fy 2021 proposed operating budget - charles county public ...€¦ · recommendation/future...

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FY 2021

Proposed

Operating Budget February 11, 2020

Virginia R. McGraw, Chairman

Latina L. Wilson, Vice Chairman

Jennifer S. Abell

Tajala D. Battle-Lockhart

Elizabeth C. Brown

David W. Hancock, Jr.

Michael K. Lukas

Dejuan Woods, Student Member

Charles County Public Schools

Dr. Kimberly A. Hill, Ed. D

Superintendent

The Charles County Public Schools Operating Budget was prepared by the Office of Fiscal Services. If there are questions regarding this document,

please contact Kimberly A. Hill, Ed. D, Superintendent, P.O. Box 2770, La Plata, MD 20646. 301-934-7223.

The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or

disability in its programs, activities or employment practices. For inquiries, please contact Kathy Kiessling, Title IX/ADA/Section 504 Coordinator (students) or Nikial

M. Majors, Title IX/ADA/Section 504 coordinator (employees/adults), at: Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770,

La Plata, Maryland 20646, or by phone: (301) 932-6610 or (301) 870-3814. For special accommodations, call (301) 934-7230 or TDD 1-800-735-2258 two weeks prior

to the event.


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Table of Contents TRANSMITTAL LETTER ............................................................................................................ 3

ACTION ITEM FOR THE BOARD OF EDUCATION ................................................................ 5

Attachment: FY 2021 Budget Planning Model .......................................................................... 6

Attachment: Operating Revenue ................................................................................................. 7

Attachment: Operating Budget by Category and Object Code ................................................... 8

Attachment: Full-time Equivalent Staff ...................................................................................... 9

REVENUE INCREASES ............................................................................................................. 10

County Funding Request........................................................................................................... 10

State Funding Request .............................................................................................................. 10

Calculations for State Funding.................................................................................................. 10

State Revenue and Wealth Comparison Table.......................................................................... 12

Fund Balance Transfer .............................................................................................................. 12

Food Service Meal Price Increase ............................................................................................. 12

Restricted Funds........................................................................................................................ 13

MANDATORY COST INCREASES........................................................................................... 14

Health Insurance ....................................................................................................................... 14

Bus Contracts ............................................................................................................................ 14

Teachers' Pension (SB1301) ..................................................................................................... 14

New Enterprise Resources Planning (ERP) Software .............................................................. 14

Maryland Association of Boards of Education (MABE) Insurance Premium Increase ........... 14

Nurses’ Contract ....................................................................................................................... 15

COLLECTIVE BARGAINING ASSUMPTIONS ....................................................................... 15

Reserve for Collective Bargaining ............................................................................................ 15

OTHER COST INCREASES ....................................................................................................... 15

Teachers for Enrollment Growth .............................................................................................. 15

Comprehensive Reading Program ............................................................................................ 15

Mental Health and Student Support Initiatives ......................................................................... 15

BUDGET REDUCTIONS ............................................................................................................ 15

Kirwan Mental Health Coordinator Reclassification to Restricted Funds .......................... 15

SUPPLEMENTAL BUDGET REQUESTS ................................................................................. 16

School Requests ........................................................................................................................ 16

Office Requests ......................................................................................................................... 16

PRESENTATION


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TRANSMITTAL LETTER

This page is intentionally blank. A transmittal letter will be attached once the Board of

Education has approved the proposed budget and the Chairman and Superintendent have

both signed the letter.


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5

ACTION - OFS

February 11, 2020

Attachments

ACTION ITEM FOR THE BOARD OF EDUCATION

SUBJECT:

Revised FY 2021 Proposed Operating Budget

OVERVIEW:

The Superintendent has developed a proposed FY 2021 operating budget for consideration by the

Board of Education (BOE). While continuing to focus on academic success and career readiness

for all students, the recommended operating budget totals $411,770,229. Additional funding of

$18,332,049 represents a 4.7 percent increase over the current operating budget. The

Preliminary DRAFT Calculations for the Major State Aid Programs from Maryland State

Department of Education (MSDE) presumes an increase in funding of $2.6 million or 1.4 percent

and the Preliminary DRAFT Calculations for The Blueprint to Maryland’s Future Programs

(SB1030) presumes an increase of $371 thousand for the Supplemental Pre-Kindergarten Grant.

Our requested county funding increased by $15.4 million or 8 percent. This total amount of

requested county funding includes the required Maintenance of Effort increase of $1.9 million.

