitspercapita 4.61 4.81 4.94

Stockturnover 5.6 5.95 6.53

LoansperEFTstaffmember 34,445 34,698 38,470

Loansperoperatinghour 73.38 78.21 84.65

Lendingmaterialsas%of Totaloperatingexpenses 21.18 18.64 10.68

Note 2

Note 1

Note3

Notes:1. 2009/10 figure includes mobile library hours2. Lending materials capital expenditure was underspentby$354,870duringimplementationofshelf-ready procurement model. The amount was carried over to the 2010/11 budget

3.Thisfigureislowerthananticipatedduetothe underspend on lending materials (see Note 2)


Library Infrastructure Projects

Library buildings

Geelong Future Cities ProjectGRLC actively participated in the development of the business

case for the proposed Geelong Library and Heritage Centre.

This extensive work demonstrated the cost benefit of the new

facilityandincludedconceptplansforapproximately7,000m2

of Library and Heritage Centre space. In February 2010 the City

ofGreaterGeelongcommitted$20mtotheproject.Weawait

news of State and Federal Government funding. In addition

the Corporation is represented at the Arts Precinct Leadership

Group by Cr Rod Macdonald.

Belmont LibraryBelmont Library closed for redevelopment in July 2009 and

reopenedinMarch2010withanincreaseof20%inpublic

space and a host of improvements. These include new

youth and children’s zones, improved print and multimedia

collections areas, Radio Frequency Identification Technology

(RFID)forcollectioninventoryandselfcheckloans,18Internet

computers, Wireless Internet access, a City of Greater Geelong

Customer Service Centre, a community meeting room,

landscaped outdoor reading courtyard adjacent to children’s

area, reading and study areas and extended hours including

Saturday afternoon opening.

Cr Rod Macdonald and Cr Andy Richards at the official opening of the redeveloped Belmont Library.


City of Greater Geelong Public Library Buildings Development StrategyGRLC was a major contributor to the development of the

strategy which sets out a range of principles and guidelines

to inform the future development of library buildings in

the City of Greater Geelong (CoGG) as well as a review

schedule covering the next 15 years. The Strategy was

adopted by CoGG in September 2009.

Refurbishment of the GRLC libraries continues to result

in increased membership and usage, as most recently

illustrated by the Belmont Library.

Bannockburn Library

Detailed plans were completed and building commenced

of Golden Plains Shire’s first ever static library. The

400m2librarywillbehousedalongwithacommunity

hall, meeting rooms, youth space and an Information

Technology Hub in the Bannockburn Community and

Cultural Hub. Completion is due late 2011.

Drysdale LibraryPlanning commenced for refurbishment of the Drysdale

Library. Funding is currently being sought from the State

Government’s Living Libraries funding program. When the

project is completed improvements will include an increase

inthepublicfloorarearatiofrom48%to78%.Thiswill

enable an increase of Internet computers from two to

eight, improved collection arrangement, a new children’s

collection and programs space and a designated youth

space.

Lara LibraryDetailed plans were produced and construction

commenced on the new Lara Library scheduled to open

late2010.Whencompletedfeatureswillinclude450m2of

floor area, 15,000 print and multimedia collection items,

16publicaccessinternetcomputers,wirelesshotspot,

designated youth and children’s zones and a range of

programs such as preschool storytimes and youth activities.

Leopold Library

Concept plans were developed for Leopold community

hub. Funding is currently being sourced. When completed

it will include a library providing a full range of collections,

services and programs as well as a cafe, youth hub,

maternal and child health services and childcare.

Waurn Ponds LibraryConcept plans were completed and detailed planning

commenced for the new Waurn Ponds Library. Due to

open late 2011 it will be located adjacent to the Leisurelink

facility and comprise 1000m2 of space. Features include

20,000 print and multimedia collection items, 15 public

access Internet computers, a youth space, children’s area,

reading courtyard, a large community meeting room and a

variety of reading and study spaces.

Information technology

GRLC iCT Strategic Plan 2009-2013 - GRLC Information

and Communications Technology (ICT) Strategic Plan

2009-2013wasadoptedbytheBoardinSeptember2009

and covers the following key areas of development and

priorities:

•CoreInfrastructureandSupport:theLibraryManagement

system (LMS), network communications, internet access,

telecommunications.

•MajorInfrastructureandSupport:suchasRFIDcapability,

self-checkout, network redundancy.

•CoreTechnology:suchascomputers,servers,printers,

anti-virus and office applications.

•ServiceEnhancingTechnology:suchasweb-based

services, online learning & web 2.0 applications.

•StaffICTskills.

•ICTManagementandStaffing.

Radio Frequency identification (RFiD) -Year3oftheRFID project saw RFID technology rolled out to Geelong,

Ocean Grove and Belmont Libraries making RFID now

fully implemented in six of our libraries. A second self-

check station was installed at Geelong West. RFID tag

conversion of the entire collection was completed.

More computers - Information technology provision

continues to expand with 20 additional computers added

tothefleet.16newcomputersreplacedtheexisting6

older models at Corio Library. The redeveloped Belmont

LibraryopenedinMarch2010with18newcomputers

replacingtheprevious8.TheBelmontLibrarynowprovides

2AppleMacswiththefullcreativesuitesoftwareand16

PCs.

envisionware’s PC Reservation - Installed at Belmont

Library. Using this software, library members can manage

their own reservations for the library computers.

Wireless internet access - A grant from the Department

of Planning and Community Development enabled the

purchase of the necessary equipment to provide wireless

Internet access in our libraries. The final configuration and

testing is complete and wireless Internet access is now fully

operational at Belmont and Geelong West Libraries.

Server and storage upgrades - Server and storage

upgrades of the Corporation’s data centre were completed,

providing expanded storage and operational capacity.

New website – A new website was designed and

implemented to improve access to the library catalogue,

online resources and events and programs.

Corporate intranet – A corporate intranet has been

developed to provide staff with improved access to

documentation and information sharing capability.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/1018

BarwonHeads 266 1,587 250 585 96 23 184 2,656 166 92 155 6,060

Belmont 2,247 12,690 4,165 10,071 2,439 339 2,248 13,311 2,376 662 1,800 52,348

Chilwell 526 3,827 853 1,910 425 26 526 3,621 285 133 478 12,610

Corio 1,094 9,734 1,910 5,511 2,457 208 2,335 10,111 1,724 400 411 1,151 37,046

Drysdale 529 4,470 1,295 3,715 598 149 264 5,326 725 173 73 774 18,091

Geelong 2,078 10,700 2,403 12,478 11,886 335 2,390 10,719 2,212 2,316 2,357 4,240 809 64,923

GeelongWest 1,249 7,607 1,622 5,181 931 115 1,629 9,156 1,539 242 686 1,045 31,002

GoldenPlainsMobile 117 1,557 239 937 231 39 321 2,678 203 31 495 6,848

GreaterGeelongMobile224 2,537 694 1,345 167 130 285 2,845 198 37 487 8,949

Grovedale 557 3,521 714 1,294 175 44 379 2,676 338 78 300 10,076

Highton 459 3,369 638 1,833 238 57 686 3,218 339 128 511 11,476

Newcomb 842 6,095 1,483 3,992 1,139 117 1,340 5,937 1,061 248 1,001 23,255

OceanGrove 754 6,345 1,385 5,502 2,048 131 1,367 7,930 1,261 441 1,307 28,471

Queenscliff 678 4,642 937 2,487 307 65 485 4,523 487 168 375 15,154

SurfCoastMobile 263 2,226 486 1,768 175 26 216 2,231 199 27 218 7,835

Torquay 480 3,408 606 3,165 1009 99 690 5,176 723 209 918 16,483

Total 12,363 84,315 19,680 61,774 24,321 1,903 15,345 92,114 13,836 5,385 3,527 15,255 809 350,627

Our Collections

Audio Adult Large Adult Non Music CDRoms DVDs Junior young Reference Languages Magazines Local Area Subtotal Books Fiction Print Fiction CDs Adult Other Than Collection english


Over92%oflibraryvisitsaretoaccesslibrarycollections.Itis

therefore important that the collections we provide are current,

comprehensive and meet the needs of our members. In late

2009 GRLC moved to shelf ready supply of library materials with

the aim of improving the processes involved in the selection,

acquisition, cataloguing, processing and delivery of library

materials. The implementation of the new service model began

in October 2009 with the transition phase completed by June

2010.

During2009/10over39,000newitemswereaddedtothe

collectionstomakeatotalholdingsizeof350,627at30June

2010.Morethan84%ofitemswereborrowedinthepastyear

andalmost30%ofitemsareonloanatanyonetime.

Collections are regularly assessed and items that are no longer

suitable for inclusion in the collection are deselected. Deselected

items are provided for sale to the public from our libraries at a

nominal charge. Some collection materials are donated to local

organisations in line with our Collection Development Policy.

Print

296,695printitemsareheldinourlibraries.Theseincludeadult

fiction, adult nonfiction, young adult fiction, junior fiction and

junior nonfiction items.

DVDs and Music CDs

HoldingsofmusicCDsincreasedby15.9%to24,321.

Over 15,000 DVDs are held. Loans of DVDs have increased

significantly due to the elimination of borrower fees.

Audio BooksOver 12,000 audio books are held. These include books on

CD and the new self-contained Playaway format that provides

preloaded digital content in a small, portable package.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/1020

OuR eVeNTS & PROGRAMS

Authors• TimWinton,winneroftheMilesFranklinLiteraryAward

2009 visited Geelong on his winners tour and filled

GPAC’s Ford Theatre.

• JudithLanigan,worldexperthula-hooperpresentedher

debut novel A true history of the Hula Hoop as part of

Geelong Library’s 50th Jubilee celebrations.

• LizByrskipresentedherlatestnovelBadBehaviour.

• SherylMcCorriepresentedherlatestnovelStarsOver

Shiralee.

• DonnaWilliamspresentedherbookNobodyNowhere

and spoke about autism.

• JackHeath,youngadultauthorentertainedstudents

at the Geelong Heritage Centre during Children’s Book

week.

• KathrynFoxpresentedherlatestbookBloodBornas

part of the Geelong Library’s 50th Jubilee celebrations.

• SueLawson,AdrianStirlingandJackHeathentertained

students and adults during Children’s Book Week.

• MemFoxfilledSkilledStadium’sFredFlanaganRoom

during Children’s Week for her presentation on early

literacy development and the importance of reading to

children.

• MemFox,JustinD’Ath,LaurenHumphris,Michael

Panckridge, Lee Fox, Lili Wilkinson, Chrissey Keighery

and Jeff Raglus presented workshops and storytime

sessions for preschool, primary and secondary school

students during the Children’s Book Week Literary

Explosion.

• MelinaMarchetta,DavidMetzenthen,MargoLanagan

and Michael Hyde conducted workshops during the

Melbourne Writers Festival Regional Tour.

• Rev.Dr.CoralieJenkins-localresidentandauthor

launched her book Jean Primrose Whyte: A Professional

Biography.

• GarryDishercrime/thrillerauthordiscussedhisworks

and inspired budding writers.

• DwayneRussellreadfromhisnewbookJackson’sFooty.

Poetry

• SundayafternoonPoetryReading,apartnershipwith

the Geelong Writers Inc presented poet Peter Bakowski.

• LesMurray,AustralianpoetandcompereMichaelCrane

read from their works at the Geelong Gallery.

• PoetryIdol.TheGeelongHeatofPoetryIdolsaw26

budding poets take to the ‘stage’ in front of an audience

ofover80people.Theaudienceselectedfivewinners

who will now go on the finals series in Melbourne

during the Melbourne Writers Festival.


Festivals • AireysFestivalofWords

• GoingPottyFestival

• Flamefest

• PakoFesta

• TorquayFrothandBubbleLiteraryFestival

• CorioBaySeniorCollegeFamilyFunDay

Movie screenings• Mao’sLastDancer

• WheretheWildThingsAre

ProgramsWeb Allsorts – monthly computer help sessions designed

to answer the community’s Internet and Email questions

held at Torquay, Ocean Grove, Geelong West, Highton,

Newcomb and Corio Libraries.

