fy2020 2021 strategic plan adopted - jupiter

Town of Jupiter Town Council

2020 Strategic Plan

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The “roof” of the house – the vision and mission - spans over the entire structure at the highest level.

The “floors” of the house are the components that comprise the structure of the building.

The foundation is a solid financial plan that supports the rest of the house.

The Town’s Strategic Plan Drives Our Activities and Financial Plan

Vision & Mission

Strategic Results > Results Definitions

Strategic Initiatives

Strategic Metrics

Action Plans

Departmental Programs &

Services

Departmental Metrics

Operating Budget & CIP

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Vision: Jupiter is a distinctive coastal community committed to preserving its unique character and history and vibrant small town

feel.

Mission: We provide exceptional municipal services that add value to residents’ lives and

businesses while assuring a long term, sustainable community.

Vision & Mission

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Strategic Results Definitions

Prepare and manage budget; maintain fiduciary responsibility.

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• Good stewards of tax dollars and good asset management . • Town’s financial sustainability and the costs associated with Jupiter’s quality of life

balanced to show value to residents and businesses . Projects and investments reviewed and cost - justified .

• Competitive staffing levels, pay and benefits for all categories of employment . • Transparency promoted; budget and accounting practices published and available . • Taxes, water rates and user fees kept reasonable and in - line with CPI. • Audit Committee and Police Pension Board supported by Town Council and staff.

FISCAL RESPONSIBILITYW

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Organizational governance; internal support and services.• Sufficient investment in organization’s infrastructure to maximize productivity, enhance

performance and develop technical and leadership skills . • Overall costs of Town government managed to enable a sustainable future . • Employees valued and invested in the achievement of strategic and operational results

through engagement, communication, a team environment, and a culture of continuous improvement .

• Town facilities and buildings maintained to allow for a safe, functional working environment . • A professional, highly - motivated Town workforce that receives competitive compensation and

benefits based on employee achievement . • Town services delivered in a way that is valued by residents and businesses, cost - effective,

efficient, and with a high degree of customer service . • Skilled leadership and workforce that is sustainable for the long - term . • A workforce and culture that is responsive and adaptive to new concepts and changing

environments.

ORGANIZATIONAL EXCELLENCEW

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Support local businesses, create a business - friendly environment.

• Economic growth promoted to achieve a diversity of businesses . • Bioscience cluster initiatives prioritized including ancillary and support businesses. • Small business growth encouraged, and “Buy Local/Shop Local” supported. Consideration for large

businesses with the right fit for the community . • Partnerships with Chamber of Commerce and business associations and participation in business

events . • Housing supply and workforce development efforts to support business growth . • Business, tax, and small business incentives and assistance provided . • Eco and heritage tourism promoted through tournaments and special events . • Assistance provided to help Abacoa Town Center be successful . • Community Redevelopment Agency (CRA) budget used to assist businesses within the CRA

boundary . • Schools and universities with programs to support business needs . • Partnerships supported between bioscience, FAU and Jupiter Medical Center.

STRONG LOCAL ECONOMYW

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Support and enhance open, 2 - way communication between the Town and its residents and businesses.

• Upfront and honest communication that is fair, open, and timely. • Citizen and community inputs captured and responded to in a timely manner. • Continuous improvement of mass communication methods (web, email, notices, flyers, TV,

newsletters, Jupiter U, social media). • Transparency of government and council maximized. • Residents and businesses impacted by potential development and redevelopment areas engaged

and informed. • Increased use of citizen and community input from a variety of sources to capture balanced and

effective representation of community views. • Greater citizen involvement and additional outreach, including under - represented areas. • Improved communication between and within the Town, the public, and the Council.

TOWN COMMUNICATIONW

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Improved mobility for all modes of transit.• Traffic flow improved through light timing, speed limit control, traffic calming and other methods to

achieve levels of service identified in comprehensive plan. • Traffic mitigation plan implemented for roadways not meeting the Town’s level of service standards. • Parking managed effectively without adding any additional parking fee areas in the Town. • Traffic laws enforced, including speeding, red - light running, and parking violations. • Additional transportation modes encouraged to support less driving and change diving behavior to

reduce congestion (shuttles, carpooling, public transportation, off - peak travel, public transportation for the disabled).

• Bike paths improved and increased. Bike lanes and bike parking managed to provide more protected and safer bike paths, especially in high - hazard areas.

• Impacts of school drop - off and pick - up mitigated. • Growth and commerce encouraged that helps to manage traffic flow (encourage industries with off - peak

trips). • Enhanced public safety (pedestrian, vehicle crossings, bridge) and quiet zones along rail corridor. • Pedestrian - friendly community with effective system of sidewalks and bike paths. • Safe boating and boat-mobility encouraged.