Expenditure increases include a reserve for collective bargaining, state-mandated teacher’s

pension contribution, the nurses’ contract with Charles County Health Department, mandatory

school bus replacements, and Maryland Association of Boards of Education (MABE) liability

insurance and workers’ compensation premiums. Funds would also support student enrollment

growth, a comprehensive reading program, mental health and student support initiatives, and

licensing software for the new Enterprise Resource Planning (ERP) operating system.

The Food and Nutrition Services program breakfast and lunch prices will comply with Maryland

Cares for Kids Act (HB 315). The meal process will increase 5 cents for breakfast and 10 cents

for lunch for paying students only to comply with The Healthy, Hungry-Free Kids Act of 2010.

The budget request reflects the needs of the school system, as required by the Education Article

§ 4-205. Should additional funding become available, there are significant system wide needs

included in a supplemental budget.

RECOMMENDATION/FUTURE DIRECTION:

That the BOE consider the recommendations included in the Proposed Operating Budget. This

budget proposal is subject to change based on final funding from the state and county. The

remaining budget development calendar is as follows:

BOE final approval – February 11, 2020

BOE budget submission to the county – February 28, 2020

Maryland General Assembly legislative session ends – April 6, 2020

Charles County Commissioners’ public hearing – April 7, 2020

Board adopts final budget – June 9, 2020


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Attachment: FY 2021 Budget Planning Model

DESCRIPTION COST

BASE REVENUE BUDGET 393,438,180$

REVENUE INCREASES:

County Funding - Additional Base 13,494,260

County Funding - Maintenance of Effort - 264.5 student increase 1,930,600

One-time, Non-recurring Additional County Funding -

8.0% TOTAL ADDITIONAL COUNTY FUNDING 15,424,860

1.4% STATE FUNDING (MSDE Preliminary Estimate - January 17, 2020) 2,619,584

Kirwan - Mental Health Coordinator - Reclassified to Restricted Funds (83,333)

31.9% Kirwan - Pre-Kindergarten 370,938

FEDERAL REVENUES -

LOCAL REVENUES -

TOTAL REVENUE INCREASES: 18,332,049

TOTAL REVENUE BUDGET 411,770,229

Percent Increase 4.7%

BASE EXPENDITURE BUDGET 393,438,180$

MANDATORY COST INCREASES:

5% Health Care Costs (estimate) 2,000,000

7% Bus Contracts (44 replacement buses and three new enrollment growth/program routes, driver salary) 2,009,400

5% Teachers' Pension (SB1301) - State Retirement Agency (estimate) 450,000

New Enterprise Resource Planning (ERP) Software 636,000

10% MABE Liability Insurance and Workers' Compensation Premium Increase (estimate) 380,000

2.8% Nurses' Contract - (estimate) 103,700

TOTAL MANDATORY COST INCREASES: 5,579,100

TOTAL COLLECTIVE BARGAINING ASSUMPTIONS: 8,804,500

OTHER COST INCREASES:

Teachers for Enrollment Growth (408 FTE student increase; 25 to 1 average student to teacher ratio) - 17 FTE's 1,254,400

Kirwan - Pre-Kindergarten 370,938

Comprehensive K-2 Reading Program - "Into Reading" 700,000

Mental Health and Student Support Initiatives - -

- Therapeutic Intervention Program - 16 Certified Teachers 1,190,678

- Psychologists - 3 FTE's 315,766

- Behavioral Alternative to Suspension Education (BASE) and Move This World Programs 200,000

TOTAL OTHER COST INCREASES: 4,031,782

BUDGET REDUCTIONS:

Kirwan - Mental Health Coordinator - Reclassified to Restricted Funds (83,333)

TOTAL BUDGET REDUCTIONS: (83,333)

TOTAL EXPENDITURE BUDGET 411,770,229

NET SURPLUS/(DEFICIT) -

Note: Includes additional base funds for the Fresh Start Academy $452,200.

FY2021


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Attachment: Operating Revenue

FY 2020 General Fund base budget reflects an increase of $452,200 for the Fresh Start Academy

FY 2020 Food Service base budget reflects an increase of $704,372 for prior-year fund balance

*Note: FY 2021 includes a 5-cent breakfast and 10-cent lunch increase on meal prices for paying students

FISCAL YEARS

DESCRIPTIONFINAL $ BUDGET BUDGET VARIANCE $

%

CHANGE

GENERAL FUND

50 - STATE REVENUES

5030 - STATE-NONPUBLIC SPEC ED 1,269,013 1,194,373 1,194,373 (0) 0.0%

5031 - STATE-FOUNDATION PROGRAM 111,700,280 115,861,320 117,446,673 1,585,353 1.4%

5032 - STATE-SPECIAL ED FORMULA 9,270,303 9,307,021 8,943,095 (363,926) -3.9%

5033 - STATE-TRANSPORTATION 11,275,556 11,968,026 12,204,758 236,732 2.0%

5036 - STATE-COMPENSATORY AID 34,227,072 35,504,708 36,643,456 1,138,748 3.2%

5041 - STATE-OUT OF COUNTY 37,683 0 0 (0)