Book Chats - Book Chats give booklovers the opportunity

to talk about their favourite reads and are held at

Geelong West, Torquay, Newcomb and Ocean Grove

Libraries.

WorkshopsThe gentle art of dog training - Ruth Weston from the

Kintala Club, Bellarine.

Writing a life: the art of writing our stories

- Arnold Zable.

Young Readers Baby Bounce Training session

- State Library of Victoria

Digital Photography Workshop

– Corio Bay Camera Club.

LecturesThe Open Mind Lecture Series is a new initiative of

the Geelong Regional Library Corporation designed to

inform, educate and to stimulate debate and discussion.

Lecture 1 Cheryl Dissanayake Research developments in

autism.

Lecture 2 Bob Mitchell The scandal of world poverty and

what can be done about it.

Lecture3ArnoldZableThepowerofthestoryandthe

right to tell it.

Lecture4Dr.HelenCaldicottTheperilsofallthings

nuclear.

Lecture 5 Sue Longmore Asylum seekers and refugees.

The Story of the Book – an illustrated lecture by Brian

Hubber - a free public lecture held in Queenscliff.

Information sessionsLawWeek2010(17–23May)wascelebratedwiththree

free information sessions.

David Tournier, Wathaurong Aboriginal

Cooperative, conducting a special storytime.


Competitions‘My Queenscliffe’ Photography competition - invited

photographs that capture favourite images of

Queenscliff.

Youth Eyes on Geelong Photography Competition

- young people aged 12 to 25 invited to capture

their favourite Geelong images that are creative,

thoughtful and inspiring.

Creative Writing: A competition to spark young

imaginations-creativewritersaged7to17invited

to submit examples of their work.

FundraisersAustralia’s Biggest Morning Tea was held at

Ocean Grove, Belmont, Chilwell, Corio, Geelong,

Newcomb, Belmont and Highton Libraries to raise

money for the Cancer Council.

Children’s ProgramsGeelong Regional Library Corporation participates and

promotes annual programs aimed at school children.

• OurcollectionscontinuetosupporttheVictorian

Premiers Reading Challenge

• Children’sBookWeek.AuthorJackHeathspokeabout

his books to students from local schools

• Children’sBookWeekcelebratedourfirstcreative

writing winners at Geelong West library with local author

Chrissie Perry

• PoppykettleFestival

• Children’sWeek–LiteraryExplosionproviding15events

overfourdayswithatotalattendanceof1300.Visiting

authors included Mem Fox, Lee Fox, Michael Panckridge,

Justin D’Ath, Jeff Raglus, Chrissie Keighery, Lauren

Humphris, Lili Wilkinson and Sally Learey

• SummerReadingClub2009/10themeReadontheWild

Sideregisteredatotalof751children

• SummerReadingClubendedinFebruary2010witha

partyattendedby65children

• Alllibrariessupportandwelcomeschoolvisits

throughout the year

Regular programs include:

Babytime – Nursery verses held at Newcomb, Corio and

Geelong libraries.

Many Stories, Many cultures, Many Languages @ your library provides storytime in a different community

language each month.

Preschool Storytime is held at all libraries, including the

Greater Geelong Mobile Library.

Young Readers Program provides Young Readers packs to

parents of four month old infants.

Maternal and Child Health new mothers groups visit our

libraries to learn the importance of early literacy.

Chatterbooks is the Book Chat for kids held fortnightly at

Newcomb Library.

Special Storytimes

• GrandparentsStorytimeatalllibraries

• ChristmasStorytimeatalllibraries

• TellMeaStorySaturdaystorytimeatBelmontand

Newcomb libraries as part of the City of Greater Geelong

Dad’s Out and About initiative.


Outreach Activities

• WelcometoBabyBestStart

project - Corio Library

• OngoingvisitstoMaternal

and Child Health centers in

Bannockburn, Leopold and Bell

Post Hill

• It’sABCTime–supporting

Big Little Book Club at Corio

Shopping Centre

• SurfCoastChildren’s

Services Expo

• LittleSpudsBellarineEarly

Childhood Expo

• DeansMarsh–EarlyLiteracy

session on the importance of

reading

• GoingPottyFestival–Rosewall

Community Centre

• WhittingtonFlameFest

• PortarlingtonLet’sReadlaunch

• TorquayFrothandBubbleLiterary

Festival

School Holiday Programs

• July2009–It’sAllaboutStory@

your library

• September2009–JumpBackin

Time@yourlibrary

• March2010–FoodFun&Fitness

@yourlibrary

Education Week Shine and

Discover train. Children from local

kindergartens and schools were

invited to experience a unique

vintage rail trip from Drysdale

to Queenscliff while listening to

storytellers.

National Simultaneous Storytime

was held at ten libraries with a

reading of Little White Dogs Can’t

Jump by Bruce Whatley and Rosie

Smith.

NAIDOC Week was celebrated with

three performances of Dreaming

the Dreamtime show by Carp

Productions.

Youth Programsyourtutor – students who are members

of the Geelong Regional Library have

access to free tutoring online at their

local library or via the Internet at home.

Yourtutor connects students to qualified,

expert tutors for individual study support.

Saturday study arvo’s @ your library - extended opening hours at Corio,

Geelong, Geelong West and Newcomb

libraries to provide a space and support

for students studying for VCE exams.

Melbourne Writers Festival Regional tour provided workshops and author

presentations to secondary students.

Geelong youth Literature Network

brings together the Children’s Book

Council of Australia, the School Library

Association of Victoria and Geelong

Regional Library Corporation to

encourage the youth of Geelong to enjoy

literature, discover and meet authors

and encourage lifelong reading patterns.

The Network brought Patrick Ness

popular youth author to Geelong. Patrick

discussed his works with students and

teachers from local schools during the

afternoon and in the evening he spoke to

teachers, librarians and others who were

interested in his approach to writing for

young adults.

National youth Week

• LaunchedYouthEyesonGeelonga

digital photo competition for

12 to 25 year olds

• YouthDigitalPhotoWorkshopheldat

Belmont library

• LibraryLANChallengeheldatCorio

Library

• YouthChilloutLoungewassetupat

Corio Library

• TeenZonewebpagelaunched


OuR SeRViCeS

Reference and Information ServicesWhile our annual number of reference enquiries

increasedsteadilyby4.4%to90,450ourelectronic

resourcesusageincreasedby97%to23,217(full

text downloads). The addition of Safari Select,

Ancestry Library Edition and Oxford Art Online

contributed to the increase which was facilitated by

easier access through our new website. Reference

and Information Services staff are building

relationships with the community to support a

philosophy of lifelong learning. Activities include

celebration of national and international days with

guest speakers and the Open Mind Lecture Series.

yourTutor

TheYourTutorserviceenablesstudentsinyears4to

12 to access free online assistance with homework,

assignments, exam preparation and study questions.

The free service which can be accessed from the

libraries or from home connects students with

qualified tutors who are experts in English, maths,

science and research and study skills. Demand for the

serviceincreasedby32%during2009/10with444

individual tutoring sessions.

interlibrary loans

Library Link Victoria provides library users with a single

point of access for searching the catalogues of all public

libraries in Victoria and placing requests for items to be

delivered to their local library. 5,091 requests for items

from other libraries were placed by our members and

2,316requestswerereceivedfrommembersofother

libraries for items from our collections.

RFiD and wireless

RFID was implemented in an additional three libraries,

making a total of six libraries with fully functioning self

checkouts. An additional self-checkout station was

installed at Geelong West Library. The tagging of the

collection was completed which will enable the full

rollout to occur by the end of 2010. Wireless Internet

across all libraries will follow by August 2010.

Programs and events

1,470programsandeventswereprovidedduring

2009/10thatattracted38,593participants.

Home Library Service

The Home Library Service is provided in partnership

with DoCare who provides the volunteers to support

the materials selection and home visits. 2,059 loans

were made to registered Home Library Service clients

during 2009/10. The existing Home Library Service will

be a component of the Community Library Service to

be launched in July 2010.


OuR COMMuNiTy

Community Networks and SupportThroughout the year we developed links with –

•BarwonCommunityLegalService,programpartner

•BellarineRailway,Children’seventpartner

•BestStartRosewall,communitypartnership

•Bookshops:Borders,Bookgroveauthoreventpartners

•CancerCouncil,informationsponsor

•TheCartonCompany,suppliedcardboardforchildren’sactivities

•Children’sBookCouncilGeelong,GeelongYouthLiterature

Network partner

•COGGSport,SwimandLeisureDepartment,schoolholiday

program sponsor

•ConsumerAffairsVictoria,eventpartner

•CorioBayCameraClub,youngadultprogrampartner

•DeakinUniversityLibrary,RegionalTrainingProgrampartner

•DepartmentofEducationandEarlyChildhoodDevelopment,Barwon

South Western Region, children’s program partner

•DepartmentofJustice,programpartner

•Diversitat,PakoFestapartner

•DoCareGeelong,homelibraryservicepartner

•GatewaysSupportServices,consultationpartner

•GeelongAdvertiser,children’swritingcompetitionpartner

•GeelongGallery,poetryeventpartner

•GeelongHeritageCentre,eventpartner

•GeelongPerformingArtscentre,eventspartner

•GeelongWritersInc.,programsandeventspartner

•TheGordon,RegionalTrainingProgrampartner

•Karingal,consultationpartner

•MatchworksEmployerServices,workplacementprogram

•MelbournePEN,OpenMindLectureSeriespartner

•MelbourneWritersFestival,programpartner

•MonsterLAN,programpartner

•OlgaTennisonAutismResearch,OpenMindLectureSeriespartner

•PanMacmillan,authoreventpartner

•PulseFM,promotionspartner

•ReadingCinemas,eventspartner

•StLaurence,consultationpartner

•SchoolLibraryAssociationofVictoria,GeelongYouthLiterature

Network partner

•Scope,consultationpartner

•SmithFamily,HomeworkClubpartner

•StateLibraryofVictoria,eventsandreadingprogramspartner

•SurfCoastandQueenscliffRuralAustraliansforRefugees,Open

Mind Lecture Series partner

•TargetAustralia,donateditemsforBabytime-NurseryVerses

•VictoriaPolice,programpartner

•VillageCinemas,eventspartner

•VolunteeringGeelong,trainingandprogrampartner

•WathaurongAboriginalCommunity,children’sprogrampartner

•WestpacBank,Moombachildren’scompetitionsponsor

•WorldVisionAustralia,OpenMindLectureSeriespartner


Friends of the Library (FOL)

GRLC has been exploring the opportunities, risks

and costs associated with the establishment of a FOL

group. Dr. Alan Bundy and Daniel Ferguson (Friends

of Libraries Australia) were invited to facilitate our

exploration of the issues associated with establishing a

group in this region and the identification of some of

the key decisions that must be made to ensure that we

learn from the experiences of others and maximise our

chances of success.

Disability Action Plan Development

GRLC’s draft Disability Action Plan was developed by

Access Audits Australia who conducted a series of

staff and community consultations. Focusing on access

issues rather than disability issues, the Action Plan will

ensure that all staff understand the full range of access

issues and will provide a framework for moving forward

in addressing access issues relevant to each library.

Pierre Gorman Award - Disability Awareness Training Scheme for Library Staff

The Pierre Gorman Award is awarded biennially by the

Library Board of Victoria to Victorian public libraries to

enhance service development and delivery to people

with a disability. The proposal put forward by the

Geelong Regional Library Corporation in partnership

with City of Greater Geelong Aged and Disability

Services was selected as the 2010 Pierre Gorman Award

winner. The funds will be used to develop an awareness

and training program for library staff to ensure that

they are able to interact effectively with community

members with disabilities of all types, provide inclusive

services and facilities and fully inclusive programs and

events. The project will commence in July 2010 and will

be completed in December 2010.

