fy2016 q1 report - delawarein q1 of fy2016 the state of delaware spent $42.1million with the...

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Enterprise Business park • 100 Enterprise Place • Suite 4 • Dover, DE 19901 Phone: (302) 857-4554 • Fax: (302) 739-3779 • Email: [email protected] Website: http://gss.omb.delaware.gov/osd FY2016 Q1 Report July 1, 2015 to September 30, 2015

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Page 1: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

Enterprise Business park • 100 Enterprise Place • Suite 4 • Dover, DE 19901

Phone: (302) 857-4554 • Fax: (302) 739-3779 • Email: [email protected]

Website: http://gss.omb.delaware.gov/osd

FY2016

Q1 Report July 1, 2015 to September 30, 2015

Page 2: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

i Delaware Office of Supplier Diversity FY2016 Q1

Table of Contents

Key Indicators ................................................................................................................................. ii

Score Card –Agencies and School Districts - pull out pages ......................................................... iii

Governor’s Supplier Diversity Council ...........................................................................................1

Certification Programs .....................................................................................................................2

What certifications exist? .....................................................................................................2

Who is eligible to apply for OSD certification? ..................................................................2

Firms that hold specific certifications ..................................................................................2

The goals of the Small Business Focus (SBF) Program .....................................................3

Who is eligible to apply for Small Business Focus (SBF) certification ..............................3

NAICS codes within the OSD and SBF certified vendor pool ............................................4

FY2016 Q1 Delaware’s Supplier Diversity Community ................................................................4

FY2016 Q1 Delaware’s Small Business Focus Program (SBF) Community .................................5

Government Support Services, Contracting Unit, outreach ............................................................6

ROI on GSS Contracting Unit outreach for bids .................................................................7

FY2016 Q1 Delaware’s Supplier Diversity and Small Business spend snapshot ...........................7

Diversity Spend increases from FY2009 into FY2015 ........................................................8

The Summary Score Card ....................................................................................................9

Count of Diversity vendors contracting with the state .......................................................10

Breakdown of Spend by ethnicities, gender, veteran, disabled, & small business status ..11

Self-Identified supplier diversity entities through the W-9 ...............................................12

About the score card ..........................................................................................................13

Spend with the Small Business community .......................................................................15

Subcontracting/ Tier II Report ...........................................................................................16

Federal Disadvantaged Business Enterprise (DBE) program ............................................17

Plan Requests .................................................................................................................................18

OSD Participation in the Community ............................................................................................19

Questions, Comments, and Feedback Welcome ............................................................................21

Page 3: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

ii Delaware Office of Supplier Diversity FY2016 Q1

Key Indicators

Growth in the Supplier Diversity Certified community:

In Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity

($20.4M) and Small Business ($21.7M) communities. This is inclusive of the OSD and

SBF certified businesses, W9 self-identified businesses, and awarded contract Tier II

spend inclusive of DelDOT certified DBEs.

Since FY2009 the state spend with the Supplier Diversity community has increased by

199.2%. Since that time, state spend with the supplier diversity community has tripled

from $40.7Million in FY2009 to $122Million in FY2015. FY2016 is on track to surpass

FY2015.

Growth in the Supplier Diversity Certified community:

The number of certified firms increased in Q1 of FY2016 by 35 businesses from 2,815 to

2,850; a 1.24% increase.

Executive Order 44 enhanced the state’s supplier diversity community with the addition

of businesses owned by Individual with DisAbilities. As of this Q1 of FY2016 there are

seven active certified small businesses.

Growth in the Technology Sector:

The Professional, Scientific, and Technical Services sector experienced the highest

growth in the number of certified firms over all other sectors in the past year. Q1 of

FY2016 continues this trend with an average growth of 1.5% over FY2015.

Creation of a Small Business Focus program

The SBF program launched in FY2014 Q4. During FY2015, the number of certified

small business firms grew by 107% or 44 firms, from 41 at the end of FY2014 to 85 at

the end of FY2015. During this Q1 of FY2016, seven additional businesses were SBF

certified, which is an 8.24% growth over FY2015.

Page 4: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

iii Delaware Office of Supplier Diversity FY2016 Q1

Agencies’ SCORE CARD FY2016 Q1

The State of Delaware spent a total of $42.1Million with the OSD Certified Supplier

Diversity and Small Business Communities this quarter, of which $20.4Million was with

the Certified Supplier Diversity community and $21.7Million was with Small Businesses.

Department of Education (DOE) has highest spend with the OSD Certified community at

$6.15Million and 30% of the total of all agencies spend with the diversity community as well as

the highest spend with small businesses at $8.83Million and 40.65% of the total of all agencies

W9 spend with small businesses this quarter. Four agencies account for 65% of the spend with

the diversity community: DOE, Correction, DelDOT, and Executive and three agencies account

for 66% of the spend with small businesses: DOE, Health and Social Services, and DelDOT.

AGENCY OSD

% of

Agency

OSD

Spend

OSD%

YTD

Agency

Spend

Total Agency

Spend

Small % of

Agency

small

Spend

Small%

YTD

Agency

Spend FY16 Q1 FY16 Q1

Legislative $51,596 0.25% 3.16% $1,632,758 $17,991 0.08% 1.10%

Judicial $269,153 1.32% 2.44% $11,049,908 $415,615 1.91% 3.76%

Executive $2,141,424 10.51% 0.54% $396,786,777 $612,960 2.82% 0.15%

Technology $767,747 3.77% 6.40% $11,995,122 $665,950 3.07% 5.55%

Other Elective $82,805 0.41% 0.19% $44,505,265 $153,809 0.71% 0.35%

Legal $110,460 0.54% 2.27% $4,872,230 $503,357 2.32% 10.33%

Finance $106,639 0.52% 0.21% $51,759,534 $1,595,931 7.35% 3.08%

DHSS $1,254,777 6.16% 0.17% $750,373,093 $3,106,425 14.31% 0.41%

DSCYF $667,825 3.28% 2.64% $25,334,456 $438,581 2.02% 1.73%

Correction $2,763,225 13.56% 10.76% $25,673,904 $327,446 1.51% 1.28%

DNREC $1,519,193 7.46% 4.65% $32,653,405 $613,003 2.82% 1.88%

DSHS $202,419 0.99% 1.72% $11,797,888 $486,640 2.24% 4.12%

State $494,895 2.43% 2.79% $17,710,223 $333,306 1.54% 1.88%

DelDOT $2,319,172 11.38% 2.21% $104,992,519 $2,498,692 11.51% 2.38%

Labor $392,204 1.92% 4.02% $9,753,756 $169,350 0.78% 1.74%

Agriculture $30,356 0.15% 0.29% $10,639,426 $79,762 0.37% 0.75%

Elections $6,790 0.03% 1.19% $570,621 $14,987 0.07% 2.63%

Fire $12,557 0.06% 1.10% $1,144,667 $60,532 0.28% 5.29%

Natl Guard $130,442 0.64% 6.65% $1,961,841 $19,139 0.09% 0.98%

Exceptional

Citizens $- 0.00% 0.00% $20,126 $108 0.00% 0.54%

Higher

Education $899,721 4.42% 1.68% $53,485,791 $771,128 3.55% 1.44%

Education $6,154,150 30.20% 3.92% $156,891,616 $8,825,424 40.65% 5.63%

Total $20,377,550 $1,725,604,926 $21,710,134

Page 5: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

iv Delaware Office of Supplier Diversity FY2016 Q1

DOE & School Districts SCORE CARD FY2016 Q1 School Districts spent $6.15Million with the Supplier Diversity community in Q1 of FY2016