5044 - STATE-MEDICAID REVENUES 435,905 890,000 890,000 (0) 0.0%

5045 - STATE-LIMITED ENGLISH 2,860,066 3,392,610 3,923,849 531,239 15.7%

5046 - STATE-GUARANTEED TAX BASE 1,596,663 2,137,264 791,257 (1,346,007) -63.0%

5048 - STATE-GCEI 3,685,811 3,812,445 3,897,013 84,568 2.2%

5050 - STATE-NET TAXABLE INCOME 5,612,105 6,402,288 7,155,165 752,877 11.8%

5060 - STATE-KIRWAN TEACHER INCENTIVE ELIGIBILITY 0 2,819,200 2,819,200 (0) 0.0%

5061 - STATE-KIRWAN SPECIAL EDUCATION FORMULA 0 2,239,026 2,239,026 (0) 0.0%

5062 - STATE-KIRWAN PRE-KINDERGARTEN 0 1,162,400 1,533,338 370,938 31.9%

5064 - STATE- KIRWAN MENTAL HEALTH COORDINATOR 0 83,333 0 (83,333) -100.0%

50 - STATE REVENUES Total 181,970,457 196,774,014 199,681,203 2,907,189 1.5%

51 - FEDERAL REVENUES

5153 - FEDERAL-IMPACT AID 169,458 476,000 476,000 (0) 0.0%

5155 - FEDERAL-R.O.T.C. 532,647 430,000 430,000 (0) 0.0%

5161 - FEDERAL-SP ED IMPACT AID 104,793 64,000 64,000 (0) 0.0%

51 - FEDERAL REVENUES Total 806,898 970,000 970,000 (0) 0.0%

52 - LOCAL REVENUES

5204 - PRIOR YEAR FUND BALANCE TRANSFER 0 2,201,086 2,201,086 (0) 0.0%

5206 - TUITION-SUMMER YOUTH CAMP 42,885 25,000 25,000 (0) 0.0%

5207 - TUITION-SUMMER SCHOOL 88,400 92,296 92,296 (0) 0.0%

5208 - TUITION-OUT OF STATE 199,350 185,400 185,400 (0) 0.0%

5209 - TUITION-PARENT PAYMENTS 42,141 89,100 89,100 (0) 0.0%

5210 - INTEREST INCOME 701,790 436,680 436,680 (0) 0.0%

5211 - RENT-SCHOOL FACILITIES 242,342 191,200 191,200 (0) 0.0%

5212 - PAYROLL TRANSFERS 89,494 73,000 73,000 (0) 0.0%

5215 - SALE OF PROPERTY 3,902 6,000 6,000 (0) 0.0%

5216 - TUITION-OTHER MD COUNTIES 217,981 128,504 128,504 (0) 0.0%

5221 - MISCELLANEOUS REVENUE 42,166 12,200 12,200 (0) 0.0%

5222 - RESTITUTION 19,887 10,000 10,000 (0) 0.0%

5225 - REBATES 54,431 54,431 54,431 (0) 0.0%

5226 - VENDING COMMISSIONS 100,000 100,000 100,000 (0) 0.0%

5227 - TUITION-NOVEL 150 15,269 15,269 (0) 0.0%

5228 - UNCLAIMED ESTATES 10,000 0 0 (0) 0.0%

5262 - NET INSURANCE RECOVERY 62,412 0 0 (0) 0.0%

52 - LOCAL REVENUES Total 1,917,031 3,620,166 3,620,166 (0) 0.0%

53 - LOCAL COUNTY APPROPRIATIONS

5300 - COUNTY-SUPPLEMENT 2,161,114 0 0 (0) 0.0%

5301 - COUNTY-APPROPRIATIONS 181,982,100 192,074,000 207,498,860 15,424,860 8.0%

53 - LOCAL COUNTY APPROPRIATIONS Total 184,143,214 192,074,000 207,498,860 15,424,860 8.0%

GENERAL FUND Total 368,837,599 393,438,180 411,770,229 18,332,049 4.7%

FOOD SERVICE * 13,612,081 14,747,909 14,985,260 237,351 1.6%

RESTRICTED 16,826,900 16,418,431 15,774,431 (644,000) -3.9%

Grand Total 399,276,580 424,604,520 442,529,920 17,925,400 4.2%

*** PROPOSED ***

19 20 21


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Attachment: Operating Budget by Category and Object Code

