garden city public schools proposed budget 2014 …...tonight’s presentation is the fourth step in...

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GARDEN CITY PUBLIC SCHOOLS

PROPOSED BUDGET 2014-2015 Instruction—Part II

Technology, Guidance, Pupil Personnel Services and Athletics

March 11, 2014

Tonight’s presentation is the fourth step in the budget review process. The

expenditures discussed are recommendations to the Board of

Education from the administration.

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Tonight’s Agenda

Budget summary and background information, including the state aid picture

The issue of local control

Technology

Guidance

Pupil Personnel Services (PPS)

Athletics

The instructional budget “by the numbers”

The proposed “property tax freeze”

Q & A

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Proposed overall budget: $109,280,138

Budget to budget increase: $1,677,772 or 1.56%

Projected tax levy increase

(with STAR): 1.58%

Maximum Allowable Tax Levy: 1.58%

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Expenditure Increase in $ Budget Impact %

Tax Impact %

Pension TRS 704,637 ERS 93,124 Subtotal 797,761 0.74 0.82

Other Benefits 769,751 0.72 0.79

Debt Service 133,608 0.12 0.14

Total 1,701,120 1.58 1.76

Budget Drivers 2014-15

Pension contributions alone are responsible

for about half of the tax increase.

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State Aid: Dismal Other than property taxes, the biggest source of revenue for the

school district is state aid.

The Governor’s school aid proposal reduces aid to Garden City by $14,680. The proposed budget again freezes Foundation Aid, the basic state grant. No consideration is given to the cost-of-living on Long Island.

State aid since 2008 has decreased by 13.5%, even while mandates have increased, technology is changing tremendously, the need for improved security at our schools is great, and the tax levy cap has been imposed.

Loss of state aid reduces/eliminates funds vitally important for staff development, curriculum development, academic support, and other initiatives devoted to making sure our students master the high quality, multifaceted curriculum required to be career and college ready and be prepared for an active role in their community. 6

State Aid: Dismal

The Governor’s school aid proposal continues to take away from the school district funding to which it is entitled by state aid formulas. This reduction is known as the Gap Elimination Adjustment (GEA).

The GEA takes money that should be going to school districts and puts it in the state’s own budget.

The GEA has reduced the state aid Garden City actually received from New York State by $3,141,513. These funds could have been used to enhance or save programs for students.

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Drastic State Aid Reductions Jeopardize Excellence

In just the last three years Garden City has lost $3,141,513 due to the Gap Elimination Adjustment (GEA).

GEA has been in existence since the 2009-2010 school year. Total loss in state aid attributed to GEA is in excess of $5M.

Loss of state aid results in higher tax increases for residents of our community.

The average loss of $1,000,000 per year represents a sum greater than the funding needed to support 10 teachers each year.

The sum represents enough money to fund our entire high school athletic program.

The figure exceeds the cost of textbooks, supplies and materials for the entire school district

$1,000,000 could be used to support our bus transportation system by replacing 5 buses and 5 vans

A similar amount would have provided enough funds to cover the cost of more than 1,600 computers, laptops and tablets.

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Mandate Relief

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The Governor’s budget proposal contains no new initiatives for

significant mandate relief.

Budget Pressures Escalate

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The Governor’s Budget Proposals Punish High Quality,

High Performing School Districts 11

Educational Plan

Educational Plan

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3 Part Budget Chapter 436 of the Laws of 1997 states that the

budget is to be divided into three components: Administrative

Activities which indirectly provide a benefit to students and staff

Programmatic Activities which directly benefit students

Capital Activities involving maintenance and upkeep of district buildings

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2014-15 Proposed Budget Administrative $ 12,207,564

Program $ 80,162,672

Capital $ 16,909,902

TOTAL $ 109,280,138

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2014-15 Proposed Budget Expenditures

11.17%

73.36%

15.47%

Administrative Program Capital

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In other words:

Inspiring Minds

Empowering Achievement

Building Community

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GARDEN CITY SCHOOL DISTRICT Mission Statement

Remember:

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The Budget Challenge

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Align budget with district’s mission and goals Ensure health and safety and provide funds to maintain

the physical plant Respect that property taxes from individual homeowners

remain the major source of revenue for the budget Utilize but do not empty reserves

Provide allocations to address mandates and obligations, including new teacher/principal evaluation system (APPR) and new NYS learning standards (CCLS), as well as 2009 School Investment Bond debt service