District FY2016 Q1 %

1 Caesar Rodney District $58,713 1.1%

2 Capital School District $182,971 3.5%

3 Lake Forest School District $27,476 0.5%

4 Laurel School District $86,840 1.7%

5 Cape Henlopen School District $337,153 6.4%

6 Milford School District $57,638 1.1%

7 Seaford School District $74,861 1.4%

8 Smyrna School District $107,287 2.0%

9 Appoqunimink School District $307,471 5.9%

10 Brandywine School District $513,480 9.8%

11 Red Clay School District $1,474,442 28.1%

12 Christina School District $663,425 12.6%

13 Colonial School District $281,812 5.4%

14 Woodbridge School District $50,528 1.0%

15 Indian River School District $183,591 3.5%

16 Delmar School District

0.0%

17 New Castle County VoTech School District $732,804 14.0%

18 Polytech School District $84,070 1.6%

19 Sussex County Technical School District $21,678 0.4%

Total $5,246,239

Of the $6.15M spent by DOE with the Supplier Diversity community in FY2016 Q1, $5.25M or 85.2%

was spent by the School Districts. DOE has the highest Agency spend with the Supplier Diversity

community in FY2016 Q1 representing 30% of the total Supplier Diversity spend this quarter. DOE’s

spend with the diversity community is down 1.8% compared to the same period last fiscal year. It is

important to note that much of the spend from the School Districts involves capital funds for new

buildings and physical plant, which projects with end-dates, this is in addition to on-going spend.

DOE

FY2016 Q1

DOE’s OSD

spend

Agency's OSD

spend as % of

Q1 state spend

FY2016 DOE’s

Q1 total spend

Agency’s OSD

spend as a % of

DOE Q1 spend

$6,154,150 30.2% $156,891,616 3.92%

Agency spend FY2013 Q1 FY2014 Q1 FY2015 Q1 FY2016 Q1

Dept. of Education1 $3,246,936 $8,629,535 $6,264,302 $6,154,150

percent increase/decrease

166% -27% -1.8%

1 Inclusive of all DOE, 19 School Districts, and Charter Schools

Page 6: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

1 Delaware Office of Supplier Diversity FY2016 Q1

Governor’s Supplier Diversity Council The Governor’s Supplier Diversity Council works on initiatives and meets to review current

activities and takes actions to continue to increase access to opportunities for the supplier

diversity community. There are thirteen possible members of the Council at any given time and

from time to time council members terms expire. The Council members include:

Council Member Current Professional Role Represents

Ken Anderson, Chair Director - Entrepreneurial & Small

Business Support, DEDO, State of

Delaware

Delaware Economic Development

Office designee

Anas Ben Addi Director - Delaware State Housing

Authority, State of Delaware

Representative of the Governor

Theresa V. Brown Edwards,

Esq.

Corporate Restructuring

Professional

Women-owned private business

sector

L.J. Nick Callazzo III President,

Resource Specialists

Veteran-owned private business

sector

Ernest (Ron) Frazier, Esq. President, Countermeasures

Assessment & Security Experts,

LLC

Minority-owned private business

sector

Clay Hammond President,

DelMarVa Black Chamber of

Commerce

Local, private, or federal Minority

business assistance program or

community development program

Cathy Imburgia President,

Creative Communications

Local, private, or federal Women

business assistance program or

community development program

Givvel Marrero President,

Promotion Zone

Minority-owned private business

sector

Dean Stotler Chief Procurement Officer

Director - Government Support

Services, OMB, State of Delaware

Office of Management and Budget

designee

Loren Hopkins Taylor, has

been a non-voting participant

during FY2016 Currently open

Supplier Diversity Manager,

DuPont

Currently open

Private sector DE business that

administers a supplier diversity

program

Dr. Sakthi A. Vel President,

Vel Micro Works Inc.

Minority-owned private business

sector and Small Business sector

Dr. Devona Williams President,

Goeins-Williams Associates, Inc.

Women-owned private business

sector

Currently open

Role created by EO44

Currently open

Role created by EO44

Individual with Disability-owned

private business sector

Page 7: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

2 Delaware Office of Supplier Diversity FY2016 Q1

Certification Programs

What certifications exist? The Delaware Office of Supplier Diversity (OSD) Community is now inclusive as follows:

MBE Minority Business Enterprise

WBE Woman Business Enterprise

VOBE Veteran Owned Business Enterprise

SDVOBE Service Disabled Veteran Owned Business Enterprise

IWDBE Individual with Disability Owned Business Enterprise

For Disadvantaged Business Enterprise (DBE) certification is through the Delaware Department

of Transportation2 (DelDOT). There are both social and economic eligibility requirements for

the DBE certification. You will find DBE spend details within this report. The DBE office

provides reporting of the spend that occurs within the state with DBE firms, this is Tier II.

Who is eligible to apply for OSD certification? A business (sole-proprietorship, partnership, corporation or joint venture) who meets the

following criteria:

The business is at least 51 percent owned, controlled, and actively managed by U.S.

Citizen(s) or Permanent Resident(s) who is a:

o Woman; or

o Member of one of these ethnic groups: African Americans, Asian/Pacific Americans,

Hispanic Americans, Native Americans, and Subcontinent Asian Americans; or

o Veteran or Service Disabled Veteran owned business as verified by VetBiz.gov; or

o Individual with Disability owned business; and is

Operating as for profit business with “useful business functions”; and

An out-of-state company must first be certified in its home state (this must be a state-level

diversity certification, if available) or by one of the following: NMSDC, WBENC, or

VetBiz.gov before it can be considered for certification in Delaware.