Moriac consultation Two community forums were held with Moriac

residents to discuss the closure of the mobile library

stop in Moriac and the introduction of the Community

Library Service.

environmental Responsibility Statement

GRLC is committed to working in a sustainable way

andourGreenTeamwasformedinMarch2008bya

group of staff who volunteer their time with the aim

of reducing GRLC’s environmental impact through

practical changes in our working practices and spaces.

Lucy Smelter, our Western Zone Team Leader leads this

group. Activities of the Green Team during 2009/10

included:

• conductingapaperauditacrossallworkareasto

assesswastepracticesofpaperusageanddisposal;

• developinganActionPlanandEnvironmentalPolicy

forGRLC;and

• presentingabusinesscasefortheintroduction

of rechargeable batteries for our ‘Playaways’ and

other library collection items.

In 2010 the sale of deselected items was introduced to

reduce the amount of stock being recycled. The excess

shelving and collections items that resulted from the

refurbishment of Belmont Library were donated to

Rotary Donations in Kind who sent the items to schools

and libraries in developing countries. Decommissioned

computers and technical equipment are recycled.


Legislative Compliance information Privacy Act 2000

GRLC has adopted policies and processes that meet the

requirements of the Information Privacy Act 2000. This

includes privacy principles that relate to the collection, use

and disclosure of information. Our Privacy Statement can be

downloaded from our website.

No complaints were received during 2009/10

Freedom of information Act 1982

The Act grants the community the right to access certain

Corporation documents. This general right of access is only

limited by exceptions and exemptions, which have been

prescribed to protect essential public interests and the private

and business affairs of people about whom GRLC holds

information. No applications were received during 2009/10.

equal Opportunity

GRLC is committed to the principles of Equal Opportunity.

We believe that our staff, volunteers, customers and

suppliers are entitled to merit based processes and an

environment free of harassment and bullying. All staff are

entitled to access employment, promotion, training and

benefits based on their skills, qualifications, abilities and

work performance. We reinforce our commitment to the

principles of equal opportunity through our staff induction

program, Code of Conduct, and regular team meetings.

insurance Policy Statement

GRLC maintains insurance cover to protect it, Board

Members, Officers, Employees and Volunteers as well as its

assets against claims arising from GRLC’s activities or from

natural occurrences such as storm damage, vehicle impact

etc. GRLC also maintains insurances as required by law:

1. Public and Products Liability and Professional indemnity insurance protects GRLC against claims for

negligence arising out of its operations and out of errors or

omissions in professional advice. This cover is effected by

Civic Mutual Plus.

2. Directors and Officers Liability insurance protects

Board members and Officers against any civil claims arising

out of their normal functions as an officer or Board member.

The policy also covers GRLC for employment practices such

as wrongful dismissal, harassment claims etc. This is provided

by Zurich Australian Insurance Limited.

3. Municipal Officers Fidelity Guarantee Fund

is provided through the Municipal Association of

Victoria (MAV).

4. A Workcover insurance Policy is maintained in

accordance with the requirements of the Victorian

Workcover Insurance Act legislation with GIO Workers’

Compensation (Victoria) Ltd.


Regional Library Board

Cr Rod Macdonald - Chair (CoGG), Cr Andy Richards - Deputy Chair (CoGG)Cr Barbara Abley (CoGG), Cr Cameron Granger (CoGG), Cr David Cotsell (Golden Plains),

Cr Helene Butler (Queenscliffe), Cr Joe Remenyi (Surf Coast)

Chief executive Officer

Patti Manolis

executive Assistant

Shirley Jones

Administration

Joan Lunnon, Julie Dagg

Collections Coordinator

Lyn Ferguson

Community Library Services

Coordinator

Cath Lukin

Web & intranet Coordinator

Camilo Jorquera

information Services

Coordinator

Fiona Baranowski

Children’s & youth Services

Coordinator

Susan Hall

Southern Zone Team Leader

Dianne Spence

Northern Zone Team Leader

Judith Oke

Central Zone Team Leader

Brian Hubber

Western Zone Team Leader

Lucy Smelter

Bellarine Zone Team Leader

Vacant

Belmont LibraryDianne Spence

Eve Correlje Jan Fell

Lee Foyster Wayne Girdler Tania Parmer Doris Pereira

Christine Ryan Anne Stewart Carmel Vella 3 x Shelvers

Grovedale LibraryMargaret Howe

Torquay LibraryStacey Birch

Helen Johnston Doris Pereira 3 x Shelvers

Corio LibraryJudith Oke Lyn Foster

Frances Grant Francine Gumina

Tania Parmer Deanne Verity Yvonne Webb

3 x Shelvers

Golden Plains Mobile Library

Kay Allan

Greater Geelong Mobile Library

Laurie Black Flemming Koefoed Katherine O’Neill

2 x Shelvers

Surf Coast Mobile Library

Ted Dole2 x Shelvers

Geelong LibraryBrian Hubber Amelia Dew Cathy Ferenc Jordan Hill Pat Hooper

Janet McGrath Caroline Morton Sheena Murdoch Wendy Norton

Katherine O’Neill Nicola Tatasciore

Mandy Travis 3 x Shelvers

Newcomb LibraryJanelle Vise

Kylie Branson Emily Biggar Kylie Thomas

Amanda Nelson 1 x Shelver

Geelong West Library

Lucy Smelter Kerry Couacaud Amanda Grabyn

Elizabeth McLachlan Ana Stevanja

Lorraine Thomason 3 x Shelvers

Chilwell LibraryOlivia Simaitis Gabrielle Jones

Elizabeth McLachlan Tony Merritt

Highton LibraryYvonne Hodgson Kerry Couacaud

Tony Merritt Ana Stevanja 2 x Shelvers

Ocean Grove Library

Team Leader (vacant) Kathy Kidman

Samantha Kimber Library Officer (vacant)

2 x Shelvers

Barwon Heads Library

Kathy Kidman Alicia Gleeson

Drysdale LibraryJohn Partridge Tahlee Cooper Alicia Gleeson Mandy Johns Doris Pereira 2 x Shelvers

Queenscliff LibraryHilary Stennett Mandy Johns 2 x Shelvers

OuR TeAM

Community engagement & Development

Manager

Sue Henczel

Corporate & Customer

Services Manager

Vanessa Schernickau

information Technology Coordinator

Adam Hornsey

*Relief Staff Kristen Barr, Kat Cain, Marlene Day, Elizabeth Edwards, Tim Fewings, Jenny Henderson, Ben Johnson, Sandra Kent, Sarah Orme, Todd Orme, Aaron Pethybridge, Caitlin Savage, Tania Spence, Jo Stockdale, Joanne Storrar

Software & Systems Officer

Kim Neil

Data Support Officer

Cathy Coleman

information Technology Business

Support Officer

David Squires

Collections Services

Jane McDonald Gail O’Regan

inter Library Loans

Gabrielle Jones

youth Support Officer

Brendan Boniface

events & Promotions Officer

Tiami Blair


Executive Management TeamPatti Manolis Chief executive Officer> Bachelor of Education (Librarianship), Melbourne

College of Advanced Education

> Graduate Diploma of Business,

RMIT University

> Graduate, Australian Institute of Company Directors

Sue Henczel, Manager Community engagement and Development> Bachelor of Business (Library and Information

Management), RMIT University

> Master of Business (Library and Information

Technology), RMIT University

> Graduate, Australian Institute of Company Directors

Vanessa Schernickau, Manager Corporate and Customer Services> Higher National Diploma Management Studies,

University of Westminster

> Graduate Diploma of Management

(Human Resource Development), Deakin University

> Master of Business Management (MBM),

University of Ballarat

External networks and committee membershipPatti Manolis

> Library Books for Timor-Leste Working Group

> Public Libraries Victoria Network (PLVN)

> Building Knowledge for Library Advocacy (BKLA)

Working Group – State Library of Victoria

> Associate Member, Australian Library and Information

Association (ALIA)

> Member, Australian Institute of

Company Directors (AICD)

> City of Greater Geelong nominated Community

Representative on the Geelong Heritage Centre

Committee of Management

> Member, G21 Arts and Culture Pillar

> Member, G21 Education and Training Pillar

> Member, Deakin University Geelong Community

Leaders Group

Sue Henczel

> Member, IFLA Standing Section Committee for

Statistics and Evaluation

> Convenor, IFLA e-Metrics Special Interest Group

> Member, Editorial Board and Book Review Editor,

Library Management (Emerald)

> Fellow, Special Libraries Association (SLA)

> Associate Member, Australian Library and Information

Association (ALIA)

> Member, Library and Information Association of New

Zealand (LIANZA)

> Member, Australian Institute of Company Directors

(AICD)

Vanessa Schernickau

> Board Member, Great Ocean Road Coastal Committee

of Management

> Member, Australian Institute of Company Directors

(AICD)

Organisational memberships> Australia Library and Information Association (ALIA)

> Children’s Book Council

> Customers of SirsiDynix Australia (COSA)

> International Federation of Library Associations (IFLA)

> Libraries Australia

> Public Libraries Victoria Network (PLVN)

> Victorian Employers’ Chamber of

Commerce & Industry (VECCI)


Staff Training and DevelopmentWorkshops and SeminarsAdvanced Consulting Practice Workshop

Assertiveness in the Workplace

Big Issues Symposium – State Library of Victoria

Bolinda Audio Book Training

Capable Communities – A guide to Community

Development

Community Development Workshop

Disability Action Plan Development

Staff Workshop

Event Management for Libraries

Food Handling Short Course

Gowrie Victoria Storytime Training

IR Laws Information Session

Join the Dots Forum, Geelong Youth Courthouse

Judges Talk, Children’s Book Awards

Leadership Inside Out

Leading With Standards Program

Libmark Digital Marketing Seminar

Library Link Victoria Training Course

Louise Dorrat Storytime Training

Melbourne Writer’s Festival

Negotiation and Crisis Intervention Training

OHS Health and Safety Representative refresher

PLVN Children& Youth Services

Training Day

Project Management for EAs

Public Library Summit

Reference Interview and Online Searching

VMware Virtualisation Forum

Working in Matrix Organisations

Young Readers Program

Zine Making Workshop with

Express Media

Leadership Team DevelopmentGovernance Workshop

Team Leadership and MBTI

Working in Matrix Organisations

Regional Training ProgramCultural Competency – Building Inclusive

Workplaces and Services

Disaster Response and Recovery Refresher

Emerging Themes for Libraries

Exceptional Customer Service

Fundamental Presentation Skills

ID Workshop for Libraries

Introduction to Library Metrics

Managing Challenging Clients

Preparing for RDA – New Cataloguing Codes

Resource Description and

Access (RDA) Update

Rethink Reinvent Rejuvenate

– Innovations and Ideas for Library

Design and Interiors

Six Frames for Information Literacy

Telephone Communication Skills

Conferences12to24s@YourPublicLibraryConference

ALIA Public Libraries Summit

CommunitiesinControlConference 4

LIANZA 2009

Mobile Muster 2009: Sustainable Mobiles

SirsiDynix Asia Pacific User Conference 2009

Social Inclusion Conference

Walking on Words Early Literacy Conference

Shared Leadership ProgramFiona Baranowski, Information Services Coordinator, was

selected to participate in the Statewide Public Library

Development Project’s Shared Leadership Program, a

unique opportunity to develop leadership and teamwork

skills, and to extend learning by working on projects with

colleagues from Victorian public libraries.

Chairperson’s scholarshipThe 2009 recipient, Deanne Verity Children’s and Youth

Librarian, continued her study towards the Bachelor of

Information Studies, Charles Sturt University. In 2010 this

program was extended to four scholarships. Recipients of

the scholarships are Cathy Ferencz, Information Services

Librarian and Katherine O’Neill, Library Officer who

will undertake the Graduate Diploma of Information

Studies, Charles Sturt University, and Nicola Tatasciore,


Library Officer who will undertake the Bachelor of

Information Studies, Charles Sturt University.