Work to ensure that current and future students enjoy the same opportunities that former students enjoyed and maintain our community’s status as a “destination location” to the greatest extent practicable in this very difficult fiscal environment

Key Budget Design Principles

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TECHNOLOGY

Technology Department

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Staffing: Director of Technology and Staff Development

1.0 FTE clerical staff

5.0 FTE technical support staff (includes network manager)

Installs, maintains, manages, supports and upgrades the instructional and administrative local area (LAN) and wide area (WAN) networks, as well as wireless networks and telecommunications system

Collaborates with and supports faculty and staff in efforts to use technology for teaching and learning

Maintains approximately 4,500 student and faculty/staff network accounts and folders; 650 faculty/staff email accounts and folders

Responded to 2,023 help desk requests since July 2013

Responsible for network security and back-up of data

Responsible for user account management (creation and maintenance) for all student and staff applications – 12 applications

Responsible for management of the VOIP telephone system and voicemail

Responsible for state and federal data reporting, an ever-growing responsibility

Technology Task Force completed its study and presented a comprehensive technology vision, status report, and plan for the future to the Board of Education

Completed infrastructure upgrade of switches, routers and servers in all schools

Completed installation of wireless network. Currently, testing district-owned wireless devices, representing beginning of phase-in of BYOD.

Installed a new e-mail archiving system

Upgraded district-wide Storage Area Network (SAN) to address increased storage needs

Upgraded virtual server environment to enhance performance and increase computing capacity for mission critical servers

Technology Accomplishments 2013-2014

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Technology Accomplishments 2013-2014

Completed school security initiative by integrating PA and VOIP systems to permit PA announcements from any location in the schools

Assisted in upgrade of door lock system Upgraded the district-wide web filtering system Upgraded the business, art and photography computer labs

in the high school and the Scantek technology lab in the middle school

Completed all NYS and federal data reporting tasks including new responsibilities for: APPR SLOs (Achievement targets for most teachers) Student Daily Attendance Student Discipline Teacher Student Course and Grade data (over 42,000

records)

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Technology Initiatives for 2014-2015

Upgrade all district computers to Windows 7 operating system and Office 2010

Upgrade all teacher workstations connected to the smartboards

Upgrade all office computers Support such instructional initiatives as the flipped

classroom, UDL (Universal Design for Learning), web-based research, robotics, and adaptive assessment

Complete the implementation of the BYOD wireless network

Enhance the usability and adaptability of the district web site

Continue piloting of wireless devices

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School Counseling--Guidance Department

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School Counseling--Guidance Department

Staffing

Director of Guidance High School—6 counselors

Middle School—3 counselors

Clerical:

HS—3.5 FTE

MS—1.0 FTE

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For more information, please view the video at:

http://animoto.com/play/ZDalA6KGAhuZfb1Ekrbrqw



College Applications

SCHOOL YEAR # Students# Applications

2006-2007 298 2046

2007-2008 298 2036

2008-2009 287 2023

2009-2010 299 2064

2010-2011 275 2073

2011-2012 311 2292

2012-2013 297 2405

2013-2014 282 2621

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Guidance Accomplishments 2013-14 College counseling

80% of Class of 2013 were accepted to at least one of Princeton Review’s “Best Colleges”

194 college representatives visited GCHS through our Mini College Fairs & individual visits

3rd Annual “College Major Night” featured a panel of college professors and admissions representatives in break out sessions (Majors in

Engineering, Business, Physician Assistant Program-healthcare, World Languages & Political Science/Pre-law)

Counselors visited 25 different college campuses

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Colleges Visited in 2013-14

Adelphi University

American Univ. of Rome

Charles Univ., Prague

Claremont Colleges:

-Pomona College

-Scripps College

-Harvey Mudd College

-Claremont McKenna

College of Mt. St. Vincent

College of Wm. & Mary

Farmingdale State College

Hunter College-CUNY

Hobart & Wm. Smith

Hofstra University

Lafayette College

Macaulay Honors - CUNY

Marist College

Marymount Manhattan College

Stanford University

University of California

-Berkeley, Los Angeles & Santa Barbara

University of Richmond

University of So. California

SUNY New Paltz

Vassar College

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Guidance Accomplishments 2013-14

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Continued “green” initiatives by using electronic school profiles and minimal printed material (Moved control of HS Profile publication to in-house) - Overall savings of $7,000.