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Plan for and manage growth, development and redevelopment to maintain Jupiter’s small town feel and its integrity as a distinctive, vibrant coastal community.

• Inlet Village redeveloped at a pedestrian scale, emphasizing its history and coastal assets.

• Impacts of development decisions occurring outside the town evaluated and addressed.

• Comprehensive plan updated as needed to support long - term planning, sustainability and quality of life.

• Development that is in harmony with the natural environment, considering green space, beautification, and impacts on habitats and wildlife.

• Low - scale development with sufficient setbacks and open spaces.

• Incentives for development and re-development created where needed.

MANAGE GROWTHW

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Keep citizens and businesses safe.• Safety enhanced for all modes of traffic (boats, kayaks, motor vehicles, bicycles and pedestrians ) in order to reduce

accidents in roadways, parking lots and on our waterways. • The Jupiter Police Department leverages community partnerships, technology and environmental design to create

awareness, identify and prevent criminal activity. • The capabilities (training, personnel, equipment, technology) of the Police Department align with the growth and

needs of the community. • The Town works with residents and businesses to revitalize the older neighborhoods. • Customers have access to drinking to water that meets the exceeds required safety standards. • The Town plans and prepares for natural and man - made disasters to maintain the safety of the community. • Beaches, parks, bike paths, pedestrian facilities, kayak and paddle launches are well - maintained, safe and clean. • Neighborhoods and commercial areas are safe, and crime rates are lower than similar communities. • Opportunities exist in the community to keep school - aged children engaged and safe. • Freight and passenger rail solutions implemented in a way that maintains safety and access for emergency

services. • Cost - effectiveness for public safety services (fire rescue, police, and health/EMS ) continuously monitored and

improved.

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Maintain and enhance our vibrant small town feel by leveraging the unique combination of community, cultural and recreational assets that make Jupiter a special place to live and work.

• The Town creates, maintains, promotes and enables access to special, open spaces, parks and beaches, and bike and walking paths where residents can pursue an active, outdoor lifestyle .

• The essence of “uniquely Jupiter” is seen in the aesthetics and physical attributes of the community. • Historical sites and landmarks supported and preserved in harmony with surrounding development. • Residents are engaged in volunteer efforts that create a sense of community, civic pride and neighborliness to

support what is uniquely Jupiter. • The Town supports and advocates for railway quiet zones. • Older shopping centers are revitalized to enhance aesthetics and provide valued services to the community. • JTAA is a thriving youth sports organization working in partnership with the Town and local schools to provide

high - value recreational programs for youth. • Entertainment, cultural, community and recreational activities and organizations for residents of all ages are

offered by the Town or supported through partnerships with community organizations. • Access to health services is provided for all residents, and residents practice healthy habits, activities and

lifestyles.

UNIQUE, SMALL TOWN FEELW

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Continue beautification and natural areas; green spaces, parks, beaches and landscaping. Maintain Jupiter as a distinctive coastal community with open and natural environments.

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• Enhanced entries at major gateways such as I - 95 and the Florida Turnpike; beautified medians. • Natural vegetation and trees preserved. • Focus on the waterways and the upland areas adjacent to the water. • Dog - friendly beach maintained with pedestrian - friendly and easy access.

Clean , safe beaches and public facilities maintained. • Greenway and blueway systems promoted. • Parks that are clean and safe, with shade, trees, drinking fountains, and bathrooms. • Landscaping public areas with sustainable, native plants. • Balanced process for tree removal and replacement. • Access and use of green space increased. More open spaces and natural areas for protection of the

environment. • Water reuse encouraged and increased.

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Vision & Mission

Strategic Results > Results Definitions

Strategic Initiatives Strategic Metrics

Action Plans

Departmental Programs & Services

Departmental Metrics

Operating Budget & CIP

The Town’s Strategic Plan Drives Our Activities and Financial Plan

The slides in this next section identify the strategic initiatives considered a priority for 2020, with their associated action plans.

What should we do in order to achieve the Strategic Results? How

will we know when we’ve been successful at achieving a strategic result ? What steps will we take to

complete the initiative?

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Strategic Results Initiative Action Plans

FISCAL RESPONSIBILITYInitiative Action Plan

Consider the disposition of Piatt Place. Prepare and submit a report for Town Council consideration to include zoning and land use regulations, height restrictions and mangrove implications.

Consider offering paid family leave as benefit to Town employees.

Prepare and submit a report for Town Council consideration outlining the paid family leave benefit as well as the current benefit offerings.

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Initiative Action PlanReview and consider opportunities for enhanced Downtown Abacoa Parking and continued Spring Training presence in the Town of Jupiter.