We encourage all eligible businesses to apply for OSD certification. The application is available

to you at: http://gss.omb.delaware.gov/osd/docs/certapp.pdf

Firms that hold specific certifications: Any firm already certified by their home state or one of the third party certification entities may

utilize a specialized application to seek Office of Supplier Diversity certification, those include:

Disadvantage Business Enterprise 49 CFR Pt 26 in Delaware, Maryland, or Pennsylvania

2 http://www.DelDOT.gov/information/business/dbe/index.shtml

Page 8: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

3 Delaware Office of Supplier Diversity FY2016 Q1

City of Wilmington, Minority Business Enterprise Office (MBEO)

Center for Veterans Enterprise (VetBiz.gov)

National Minority Supplier Development Council (NMSDC)

Women Business Enterprise National Council (WBENC)

Delaware also recognizes other state certifications and the OSD office can be contacted for

additional details. The specialized application is available at:

http://gss.omb.delaware.gov/osd/certify.shtml

The goals of the Small Business Focus (SBF) Program

Increasing access to opportunities for small businesses to participate in state procurement;

Creating a program for small businesses of a certain size;

Certifying those uniquely sized businesses enterprises;

Creating a Directory of these uniquely sized small businesses;

Encourage the revising of agency Supplier Diversity Plans to access the Small Business Focus

Program Directory when making under threshold procurements; and

Measuring, analyzing, and reporting on spend for current and future procurements with

uniquely sized small businesses in the Small Business Focus Program.

Who is eligible to apply for Small Business Focus (SBF) certification? To be eligible, a business must meet all of the following criteria:

Be owned by U.S. Citizen(s) or Permanent Resident(s);

Be a For-Profit business with “useful business functions”;

Be within one of the six industry sectors and at or under the eligibility size caps identified

below; and

Operate free from the control of a business larger than the eligibility size caps identified

below.

The SBF

Industries

NAICS3 sectors*

(initial code

numbers)

eligibility & graduation size caps

FTE Gross sales

(full time equivalents) Based upon a 3 year average

Architecture & Engineering Services 237 and 541 none < $3,500,000

Construction 23 < 250 < $7,000,000

Manufacturing 31, 32, and 33 < 250 none

Retail 42, 44, and 45 < 25 < $3,500,000

Service various < 50 < $3,500,000

Wholesale 42 < 50 none

3 North American Industry Classification System (NAICS) is the standard used by Federal statistical agencies in classifying business establishments for the

purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy. A NAICS code has 6 digits. The first 2 to 3 digits are used

to identify the industry for the Small Business Focus Program. You can review NAICS at: http://www.census.gov/eos/www/naics/

Page 9: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

4 Delaware Office of Supplier Diversity FY2016 Q1

NAICS codes within the OSD and SBF certified vendor pool. The North American Industry Classification System (NAICS) is the standard used by Federal

statistical agencies in classifying business establishments for the purpose of collecting,

analyzing, and publishing statistical data related to the U.S. business economy. NAICS was

developed under the auspices of the Federal Office of Management and Budget (OMB), and

adopted in 19974. Below are the top five NAICS codes under which firms are certified. The

number of firms with these NAICS codes has increased from the end of FY2013 through Q1 of

FY2016. In fact, these five NAICS codes are all within one sector, they all begin with 541 and

that sector is known as the Professional, Scientific, and Technical Services sector. Delaware’s

supplier diversity community is demonstrating increases in these competencies through the

continued increase in the number of companies working in these subsectors.

NAICS

Code

Professional, Scientific, and

Technical Services Sector

FY2016

Over

FY2015

FY2016

Q1 FY2015 FY2014 FY2013

541512 Computer Systems Design

Services 1.50% 338 333 300 275

541511 Custom Computer

Programming 1.90% 321 315 291 269

541611

Administrative Management

& General Management

Consulting Services

0.64% 315 313 281 261

541330 Engineering Services -0.48% 207 208 197 189

541519 Other Computer Related

Services 1.48% 206 203 189 172

During FY2016 to date the state experienced an average of 18.44% growth of OSD certified

firms over FY2013 in the sector known as Professional, Scientific, and Technical Services and

average 1.5% growth FY2016 Q1 over FY2015.

FY2016 Q1 Delaware’s Supplier Diversity Community

As we consider reporting on the state’s spending during the first quarter of FY2016, we first

should consider the community itself. Overall, in FY2016 Q1, the number of certified firms

4 You can review NAICS codes data and information at http://www.census.gov/eos/www/naics/index.html

Page 10: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

5 Delaware Office of Supplier Diversity FY2016 Q1

increased by 35 businesses or 1.24%, from 2,815 (the number of certified firms at the end of

FY2015) to 2,850 (the number of firms certified at the end of FY2016 Q1).

Business Enterprise

Classification

FY2016 Q1

Certified

database

Totals

FY2016 Q1

Certified

(active)

Totals

Veteran

VOBE/SDVOBE

(active)

Minority*

MBE

(active)

Women

WBE

(active)

African American 964 684 3(0) 429 252 Subcontinent Asian 230 170 0 108 60 Hispanic American 213 152 1 94 55 Asian American 166 119 1(0) 66 52 Native American 36 24 1(0) 18 6 Veteran/Service

DisAbled 39 24 (9) 24(9) 18 2

Caucasian Women 1,093 830 1 830

DisAbled 8 7 (7) 2 0 **Firms counted in the MBE column are not necessarily firms that are male owned. A firm can be 50% Asian Male

and 50% Asian Female, this is a minority owned firm (MBE) and not a woman owned (WBE) firm as 51% is not

women owned. Certification is based upon 51% ownership and control but that ownership is clearly no male nor

female as it is equally owned across genders.

***There are 1989 vendors active in the directory and a total of 2850 in the database. Of the 2850, 203 are inactive,

481 are expired, 31 are deleted, and we are always working on applications. There is great overlap in the

classifications within the community as some vendors are more than one category and each vendor is counted in all

of their categories, for example, a minority woman veteran is counted in three places.

FY2016 Q1 Delaware’s Small Business Focus (SBF) Community

The SBF certification program during FY2016 Q1, includes businesses that are eligible based on

the criteria. Overall, in FY2016 Q1, the number of certified firms grew from 85 at the end of

FY2015 to 92. This is an increase of 7 firms or 8.24%.

SBF

Industries

FY2016

Q1

SBF

only

Veteran

VOBE

(SDVOBE)

Disabled

IWDBE

Minority*

MBE

Caucasian

***

Women

WBE Delaware

Architecture

& Engineering

8 0 0 0 6 2 5 2

Construction 17 3 1 0 7 8 9 8

Manufacturing 8 3 0 0 2 3 4 5

Retail 11 2 0 0 3 5 6 6

Service 68 16 3(2) 2 26 21 33 29

Wholesale 16 2 0 0 7 8 11 6

Page 11: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

6 Delaware Office of Supplier Diversity FY2016 Q1

*Firms counted in the MBE column are not necessarily firms that are male owned firms. A firm can be 50% Asian

Male AND 50% Asian Female; this is a minority (MBE) firm and not a women owned (WBE) as certification is

based upon 51% ownership and control but that ownership is clearly not male as it is equally owned across genders.