Work experienceWe recognise the importance of work experience

and placement programs for secondary students

and continue to support this through placement

opportunities at our larger libraries and with

specialist staff. Students from the following schools

undertook placements in 2009/10:

Matthew Flinders Girls Secondary College

Saint Ignatius College

Sacred Heart College

Western Heights Secondary College

Field work placementsStudents from RMIT University (Bachelor of Business

Information Management and Graduate Diploma

of Information Management) and Deakin University

(Bachelor of Occupational Therapy) undertook work

placements at Geelong Libraries during 2009-10.

Work placements

We are committed to providing a fully inclusive

workforceandtosupportthisweprovideda30

week placement for a person with severe hearing

impairment.

GRLC Staff Deanne Verity, Emily Biggar & Susan Hall with Mem Fox.


Financial StatementsYEAR ENDED JUNE 30, 2010



CONTENTS Note Page Number Number

StatementofComprehensiveIncome 35

StatementofFinancialPosition 35

StatementofChangesinEquity 36

StatementofCashFlow 37

SignificantAccountingPolicies 1 38-42

ContributionsandGrants 2(a) 43

Grants-MemberMunicipalities 2(b) 43

Grants-Government 2(c) 43

Gain/(Loss)onSaleofAssets 3 43

EmployeeBenefits 4 43

Depreciation 5 43

CurrentAssets 6-8 44

NonCurrentAssets 9 44

CurrentandNonCurrentLiabilities 10-12 45

Equity 13 46

ReconciliationofNetResulttoCashFlows 14 46

Reconciliation of Cash and Cash

Equivalents 15 46

Note Page Number Number

Superannuation 16 47

Commitments 17 48

ContingentAssets&ContingentLiabilities 18 48

FinancialInstruments 19 49-52

AuditorsRemuneration 20 53

RelatedPartyTransactions 21 53

Function 22 54

FinancialRatios 23 54

Certification of the Financial Report 55

Introduction to Standard Statements 55

StandardIncomeStatement 56

StandardBalanceSheet 57

StandardCashflowStatement 58

Standard Statement of Capital Expenditure 59

CertificationofStandardStatements 60

Auditor General’s Report on Financial

StatementsandStandardStatements 61-62

Financial StatementsYEAR ENDED JUNE 30, 2010


STATeMeNT OF COMPReHeNSiVe iNCOMe (for the year ended 30 June, 2010)

2009/10 2008/09 NOTeS $ $iNCOMe

MemberContributions 2a 5,819,856 4,476,722

Grants-MemberMunicipalities 2b 1,517,235 1,380,868

GovernmentGrants 2c 88,437 187,664

UserCharges 67,882 152,341

OtherFeesandCharges 157,400 135,900

NetGain/(Loss)ondisposalofassets 3 (6,265) (19,381)

Interest 95,876 93,101

TOTAL ReVeNue 7,740,421 6,407,215

eXPeNSeS

EmployeeBenefits 4 4,035,991 3,396,104

MaterialsandServices 719,070 583,055

OtherExpenses 850,412 697,038

Depreciation 5 1,282,292 1,357,376

TOTAL eXPeNSeS 6,887,765 6,033,573

Profit/(Loss) 852,656 373,642

Other Comprehensive Income - -

COMPReHeNSiVe ReSuLT 852,656 373,642

The above statement of comprehensive income should be read with the accompanying notes

STATeMeNT OF FiNANCiAL POSiTiON As at 30 June, 2010

2010 2009 NOTeS $ $CuRReNT ASSeTS

CashandCashEquivalents 8 1,956,158 1,514,844

TradeandotherReceivables 6 194,740 108,159

OtherAssets 7 20,297 5,775

Total Current Assets 2,171,195 1,628,778

NON-CuRReNT ASSeTS

FurnitureandEquipment 9 1,394,418 1,118,915

MotorVehicles 9 178,373 187,994

LendingMaterials 9 5,853,130 5,835,283

Total Non-Current Assets 7,425,921 7,142,192

TOTAL ASSeTS 9,597,116 8,770,970

CuRReNT LiABiLiTieS

TradeandOtherPayables 10 357,447 427,410

EmployeeBenefits 11 922,691 864,769

Total Current Liabilities 1,280,138 1,292,179

NON-CuRReNT LiABiLiTieS

EmployeeBenefits 12 73,017 87,486

Total Non-Current Liabilities 73,017 87,486

TOTAL LiABiLiTieS 1,353,155 1,379,665

NeT ASSeTS 8,243,961 7,391,305

eQuiTy

MembersContributions 3,886,011 3,886,011

AccumulatedSurplus 4,357,950 3,505,294

TOTAL eQuiTy 8,243,961 7,391,305


The above statement of financial position should be read with the accompanying notes



STATeMeNT OF CHANGeS iN eQuiTy (for the year ended 30 June, 2010)

equity Accumulated Total equity Contribution Surplus 2010 $ $ $Balanceatbeginningofthefinancialyear 3,886,011 3,505,294 7,391,305

Surplus(deficit)fortheyear - 852,656 852,656

Balanceattheendofyear 3,886,011 4,357,950 8,243,961

STATeMeNT OF CHANGeS iN eQuiTy (for the year ended 30 June, 2009)

equity Accumulated Total equity Contribution Surplus 2009 $ $ $Balanceatbeginningofthefinancialyear 3,886,011 3,131,652 7,017,663

Surplus(deficit)fortheyear - 373,642 373,642

Balanceattheendofyear 3,886,011 3,505,294 7,391,305

The above statement of changes in equity should be read with the accompanying notes


STATeMeNT OF CASH FLOW (for the year ended 30 June, 2010) 2009/10 2008/09 $ $ NOTeS inflows/ inflows/ (Outflows) (Outflows)Cash Flows from Operating Activities

GovernmentGrants(inclusiveofGST) 1,766,239 1,670,698

MemberContributions 5,219,894 4,530,480

InterestReceived 95,876 93,101

UserCharges(inclusiveofGST) 241,759 322,950

NetGSTRefund/Payment 88,915 40,837

PaymentstoEmployees (3,968,201) (3,264,488)

PaymentstoSuppliers(inclusiveofGST) (2,010,397) (1,522,401)

Net Cash Provided by (used in) Operating Activities 14 1,434,085 1,871,177

Cash Flows from investing Activities

PaymentsforFurnitureandEquipment,MotorVehiclesandLendingMaterials (1,655,729) (1,511,810)

CapitalIncome 661,786 49,866

ProceedsonSaleofAssets 1,172 30,483

Net Cash Provided by (used in) investing Activities (992,771) (1,431,461)

NetIncrease/(Decrease)incashandcashequivalents 441,314 439,716

Cashandcashequivalentsatthebeginningofthefinancialyear 1,514,844 1,075,128

Cashandcashequivalentsattheendofthefinancialyear 15 1,956,158 1,514,844

The above statement of cash flow should be read with the accompanying notes


Geelong Regional Library Corporation/Notes to and forming part of the Financial Report year ended 30 June 2010

introduction

The Geelong Regional Library Corporation was established

on4thMarch1997bythememberCouncilstoprovide

library services in the member’s municipalities. The

member Councils are the City of Greater Geelong,

Surfcoast, Queenscliffe and Golden Plains Shires. The

Geelong Regional Library Corporation is a body corporate

andissubjecttotheLocalGovernmentAct1989.

Australian Accounting Standards include Australian

equivalents to International Financial Reporting Standards.

Some Australian equivalents to International Financial

Reporting Standards contain requirements specific to not

for profit entities that are inconsistent with International

Financial Reporting Standards.

Except to the extent that these special provisions require,

this financial report complies with Australian equivalents

to International Financial Reporting Standards.

This financial report of Geelong Regional Library

Corporation is a general purpose financial report that

consists of an Income Statement, a Balance Sheet,

a Cash Flow Statement, a Statement of Changes in

Equity and accompanying notes. This general purpose

financial report has been prepared in accordance with

Australian Accounting Standards, other authoritative

pronouncements of the Australian Accounting Standards

Board,theLocalGovernmentAct1989,andtheLocal

Government(FinanceandReporting)Regulations2004.

1. Significant Accounting Policies

(a) Basis of Accounting

The financial report has been prepared on an accrual and

going concern basis in accordance with the historical cost

convention.

Unless otherwise stated, all accounting policies are

consistent with those applied in the prior year. Where

appropriate, comparative figures have been amended to

accord with current presentation, and disclosure has been

made of any material changes to comparatives.

In the application of the Australian Accounting Standards

(“AAS’s”) management is required to make judgements,

estimates and assumptions about carrying values of

assets and liabilities that are not readily apparent from

other sources. The estimates and associated assumptions

are based on historical experience and various other

factors that are believed to be reasonable under the

circumstances, the results of which form the basis of

making the judgements. Actual results may differ from

these estimates.

The estimates and underlying assumptions are reviewed

on an ongoing basis. Revisions to accounting estimates are

recognised in the period in which the estimate is revised

if the revision affects only that period or in the period of

the revision, and future periods if the revision affects both

current and future periods.

Judgements made by management in the application

of AAS’s that have significant effects on the financial

statements and estimates with a risk of material

adjustments in the next year are disclosed throughout the

notes in the financial statements.

Accounting policies are selected and applied in a manner

which ensures that the resulting financial information

satisfies the concepts of relevance and reliability, thereby

ensuring that the substance of the underlying transactions

or other events is reported.

The financial statements are presented in Australian

dollars, which is the Corporation’s functional currency.



1. Significant Accounting Policies (cont.)

(b) Changes in Accounting Policy The following Australian Accounting Standards have been issued or amended and are applicable to the Corporation but are not yet effective.

They have not been adopted in preparation of the financial statements at reporting date.

AASB2008-11

AASB2007-06

AASB2008-05

AASB3 BusinessCombinations

AASB 101 Presentation of Financial Statements

AASB127 ConsolidatedandSeparateFinancial Statements

AmendsanearlierversionofAASB3issuedinJuly2004.However,beforemandatoryapplicationofthis Standard the Australian Accounting Standards Board will consider the suitability of this Standard for combinations in the not for profit sector. This may result in further amendments to this Standard or an additional scope exclusion. Consequently, it is not possible to assess the likely impact of this

Standard on Councils.

Amends an earlier version of AASB 101 issued in July2006.ThisStandardintroducestheconceptof a “complete set of financial statements” and amends the title of some statements in the accounts. The other change of some relevance to Council relates to reporting owner changes in equity and comprehensive income. No significant impacts are expected to arise from this standard.

AmendsanearlierversionofAASB127issuedinJuly2004.Thisstandardmakesvariousrelativelyminor changes. This standard is not expected to have any impact on Council.

01-Jul-09 01-Jul-09

01-Jul-09 01-Jul-09

01-Jul-09 01-Jul-09

AASB amendment Standards affected Outline of amendment Application date Application date of standard for Corporation



(b) Changes in Accounting Policy (cont.)

AASB2008-1,AASB2008-2,AASB2008-3,AASB2008-5,AASB2008-6,AASB2008-7

AASB 2009-2 Amendments to Australian Accounting Standards - Improving Disclosures about Financial Instruments[AASB4,AASB7,AASB1023&AASB1038]

AASB2009-7Amendmentsto Australian Accounting Standards[AASB5,7,112,136&139andInterpretation17]

Various

Various

Various

These standards make revisions, which are generally minor, to a range of other accounting standards. It is not expected that these Standards will have any significant impact on Council.

Requires enhanced disclosures about fair value and measurement and liquidity risk.