Continued promotion of ACT/SAT Prep Online Course through Castle Learning via e-blasts, assemblies for students, and PTA meeting for parents

Greater professional development for counselors in career awareness through hosting career directors of local universities & professors from local colleges during “Lunch & Learn”

Worked with PTA to design parent workshops for Middle & HS parents on “Internet Safety,” “College Entrance Test Prep” & “Communication Skills”

Guidance Accomplishments 2013-14 • Increased visibility and created stronger relationships with

college representatives through college visits, mock college interview program, on-site alumni interviews, luncheon meetings with reps, and participation in local, state and national professional organizations

• Investigated post-secondary options, resources and colleges for students with special needs

• Eased academic and social-emotional transition process for students from grade to grade by increasing student/parent communication through counselor meetings, assembly programs, classroom visits, parent chats, evening meetings, and timely e-blasts

• Continued Anti-Bullying Committee and Middle School Task-Force involvement to enforce Dignity Act legislation to help students feel safe and secure and promote good citizenship

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Guidance Accomplishments 2013-14 Expanded communications:

New! Twitter account:

GCHS Guidance@GCHS Guidance

Field trip to Hofstra University for all graduating seniors to participate in a college transition program addressing finances, healthy living & choices, and residential life

Co-chairing Nassau Counselors’ Association CAP Conference at Adelphi University to help counselors, administrators & parents learn about transition & post-secondary options for special needs students - March 21, 2014

Presenting with Adelphi University Admissions Assistant Vice President at NYSACAC Conference in June 4, 2014

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Guidance Initiatives for 2014-15

"Parent University": workshops for parents K-12 based on survey of topics from our parents

Middle School counselors to develop a more appropriate CSE Level I Assessment (counselor- student interview) based upon staff development, professional conferences and research

"The Common Application Boot Camp"- workshops to be held either summer or early fall

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Pupil Personnel Services

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Pupil Personnel Services

Current staffing Director of Pupil Personnel Services

Assistant Director of Pupil Personnel Services

12.7 nurses

9.8 school psychologists

3.6 social workers

8.2 speech teachers

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Pupil Personnel Services (PPS) is a district-wide, K-12 department. Its responsibilities also include some aspects of preschool for students with disabilities. PPS is overseen by the Director of Pupil Personnel Services and the Assistant Director of Pupil Personnel Services. PPS provides support services for students including: Home schooling Nursing services Assistive technology Non-public school support Medicaid billing and compliance

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Special Education Special education is the most regulated aspect of public

education and includes the Committee on Special Education (CSE) and the Committee on Preschool Special Education (CPSE).

In addition to providing services to students who attend Garden City Public Schools, the school district is required to provide services to both resident and non-resident students with disabilities enrolled in private schools within the school district’s borders.

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Special Education and related services will be provided to eligible students in conformity with their Individualized Education Program (IEP) and in the Least Restrictive Environment (LRE) appropriate to meet their individual needs. We will:

Conform to law and regulation

Provide a quality education

Provide highly qualified staff

Work closely with the general education staff

Offer parent training combined with meaningful and timely communication

Collaborate with community and adult resources

Ensure that students’ individual strengths, achievements and educational needs are incorporated in the IEP

Hold high expectations for each student, which will prepare and empower them as they transition to their post school lives

Special Education Philosophy Statement

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Special Education Accomplishments 2013-14

Utilized federal grants to hire a reading teacher at Locust, additional school psychologist support in the elementary schools, the special education Assistive Technology Specialist district-wide, as well as a social worker for the primary schools

Continued collaboration with the Technology Department to pilot Universal Design for Learning (UDL) in selected classrooms

In collaboration with the High School, planned for an additional class to participate in community work experiences through Career & Employment Options (CEO) beginning in September, 2014.