** some vendors are qualified for more than one SBF industry and a vendor may graduate from one industry but not

from another

***some vendors have multiple codes i.e.: VOBE+MBE+SBF or AA+NA+SBF or WBE+SBF, and some vendors

are only SBF.

Government Support Services, Contracting Unit, outreach The GSS Contracting Unit manages all aspects of central or statewide contracts. As part of this

teams’ commitment to a fair and equitable bidding platform, each contract specialist, manager,

and officer performs outreach as the contracts they manage are opened for bid and posted within

http://bids.delaware.gov/. Businesses that have registered within the state’s free Vendor

Notification Service receive notification of newly posted bids that match the United Nations

Standard Products and Services Code® (UNSPSC®)5 codes that the business has registered with.

The outreach performed by the contracting team to reach the supplier diversity community is

significant. Over the past five years plus this quarter, the team has sent more than 375,548 email

points of outreach contact to vendors to notify them of solicitation opportunities. The chart

below counts each point of outreach contact; note that this is different from the number of

entities contacted as a firm may be listed in more than one of the sources and any firm may have

more than one contact person identified on any list. These contact attempts are from various

sources including:

Office of Supplier Diversity (OSD): http://gss.omb.delaware.gov/osd/certdir.asp

Veteran / Service Disabled Veteran: http://www.vip.vetbiz.gov

SBA / CCR vendor database: http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

MyMarketPlace vendor listing: http://contracts.delaware.gov/vendor_list.asp

DFM Contractor Registry: http://dfm.delaware.gov/contractor/index.shtml

Total to

date

FY2016

YTD

through Q1

FY2015 FY2014

FY2013 FY2012 FY2011

Number of Central Contracts 266 19 36 56 46 76 33

Number of outreach

communications performed

5 You can review UNSPSC data and information at: http://www.unspsc.org/

Page 12: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

7 Delaware Office of Supplier Diversity FY2016 Q1

to:

Delaware Businesses 2,837 314 344 629 643 756 151

Small Businesses 183,905 27,478 25,122 36,509 25,455 67,800 1,541

MBE / WBE 106,768 12,042 20,372 19,537 17,537 33,994 3,286

Veteran / Service Disabled

Veteran

82,038 7,971 13,206 16,645 12,898 29,116 2,202

Totals 375,548 47,805 59,044 73,320 56,533 131,666 7,180

ROI on GSS Contracting Unit outreach for bids The OSD is interested in tracking the Return on Investment (ROI) from the high amount of

outreach performed by the Contracting Unit on its solicitations. During FY2016 Q1, the

contracting unit outreached 47,805 times to diversity vendors and small businesses to help them

learn of the above threshold / formal procurement opportunities with state contracting. The

FY2016 Q1 outreach was for 19 central contracts. Here is the ROI on the outreach.

Total Bids

Received

Total

Awarded

Vendors

Delaware Bids

Received

Awarded To

A Delaware

Firm

Total OSD

Bids

Received

Awarded

To An OSD

Firm

149 64 48 41 19 2

FY2016 Q1 Delaware’s Supplier Diversity and Small Business

spend snapshot FY2016 Q1 overall spend is represented in this snapshot. Supplier Diversity spend with direct

certified firms is more than the same period last year by 10.67%. Tier II spend is more than the

same period last year by 36.93%. The spend with self-identified W9 minority, women, and

veteran firms increased by 0.20%. The new tracking of small businesses shows that of the

$52.26Million in all spend being tracked by the Office of Supplier Diversity for this quarter,

41.54% of the spend was with the small business community, this includes those self-identifying

on their W9 as well as those certified in the SBF program. This is a 3.86% increase of last year

for the same quarter.

Page 13: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

8 Delaware Office of Supplier Diversity FY2016 Q1

FY2016 Q1 % of Total FY2015 Q1

Difference

FY2016 Q1

over

FY2015 Q1

Direct Certified OSD Spend $20,377,550 38.99% $18,412,549 10.67%

DelDOT DBE Subcontracting $2,719,450 5.20% $3,500,012 -22.30%

GSS 2nd Tier $583,359 1.12% $426,017 36.93%

Self Registered W-9

Minority, Women, Vets $6,728,525 12.87% $6,714,790 0.20%

Small Businesses (with SBF) $21,857,228 41.54% $21,272,175 3.32%

Total (with Small Businesses) $52,266,113 $50,325,541 3.86%

Total (diverse only) $30,408,884 $29,053,366 4.67%

Diversity Spend increases from FY2009 to FY2015 Since Governor Markell took office in 2009, state spend with the Supplier Diversity Community

has tripled from $40.7Million in FY2009 to $122Million in FY2015, representing a 199.2%

increase over the period.

The State of Delaware serves the citizenry and works with various vendors each quarter and year

to perform and fulfill all necessary functions. From the vantage point of the Office of Supplier

Diversity, we track and review state spend with the Supplier Diversity Community. In FY2015,

the State of Delaware spent an all-time high of $122Million with the Supplier Diversity

Community. This is an increase of $1.6Million or 1.33% over FY2014.

These figures include direct contracting with OSD Certified vendors, subcontracting through

DelDOT with the Disadvantaged Business Enterprises (DBE Certified vendors), and with those

businesses that are not certified but have self-identified in their W-9 submission that they are a

firm owned by a minority, woman, or veteran. Further, each of Delaware’s central contracts

require that awarded vendors provide a Tier II report, which is a report of all work that the prime

vendor (awarded vendor to a state central contract) has done with one or more subcontractors

who are members of the supplier diversity community. We look at these numbers as a

consolidated total as well as reviewing each separate category.

Page 14: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

9 Delaware Office of Supplier Diversity FY2016 Q1

FY2015 FY2014 FY2013 FY2012 FY2011 FY2010 FY2009

Direct Certified

OSD Spend* $87,769,296 $78,178,622 ***$75,004,831 $54,204,991 $53,828,570

DelDOT DBE

Subcontracting $11,277,451 $14,940,149 $11,068,405 **$9,299,557 $6,920,209

GSS 2nd Tier $2,015,932 $2,180,053 $11,226 $527,778 $286,582

Self-Registered

W-9 $29,727,574 $25,100,194 $14,403,074 $10,727,113 $2,549,793

Total $122,005,400 $120,399,017 $100,487,536 $74,759,439 $63,585,154 $48,108,560 $40,776,689

Increase over

previous year 1.33% 19.82% 34.41% 17.57% 32.17% 17.98%

**DelDOT DBE Subcontracting data represents Q1-Q2 spend in FY2012 data

***During FY2014 $8.3million in previously unreported spend was located for FY2013 and related increases were

captured for FY2014. This correction was not applied backward to FY2012

The continued year-over-year increases in total spend with the supplier diversity community is

both good for the state and good for the community.

