gcic overview - amazon s3...james brown phone - 404-270-8449 fax –770-357-8178...
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GCIC OverviewIEASHA REDDITT
TRAINING SPECIALIST
GCIC OVERVIEW REV 8/16
Plans & Program DevelopmentTraining
Ieasha Redditt- 404.695.1409
Anita Williams - 404.788.1445
Kimberly Tarver 404.309.3021
Unassigned
Unassigned
Josh Baker - 404.370.2138
Patrisha Wilson - 404.615.3982
LaTonya DeBruce- Manager404.309.6537
GCIC OVERVIEW REV 8/16
What do WE do?
Provide agency and TAC Support
Conduct agency visits
Offer guidance on policies and procedures
Deliver training on all GCIC programs
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Trainings We Offer
Terminal Agency Coordinator (TAC) and Refresher
Sex Offender Registry/SORT
Uniform Crime Reporting
Computerized Criminal History (CCH) System
Security Awareness Training
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GCIC Trainings
GCIC Record Restriction
GCIC Investigative Tool
PortalXL Training
Fingerprinting Procedures
How to Read RAP Sheets
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Protection Order Training
GCIC Overview and Services
Pre-Assessment and Post-Audit Assistance
Specialized In-Service Training
Georgia CJIS Training Symposium
Additional GCIC Trainings
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Requesting a training classGCIC Class Training Request
link is located on the GCIC website under the training
portion of the customer support tab
Input requested information including prospective class
dates
Have a minimum of 15 attendees for a class
Please remember to check the LMS and GCIC website for currently scheduled classes
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GCIC Website
Check for updates at least once a week!
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GCIC Websitehttp://gcicweb.gbi.state.ga.us
GCIC Programs Information
Learning Management System Link
CJIS Publications & Forms
Training & Audit Schedule
Announcements
Contact List & E-mail Links
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GBI Website
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GBI Websitehttp://gbi.Georgia.gov
Sex Offender Registry (State and National)
Unsolved Cases
Criminal History Background Checks
Georgia Felon Search
Crime Statistics
Georgia Applicant Processing Services (GAPS)
Georgia Emergency Alert Information
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WHOSE JOB IS IT ANYWAY?
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GCIC Responsibilities
Operate the CJIS network on a continuous basis
Provide procedures, standards and training (to include training materials, guidelines and instructions) necessary for the
uniform operation of the network
Establish complete control over the network and restrict its use to criminal justice and other authorized agencies (E-911, Public
Defenders, mental health etc.)
Restrict the use of criminal justice information obtained through network for purposes authorized by law
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Agency Head Responsibilities
Chief Executives (sheriffs, police chiefs, prosecutors, judges, probate, state, clerks etc.) are responsible for their agency’s compliance with laws, policies and operational procedures
regulating the access to the CJIS network.
The agency Chief Executive must ensure…
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Agency Head Responsibilities
A TAC is appointed and certified within 90 days of
appointment
Replacement TACs are appointed immediately and
certified within 90 days
Notify the Director of GCIC in writing of all primary
TAC appointments
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Agency Head Responsibilities
Make sure all the agreements their agency needs are
current and signed
The user agreement is required for all law
enforcement agencies
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User Agreements
Between user agency and GCIC
Update the agreement for all agency head changes
Each agency is responsible for updating and forwarding to GCIC
For compliance - Current (February 2013) agreement must be available for auditor’s review
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Agency Head Responsibilities
All agency employees (civilian and sworn) sign current Awareness Statement
All agency employees adhere to all GCIC/NCIC policies
Written policies and procedures based on the GCIC Council Rules are established to comply with
CJIS Network operation policies
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Agency Head Responsibilities
All agency employees who utilize the Georgia CJIS Network are appropriately trained and training documentation is maintained by the agency
A Local Agency Security Officer (LASO) is appointed to serve as the agency point of contact (POC) for
computer security responsibilities
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In 1985, the NCIC Advisory Policy Board issued a policy requiring each agency using NCIC services to appoint a Terminal Agency Coordinator (TAC). Then
in 1986, The Rules of the GCIC Council were amended to require each agency operating a terminal
on Georgia’s CJIS Network to appoint a TAC.