Prepare and recommend for Town Council consideration a plan to compliment the term sheet approved by the Palm Beach County Commissioners that will extend major league baseball presence in the Town of Jupiter through 2045.

STRONG LOCAL ECONOMY

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Initiative Action PlanEnhance and update the Town’s traffic mitigation plans for roadways not meeting the Town’s level of service standards.

1. Prepare and submit a report for Town Council consideration illustrating likely traffic forecasts for all collector and arterial roadways not meeting the Town's level of service standards.

2. Pursue date certain (and accelerated construction schedule) financial commitments from FDOT, Palm Beach County and Town of Jupiter to implement all roadway and intersection improvements required to mitigate known level of service deficiencies.1

3. Prepare the appropriate items for Town Council consideration to remove the CRALLS designation on Center St. to address perceived obstacles to securing PBC funding commitments to modify the roadway from a 2 lane to 3 lane configuration.

Review and consider opportunities to advance South Island Way.

Prepare a presentation and conduct a Town Council roundtable discussion on South Island Way to include all strategies to advance the project.

MOBILITY

1. The success of this Action Item is understood to be a Town Council initiative. Town staff will endeavor to provide information a nd update reports. However, it will be the prerogative of the Town Council to utilize their collective influence to pursue comp let ion of this item through involvement on regional planning boards, adopting Resolutions and/or other methods of advocating for desire d outcomes.

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Initiative Action PlanEnsure the advancement of Indiantown Road improvements between I - 95 and Central Blvd. through collaboration with FDOT.

1. Establish project schedule milestones for Town Council and public awareness about design and construction work.

2. Provide quarterly updates to the Town Council and public about design and construction work on Indiantown Road improvements between I - 95 and Central Blvd.

3. Advocate for timely implementation of Indiantown Road improvements between I-95 and Central Blvd. 2

US 1 Bridge 1. Ensure that appropriate intersection improvements are implemented for detour routes prior to commencing bridge construction work that necessitate detours. 2

2. Ensure that FDOT contracts for work truly have incentives to accelerate bridge construction work schedule durations to minimize adverse public and business impacts. 2

3. Advocate for and update the Town Council and the public on US 1 bridge tender house design and landscape improvements by FDOT to mitigate adverse aesthetic impacts to Jupiter Cove. 2

MOBILITY (cont.)

2. The success of this Action Item is understood to be a Town Council initiative. Town staff will endeavor to provide information and update reports. However, it will be the prerogative of the Town Council to utilize their collective influenc e to pursue completion of this item through involvement on regional planning boards, adopting Resolutions and/or other methods of advocating for desired outcomes.

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Initiative Action PlanEmploy strategies to reduce the number of vehicle/pedestrian/cyclist conflicts and manage traffic(expand options, ensure flow and safety for all modes of travel using technology and traditional approaches).

1. Provide annual update of data and presentation provided to the Town Council on recommendations to improve safety and more effectively manage traffic.

2. Continue to explore and pursue mitigation solutions for all intersections including Central Blvd. and Jupiter Beach Road.

MOBILITY (cont.)

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Initiative Action PlanConsider opportunities for redevelopment in the Town’s industrial sectors.

Prepare a presentation and conduct a Town Council roundtable discussion on strategies for redevelopment in the Town’s industrial sectors.

Review and consider the Town’s roadways for conformance with current standards and opportunities for widening.

Prepare and submit a report for Town Council consideration outlining the number of roadways that don’t meet current standards for width and implications and opportunities for widening.

MANAGE GROWTH

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Initiative Action PlanComplete construction and transition Town staff and equipment into the new Police Department/Data Center.

Ensure availability of the new Police Department/Data Center for the peak hurricane season in 2020 and update the council quarterly on construction completion, preparation and staff relocation activities.

Review and consider opportunities to enhance public safety radio system coverage along the south A1A corridor.

Prepare and submit a report for Town Council consideration outlining opportunities and implications associated with enhancing radio system coverage along the south A1A corridor.

Review and consider opportunities to install street lights along collector and arterial roadways.

Prepare and submit a report for Town Council consideration outlining the present design status of all the collector and arterial roadway lighting projects and include opportunities to accelerate street light installation projects, including Toney Penna.

Review and consider opportunities to introduce green bike lanes in the Town of Jupiter.

Prepare preliminary design and present to the Town Council a proposal for introducing green bike lanes in strategic areas within the Community.

SAFETY

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Initiative Action PlanPrepare for the introduction of high - speed rail through the Town of Jupiter by investigating and advocating for appropriate safety measures.

1. Review and consider standards for intersection and sealed corridor areas within the Town of Jupiter and advocate for implementation by Brightline/Virgin. 3

2.Regularly confirm and get updates from Brightline/Virgin on project progress in order to keep the public informed of impacts.