The Summary Score Card: The report below provides an overview of the spending by each agency for FY2016 Q1. This

snap shot reports the actual dollars spent with and the number of vendors who are OSD Certified

that performed work for each agency, and includes dollars from both the state’s checkbook as

well as the State’s procurement card purchases. The chart below shows not only the dollars

spent by agency but it is also intended to show two areas, “No Find” and “1 for 3”. A “No Find”

means that the agency attempted to find a vendor within the Directory of OSD Certified firms

and was not successful in finding a certified vendor for a particular need. The “1 for 3”

opportunity identifies the occasions when an agency had an Under-Threshold opportunity and

they outreach to at least one vendor from the Directory of OSD Certified firms to obtain a

written quote. Procurement officials follow their Agency Supplier Diversity Plans to seek at

least three written quotes for Under-Threshold purchases, and in so doing, they seek from the

Directory of OSD Certified firms. The capture of this data has been found to be very

challenging. OSD is exploring methods to capture and report this data.

Page 15: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

10 Delaware Office of Supplier Diversity FY2016 Q1

Agency FY16 Q1 OSD

Vendors

% of

Awarded

OSD

OSD

No Find

FY2016 Q1

Agency

1 for 3

Opportunities

FY2016 Q1

Legislative $51,595.90 0 0.00%

Judicial $269,152.78 0 0.00%

Executive $2,141,423.72 96 51.34%

Technology $767,746.99 19 10.16%

Other Elective $82,805.45 1 0.53%

Legal $110,459.91 0 0.00%

Finance $106,638.99 0 0.00%

DHSS $1,254,776.78 2 1.07%

DSCYF $667,824.80 32 17.11% 0 11 opportunities

0 awards Correction $2,763,224.63 6 3.21% 8 3 opportunities

3 awards DNREC $1,519,192.92 1 0.53% 7 1 opportunity

0 awards DSHS $202,419.42 0 0.00%

State $494,894.89 4 2.14%

DelDOT $2,319,171.97 8 4.28%

Labor $392,203.79 7 3.74%

Agriculture $30,355.93 0 0.00%

Elections $6,790.00 0 0.00%

Fire $12,557.22 0 0.00%

Natl Guard $130,442.26 0 0.00%

Exceptional

Citizens $0.00 0 0.00%

Higher Education $899,721.33 1 0.53%

Education $6,154,150.17 10 5.35%

Total $20,377,549.85 187 100.00%

15 15 opportunities

3 awards Note: Spend data includes Pcard, OSD No Find, and Agency 1 for 3 Opportunities are summarized for all agencies.

OSD = Office of Supplier Diversity Certified firms.

Count of Diversity vendors contracting with the state FY2016 Q1 During FY2016 Q1 of the diverse vendors that received spend from the State of Delaware, there

are 187 that are OSD Certified and this group accounts for approximately $20.4M in spend. This

spend includes above threshold or Formal Procurement as well as Under Threshold and Open

Market procurements. There are also vendors who have self-identified their diversity on their

W9 as women owned, minority owned, or veteran owned, who are not currently certified with

the Office of Supplier Diversity and the spend attributed to this group of diverse businesses is

approximately $6.7M or 33% of the spend with the entire diverse and small business community.

Page 16: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

11 Delaware Office of Supplier Diversity FY2016 Q1

Breakdown of Spend by ethnicities, gender, veteran, individuals with

disabilities and the small business program.

The following chart shows the FY2016 Q1 spend for each of the groups of the supplier diversity

community. Minority Business Enterprise (MBE) vendors are representative of five ethnic

minority groups and include minority women vendors. Minority Women Business Enterprise

(MBE+WBE) vendors are represented within five ethnic minority groups as well as within the

Woman group; meaning that a MBE+WBE who is both African American and Native American

is counted within both of those ethnic minority groups as well as within the Woman group. For

FY2016 Q1 Veteran Owned Business Enterprises (VOBE) is inclusive of Service Disabled

Veteran Business Enterprise (SDVOBE). Note that a Veteran who is also a minority and/or a

woman will be counted within each and every group they belong to. In FY2016 Q1 the disabled

community includes firms owned by Individuals with DisAbilities (IWDBE) and Service

Disabled Veteran Business Enterprises (SDVOBE). Executive Order 44 added Individuals with

DisAbilities (IWDBE) into the supplier diversity community. The Governor’s Supplier

Diversity Council assisted in defining that population for purposes of inclusion within the

community during FY2014.

FY2015 Q1 FY2016 Q1

Difference

FY2016 Q1

over

FY2015 Q1

African American $827,728 $1,046,633 26.4%

Asian American $1,363,310 $1,413,018 3.6%

Subcontinent Asian $436,364 $401,135 -8.1%

Hispanic American $2,120,014 $1,207,604 -43.0%

Native American $42,536 $40,661 -4.4%

MBE Tally** $4,789,953 $4,109,051 -14.2%

Veteran & Service Disabled $1,041,756 $850,840 -18.3%

VOBE & SDVOBE Tally** $1,041,756 $850,840 -18.3%

Disabled $78,089 $26,392 -66.2%

IWDBE Tally** $78,089 $26,392 -66.2%

White American $12,339,474 $14,880,835 20.6%

Woman+ $14,767,023 $17,423,669 18.0%

WBE Tally** $14,767,023 $17,423,669 18.0%

Grand Total $20,676,821 $22,409,952 8.4% **There is some double count in the numbers for businesses who are in more than one category. For example, a

Women Business owner who is both African American and Native American is counted in 3 categories.

+ This Woman category includes all minority women and they are also captured within their ethnic minority.

Page 17: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

12 Delaware Office of Supplier Diversity FY2016 Q1

The Small Business Focus program has 6 industries. FY2016 Q1 spend by category is as

follows:

Small Business Focus (SBF) FY16 Q1

SBF Certified Spend**

Architecture & Engineering Services $59,056

Construction $259,463

Manufacturing $18,018

Retail $303,796

Service $1,019,889

Wholesale $289,769

Total $1,949,992 **There is some double count in the numbers for businesses who are in more than one category, however the total is

not a double count number.

Self-Identified supplier diversity entities through the W-9 Any vendor doing work must provide a W-9 form for tax purposes. Delaware has a Substitute

Form W-9; it allows vendors to self-identify in the Additional Reporting Elements section of the

form, by checking all that apply, as: Women Owned, Veteran Owned, Minority Owned, and

Small Business. Some firms who self-identify on the W-9 are also OSD Certified, but not all

are. When reporting spend, a culling process occurs to remove all vendors that are OSD

Certified from the group in the W-9 spending column. The chart below reports on the monies

spent with firms that self-identify on their W-9 form but are not certified through the Office of

Supplier Diversity. This chart shows W-9 diverse and W-9 small businesses.