TheamendmentstoAASB5,AASB7,AASB139andInterpretation17correcterrorsthatoccurredinAASB2008-12AmendmentstoAustralianAccounting Standards - Reclassification of Financial Assets - Effective Date and Transition, AASB 2008-13AmendmentstoAustralianAccountingStandardsarisingfromInterpretation17-Distributions of Non-cash Assets to Owners and Interpretation17itself.Theotheramendmentsreflect changes made by the IASB to its pronouncements.

01-Jan-09 01-Jan-09

01-Jan-09 01-Jan-09

01-Jul-09 01-Jul-09

AASB amendment Standards affected Outline of amendment Application date Application date of standard for Corporation




(c) Revenue RecognitionRevenue is recognised when the Corporation obtains control over the relevant assets comprising these receipts. Control over member contributions and donations is obtained on the raising of an invoice or the receipt of the contributions or donation. Control over granted assets is normally obtained upon their receipt, acquittal or upon prior notification that a grant has been secured. Control over fees and charges is normally obtained when the services are provided. Interest revenues are recognised as

they accrue.

(d) DepreciationAll non-current assets having a limited useful life are systematically depreciated over their useful lives to the Corporation in a manner which reflects the consumption of the service potential in those assets. Estimates of remaining useful lives and residual values are made on a regular basis. Depreciation is provided on a straight line basis using a range of rates which are reviewed annually. There has been no change in either the rates or thresholds from the previous year.

The useful lives and capitalisation thresholds of non-current assets are as follows:FurnitureandEquipment - 3-10Years $1000thresholdMotorVehicles - 6.67Years Nothresholdlimit

Lending Materials - 2-20 Years No threshold limit

(e) Repairs and MaintenanceRoutine maintenance, repair costs and minor renewal costs are expensed as incurred. Where the repair relates to the replacement of a component of an asset and the cost exceeds the capitalisation threshold the cost is capitalised and depreciated. The carrying value of the replaced asset

is expensed.

(f) LeasesLease payments for operating leases are recognised as an expense in the years in which they are incurred as this reflects the pattern of benefits derived by the Corporation.

The Corporation does not have any finance leases.

(g) employee BenefitsWages and SalariesLiabilities for wages and salaries and rostered days off are recognised and are measured as the amount unpaid at balance date and include appropriate oncosts such as

workers compensation and payroll costs.

Annual LeaveAnnual leave entitlements are accrued on a pro rata basis in respect of services provided by employees up to balance date. Annual leave expected to be paid within 12 months is measured at nominal value based on the amount, including appropriate oncosts, expected to be paid when settled. Annual leave expected to be paid later than one year has been measured at the present value of the estimated future cash outflows to be made for these accrued entitlements. Commonwealth bond rates are used

for discounting future cash flows.

Long Service LeaveLong service leave entitlements payable are assessed at balance date having regard to expected employee remuneration rates on settlement, employment related oncosts and other factors including accumulated years of employment, on settlement, and experience of employee departure per year of service. Long service leave expected to be paid within 12 months is measured at nominal value based on the amount expected to be paid when settled. Long service leave expected to be paid later than one year has been measured at the present value of the estimated

future cash outflows to be made for these accrued entitlements. Commonwealth bond rates are used for discounting future cash flows.

Classification of Employee BenefitsAn employee benefit liability is classified as a current liability if the Corporation does not have an unconditional right to defer settlement of the liability for at least 12 months after the end of the period. This would include all annual leave and unconditional long service leave

entitlements.

SuperannuationA liability is recognised in respect of the Corporation’s present obligation to meet the unfunded obligations of defined benefit superannuation schemes to which its employees are members. The liability is defined as the Corporation’s share of the scheme’s unfunded position, being the difference between the present value of employees’ accrued benefits and the net market value of the scheme’s assets at balance date. The liability also includesapplicablecontributionstaxof9%.

The superannuation expense for the reporting year is the amount of the statutory contribution the Corporation makes to the superannuation plan which provides benefits to its employees together with any movements (favourable/unfavourable) in the position of any defined benefits schemes. Details of theses arrangements are

detailedinnote16.

(h) Cash and Cash equivalentsFor the purposes of the cash flow statement, cash and cash equivalents include cash on hand and highly liquid investments with original maturities of three months or

less, net of outstanding bank overdrafts.




(i) Other Financial AssetsManaged funds are valued at fair value, being market value, at balance date. Any unrealised gains or losses in holdings at balance date are recognised as either revenue

or expenses.

(j) Allocation Between Current and Non-Current

In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. This asset or liability is classified as current if it is expected to be realised within the next twelve months, being the Corporation’s operating cycle, or if the Corporation does not have an unconditional right to defer settlement of a

liability for at least 12 months after the reporting date.

(k) Recognition and Measurement of Assets

AcquisitionThe purchase method of accounting is used for all acquisitions of assets, being the fair value of the assets provided as consideration at the date of acquisition plus any incidental costs attributable to the acquisition. Fair value is the amount of which the asset could be exchanged between knowledgable parties in an arms

length transaction.

ValuationLending Materials, Furniture & Equipment and Motor

Vehicles are valued at cost.

(l) Goods and Service TaxRevenues, expenses and assets are recognised net of the amount of GST, except for receivables and payables which are stated with the amount of GST included and except where the amount of GST incurred is not recoverable, in which case GST is recognised as part of the cost of acquisition of an asset or part of an item of expense or revenue. The GST component of a receipt or payment is recognised on a gross basis in the cash flow statement, except for the GST component of investing and financing

activities, which are disclosed as operating cash flows.

(m) impairment of AssetsAt each reporting date, the Corporation reviews the carrying value of its assets to determine whether there is any indication that these assets have been impaired. If such an indication exists, the recoverable amount of the asset, being the higher of the asset’s fair value less costs to sell and value in use, is compared to the assets carrying value. Any excess of the assets carrying value over its

recoverable amount is expensed to the income statement.

(n) Web Site CostsCost in relation to websites are charged as an expense in

the period in which they are incurred.

(o) Adoption of new and revised Accounting Standards

Financial Statement PresentationThe Library has applied the revised AASB 101 Presentation of Financial Statements which became effective on 1 January 2009. The revised standard requires the separate presentation of a Comprehensive Operating Statement and a Statement of Changes in Equity. As a consequence

the Library has changed the presentation of its financial statements from prior years. Comparative information has been re-stated where appropriate so that it conforms with the revised standard.

Disclosure regarding Financial InstrumentsThe Library has applied AASB 2009-2 Amendments to Australian Accounting Standards - Improving Disclosures about Financial Instruments which became effective on 1 January2009.TheStandardamendedAASB7FinancialInstruments: Disclosures to expand the disclosure required in respect of fair value measurements and liquidity risk.

AASB2008-5Amendments to Australian Accounting Standards arising from the Annual Improvements Project effective 1 January 2009.

InMay2008andApril2009theAASBissuedomnibusof amendments to its Standards as part of the Annual Improvements Project, primarily with a view to removing inconsistencies and clarifying wording. There are separate transitional provisions and application dates for each amendment. The adoption of the amendments resulted in minor changes to accounting policies but did not have any impact on the statement of financial position or

comprehensive income statement of the Library.



2. Contributions and Grants 2010 2009 $ $(a) Member Contributors

Recurrent CityofGreaterGeelong 4,539,831 3,939,121

SurfCoastShire 353,262 307,185

ShireofGoldenPlains 104,380 90,766

BoroughofQueenscliffe 160,597 139,650

5,158,070 4,476,722

Capital CityofGreaterGeelong 661,786 -

5,819,856 4,476,722

(b) Grants - Member Municipalities

CityofGreaterGeelong 1,156,720 1,054,773

SurfCoastShire 171,758 153,942

ShireofGoldenPlains 132,784 121,319

BoroughofQueenscliffe 55,973 50,834

1,517,235 1,380,868

(c) Government GrantsRecurrent

Computer&WirelessInternetGrant 21,054 57,420

GeneralGrants 17,850 7,850

LocalInitiativeGrant - 72,678

38,904 137,948

Capital PremiersReadingChallenge 49,533 49,716

88,437 187,664

3. Gain/(Loss) on Disposal of Assets 2010 2009 $ $

Proceeds from Disposal of PlantandEquipment 1,171 30,483

LessBookValueofAssetsDisposed (7,436) (49,864)

(6,265) (19,381)

4. employee BenefitsSalariesandWages 3,318,073 2,753,943

LongServiceLeave 105,044 107,712

AnnualLeave 282,477 254,505

Superannuation 300,096 252,133

Workcover 30,301 27,811

4,035,991 3,396,104

5. DepreciationFurnitureandEquipment 350,341 304,847

MotorVehicles 45,348 40,793

LendingMaterials 792,060 795,339

1,187,749 1,140,979

Bookvalueofassetswrittenoff 94,543 216,397

94,543 216,397

Total 1,282,292 1,357,376



6. Current Assets - Receivables 2010 2009 $ $CityofGreaterGeelong 190,866 108,159

SuperannuationContributions 3,874 -

194,740 108,159

7. Current Assets - Other AssetsPrepaid Expenses 20,297 5,775

8. Current Assets - Cash & Cash equivalents

Cash on Hand 1,520 1,520

CashatBank 47,462 (286)

BankBills 1,130,010 738,446

DepositsatCall 777,166 775,164

1,956,158 1,514,844

9. Non Current Assets - Furniture and equipment, Motor Vehicles, and Lending Materials

2010 2009 $ $FurnitureandEquipment-atCost 3,260,920 2,611,006

LessAccumulatedDepreciation (1,866,502) (1,601,952)

1,394,418 1,009,054

WorksinProgress-Furniture&Equipment - 109,861

1,394,418 1,118,915

MotorVehicles-atCost 518,817 483,090

LessAccumulatedDepreciation (340,444) (295,096)

178,373 187,994

LendingMaterials-atCost 9,707,903 9,501,525

LessAccumulatedDepreciation-atcost (3,854,773) (3,666,242)

5,853,130 5,835,283

7,425,921 7,142,192 Restricted AssetsThe Corporation has cash and cash equivalents that are subject to restrictions. As at the reporting date, the Corporation had legislative restrictions in relation to employee entitlements (Long Service Leave)

Long Service Leave 620,487 565,885

Restricted asset for long service leave is based on the Local Government (Long Service Leave) Regulations 2002 and does not necessarily equate to the long service leave liability disclosed in note 12 due to a different basis of calculation prescribed by the regulation.

TOTAL - Furniture and equipment, Motor Vehicles, and Lending Materials



11. Current Liabilities - employee Benefits

employee Benefits

LongServiceLeave 620,487 565,885

AnnualLeave 302,204 298,884

922,691 864,769

Amount Depreciation Amount (1/7/09) Additions Disposals expense (30/6/10) Asset Classes $ $ $ $ $

Reconciliation of the carrying amounts of each class of asset at the beginning & end of the current and previous financial year is set out below.