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Reasons for a Terminal Agency Coordinator
You have been selected by your Agency Head to play a vital role in the administration of criminal justice.
As a TAC, you have several responsibilities...
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Terminal Agency Coordinator
As a Terminal Agency Coordinator, you will be responsible for assisting your agency and Agency Head in complying
with GCIC and NCIC/Nlets:
Policies
Rules
Regulations
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TAC
Complete TAC Training and Refresher courses
Notify GCIC of agency changes
Maintain CJIS related materials
Administer training programs for CJIS Network
operations
Ensure timely and accurate record entry
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TAC Responsibilities
TAC Responsibilities (Cont.)
Ensure proper handling of Hit Confirmations
Ensure Detainer processes are being followed
Ensure timely, accurate and complete Validation procedures
Implement CJIS policies and procedures
CJIS Network audit preparation
Other responsibilities designated by GCIC Council Rules and CJIS Security Policy
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Local Agency Security Officer(LASO)
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What is a LASO?
Identify who is using approved hardware, software and firmware, and ensure no unauthorized
individuals or processes have access to CJIS system
Identify and document how the equipment is connected to the state system
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LASO Responsibilities
Ensure the approved and appropriate security measures are in place and working (firewalls, etc.)
Support policy compliance and ensure the CJIS System Agency (CSA) Information Security Officer
(ISO) is promptly informed of security incidents
Ensure that IT personnel security screening procedures are being followed as stated in CJIS
Security Policy
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ACCESS TO GCIC SYSTEMS
Why so many user IDs and passwords?
Access to criminal history record information is restricted and confidential. All GCIC programs are
housed and protected behind a SSL/VPN. First, you must gain access to the SSL/VPN then the programs
within.
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The SSL/VPN
The SSL/VPN User ID and Password allows access to GCIC systems through the firewall (the vault). Once inside you still need a separate User ID and Password TO ACCESS each program (the drawers)
Think of the SSL/VPN as a bank vault and GCIC programs as the drawers inside. Even if you get in the vault, you still need to get into the drawers!
CCHUCRPOR
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Georgia Technology Authority (GTA)
https://sslx.gta.ga.gov
The Vault!
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GETS (SSL/VPN)
Monthly user fee charged by GTA
Requested through email
Issued by GTA
TACs must maintain a list of all SSL/VPN User IDs
Password must be changed every 42 days
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SSL/VPN Order Form
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We’re in!
A SEPARATE USER ID/PASSWORD REQUIRED FOR PROTECTED PROGRAMS
USER ID REQUEST FORMS FOUND ON THE GCIC WEBSITE
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GCIC Information Security Officer Contact Information
James Brown
PHONE - 404-270-8449
FAX – 770-357-8178
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WHAT DO I HAVE TO DO FIRST?
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Training
Successful completion of the Terminal Agency Coordinator Certification Training Course.
Attend TAC Refresher Training
every five (5) years
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NOTIFY GCIC OF CHANGES
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Changes
New Agency Head
New Primary TACs
Updated Agreements
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GCIC Mailing AddressGeorgia Crime Information Center
Post Office Box 370808
Decatur, Georgia 30037-0808
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CJIS MATERIALS
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GCIC Policy Manual and Operations Manual
GCIC Council Rules
GCIC Operation Bulletins
GCIC Updates, Revisions, Broadcast Messages, and Special Notices to TACs
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GCIC CJIS Related Materials
NCIC CJIS Related MaterialsNCIC Operating Manual
NCIC Code Manual
CJIS Security Policy
Technical Operational Updates
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Additional Reference Materials
GCIC Other reference guides for various applicable
programs (i.e. UCR, CCH, CBT, POR) Your agency customer support representative
GBI Website Georgia Open Records Handbook
Georgia Peace Officer Standards and Training Council (POST) Law Enforcement Handbook
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Any Questions?
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