Agency Diverse Small

Legislative $4,393.75 $17,990.60

Judicial $159,375.95 $415,614.58

Executive $414,296.24 $612,959.69

Technology $18,000.00 $665,949.74

Other Elective $23,638.00 $153,808.81

Legal $285,337.30 $503,357.19

Finance $494,819.54 $1,595,930.72

DHSS $1,261,240.45 $3,106,424.77

DSCYF $729,572.53 $438,580.81

Correction $38,217.42 $327,445.99

DNREC $236,633.84 $613,002.81

DSHS $67,497.32 $486,639.64

State $66,839.76 $333,306.22

DelDOT $114,635.60 $2,498,691.81

Page 18: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

13 Delaware Office of Supplier Diversity FY2016 Q1

Labor $119,813.91 $169,349.81

Agriculture $66,112.26 $79,761.84

Elections $0.00 $14,987.00

Fire $79,099.82 $60,532.37

Natl Guard $174,562.53 $19,139.41

Exceptional Citizens $0.00 $107.79

Higher Education $181,871.29 $771,127.66

Education $2,192,567.76 $8,825,424.48

Total $6,728,525.27 $21,710,133.74

About the score card This Annual Report is the first time there is a pull-out score card included. The first two pages

of the report are a score card for agencies and one for School Districts. There are various data

points that make up the FY2016 Q1 Diversity Score Card. Agencies track and measure their

Supplier Diversity efforts along these analytics. Agencies each have a Supplier Diversity Plan

and those can be found at the Office of Supplier Diversity website at:

http://gss.omb.delaware.gov/osd/supplierdiversity.shtml or within each agency. In addition to

looking at the spend that is done directly with OSD Certified firms, this chart looks at the spend

in the form of dollars as well as in the form of a percentage of the total spend with OSD Certified

firms. The first column captures the spend with OSD Certified firms. As the budget for each

agency is different, the second column reports what that agency’s percent of the total annual

spend with the OSD certified community is. This percentage of total spend allows us to

normalize the vantage point to find averages. The average percentage is 4.55%. Six agencies

exceed the average for FY2016 Q1. They are, in order of highest spend compared to other

agencies: Education (30.2%), Correction (13.56%), DelDOT (11.38%), Executive (10.51%),

DNREC (7.46%), and DHSS (6.16). The third column is the total spend by each agency for the

quarter. The last column reports the percentage of spend each agency had made with the

certified OSD community as a percentage of their total quarterly spend. In this instance, the

average agency spent 2.68% of their total spend this quarter with the OSD Certified community.

Eight agencies exceeded or were at that quarterly average with the supplier diversity community.

They are, in order of highest percent of spend compared to total spend: Correction (10.76%),

Nat’l Guard (6.65%), Technology (6.40%), DNREC (4.65%), Labor (4.02%), Education 3.92%,

Legislative (3.16%) and State (2.79%). The $20.4Million total spend with OSD Certified firms

Page 19: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

14 Delaware Office of Supplier Diversity FY2016 Q1

is 1.18% of the $1.7Billion total spent by these agencies in this quarter; this total figure is below

the average, and lower than last quarter. Of note is that this $1.7Billion total quarterly spend has

not been adjusted to remove any debt-service or any non-discretionary spend.

The score cards follow. Here there is a score card for the spend with the Supplier Diversity

community followed by one with the small business community. At the start of this report is a

score card that combines reporting for both the Supplier Diversity Community and the Small

Business community. It is included at the start of this report (at pages iii and iv) as a pull out

page for Agencies and also includes School Districts spend with the diversity community.

AGENCY FY16 Q1

% of Total FY16

Q1 Direct

Certified OSD

Spend

FY16 Q1 Total

Agency Spend

OSD % of

FY16 Q1

Agency

Spend

Legislative $51,596 0.25% $1,632,758 3.16%

Judicial $269,153 1.32% $11,049,908 2.44%

Executive $2,141,424 10.51% $396,786,777 0.54%

Technology $767,747 3.77% $11,995,122 6.40%

Other Elective $82,805 0.41% $44,505,265 0.19%

Legal $110,460 0.54% $4,872,230 2.27%

Finance $106,639 0.52% $51,759,534 0.21%

DHSS $1,254,777 6.16% $750,373,093 0.17%

DSCYF $667,825 3.28% $25,334,456 2.64%

Correction $2,763,225 13.56% $25,673,904 10.76%

DNREC $1,519,193 7.46% $32,653,405 4.65%

DSHS $202,419 0.99% $11,797,888 1.72%

State $494,895 2.43% $17,710,223 2.79%

DelDOT $2,319,172 11.38% $104,992,519 2.21%

Labor $392,204 1.92% $9,753,756 4.02%

Agriculture $30,356 0.15% $10,639,426 0.29%

Elections $6,790 0.03% $570,621 1.19%

Fire $12,557 0.06% $1,144,667 1.10%

Natl Guard $130,442 0.64% $1,961,841 6.65%

Exceptional Citizens $- 0.00% $20,126 0.00%

Higher Education $899,721 4.42% $53,485,791 1.68%

Education $6,154,150 30.20% $156,891,616 3.92%

Total $20,377,550 $1,725,604,926 1.18%

Page 20: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

15 Delaware Office of Supplier Diversity FY2016 Q1

Spend with the Small Business community Now let’s examine FY2016 Q1 spend with the Small Business community. This will be

inclusive of businesses who self-identified as small on their W9 report as well as those whop as

Small Business Focus (SBF) program certified with the Office of Supplier Diversity.

In addition to looking at the spend that is done directly with OSD Certified firms as we did

above, this chart looks at the spend with Small Businesses in the form of dollars as well as in the

form of a percentage of the total spend with small businesses. The first column captures the

spend with small business firms. As the budget for each agency is different, the second column

reports that agency’s percent of the total Q1 spend with the small businesses. This percentage of

Q1 spend allows us to normalize the vantage point to find averages. The average percentage is

4.55%. Some OSD certified firms are also small businesses and some of these numbers will be

inclusive of OSD certified firms. Four agencies exceed the average for FY2016 Q1. They are,

in order of highest spend compared to other agencies: Education (40.65%), DHSS (14.31%),

DelDOT (11.51%), and Finance (7.35). The third column is the total spend by each agency for

the quarter. The last column reports the percentage of spend each agency had made with the

small business community as a percentage of their total quarterly spend. In this instance, the

average agency spent 2.59% of their total spend this quarter with the small business community.

Seven agencies exceeded that quarterly average. They are, in order of highest percent of spend

compared to total spend: Legal (10.33%), Education (5.63%). Technology (5.55%), Fire

(5.29%), DSHS (4.12%), Judicial (3.76%), and Finance (3.08%). The $21.7Million total spend

with small business community 1.26% of the $1.7Billion total spent by these agencies in this

quarter; this total figure is below the average. Of note is that this $1.7Billion total quarterly

spend has not been adjusted to remove any debt-service or any non-discretionary spend.