2010 Carrying Carrying

2009 Carrying Carrying

Furniture and Equipment -atCost 1,013,304 310,181 9,584 304,847 1,009,054

MotorVehiclesatCost 164,994 104,073 40,280 40,793 187,994

LendingMaterialsatCost 5,722,216 1,124,803 216,397 795,339 5,835,283

WorksinProgress - 109,861 - - 109,861

Totals 6,900,514 1,648,918 266,261 1,140,979 7,142,192

Furniture and Equipment -atCost 1,009,054 743,141 7,436 350,341 1,394,418MotorVehiclesatCost 187,994 35,727 - 45,348 178,373

LendingMaterialsatCost 5,835,283 904,450 94,543 792,060 5,853,130

WorksinProgress 109,861 (109,861) - - -

Totals 7,142,192 1,573,457 101,979 1,187,749 7,425,921

Amount Depreciation Amount (1/7/08) Additions Disposals expense (30/6/09) Asset Classes $ $ $ $ $

10. Current Liabilities - Trade and Other Payables

2010 2009 $ $AccruedExpenses 137,416 156,924

TradeCreditors 220,031 261,673

Unearned Income - 5,500

SuperannuationContributions - 3,313

357,447 427,410

12. Non-current Liabilities - employee Benefits $ $employee Benefits

Long Service Leave 73,017 87,486

Total employee Benefits 995,708 952,255

Current Long Service Leave has been determined as the amount employees are presently entitled to at balance date. Based on past history, it is estimatedthat$40,000willbepaidoutinLongServiceLeavein2010/2011



13. Share of equityThe percentage of equity held by participating councils making up the Geelong Regional Library Corporation is based on original contributions made at the timetheCorporationcameintobeingon4thMarch1997plusapercentageofprofits based on contributions made for each year. The percentage is as follows:

2010 2009

CityofGreaterGeelong 85.76% 85.65%

SurfCoastShire 7.50% 7.54%

ShireofGoldenPlains 3.45% 3.48%

BoroughofQueenscliffe 3.29% 3.33%

15. Reconciliation of Cash and Cash equivalents

2009/10 2008/09 $ $ ComprehensiveResult 852,656 373,642

(Profit)/LossonDisposalofAssets 6,265 19,381

Bookvalueofassetswrittenoff 94,543 216,397

Depreciation 1,187,749 1,140,979

CapitalIncome (661,786) (49,866)

Change in assets and liabilities:

(Increase)/Decreaseinreceivables (101,103) (37,541) & prepayments

Increase/(Decease)inpayables 15,622 92,770 (excluding capital accruals)

Increase/(Decrease)inemployeebenefits 40,139 115,415

NetCashprovidedby(usedin) 1,434,085 1,871,177

For the purposes of the Cash Flow Statement, cash includes cash on hand, cash at banks and cash on deposit, net of bank overdrafts. Cash at the end of the period as shown in the Cash Flow Statement is reconciled to the related items in the Balance Sheet as follows:

CashandCashEquivalentsNote8 1,956,158 1,514,844

1,956,158 1,514,844

operating activities

14. Reconciliation of Surplus for the year to Net Cash Flows from Operating Activities



16. Superannuation

Geelong Regional Library Corporation makes employer

superannuation contributions in respect of its employees

to the Local Authorities Superannuation Fund (the Fund).

Obligations for contributions are recognised as an expense

in profit or loss when they are due. The Fund has two

categories of membership, accumulation and defined

benefits, each of which is funded differently.

The Fund’s accumulation category, VISION SUPER SAVER,

receives both employer and employee contributions on

a progressive basis. Employer contributions are normally

basedonafixedpercentageofemployeeearnings(9%

required under Superannuation Guarantee Legislation).

No further liability accrues to the employer as the

superannuation benefits accruing to employees are

represented by their share of the net assets of the Fund.

The Fund’s Defined Benefit Plan is a multi-employer

sponsored plan. As the Fund’s assets and liabilities are

pooled and are not allocated by the employer, the Actuary

is unable to reliably allocate benefit liabilities, assets and

costs between employers. As provided under paragraph

32(b)ofAAS119,theCorporationdoesnotusedefined

benefit accounting for these contributions.

The Corporation makes employer contributions to the

defined benefit category of the Fund at rates determined

by the Trustee on the advice of the Fund’s actuary. On

the basis of the results of the most recent full actuarial

investigationconductedbytheFund’sactuaryasat31

December2008,theCorporationmakesthefollowing

contributions:

-9.25%ofmembers’salaries(sameas2008/2009);

- the difference between resignation and retrenchment

benefits paid to any retrenched employees, plus

contributiontax(sameas2008/2009);

Fund surplus or deficit (ie the difference between fund

assets and liabilities) are calculated differently for funding

purposes (ie calculating required contributions) and for the

calculation of accrued benefits as required in AAS 25 to

provide the values needed for the AASB 119 disclosure in

a council’s financial statements. AAS 25 requires that the

present value of the benefit liability which is calculated

in respect of membership completed at the calculation

date makes no allowance for future benefits that may

accrue. The actuarial investigation concluded that

although the Net Market Value of Assets was in excess

ofAccruedBenefitsat31December2008,basedonthe

assumptionsadopted,therewasashortfallof$71million

when the funding of future benefits was also considered.

However, the council has been advised that no additional

contributionswillberequiredasat30June2009.The

Actuary will undertake the next actuarial investigation as

at30June2010toascertainifadditionalcontributionsare

required.

The result of the actuarial review is expected to be

finalised during October 2010. Should the review identify

a funding shortfall requiring additional contributions, the

Corporation will be notified of any amount payable by

November 2010 for payment on 1 July 2011. A further

actuarialreviewwillbeundertakenasat30June2011.

Based on the result of this review, a detailed funding plan

will be developed and implemented to achieve the target

offullyfundingtheFundby31December2013.



Accounting Standard Disclosure

The Fund’s liability for accrued benefits was determined by the Actuary at 31December2008pursuanttotherequirementsofAustralianAccountingStandard AAS25 follows:

31 Dec 08 $’000

NetMarketValueofAssets 3,630,432

AccruedBenefits(peraccountingstandards) 3,616,422

DifferencebetweenAssetsandAccruedBenefits 14,010

Vested Benefits (Minimum sum which must be paidtomemberswhentheyleavethefund) 3,561,588

The financial assumptions used to calculate the Accrued Benefits for the defined benefit category of the Fund were:

NetInvestmentReturn 8.50%p.a.SalaryInflation 4.25%p.a.PriceInflation 2.75%p.a.

2010 2009Defined benefit plans $’000 $’000

EmployercontributionstoLocalAuthorities 91 85 Superannuation Fund (Vision Super)

Employer contributions payable to Local - - Authorities Superannuation Fund (Vision Super) at reporting date. Accumulation Funds EmployercontributionstoLocalAuthorities 209 171 Superannuation Fund (Vision Super)

Employer contributions payable to Local - - Authorities Superannuation Fund (Vision Super) at reporting date.

17. Commitments 2010 2009Operating Lease Commitments $ $At the reporting date, the Corporation has the following obligation under non-cancellable operating leases for the lease of equipment and land and buildings for use with the Corporations activities (these obligations are not recognised as liabilities):

Notlaterthanoneyear 57,677 61,275

Laterthanoneyearandnotlaterthanfiveyears - 54,994

Later than five years - -

57,677 116,269

The Corporation has no lease receivables

18. Contingent Assets and Contingent LiabilitiesThere were no known contingent assets or contingent liabilities at reporting date.



19. (a) Financial instruments - Accounting Policy, Terms & Conditions

Recognised Financial Notes Accounting Policy Terms & Conditions instruments

Cash and Cash equivalents

Receivables

Trade and Other Payables

8

6

10

Cash on hand and at bank and money market call accounts are valued at face value. Interest is recognised as it accrues.

Receivables are carried at nominal amounts due less any provision for doubtful debts. A provision for doubtful debts is recognised where collection is no longer probable. Collectability of overdue accounts is assessed on an ongoing basis.

Liabilities are recognised for amounts to be paid in the future for goods received and services provided at balance date, whether or not invoices have been received.

Non bank bill withdrawals are at call prior to midday. These investments returned floating interestratereturnsofbetween3.03%and4.51%Bank Bills invested in during the year were held from28-60days.Theseinvestmentsreturnedfloatinginterestratereturnsbetween3.04%and7.59%.

General debtors are unsecured and interest free. Credittermsareusually30days.

Creditors are unsecured, not subject to interest chargesandarenormallysettledwithin30daysofinvoice receipt.

All contractual financial assets are categorised as loans and receivables.


Geelong Regional Library Corporation//Notes to and forming part of the Financial Report year ended 30 June 2010

19. (b) Financial instruments - interest Rate RiskThe Corporation’s exposure to interest rate risk and the effective interest rates of financial assets and financial liabilities, both recognised and unrecognised, at balance date are as follows:

2010Fixed interest maturing in :

Non Weighted Floating 1 year or Over 1 to Over 5 interest average Notes interest Rate less 5 years years bearing Total interest rate $ $ $ $ $ $ % FINANCIAL ASSETS

Receivables 6 - - - - 194,740 194,740

CashandCashEquivalents 8 777,166 1,130,010 - - 48,982 1,956,158 4.27%

Total Financial Assets 777,166 1,130,010 - - 243,722 2,150,898

FINANCIAL LIABILITIES TradeandOtherPayables 10 - - - - 357,447 357,447

Total Financial Liabilities - - - - 357,447 357,447

Net Financial instruments 777,166 1,130,010 - - (113,725) 1,793,451

2009Fixed interest maturing in :

Non Weighted Floating 1 year or Over 1 to Over 5 interest average Notes interest Rate less 5 years years bearing Total interest rate $ $ $ $ $ $ % FINANCIAL ASSETS

Receivables 6 - - - - 108,159 108,159

CashandCashEquivalents 8 775,164 738,446 - - 1,234 1,514,844 4.59%

Total Financial Assets 775,164 738,446 - - 109,393 1,623,003

FINANCIAL LIABILITIES TradeandOtherPayables 10 - - - - 427,410 427,410

Total Financial Liabilities - - - - 427,410 427,410

Net Financial instruments 775,164 738,446 - - (318,017) 1,195,593



19. (c) Financial instruments - Net Fair Value 19. (e) Risks and Mitigation

The risks associated with our main financial instruments and our policies for

minimising these risks are detailed below.

Market RiskMarket risk is the risk that the fair value or future cash flows of our financial

instruments will fluctuate because of changes in market prices.

The Corporation’s exposures to market risk are primarily through interest

rate risk with only insignificant exposure to other prices and no exposure to

foreign currency risk. Components of market risk to which we are exposed

are discussed below.

Interest Rate RiskInterest rate risk refers to the risk that the value of a financial instrument or

cash flows associated with the instrument will fluctuate due to changes in

market interest rates. Interest rate risk arises from interest bearing financial

assets and liabilities that we use.

Investment of surplus funds is made with approved financial institutions

undertheLocalGovernmentAct1989.Wemanageinterestrateriskby

adopting an investment policy that ensures:

- conformity with State and Federal regulations and standards,

- adequate safety,

- appropriate liquidity,

- diversification by credit rating, financial institution and investment product,

- monitoring of return on investment,

- benchmarking of returns and comparisons with budget.

Maturity will be staggered to provide for interest rate variations and to

minimise interest rate risk.

FINANCIAL ASSETS

Receivables 6 194,740 194,740 108,159 108,159

CashandCashEquivalents 8 1,956,158 1,956,158 1,514,844 1,514,844

Total Financial Assets 2,150,898 2,150,898 1,623,003 1,623,003

FINANCIAL LIABILITIES

TradeandOtherPayables 10 357,447 357,447 427,410 427,410

Total Financial Liabilities 357,447 357,447 427,410 427,410

Net Financial Liabilities 1,793,451 1,793,451 1,195,593 1,195,593

The carrying value for cash on hand and at bank, receivables, investments and creditors approximates the fair value because of their short term to maturity.

No financial assets or financial liabilities recognised in the statement of financial position were measured at fair value subsequent to initial recognition.

Notes Amount Value Amount Value

Aggregate Aggregate Carrying Net Fair Carrying Net Fair

2010 2009

The aggregate net fair values of financial assets and financial liabilities, both recognised and unrecognised, at balance date are as follows:

19. (d) Credit Risk exposure

The maximum exposure to credit risk at balance date in relation to each class of recognised financial asset is represented by the carrying amount of those assets as indicated in the balance sheet.



19. (e) Risk and Mitigation (cont.)

Credit Risk

Credit risk is the risk that a contracting entity will not complete its obligations under a financial instrument and cause us to make a financial loss. We have exposure to credit risk on all financial assets included in our balance sheet. To help manage this risk:

-wehaveapolicyforestablishingcreditlimitsfortheentitieswedealwith;

-wemayrequirecollateralwhereappropriate;and

- we only invest surplus funds with financial institutions which have a recognised credit rating specified in our investment policy.