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PPS staff have planned and organized the first annual Garden City Transition and Support Fair for families of students with disabilities

Worked in collaboration with the High School building administration and the Guidance Department to develop a plan to implement the requirements for the NYS Skills and Achievement Commencement Credential and NYS Career Development and Occupational Studies Commencement Credential (CDOS), as well as provide parents with information related to the new graduation options

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Trained select PPS staff in the techniques of the Crisis Prevention Institute (CPI) and then provided turnkey training for teacher aides and building crisis teams training in the use of Non-Violent Crisis Intervention

Convened a Professional Learning Community (PLC) to explore the utilization of teacher aides and their role in promoting student achievement and independence

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Special Education – Major Initiatives for 2014-2015

Continue review of vocational programs and expand the vocational opportunities within the High School setting

In collaboration with the High School, monitor the second class participating in community work experiences through the CEO program

Continue to provide informational workshops and updates for parents and staff on the new Skills and Career Commencement Credential as well as how to access adult service agencies

Continue to evaluate the use of technology in special education with an emphasis on the UDL classroom, the use of assistive technology; provide parent workshops on relevant applications

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Students with Disabilities as of 10/2/13

Location Number of Students

High School 121

Middle School 78

Stratford 58

Stewart 65

Primary 61

Preschool Students with Disabilities 48

Out of District – Placed by CSE 32

Resident Parentally Placed in Non-Public Schools

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Non-Resident Parentally Placed in Non-Public Schools

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Total Students with Disabilities 519

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Special Education Teachers (FTEs)

13-14* Projection 14-15

Primary 4.2 3.0 (-1.2)

Stewart 5.6 6.2 (+.6)

Stratford 5.2 6.8 (+1.6)

Middle School 11.0 11.0

High School 18.2 17.0 (-1.2)

Total 44.2 44.0 (-.2)

* Includes adjustments made after budget adoption due to CSE decisions

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Other Staffing

Private and parochial schools

1.0

1.0

District Wide 8.8 8.5 (-.3)

Total 9.8 9.5 (-.3)

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Psychologists 13-14 Projection 14-15

Other Staffing (FTEs)

Private and parochial schools

3.0

3.0

District Wide 9.7 8.7 (-1.0)

Total 12.7 11.7 (-1.0) 48

District Wide 8.2 8.2

Private and Parochial Contracted out

Contracted out

Total 8.2 8.2

Speech/Language 13-14 Projection 14-15

Nurses 13-14 Projection 14-15

High School 1.0 1.0

Middle School 1.0 1.0

Stewart .5 .5

Stratford .5 .5

Primary .6 .6

Total 3.6 3.6

Other Staffing (FTEs)

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Social Workers 13-14 Projection 14-15

Impact of Reduced State Aid

The school district is mandated to provide programs and services to students with disabilities, as recommended by the CSE regardless of cost or availability

Decrease in state aid for special education may impact programs

Grant allocations are designed to supplement programs, not replace reduced state aid.

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Athletics

Athletics

Current Staffing

Director of Physical Education and Athletics

Middle School Coordinator (stipend)

1.8 clerical staff

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Accomplishments in Athletics 2013-14 Garden City has been named a NYS School of Distinction 8

times!

All 32 varsity teams achieved a scholastic average of 90 or better

Very high participation rates in interscholastic athletics

Numerous students named as Scholar-Athletes

Girls Soccer- STATE CHAMPIONS

Field Hockey – Nassau County Champions and LI Champs

Girls Fencing – Nassau County Champions two years in a row

Boys Swimming – Nassau County Champions two years in a row

Girls Cross Country- Nassau County Champions

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Accomplishments in Athletics 2013-14

Girls Swimming – 15th straight Nassau County Championship

Girls Lacrosse - 2013, 2012 STATE Champions

Boys Lacrosse -2012 STATE Champions-Named the #1 team in the US, 2013 STATE Champions

Girls Winter Track - 8th straight County Championship

Boys Golf - Conference champs (8-0)

Girls Golf - 8 straight Nassau County titles , LI Champions

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Garden City High School and Middle School

Athletic Teams

Varsity Junior Varsity

Middle School

Totals

Girls 20* 9* 17 46

Boys 16 8 18 42

Co-Ed 1 1

Totals 36 17 36 89

*Includes varsity cheerleading and kickline and JV cheerleading

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Garden City High School and Middle School

Coaching Positions

13-14 Head

13-14 Assistant

14-15 Head

14-15 Assistant

High School 53* 27* 53* 26*

Middle School

38 7 36 7

*Includes Cheerleading and Kickline

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Garden City Middle School Intramural Supervisor Positions

13-14 Activities

13-14 Supervisors

14-15 Activities

14-15 Supervisors

Middle School 19 30 17 21

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Additional Staffing Changes for 2014-15