Agency FY2016 Q1 Small

Businesses

% of Total

FY16 Q1 Small

Biz Spend

FY16 Q1

% of FY16

Q1 Agency

Spend

Legislative $17,991 0.08% $1,632,758 1.10% Judicial $415,615 1.91% $11,049,908 3.76% Executive $612,960 2.82% $396,786,777 0.15% Technology $665,950 3.07% $11,995,122 5.55% Other Elective $153,809 0.71% $44,505,265 0.35%

Page 21: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

16 Delaware Office of Supplier Diversity FY2016 Q1

Legal $503,357 2.32% $4,872,230 10.33% Finance $1,595,931 7.35% $51,759,534 3.08% DHSS $3,106,425 14.31% $750,373,093 0.41% DSCYF $438,581 2.02% $25,334,456 1.73% Correction $327,446 1.51% $25,673,904 1.28% DNREC $613,003 2.82% $32,653,405 1.88% DSHS $486,640 2.24% $11,797,888 4.12% State $333,306 1.54% $17,710,223 1.88% DelDOT $2,498,692 11.51% $104,992,519 2.38% Labor $169,350 0.78% $9,753,756 1.74% Agriculture $79,762 0.37% $10,639,426 0.75% Elections $14,987 0.07% $570,621 2.63% Fire $60,532 0.28% $1,144,667 5.29% Natl Guard $19,139 0.09% $1,961,841 0.98% Exceptional

Citizens $108 0.00% $20,126 0.54%

Higher Education $771,128 3.55% $53,485,791 1.44% Education $8,825,424 40.65% $156,891,616 5.63%

Total $21,710,134 $1,725,604,926 1.26%

Subcontracting/Tier II Report

Government Support Services (GSS) receives subcontracting information on central contracts

from the prime or awarded vendors on those contracts, when they have work with the supplier

diversity community relative to the core of the contract. Tier II reporting has a lag period to

gather all data as we rely upon prime vendors to report their supplier diversity spend with

subcontractors (Tier II) and that data extends past a quarter end. The currently available Tier II

reporting and spend for Q1 covers 5 contracts and is compared to the same period for the

previous year. This data is expected to be updated in future reporting once the known lag-period

reports are received:

Contract Vendor FY2016 Q1 FY2015 Q1

Difference

FY2016 Q1

over

FY2015 Q1

001-DentalInsBenefit Delta Dental $505 $683 -26.1%

011-Hand Tools/127-

Fasteners/577-Industrial Fastenal

$0 $1,814 -100.0%

Page 22: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

17 Delaware Office of Supplier Diversity FY2016 Q1

597-IT Augmentation Computer Aid $572,525 $411,398 39.2%

608-Document Destruction DE Assn. of

Rehabilitation Facilities

$7,434 $9,502 -21.8%

723-Nutrition Software Education Management

Systems

$2,895 $2,620 10.5%

Total $583,359 $426,017 36.9%

Federal Disadvantaged Business Enterprise (DBE) program The Delaware Department of Transportation (DelDOT) is a recipient of both federal and state

funds for their projects. Businesses that are certified as Disadvantaged Business Enterprises

(DBE) meet both social and economic eligibility review. The Directory of DBE Certified Firms

at DelDOT is at: http://www.DelDOT.gov/public.ejs?command=PublicDBEVendorSearch . The

projects that include federal funds may have a federally required sub-contracting participation

goal for firms that are Disadvantaged Business Enterprise (DBE) Certified. DelDOT’s contract

is with a prime contractor or awarded contractor and those contractors bid with identified DBE

Certified sub-contractors. The prime contractors provide a Tier II report regarding the DBE

participation during each phase of the work.

In FY2016 Q1 twenty two (22) different DBE Certified firms worked on DelDOT projects in a

sub-contracting capacity, those payments totaled $2.7Million.

Certified DBE FY2016 Q1

AMERICAN FLAG INC $302,290.80

ARROW LEASING CORP $184.12

ATLANTIC SURVEYING AND MAPPING LLC $28,399.00

CALLAHAN PAVING PRODUCTS INC $6,183.00

CAROLINA CONSTRUCTION LLC $6,352.50

CRAWFORD TRUCKING CO LLC $258,132.37

CURBS ETC INC $509,145.94

DIRECT & CORRECT, INC. $14,680.00

EASTERNEX INTERNATIONAL LTD $154,896.26

GARDEN STATE HIGHWAY PRODUCTS $10,123.33

HIGHWAY MARKINGS $80,995.21

JANETTE REDROW LTD $71,770.48

KRISS CONTRACTING INC $46,340.92

Page 23: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

18 Delaware Office of Supplier Diversity FY2016 Q1

M & M CONSTRUCTION INC $236,273.00

RAMESH C BATTA ASSOCIATES PA $54,000.00

SAM'S CONSTRUCTION LLC $12,510.00

SEAGULLFFENCE AND CONCRETE LLC $16,500.02

SITEWORK SAFETY SUPPLIES INC $254,384.30

STRIPE-A-LOT INC $245,243.34

TRAFFIC & SAFETY SIGNS INC $377,432.52

VEGA SOLUTIONS INC $400.00

WILTON CORPORATION $33,212.90

TOTAL $2,719,450.01

Plan Requests In addition to certification, the Office of Supplier Diversity manages a process known as Plan

Requests. Any Public Works construction project that has architectural or engineering plans or

drawings involved has the Plan Request option for vendors. A vendor may make a request to

view the plans or drawings. The request comes into the Office of Supplier Diversity and is

reviewed, passed along to the solicitation owner if appropriate, and once the solicitation owner

reviews they send their decision back to OSD. OSD then works with the technology team to

cause an internet site to be created especially for the approved vendor where they can view the

requested plans. This Plan Request option removes the financial burden of purchasing plans for

non-bidding vendors and allows such a vendor to view the plans electronically for 2 weeks so

that they may determine if their business has the capacity to perform as a subcontractor or Tier II

contactor on projects. Plan Requests are for school projects, colleges and university projects,

state buildings under Division of Facilities Management (DFM), the National Guard, and any

other state public work project. This process has been in place since August of 2012.

There is a group of vendors that are excluded from this process – they are known as Bid Rooms

or Plan Rooms. Plan Rooms do not perform construction trade work on a contract but instead

collect plans from throughout the country or a region and then share the plans with their

customers. The Plan Request form explains the limitations on use - including that drawings are

not for re-distribution. Plan Rooms and Bid Rooms are therefore excluded as their sole purpose

of receiving the plans is to redistribute to their subscribership. The obvious safety aspect about

who has what plans for which project is one of the most compelling reasons for this exclusion.

There is a specific email address created for Plan Requests, it is [email protected].

Page 24: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

19 Delaware Office of Supplier Diversity FY2016 Q1

Plan Request history FY2016 Q1

Plan Requests received 52

Businesses requesting 41

Requests approved 47

Requests denied 2

Solicitations involved 22

Requesting businesses that are OSD Certified 4

Of the PlanRequests made through OSD for FY2016 Q1 only 7.6% were from the OSD Certified

community.