FY 2020 General Fund base budget reflects an increase of $452,200 for the Fresh Start Academy

FY 2020 Food Service base budget reflects an increase of $704,372 for prior-year fund balance

*Note: FY 2021 includes a 5-cent breakfast and 10-cent lunch increase on meal prices for paying students

FISCAL YEARS

DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE

GENERAL FUND

00 - UNDEFINED 0 0 0 0 0.0%

01 - ADMINISTRATION 9,920,355 11,866,217 12,502,217 636,000 5.4%

02 - MID-LEVEL ADMINISTRATION 23,898,111 25,483,594 25,483,594 0 0.0%

03 - INSTRUCTION

71 - SALARIES & WAGES 133,474,742 147,568,018 149,529,743 1,961,725 1.3%

73 - SUPPLIES & MATERIALS 6,188,404 4,494,888 5,765,826 1,270,938 28.3%

OTHER INSTRUCTIONAL COSTS 1,755,971 2,393,090 2,393,090 0 0.0%

03 - INSTRUCTION Total 141,419,118 154,455,995 157,688,658 3,232,663 2.1%

04 - SPECIAL EDUCATION 37,073,003 40,412,708 40,412,708 0 0.0%

05 - STUDENT PERSONNEL SERVICE 3,713,726 3,925,810 3,925,810 (0) 0.0%

06 - STUDENT HEALTH SERVICES 3,463,631 3,984,500 4,088,200 103,700 2.6%

07 - STUDENT TRANSPORTATION 29,395,542 30,976,645 33,564,186 2,587,541 8.4%

08 - OPERATION OF PLANT 26,807,982 28,245,672 28,625,672 380,000 1.3%

09 - MAINTENANCE OF PLANT 8,456,703 8,865,443 8,865,443 0 0.0%

10 - FIXED CHARGES

(Unallocated STEP/LEVEL increases) 73,323,576 81,894,181 93,864,467 11,970,286 14.6%

12 - COMMUNITY SERVICE 917,936 1,010,501 432,360 (578,141) -57.2%

13 - CAPITAL OUTLAY 5,986,405 2,316,913 2,316,913 0 0.0%


FOOD SERVICE* 13,612,081 14,747,909 14,985,260 237,351 1.6%

RESTRICTED 16,826,900 16,418,431 15,774,431 (644,000) -3.9%

Grand Total 394,815,068 424,604,520 442,529,920 17,925,400 4.2%

OBJECT CODE

FISCAL YEARS

DESCRIPTION FINAL $ BUDGET BUDGET VARIANCE $ % CHANGE

GENERAL FUND

71 - SALARIES & WAGES 214,157,337 235,898,018 237,859,743 1,961,725 0.8%

72 - CONTRACTED SERVICES 44,695,962 49,282,772 51,917,472 2,634,700 5.3%

73 - SUPPLIES & MATERIALS 12,815,577 9,570,193 10,955,531 1,385,338 14.5%

74 - OTHER CHARGES 9,806,822 11,717,052 12,097,052 380,000 3.2%

75 - EQUIPMENT 6,045,719 1,515,370 1,515,370 0 0.0%

78 - FIXED CHARGES

(Unallocated STEP/LEVEL increases) 73,323,576 81,894,181 93,864,467 11,970,286 14.6%

79 - TRANSFERS 3,531,094 3,560,594 3,560,594 0 0.0%


FOOD SERVICE* 13,612,081 14,747,909 14,985,260 237,351 1.6%

RESTRICTED 16,826,900 16,418,431 15,774,431 (644,000) -3.9%

Grand Total 394,815,068 424,604,520 442,529,920 17,925,400 4.2%

19 20 21

*** PROPOSED ***

*** PROPOSED ***

19 20 21


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Attachment: Full-time Equivalent Staff

Note: School Nursing Services are provided by the Charles County Health Department (41 nurses: one at each school

and center, plus three supervisors).