Advance designs for East Indiantown Road from US1 to A1A.

1.Achieve 60% design plans in 2020 and review with Council.

SAFETY (cont.)

3. The success of this Action Item is understood to be a Town Council initiative. Town staff will endeavor to provide information and update reports. However, it will be the prerogative of the Town Council to utilize their collective influenc e t o pursue completion of this item through involvement on regional planning boards, adopting Resolutions and/or other methods of advocating for desired outcomes.

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Initiative Action PlanEnhance entries at major gateways to the Town, including specifically on the western entry, C - 18 canal area and the eastern end of Indiantown Road.

Complete design and recommend a construction contract for those projects with budget authority in FY 2019 - 2020.

Review the Town’s Special Event Permit Code provisions to ensure a balance between entertainment and event opportunities and neighboring residents, visitors and businesses.

Prepare a presentation and conduct a Town Council roundtable discussion on possible modifications to the Town’s Special Event permit Code provisions.

Review opportunities for the use and public benefit of the Inlet Village Marina.

Prepare and submit a report for Community Redevelopment Agency outlining previous considerations, and opportunities for expansion and enhancement.

Understand and consider advocating to Palm Beach County for enhanced aquatic recreational offerings in the Town of Jupiter.

Prepare and submit a report for Town Council consideration that outlines Palm Beach County’s current and future plans for the Aquatic facility on Toney Penna Drive outlining previous considerations, and opportunities for expansion and enhancement.

Review and Consider a program to complement opportunities for home repair/renovation for Veterans.

Prepare and submit a report for Town Council consideration that outlines existing opportunities for Veterans and possibilities for Town of Jupiter collaboration.

Advance the Town’s review and consideration of an Indoor Athletic Facility

Prepare and submit a report for Town Council consideration that outlines the completed Needs Assessment, costs, timelines and deadlines and likely funding mechanisms.

UNIQUE, SMALL TOWN FEEL

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Initiative Action Plan

Enhance access and use of green space by providing more open and natural areas for protection.

Pursue open space acquisition opportunities when and where they arise and are deemed to add value to the Town.4

Establish an environmental and sustainability plan for Town of Jupiter.

Complete the review and prepare and present to the Town Council the steps and resources needed to pursue an application for Florida Green Local Government certification.

GREEN, BLUE AND OPEN SPACES

4. The success of this Action Item is understood to be a Town Council initiative. Town staff will endeavor to provide information and update reports. However, it will be the prerogative of the Town Council to utilize their collective influenc e to pursue completion of this item through involvement on regional planning boards, adopting Resolutions and/or other methods of advocating for desired outcomes.

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Initiative Action PlanEnhance the natural vegetation and promotion of our blueway systems by evaluating and protecting our local seagrass beds.

1. Replicate seagrass bed revitalization achievements on Fullerton Island project on proposed Sawfish Island project, revising its design if/as required. 5

2. Prepare a report and submit for Town Council review and consideration outlining existing and possible future strategic partnerships with other governmental entities who are engaged in seagrass protection and expansion efforts

3. Establish and promote a grant program for public, private and governmental entities to propose environmental programs and projects that will protect seagrasses and other environmentally sensitive land and water areas.

Promote the Town’s blueway systems by aggressive enforcement of derelict and at-risk boats.

1. Prepare and recommend ordinance modifications to target floating structures, live - aboard vessels and commercial enterprises.

2. Establish a web page on the Town’s website to provide quarterly updates on the enforcement activities and status of the existing derelict and at-risk boats.

GREEN, BLUE AND OPEN SPACES (cont.)

5. The success of this Action Item is understood to be a Town Council initiative. Town staff will endeavor to provide information and update reports. However, it will be the prerogative of the Town Council to utilize their collective influenc e t o pursue completion of this item through involvement on regional planning boards, adopting Resolutions and/or other methods of advocating for desired outcomes.

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Strategic Initiatives: Vigilance Items

For over 15 years the Town of Jupiter has relied heavily on Strategic Planning to ensure efficient and effective Town governance by aligning Council objectives and staff efforts, assigning budgeted resources to Council objectives, and providing a level of transparency for the public in order to gather input and communicate Town Council’s objectives and expectations of Town staff.

Over time, various strategic priorities (and associated action items) have resulted in objectives that are of an enduring importance to the Town, but for any number of reasons, do not have immediate or obvious next steps for action or strategic direction. Nonetheless, they are important and are likely to require action and Town Council consideration. As a result, the Strategic Plan continues to provide a category of strategic priorities for which Town staff agrees to offer updates and seize upon opportunities for the Town Council to accomplish their stated priorities and intentions. These items include:

• Workforce Housing. • Annexation of unincorporated areas.

fy2020 2021 strategic plan adopted - jupiter

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