Trade and other receivables consist of a large number of customers, spread across the consumer, business and government sectors. Credit risk associated with the Corporation’s financial assets is minimal because the only debtor is the City of Greater Geelong. Ongoing credit evaluation is performed on the financial condition of our customers and, where appropriate, an allowance for doubtful debts is raised.

We may also be subject to credit risk for transactions which are not included in the balance sheet, such as when we provide a guarantee for another party. Details of our

contingentliabilitiesaredisclosedinnote18.

Liquidity Risk

Liquidity risk includes the risk that, as a result of our operational liquidity requirements:

-wewillnothavesufficientfundstosettleatransactiononthedate;

- we will be forced to sell financial assets as a value which is less than what they are worth;and

- we may be unable to settle or recover financial assets at all.

To help reduce these risks we:

- have a liquidity policy which targets a minimum and average level of cash and cash equivalentstobemaintained;

-havereadilyaccessiblestandbyfacilitiesandotherfundingarrangementsinplace;

- have a liquidity portfolio structure that requires surplus funds to be invested within variousbandsofliquidinstruments;and

- monitor budget to actual performance on a regular basis.

Carrying -1% +1%

Amount Result Equity Result Equity

$ $ $ $ $

Financial Assets

CashatBank 1,956,158(19,562) (19,562) 19,562 19,562

Receivables 194,740(1,947) (1,947) 1,947 1,947

Financial Liabilities

Payables 357,4473,5743,574(3,574) (3,574)

Carrying -1% +1%

Amount Result Equity Result Equity

$ $ $ $ $

Financial Assets

CashatBank 1,514,844(15,148) (15,148) 15,148 15,148

Receivables 108,159(1,082)(1,082)1,082 1,082

Financial Liabilities

Payables 427,4104,2744,274(4,274) (4,274)

19. (f) Sensitivity disclosure analysisThe sensitivity analysis below (100 basis point increase or decrease) have been

determined based on the exposure to interest rates at the reporting date and what

the Corporation believes is reasonably possible over the next 12 months taking into

account past performance, future expectations, economic forecasts and managements

knowledge of financial markets .

30 June 2010interest Rate Risk

30 June 2010interest Rate Risk



20. Auditors Remuneration 2010 2009

$ $

8,165 8,000Audit fee to conduct external Audit

Victorian Auditor-General

21. Related Party Transactions

(a) Responsible Persons

Names of persons holding the position of a Responsible Person at the Geelong Regional Library Corporation during the year were:

Board Members

Cr Rod Macdonald City of Greater Geelong (Chair)

Cr Andy Richards City of Greater Geelong ( from November 2009), (Deputy Chair from 1 February 2010)

Cr David Cotsell Golden Plains Shire (Deputy Chair to 1 February 2010)

Cr Joe Remenyi Surf Coast Shire

Cr Barbara Abley City of Greater Geelong

Cr Cameron Granger City of Greater Geelong

Cr Helene Butler Borough of Queenscliffe

Cr David Saunderson City of Greater Geelong (to November 2009)

Chief executive Officer Ms Patti Manolis

(b) Remuneration of Responsible Persons

Annualised remuneration of Responsible Officers were within the following band.

2010 2009

$0-$9,999 8 9

$140,000-$149,999 1 1

Total remuneration in the reporting period for responsible persons included above

amountedto; $140,425 $135,000

Board members received no remuneration from the Geelong Regional Library Corporation.

(c) Remuneration of Senior Officers

Annualised remuneration of Responsible Officers were within the following band.

2010 2009

$130,000-$139,999 1 -

$160,000-$169,999 1 -

Total remuneration in the reporting period for responsible persons included above amountedto; $300,435 $-

(d) Retirement Benefits

Nil.

(e) Loans to Responsible Persons/ Senior Officers

Nil.

(f) Other Transactions

There were no transactions with responsible persons to report.


Geelong Regional Library Corporation//Notes to and forming part of the Financial Report year ended 30 June 2010

22. Function

The Corporation’s only function is as a library.

2010 2010 2009 2008 $ % % % 23. Financial Ratios

(a) Working Capital Ratio

Purpose: To assess the ability to

meet current commitments.

CurrentAssets 2,171,195

CurrentLiabilities 1,280,138 169.61% 126.05% 118.60%

(This means for every dollar of current

liabilities,thelibraryhas$1.70ofcurrentassets)

(b) Adjusted Working Capital Ratio

Purpose: To assess the ability to

meet current commitments.

CurrentAssets 2,171,195

CurrentLiabilities 699,651 310.33% 215.36% 232.98%

(This means for every dollar of current

liabilities,thelibraryhas$3.10ofcurrentassets).

(c) Revenue Ratio

Purpose: To assess the

dependence on grant income.

Grants 1,605,672

TotalRevenue 7,740,421 20.74% 24.41% 25.96%

(Thismeansthat20.73%ofrevenueisearnedfromgrants).

Current liabilities have been reduced to reflect

the long service leave that is shown as a current

liability because GRLC does not have an unconditional

right to defer settlement of the liability for at least twelve

months after the reporting date, but is not likely to fall

due within 12 months after the end of the period.



Certification of the Financial Report STANDARD STATeMeNTS

Basis of preparation of Standard Statements

The Library Corporation is required to prepare and include four audited Standard Statements within

its Annual Report - a Standard Income Statement, Standard Balance Sheet Statement, Standard Cash

Flow Statement and a Standard Statement of Capital Expenditure, together with explanatory notes.

These statements and supporting notes form a special purpose financial report prepared to meet

therequirementsoftheLocalGovernmentAct1989andLocalGovernment(FinanceandReporting)

Regulations2004.

The Standard Statements have been prepared on accounting bases consistent with those used for

the General Purpose Financial Statements and are also prepared to the same level of detail and

format as the regular reporting to the Board. The Statements are consistent with the reporting

format in the 2009/10 Budget.

The Standard Statements are not a substitute for the General Purpose Financial Statements, which

are included in the Annual Report. They have not been prepared in accordance with all Australian

Accounting Standards or other authoritative professional pronouncements.

The Standard Statements compare the corporation’s financial plan, expressed through its budget,

withactualperformance.TheLocalGovernmentAct1989requiresexplanationofanymaterial

variances.

The budget figures included in the Statements are those formally adopted by the Library Corporation

in June 2009.

The Standard Income Statement highlights the recurrent result which is the result of the day to

day transactions within the Library’s control. The non recurrent result are one off activities or items

outside of the Library’s normal activities that have contributed both in cash and non cash incomes

and expenditures.

The Standard Balance Sheet Statement, the Standard Statement of Capital Expenditure and the

Standard Cash Flow Statement are consistent with both the format in the annual accounts and the

regular Board reports.

In my opinion the accompanying financial statements have been prepared in accordance with the Local Government Act 1989, the Local Government (Finance andReporting)Regulations2004,AustralianAccountingStandardsandothermandatory professional reporting requirements.

Principal Accounting Officer

Mrs Kathy Fulton

Dated:

Geelong

Board Member

Dated:

Geelong

Board Member

Dated:

Geelong

Chief Executive Officer

Ms Patti Manolis

Dated:

Geelong

In our opinion the accompanying financial statements present fairly the financial transactionsoftheGeelongRegionalLibraryCorporationfortheyearended30June 2010 and the financial position of the Corporation as at that date.

As at the date of signing, we are not aware of any circumstance which would render any particulars in the financial statements to be misleading or inaccurate.

WehavebeenauthorisedbytheBoardon16thAugust2010tocertifytheFinancialStatements in their final form.



STANDARD iNCOMe STATeMeNT (for the year ended 30 June, 2010)

2009/10 2009/10 Actual Budget Variance $ $ $

ReCuRReNT iNCOMe

GovernmentGrants 88,437 134,960 (46,523)

UserCharges 67,882 71,184 (3,302)

OtherFeesandCharges 157,399 118,656 38,743

InterestonInvestments 95,876 70,000 25,876

CoreGrants-MemberMunicipalities 1,517,235 1,416,481 100,754

MemberContributions 5,158,070 5,148,183 9,887

TOTAL ReCuRReNT iNCOMe 7,084,899 6,959,464 125,435

ReCuRReNT eXPeNDiTuRe

Employee Related

Salaries 4,005,691 4,033,284 27,593

Workcover 30,301 37,151 6,850

Goods and Services

GeneralWorks-Materials 83,310 106,987 23,677

GeneralWorks-Plant/Equipment/VehicleCosts 75,027 76,080 1,053

GeneralWorks-ExternalServices 560,732 468,274 (92,458)

Administration 260,604 164,763 (95,841)

ProfessionalServices 273,643 221,231 (52,412)

Utilities 316,165 343,876 27,711

Depreciation 1,187,749 1,186,000 (1,749)

(Gain)/LossonSaleofPlant&Equipment 100,807 - (100,807)

TOTAL ReCuRReNT eXPeNDiTuRe 6,894,029 6,637,646 (256,383)

ReCuRReNT SuRPLuS/(DeFiCiT) 190,870 321,818 (130,948)

NON-ReCuRReNT iNCOMe

CapitalGrants&Income 661,786 - 661,786

NeT SuRPLuS/(DeFiCiT) 852,656 321,818 530,838

NOTeS TO BuDGeT VARiANCeS Relates to Standard income Statement NetSurplusfortheyearis$530,838favourabletobudgetmainlydue to unbudgeted Capital income received (contributions from City ofGreaterGeelongforFF&EforBelmontLibraryUpgrade$211,786andCollectionsfornewLaraLibrary$450,000),favourableinterest,salaries and increased Members Core Grants, offset by Loss on disposal of Lending Materials.

Income

Fees&ChargesfavourableduetoincreasedFines$20,463,plusunbudgetedSundryIncome$18,280

Interest on Investments favourable due to higher than budgeted investment balance.

Capital Income favourable due to receipt of unbudgeted Capital income received (contributions from City of Greater Geelong for FF&E forBelmontLibraryUpgrade$211,786andCollectionsfornewLaraLibrary$450,000)

Core Grants - Member Municipalities increased greater than budgeted.

Expenditure GeneralWorks-ExternalServiceswere($92,458)unfavourablemainlyduetounfavourableWebServicescosts($22,503),SubscriptionstoWebServices($52,277)-incorrectlybudgetedasCapitalExpenditure,Advertising($20,554)-Recruitment/Employmentadvertising.

Administrationcostswere($95,841)unfavourablemainlyinprinting,software, training costs and FBT

ProfessionalServicescostswere($52,412)unfavourabletobudgetmainlyduetoComputerSupport($57,154)

Loss on Sales of Plant & Equipment is mainly due to disposal of Lending Materials notfullydepreciated(WDV$94,540).



STANDARD BALANCe SHeeT STATeMeNT (for the year ended 30 June, 2010) NOTeS TO BuDGeT VARiANCeS

Relates to Standard Balance Sheet Statement

Cashattheendoftheyearof$1,956,158is$1,432,912abovebudget due to higher cash opening balance than budgeted of $759,972andoverbudgetcashflowsurplusof$672,940.

Payables at the end of the year is higher than budget due to the value ofuninvoicedreceiptsandaccrualsatyearend$240,240.

Lending Materials lower than budget due to underspend on new materialsof$354,869.

LongServiceLeaveobligationof$693,504isfullycashcovered.