FISCAL YEARS

DESCRIPTIONACTUAL

BUDGET

POSITIONS

BUDGET

POSITIONSFTE CHANGE

GENERAL FUND

01 - ADMINISTRATION 91.0 90.0 90.0 0.0

02 - MID-LEVEL ADMINISTRATION 275.5 297.6 297.6 (0.0)

03 - INSTRUCTION 2,026.8 2,192.7 2,227.7 35.0

04 - SPECIAL EDUCATION 587.2 641.0 641.0 0.0

05 - STUDENT PERSONNEL SERVICE 45.0 49.5 49.5 0.0

06 - STUDENT HEALTH SERVICES 0.0 0.0 0.0 0.0

07 - STUDENT TRANSPORTATION 18.0 31.0 31.0 0.0

08 - OPERATION OF PLANT 244.1 275.5 275.5 0.0

09 - MAINTENANCE OF PLANT 63.0 65.0 65.0 0.0

12 - COMMUNITY SERVICE 0.0 0.0 0.0 0.0

13 - CAPITAL OUTLAY 6.0 6.0 6.0 0.0

GENERAL FUND Total 3,356.6 3,648.4 3,683.4 35.0

FOOD SERVICE 116.0 135.3 135.3 0.0

RESTRICTED 109.6 122.5 118.5 (4.0)

Grand Total 3,582.2 3,906.1 3,937.1 31.0

*** PROPOSED ***

19 20 21


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EXPLANATORY PARAGRAPHS

REVENUE INCREASES

County Funding Request County funding requirements are subject to Maintenance of Effort (MOE) set forth in the

Maryland Annotated Code Education Article 5-202. Full-time equivalent enrollments increased

by 264.5 students, or 1.01 percent, from 26,314.5 the previous fiscal year.

To fully fund the operating budget requirements, the school system is requesting additional base

funding above the MOE requirement, in the amount of $13.5 million, to avoid drastic budget cuts

affecting educational programs and personnel.

State Funding Request State revenues are based on changes in total enrollment, free-and-reduced meal enrollment

(FARMS), limited English proficiency enrollment, and county wealth. Charles County ranks

ninth out of 24 counties for total student enrollment and fifth out of 24 in total county wealth

(second in the state for property wealth and 16th for income wealth) with an increase of 6.3

percent compared to the prior year. State funding is highly variable and subject to change until

the legislative session ends in April.

Calculations for State Funding Foundation Program: The foundation program is the basic State education funding mechanism

for public schools, which ensures a minimum per pupil funding level and requires county

governments to provide a local match. The formula is calculated based on a per pupil foundation

amount and student enrollment. Enrollment for the formula is based on the prior year’s full-time

equivalent (FTE) enrollment count. Funding is allocated inverse relationship to county wealth (less

affluent local school systems, as measured by assessable base and net taxable income (NTI),

receive relatively more aid per pupil than wealthier school systems).

Geographic Cost of Education Index: This formula provides additional State funds to local

school systems where costs for educational resources are higher than the State average. Chapter

477 of 2015 made funding of the program mandatory rather than discretionary, contingent upon

full funding not being provided in the fiscal 2016 operating budget; since the Governor did not

release funds set aside by the General Assembly to fund the Geographic Cost of Education Index

(GCEI) at 100% in fiscal 2016, full funding became mandatory beginning in fiscal 2017.

Compensatory Education Program: The Compensatory Education Program provides

additional funding based on the number of economically disadvantaged students. The formula

recognizes disparities in local wealth by adjusting the grants per eligible student by local wealth.

The formula is calculated based on 97% of the annual per pupil amount used in the foundation

program and the number of students eligible for free and reduced-price meals. The State share of

program cost is 50%, with the State paying no less than 40% of the funding for each local school

system.


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Student Transportation: The State provides grants to assist local school systems with the cost

of transporting students to and from school. The grants consist of three components: regular

student ridership funds; special education student ridership funds; and additional enrollment funds.

The regular student ridership funds are based on the local school system’s grant in the previous

year increased by inflation. Local school systems with enrollment increases receive additional

funds. The special education student ridership funds are based on a $1,000 per student grant for

transporting disabled students.

Special Education: State aid for special education recognizes the additional costs associated

with providing programs for students with disabilities. Most special education students receive

services in the public schools; however, if an appropriate program is not available in the public

schools, students may be placed in a private school offering more specialized services. The State

and local school systems share the costs of these nonpublic placements.

The special education formula is calculated based on 74% of the annual per pupil foundation

amount and the number of special education students from the prior fiscal year. The State share of

program cost is 50% statewide with a floor of 40% for each local school system.

Funding for nonpublic placements is calculated separately from the Major State Aid calculations.

The costs for these students, who are placed in nonpublic day or residential facilities, are shared

by the local school system and the State. The local school system contributes an amount equal to

the local share of the basic cost of educating a child without disabilities plus two times the total

basic cost. Any costs above this are split 70% State/30% local.

Limited English Proficiency: The State provides grants based on non- and limited-English

proficient (LEP) students using a definition consistent with federal guidelines. The LEP formula

is based on 99% of the annual per pupil foundation amount, with the State providing funding for

50% of the program’s cost.