Proposed Reductions in Athletics

9 Middle School intramural supervisors

1 High School assistant coach and 2 middle school head coaches

Proposed Reductions in Clerical Staff

.5 clerical position in high school athletics office

.5 clerical position for music and art coordinator

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Instruction, Part II: The Numbers

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2014-15 Proposed Budget 2013-14 Adopted Budget

2014-15 Proposed Budget

$ Change % of Inc. on 13-14 Budget

Personnel Services 58,212,769 57,865,619 (347,150) (0.60)

Equipment 849,361 803,272 (46,089) (5.43)

Contractual 6,418,108 6,961,678 543,570 8.47

Supplies & Materials

1,848,648 1,801,779 (46,869) (2.54)

Tuition 1,718,066 1,835,855 117,789 6.86

Textbooks 441,726 418,250 (23,476) (5.31)

BOCES Services 2,924,938 2,566,933 (358,005) (12.24)

Debt Service 6,778,899 7,042,391 263,492 3.89

Employee Benefits 27,691,851 29,259,361 1,567,510 5.66

Capital Projects 600,000 600,000 - -

Interfund Transfers 118,000 125,000 7,000 5.93

TOTALS 107,602,366 109,280,138 1,677,772 1.56

Instruction 2012-13

Actual Expenses

2013-14 Adopted Budget

2014-15 Proposed

Budget

Change from

2013-14

% Change

2250 Special Education

11,314,529 12,391,021 12,849,960 458,939 3.70

•Direct instruction of students with special needs attending both public and private schools

•Teacher salaries

•Teacher aide salaries

•Equipment

•Supplies and materials

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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2280 Career & Technical Education

112,512 95,887 113,530 17,643 18.40

•Career and technical programs operated through Nassau BOCES

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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2330 Continuing Education

455,166 473,235 472,094 (1,141) (0.24)

•Continuing Education courses

•Winter Program

•Summer Enrichment Program

•After School Program

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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2610 School Libraries &

Media

768,343 782,265 759,674 (22,591) (2.89)

•Operation of school libraries/media centers in each school

•Salaries for library staff

•Library books and materials

•Equipment


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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2630 Computer Assisted

Instruction

670,061 667,026 676,672 9,646 1.45

•Hardware and software for instructional use

•Staff and teacher aide salaries


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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2810 Guidance 1,401,511 1,455,865 1,491,433 35,568 2.44

•Director of Guidance salary

•Guidance counselor salaries

•Guidance office clerical staff salaries


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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2815 Health Services

1,099,301 1,113,977 1,108,596 (5,381) (0.48)

•Nurse salaries

•Physician salaries

•Health services to other districts

•Clinic supplies

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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2820 Psychological Services

915,465 861,946 1,016,226 154,280 17.90

•Psychologist salaries


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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2825 Social Work 340,595 336,354 283,628 (52,726) (15.68)

•Social worker salaries


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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2850 Co-Curricular

Activities

415,167 441,150 463,680 22,530 5.11

•Stipends for advisors of co-curricular activities •Supervision for special events including Prom and Homecoming

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Instruction

2012-13 Actual

Expenses


2014-15 Proposed

Budget

Change from

2013-14

% Change

2855 Interscholastic

Athletics

1,341,562 1,407,152 1,383,825 (23,327) (1.66)

•Coaching salaries

•Intramural activities

•Supervision and referee costs

•Equipment

•Supplies

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The 2014-15 Proposed School District Budget…

Is under the cap, and therefore requires only a simple majority for passage

Preserves the robust high school academic program that prepares our students for college

Continues to provide resources for technology upgrades

Includes funds for possible security upgrades

Maintains RtI, the continuum of special education services, and opportunities for diverse learners

Reduces personnel costs—Education is a labor-intensive enterprise and controlling expenditures for personnel has the greatest impact on budget

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The Proposed Tax “Freeze”

Would shift control away from our community by shifting final plan responsibility to the largest school district in Nassau County

Would place the Board of Education in a “no win” situation: Either cut services to students or try to override the cap, appear to “deprive” residents of tax relief, and risk having the budget defeated

Would require about $1 million in cuts from Garden City each year

Would cost the state treasury about $400 million in 2014-15 and $967 million in 2015-16, funds that could be used instead to save school programs

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Don’t forget to vote on May 20th

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garden city public schools proposed budget 2014 …...tonight’s presentation is the fourth step in...

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