2009/10 2009/10 Actual Budget Variance $ $ $CuRReNT ASSeTS

CashandCashEquivalents 1,956,158 523,246 1,432,912

Receivables 194,740 30,000 164,740

Prepayments 20,297 10,000 10,297

TOTAL CuRReNT ASSeTS 2,171,195 563,246 1,607,949 CuRReNT LiABiLiTieS

TradeandOtherPayables 357,447 110,000 (247,447)

Provisions 922,691 804,185 (118,506)

TOTAL CuRReNT LiABiLiTieS 1,280,138 914,185 (365,953)

NeT CuRReNT ASSeTS 891,057 (350,939) 1,241,996

NON-CuRReNT ASSeTS

PlantandEquipment&Vehicles 1,572,791 1,376,958 195,833

LendingMaterials 5,853,129 6,216,908 (363,779)

Work in Progress 0 0 0

TOTAL NON-CuRReNT ASSeTS 7,425,920 7,593,866 (167,946)NON-CuRReNT LiABiLiTieS Provisions 73,017 35,815 (37,202)

TOTAL NON-CuRReNT LiABiLiTieS 73,017 35,815 (37,202)

NeT ASSeTS 8,243,960 7,207,112 1,036,848

Represented by:

eQuiTy

SurplusYeartoDate 852,656 321,818 530,838

AccumulatedSurplus(01/07/2009) 3,505,293 2,999,283 506,010

MembersContribution 3,886,011 3,886,011 -

TOTAL eQuiTy 8,243,960 7,207,112 1,036,848



STANDARD CASH FLOW STATeMeNT (for the year ended 30 June, 2010) NOTeS TO BuDGeT VARiANCeS

Standard Cash Flow Statement

Cash flows from operating activities are unfavourable to budget due to increased expenditure on Web Services, Subscriptions, Advertising, Printing, offset by increase in Government grants, Interest on Investments due to higher cash holdings, and favourable income from Fines.

Cash out flows from investing activities are over budget mainly due toreceiptofcontributionfromCityofGreaterGeelongof$450,000for book stock at new Lara Library (not yet spent) and underspend on LendingMaterials$354,869

Cashattheendoftheyearof$1,956,158is$1,432,912abovebudget due to higher cash opening balance than budgeted of $759,972andoverbudgetcashflowsurplusof$672,940

Actual Budget Variance $ $ $ inflows/ inflows/ inflows/ (Outflows) (Outflows) (Outflows)

Cash Flows from Operating Activities

GovernmentGrants 1,766,239 1,551,441 214,798

Members 5,219,894 5,148,183 71,711

InterestReceived 95,876 70,000 25,876

UserCharges 241,759 189,840 51,919

GSTRefund 88,915 - 88,915

7,412,683 6,959,464 453,219

EmployeeBenefits (3,968,201) (4,070,435) 102,234

GeneralWorks/Utilities (1,386,319) (995,217) (391,102)

Administration/ProfessionalServices (624,078) (385,994) (238,084)

(5,978,598) (5,451,646) (526,952)

Net Cash Provided by Operating Activities 1,434,085 1,507,818 (73,733)

Cash Flows from Investing Activities

Payments for Furniture and Equipment, Motor Vehicles andLendingMaterials (1,655,729) (1,739,444) 83,715

CapitalIncome 661,786 - 661,786

ProceedsfromSaleofAssets 1,172 - 1,172

Net Cash Outflow from investing Activities (992,771) (1,739,444) 746,673

NetIncrease/(Decrease)inCashHeld 441,314 (231,626) 672,940

CashatBeginningofFinancialYear 1,514,844 754,872 759,972

Cash at end of Financial year 1,956,158 523,246 1,432,912

2009/10



STANDARD STATeMeNT OF CAPiTAL eXPeNDiTuRe (for the year ended 30 June, 2010) NOTeS TO BuDGeT VARiANCeS

Relates to Standard Statement of Capital expenditure

Capitalexpenditureisunderbudget$165,967mainlyduetoBooksandotherLendingMaterialsbeingunderbudgetby$354,869,offset by unbudgeted expenditure for Belmont Library Upgrade ($211,786)(fundedbycontributionfromCityofGreaterGeelong).

2009/10 2009/10 2009/10 Actual Budget Variance $ $ $

CAPiTAL eXPeNDiTuRe

C56011AdultLargePrintLibrary 62,709 96,000 33,291

C56012AdultFictionLibrary 179,498 259,000 79,502

C56013AdultNonFictionLibrary 109,009 130,020 21,011

C56014LOTELibrary 9,065 32,000 22,935

C56027JuniorFictionLibrary 44,075 56,800 12,725

C56028JuniorNonFictionLibrary 17,615 18,700 1,085

C56029PictureBooksLibrary 74,769 106,000 31,231

C56030YoungAdultBooksLibrary 18,466 31,500 13,034

C56035AudioLibrary 93,539 105,400 11,861

C56040CDRomLibrary 574 3,000 2,426

C56045CDMusicLibrary 45,370 81,399 36,029

C56055VideosLibrary 0 0 0

C56060Serials/MagazinesLibrary 77,081 70,500 (6,581)

C56121LearningEnglish 13,911 15,000 1,089

C56122E-Books 25,860 25,000 (860)

C56140AssetReplacement 142,802 155,125 12,323

C56145RFIDRadioFrequencyIdentification 174,125 190,000 15,875

C56155LightFleetReplacement 35,727 35,000 (727)

C56160LibraryBranchEquipment 104,568 100,000 (4,568)

C56162DVD(LibraryMaterials&Books) 71,326 68,000 (3,326)

C56163Reference(LibraryMaterials&Books) 25,681 111,000 85,319

C56171PremiersReadingChallenge 35,901 50,000 14,099

C56172BelmontLibraryUpgrade 211,786 0 (211,786)

TOTAL CAPiTAL eXPeNDiTuRe 1,573,457 1,739,444 165,987



Certification of the Standard Statements

In my opinion the accompanying standard statements have been prepared on accounting bases consistent with the financial statements and in accordance with the Local Government Act 1989,andtheLocalGovernment(FinanceandReporting)Regulations2004.

Principal Accounting OfficerMrs Kathy FultonDated: Geelong

In our opinion the accompanying standard statements have been prepared on accounting bases consistent with the financial statements and in accordance with the Local Government Act 1989andtheLocalGovernment(FinanceandReporting)Regulations2004.

As at the date of signing, we are not aware of any circumstance which would render any particulars in the standard statements to be misleading or inaccurate.

WehavebeenauthorisedbytheBoardon16thAugust2010tocertifytheStandardStatements in their final form.

Board Member

Dated: Geelong

Board Member

Dated: Geelong

Chief Executive OfficerMs Patti ManolisDated: Geelong


Financial StatementsVAGO Victorian Auditor-General’s Office Independent Auditor’s ReportTo the Members of the Board, Geelong Regional Library Corporation

The Financial Report and Standard Statements

Theaccompanyingfinancialreportfortheyearended30June2010ofGeelongRegionalLibrary Corporation which comprises statement of comprehensive income, statement of financial position, statement of changes in equity, statement of cash flow, a summary of significant accounting policies and other explanatory notes to and forming part of the financial report, and the Certification of the Financial Report has been audited.

Theaccompanyingstandardstatementsfortheyearended30June2010oftheCorporationwhich comprises standard income statement, standard balance sheet statement, standard cash flow statement, standard statement of capital expenditure, the related notes and the Certification of the Standard Statements have been audited.

Member’s Responsibility for the Financial Report and Standard StatementsThe Members of the Board of Geelong Regional Library Corporation are responsible for the preparation and fair presentation of:

•thefinancialreportinaccordancewithAustralianAccountingStandards,includingtheAustralian Accounting Interpretations, and the financial reporting requirements of the Local Government Act 1989

•thestandardstatementsinaccordancewiththebasisofpreparationasdescribedinnote1 to the statements and the requirements of the Local Government Act 1989.

This responsibility includes:

•establishingandmaintaininginternalcontrolsrelevanttothepreparationandfairpresentation of the financial report and standard statements that are free from material misstatement, whether due to fraud or error.

•Selectingandapplyingappropriateaccountingpolicies

•Makingaccountingestimatesthatarereasonableinthecircumstances.

Audit Responsibility

As required by the Audit Act 1994 and the Local Government Act 1989, my responsibility is to express an opinion on the financial report and standard statements based on the audit, which has been conducted in accordance with Australian Auditing Standards. These Standards require compliance with the relevant ethical requirements relating to audit engagement and that the audit be planned and performed to obtain reasonable assurance as to whether the financial report and standard statements are free of material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report and standard statements. The audit procedures selected depend on judgement, including the assessment of the risk of material misstatement of the financial report and standard statements, whether due to fraud or error. In making those risk assessments, consideration is given to the internal control relevant to the entity’s preparation and fair presentation of the financial report and standard statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control.

Level24,35CollinsSt,MelbourneVIC.3000

Telephone61386017000Facsimile61386017010Emailcomments@audit.vic.gov.auWebsitewww.audit.vic.gov.au

Auditing in the Public Interest

62

Independent Auditor’s Report (continued)

An audit also includes evaluating the appropriateness of the accounting policies used, and the reasonableness of accounting estimates made by the Board Members, as well as evaluating the overall presentation of the financial report and standard statements.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Matters Relating to the Electronic Presentation of the Audited Financial Report and Standard Statements

This auditor’s report relates to the financial report and standard statements published both in the annual report and on the website of Geelong Regional Library Corporation for the year ended30June2010.TheBoardMembersoftheCorporationareresponsiblefortheintegrityof the web site. I have not been engaged to report on the integrity of the web site. The auditor’s report refers only to the statements named above. An opinion is not provided on any other information which may have been hyperlinked to or from these statements. If users of this report are concerned with the inherent risks arising from electronic data communications, they are advised to refer to the hard copy of the audited financial report and standard statements to confirm the information included in the audited financial report and standard statements presented on the Corporation’s web site.

Independence

TheAuditor-General’sindependenceisestablishedbytheConstitutionAct1975. The Auditor-General is not subject to direction by any person about the way in which his powers and responsibilities are to be exercised. In conducting the audit, the Auditor-General and his staff and delegates complied with all applicable independence requirements of the Australian accounting profession.

Audit Opinion

Inmyopinion;

(a) The financial report presents fairly, in all material respects, the financial position ofGeelongRegionalLibraryCorporationasat30June2010andofitsfinancialperformance and cash flows for the year then ended in accordance with applicable Australian Accounting Standards, including the Australian Accounting Interpretations, andthefinancialreportingrequirementsoftheLocalGovernment1989.

(b) The standard statements are presented fairly, in all material respects, in accordance with the basis of preparation as described in note 1 to the statements and comply with the requirementsoftheLocalGovernmentAct1989.

Level24,35CollinsSt,MelbourneVIC.3000

Telephone61386017000Facsimile61386017010Emailcomments@audit.vic.gov.auWebsitewww.audit.vic.gov.au

Auditing in the Public Interest

MELBOURNE

24August2010

Libraries are located at -

Barwon HeadsGolfLinksRoad,BarwonHeads3227Ph:52542143

Belmont163HighStreet,Belmont3216Ph:52432655

Chilwell51RussellStreet,Newtown3220Ph: 5221 5129

CorioCoxRoad,Norlane3214Ph:52752388

Drysdale18-20HancockStreet,Drysdale3222Ph:52513855

Geelong49LittleMalopStreet,Geelong3220Ph: 5222 1212

Geelong West153BPakingtonStreet,GeelongWest3218Ph:52291939

Grovedale45-49HeyersRoad,Grovedale3216Ph:52415152

HightonRoslynRoad,Highton3216Ph:52434864

NewcombCornerBellarineHwy&WilsonsRoad,Newcomb3219Ph:52481802

Ocean GroveCnrPresidentsAvenueandTheAvenue,OceanGrove3226Ph:52554218

Queenscliff55HesseStreet,Queenscliff3225Ph:52582017

TorquaySurfCityPlaza,BeachRoad,Torquay3228Ph:52613049

Mobile Libraries operate in -Golden Plains ShirePh:52726010

City of Greater GeelongPh:52726010

Surf Coast ShirePh:52726010

Library Administration

30 Brougham Street, Geelong 3220Ph: 5272 6010 Fax: 5272 [email protected]

www.geelonglibraries.vic.gov.au

Municipal Partners

geelong regional library corporation annual report 2010

Documents