Guaranteed Tax Base Program: The Bridge to Excellence in Public Schools Act included an

add-on grant for jurisdictions with less than 80% of statewide per pupil wealth that contributed

more than the minimum required local share under the foundation program in the prior year. The

grant is based on local support for education relative to local wealth. The grant cannot exceed 20%

of the per pupil foundation amount.

Net Taxable Income Grants: Pursuant to Chapter 4 of 2013, State education aid formulas that

include a local wealth component are to be calculated twice, once using an NTI amount for each

county based on tax returns filed by September 1 and once using an NTI amount based on tax

returns filed by November 1. Each local school system then receives the higher State aid amount

resulting from the two calculations. The scheduled phase-in of the grants was delayed by one year

beginning in fiscal 2016. Fiscal 2018 grants were based on an 80% phase-in schedule; the grants

are fully funded beginning with fiscal 2019.


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State Revenue and Wealth Comparison Table

Fund Balance Transfer The use of fund balance relies on one-time funds for designated maintenance projects at schools,

such as asphalt repair, carpet replacement and school playgrounds. The school system has

operated in a deficit budget since FY 2010. Assuming no budget surplus in FY 2019, the

discretionary unassigned fund balance will jeopardize targeted reserves for best practices.

Food Service Meal Price Increase In accordance with House Bill 315 State Department of Education - Breakfast and Lunch

Programs - Funding (Maryland Cares for Kids Act) lunch prices for the 2020–2021 school year

will be reduced by 10 cents for eligible reduced-price meal students only.

This bill makes the State responsible for the student share of the costs of (1) reduced-price

breakfasts provided under the Federal School Breakfast Program by fiscal 2022 and (2) reduced-

price lunches provided under the National School Lunch Program (NSLP) by fiscal 2023. The

STATE REVENUE COMPARISON FY 2019 - 2021

Revenue for

Fiscal Year 2019

Revenue for

Fiscal Year 2020

Funding

Difference

Between FY 19 &

20

Funding %

Change

from FY 19

to 20

Preliminary Total

Funding for FY

2021

Funding %

Change

from FY 20

to 21

Preliminary

Addition to Base

State Funding

for FY 2021

GENERAL FUND

50 - STATE REVENUES

5030 - STATE-NONPUBLIC SPEC ED (1,194,373) (1,191,000) (3,373) -0.28% (1,191,000) 0.00% 0

5031 - STATE-FOUNDATION PROGRAM (111,700,280) (115,861,320) 4,161,040 3.73% (117,446,673) 1.37% 1,585,353

5032 - STATE-SPECIAL ED FORMULA (9,270,302) (9,189,021) (81,281) -0.88% (8,825,095) -3.96% (363,926)

5033 - STATE-TRANSPORTATION (11,276,556) (11,968,026) 691,470 6.13% (12,204,758) 1.98% 236,732

5036 - STATE-COMPENSATORY AID (34,227,033) (35,504,708) 1,277,675 3.73% (36,643,456) 3.21% 1,138,748

5041 - STATE-OUT OF COUNTY 0 (3,394) 3,394 (3,394) 0.00% 0

5044 - STATE-MEDICAID REVENUES (435,906) (1,008,000) 572,094 131.24% (1,008,000) 0.00% 0

5045 - STATE-LIMITED ENGLISH (2,860,066) (3,392,610) 532,544 18.62% (3,923,849) 15.66% 531,239

5046 - STATE-GUARANTEED TAX BASE (1,596,663) (2,137,264) 540,601 33.86% (791,257) -62.98% (1,346,007)

5048 - STATE-GCEI (3,685,811) (3,812,445) 126,634 3.44% (3,897,013) 2.22% 84,568

5050 - STATE-NET TAXABLE INCOME (5,612,105) (6,402,288) 790,183 14.08% (7,155,165) 11.76% 752,877

50 - STATE REVENUES Total (181,859,095) (190,470,076) 8,610,981 4.73% (193,089,660) 2,619,584