OSD Participation in the Community The Office of Supplier Diversity is committed to continued contact and participation in the

community. OSD utilizes a list serve to outreach to the business community to share access to

business development, opportunities, networking, and engagement to the businesses who joined

the list serve. OSD had 67 in-person touch points with the community in the quarter.

FY2016 Q1

Meetings and Events 10

State of Delaware events 14

OSD Community meetings 6

Vendor requested meetings 18

Boards, Committees, Commissions 14

Chambers of Commerce 5

subtotal 67

OSD List serve outreach activities 62

OSD participation in community by

quarter

129

One of the best ways to learn about the various business development activities and other

opportunities is to join the OSD list serve via this link:

http://directory.osd.gss.omb.delaware.gov/self-registration.shtml. In that regard, the OSD list

serve shared 62 business-opportunity focused messages with the community this quarter, which

shared are included in this chart:

NAWBO July 10, 2015: Tapping into the Power of Our Unique 7 7/1/2015

Philadelphia 2016 DNC Host Committee seeks diverse suppliers 7 7/2/2015

Networking TOMORROW July 7 - Wilmington 7 7/6/2015

Minority Business Construction Trades Forum with New Castle County Gov 7/6/2015

Page 25: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

20 Delaware Office of Supplier Diversity FY2016 Q1

Minority Business Construction Trades Forum with New Castle County Gov 7/7/2015

Becoming Cross-Culturally Competent - July 14 7 7/7/2015

NAWBO July 10, 2015: Tapping into the Power of Our Unique 7 7/7/2015

MBE Construction Trades Forum - with New Castle County Government-copy 7/7/2015

TOMORROW MBE Construction Trades Forum - with New Castle County Govern 7/8/2015

Philadelphia 2016 DNC Host Committee seeks diverse suppliers 7 7/9/2015

Grow Your Business In Today’s Complex Marketing Climate 7 7/9/2015

NAACP Shark Tank Casting Call July 11 2015 7 7/10/2015

Project Pop-Up 2015 7 7/10/2015

Diane Ferry, a Delaware WBE, named to National NAWBO Board of Director 7/10/2015

Inspiring Women in STEM Forum - July 30 7 7/13/2015

Grow Now - Learn How - FREE - July 16 7 7/13/2015

Will you be the next SUPERSTAR in business? 7 7/15/2015

Best Techniques for Closing the Deal - July 30 7 7/15/2015

will you be the next SUPERSTAR in business?-copy 7 8/3/2015

NAWBO First Thursday TOMORROW after work 8 8/5/2015

Project Pop Up deadline August 10 8 8/6/2015

Target Your Audience with a Relevant Message 8 8/7/2015

Business Funding for Small Business 8 8/7/2015

OPPORTUNITY -Construction- Water Treatment Plant - bids due 8 8/7/2015

OPPORUTNITY Construction MBDA Philly 8 8/10/2015

Networking - DE SMALL Bus. Chamber August 12 8 8/11/2015

Boost Your Business - FREE - August 12 8 8/11/2015

The Power of Authenticity in Business - Webinar 8/12/2015

EMSDC Procurement Conference & Trade Show Sept. 14 +15 8 8/12/2015

DDD GRANT OPPORTUNITIES - CIty of Wilmington 8 8/12/2015

Keys to Effective Time Management - FREE - August 21 8 8/13/2015

OPPORTUNITY - construction- Camelot Meadows Water Main Replacement - d 8/13/2015

DE Latino Professional Network - Mixer - August 20 - FREE 8 8/14/2015

business education opportunity! 8 8/14/2015

The Power To Grow - August 27 8 8/25/2015

EMSDC Procurement Conference & Trade Show Sept. 14 +15 8 8/28/2015

Philadelphia 2016 DNC Host Committee seeks diverse suppliers-copy 9 9/3/2015

Delaware's NEW eMArketplace is coming 9 9/3/2015

Communicating to Win September 24th 9 9/9/2015

Kent County Economic Summit - Tuesday 9 9/11/2015

Vendor Day, How to do Business with the State of Delaware - Oct 8 9 9/17/2015

Page 26: FY2016 Q1 Report - DelawareIn Q1 of FY2016 the State of Delaware spent $42.1Million with the Supplier Diversity ($20.4M) and Small Business ($21.7M) communities. This is inclusive

21 Delaware Office of Supplier Diversity FY2016 Q1

OPPORTUNITY - construction-North Duck Creek Utility Extension due Oct 9/18/2015

Open for Business - New Castle County - Sept 24 9 9/20/2015

Wilmington Women in Business 35 Years Celebration and Events 9 9/21/2015

Successful Negotiation - Sept 22 9 9/21/2015

Wilmington, 1 Million Cups presentations -Free- Tomorrow 09-23-2015 9 9/22/2015

Cold call - Sept 29 - Embrace the Fear and Do it anyway! 9 9/22/2015

Women with Fascinating Points of View -Oct-Nov-Dec 2015-copy 9 9/23/2015

Grant Writing and Fundraising 101 - Sept 29 9 9/23/2015

Meet and Greek Networking Event - free - Sept 28 9 9/23/2015

Vendor Day, How to do Business with the State of Delaware - Oct 8-copy 9/24/2015

NAWBO first Friday - Oct 2 - Taming Your Inner Saboteur 9 9/24/2015

2015 Diversity Exchange Forum - NAAAHR DE Oct 21-22 9 9/25/2015

Ready Set Export SBA Oct 6 9 9/25/2015

Coaching in the Country November 6-8 Retreat 9 9/28/2015

Amazingly Powerful (and Easy) Marketing Strategies for Your Small Busi 9/28/2015

Networking - DSBC - Oct 1 in Wilmington with NAWBO 9 9/28/2015

Passing the Torch - Minority Business Development Agency - Oct 1 9 9/29/2015

IMPRESS THE PRESS Summit - Oct 13 9 9/29/2015

Networking - DSBC - October 8 9 9/29/2015

Vendor Day, How to do Business with the State of Delaware - Oct 8-copy 9/30/2015

2015 Purses to Portfolios Celebration - Oct 17 9 9/30/2015

Questions, Comments, and Feedback Your questions, comments, and feedback are always welcome. Please feel welcome to call or

email so that we can find a time to get together to discuss your questions, comments, and

feedback. Collaboration is a wonderful tool to finding results that move us along in a positive

direction.

Michelle N. Morin

Executive Director

Office of Supplier Diversity

Government Support Services

100 Enterprise Place, Suite 4

Dover, Delaware 19904

Direct Dial: 302-857-4554

Fax: 302-677-7086

Email: [email protected]

OSD website: http://gss.omb.delaware.gov/osd/