Grand Total (181,859,095) (190,470,076) (193,089,660) 1.38% 2,619,584

KIRWAN FUNDING

DESCRIPTION

Revenue for

Fiscal Year 2019

Revenue for

Fiscal Year 2020

Funding

Difference

Between FY 19 &

20

Funding %

Change

from FY 19

to 20

Preliminary Total

Funding for FY

2021

Funding %

Change

from FY 20

to 21

Preliminary

Addition to Base

State Funding

for FY 2021

GENERAL FUND

50 - STATE REVENUES

5060 - STATE-KIRWAN TEACHER INCENTIVE ELIGIBILITY 0 (2,819,200) (2,819,200) 0.00% 0

5061 - STATE-KIRWAN SPECIAL EDUCATION FORMULA 0 (2,239,026) (2,239,026) 0.00% 0

5062 - STATE-KIRWAN PRE-KINDERGARTEN 0 (1,162,379) (1,533,317) 31.91% 370,938

5064 - STATE- KIRWAN MENTAL HEALTH COORDINATOR 0 (83,333) 0 0.00% 0

50 - STATE REVENUES Total 0 (6,303,938) (6,591,543) 4.56% 287,605

Grand Total 0 (6,303,938) (6,591,543) 287,605

Total State Funding (196,774,014) (199,681,203) 1.48% 2,907,189

WEALTH TOTALS

Wealth or Fiscal

Year 2019

Wealth for Fiscal

Year 2020

Wealth

Difference

Between FY 19 &

20

Wealth %

Change

from FY 19

to 20

Preliminary Total

Wealth for FY

2021

Wealth %

Change

from FY 20

to 21

Preliminary

Wealth for FY

2021

County Wealth w/Sept Net Taxable Income (NTI) 10,591,086,127 11,001,371,219 410,285,092 3.87% 11,661,264,565 6.00% 659,893,346

County Wealth Per Pupil 406,022 418,073 12,051 2.97% 438,740 4.94% 20,667

Overall State Wealth 443,660,576,443 460,010,428,367 16,349,851,924 3.69% 482,791,633,636 4.95% 22,781,205,269

Overall State Wealth Per Pupil 515,402 532,992 17,590 3.41% 552,224 3.61% 19,232

Target Per Pupil Foundation Amount 7,065 7,244 179 2.53% 7,331 1.20% 87


13

bill phases in this responsibility beginning with fiscal 2020. During the phase in period, the state

will pay school systems the reduction amount of the price. A local board of education or

participating nonpublic school is prohibited from charging a student who is eligible for a

reduced-price breakfast beginning in fiscal 2022 or a reduced-price lunch beginning in fiscal

2023, for any portion of the cost of a meal.

FY 2021 meal prices will increase for paying students. Breakfast prices will go up by 5 cents

and lunch prices by 10 cents. This increase is necessary to comply with The Healthy, Hunger-

Free Kids Act of 2010 requiring school systems set meal prices equal to the Federal

reimbursement rate for Free and Reduced Meals (FARMS). This act assures that Federal

reimbursement rates do not subsidize paying students. The following price meals will be

established for the upcoming school year.

School Level Type Paid Students Reduced Price

Students

Elementary Breakfast $1.35 $0.10

Lunch $2.80 $0.20

Secondary (Middle & High) Breakfast $1.50 $0.10

Lunch $3.05 $0.20

Restricted Funds All budgeted amounts are based on original proposals. In most cases, changes between fiscal

years are due to final allocations from authorizing agencies. Final grant allocations are usually

official in the month of September. Restricted funds are anticipated to decrease by $644

thousand from the previous year for a total of $15.7 million. The reduction is due to the sunset

of the Striving Readers ($900 thousand) and the Pre-Kindergarten Expansion grants ($100

thousand).

The program reductions will offset increases from the following grants: Title I – $294 thousand

(this includes carryover from the prior year) and School Safety - $62 thousand.

FTEs will decrease by four (4.0) with the proposed reductions in Striving readers (2.0) and Pre-

Kindergarten Expansion (2.0).


14

MANDATORY COST INCREASES Charles County Public Schools (CCPS) considers mandatory costs (cost elements that are vital to

the operations of the school system) an essential part of the budget development process.

Mandatory costs include state mandates, contractual requirements, utilities, and insurance costs.

Health Insurance CCPS became self-insured in FY 2008. Annual health care cost increases are due to claims and

additional enrollments. There are additional costs associated with the Affordable Care Act that

have not been fully determined. This request provides funds for anticipated industry trend cost

increases. The CCPS insurance committee meets on a regular basis to review and discuss health

care costs. Changes to benefits or employee contribution levels (75/25) must be negotiated with

collective bargaining units.

Bus Contracts Under Maryland Annotated Code § 7-804(b)(2)(i) CCPS may not operate a school vehicle for

longer than 15 years. The school system’s current operational bus fleet consists of 388 buses:

374 contractual buses and 14 buses owned by CCPS (six regular, five special needs two spare,

and one for training). The five CCPS special needs buses transport students daily to our-of-

county placements.

This request reflects recent contract modifications based on Consumer Price Index (CPI) and will

support an average retail price of $3.00 per gallon of gasoline. In addition, this request will

provide funds to replace 44 buses that have reached the 15-year limitation and three additional

buses to accommodate enrollment growth and school program needs. The additional buses

would support reduction of student travel times due to their program, number of students on the

route, and the location of their homes in relation to placement at their regional programs and out

of county non-public placements.

Teachers' Pension (SB1301) This budget request is required by the Budget Reconciliation and Financing Act of 2012 (Senate

Bill 1301/House Bill 1801). The teachers’ pension cost was shared between county and the

Board of Education between fiscal years 2013 through 2016. In FY 2017, the incremental

“normal cost" for teachers’ pension is the burden of the Board of Education. “Normal cost” is a

rate determined by the contributions that should have been paid for a period.

New Enterprise Resources Planning (ERP) Software Enterprise resource planning (ERP) is an application of managing core business processes

through software and technology, ERP business management software is a suite of integrated

applications that will collect, store, manage and interpret data from financial and human resource

activities. Annual software licensing fees are included in this request.

Maryland Association of Boards of Education (MABE) Insurance Premium Increase Founded in 1957, the Maryland Association of Boards of Education is a private, non-profit

organization dedicated to serving and supporting boards of education in Maryland. Members

benefit in numerous ways from participating in the MABE Insurance Trusts, the Group Insurance

Pool and the Workers' Compensation Fund.

This budget request reflects a 10 percent insurance premium increase for workers’ compensation,

liability and property.


15

Nurses’ Contract Funding includes estimated contract increases of 2.8 percent for benefits and wages. School

nursing services are provided by Charles County Health Department (41 nurses, one at each

school and centers, and three supervisors).

COLLECTIVE BARGAINING ASSUMPTIONS

Reserve for Collective Bargaining This request is to establish a reserve for collective bargaining with the Education Association of

Charles County (EACC) and the American Federation of State, County and Municipal

Employees (AFSCME). The estimated reserve amount supports FY 2021 funding needs.

OTHER COST INCREASES

Teachers for Enrollment Growth Funding supports additional teachers based on anticipated student enrollment growth and to

reach a 25 to 1 ratio at all levels. Currently, the student-to-teacher ratio is 25 to 1 at grades K

through 5 and 27 to 1 for grades 6 to 12.

Comprehensive Reading Program A comprehensive literacy program that addresses all components of reading, writing, listening,

and speaking. The program, Into Reading, is fully aligned with Maryland College and Career

Readiness Standards. Funding will enable full implementation for kindergarten through second

grade. Subsequent grade levels will be phased in over the next several years.

Mental Health and Student Support Initiatives This request is to provide funding for sixteen certificated teachers to staff the secondary

therapeutic intervention program. A highly trained teacher would be optimal for providing

support, intervention, and instruction in the therapeutic setting. In addition, a portion of the

funding will be dedicated to adding three psychologists to continue to aggressively implement a

plan for a full time psychologist in all CCPS schools. The final portion for the request is to fund

a Behavioral Alternative to Suspension Education (BASE) web-based program for all secondary

education and Move This World web-based program for all elementary. These programs are to

enhance social and emotional learning in all schools.

BUDGET REDUCTIONS

Kirwan Mental Health Coordinator Reclassification to Restricted Funds Pursuant to the Safe to Learn Act (Chapter 30) of 2018, funding from the Blueprint for

Maryland’s Future (SB1030) in FY 2020, established that each local school system appoint a

full-time mental health services coordinator staff position (§7-1 511 of the education article).

After the operating budget for FY 2020 was approved, CCPS received the Notice of Grant

Award (NOGA). This funding was determined to be a restricted grant and CCPS will reclassify

the funds to comply with reporting requirements.


16

SUPPLEMENTAL BUDGET REQUESTS If additional funds are available, and depending on amounts, selected initiatives will be

accommodated.

School Requests School budget requests would provide funds for classroom instruction, technology enhancements

and special renovation projects.

Below is a summary of School Budget Requests:

CATEGORY/DESCRIPTION TOTAL COST

FACILITY MAINTENANCE (New portable classrooms, lockers, carpet, classroom

renovations, door installation, bathroom upgrades, security cameras, painting, outdoor

improvements, Library and class room enclosures, stage equipment, and water

fountains) $3,451,887

TECHNOLOGY (Smartboards, iPads/tablets, LCD projectors, laptops, carts, graphing

calculators, motorized screens) $1,505,380

OTHER (Classroom/office furniture, chalkboard replacement with whiteboards,

classroom and library materials & equipment, indoor electronic message boards,

instructional software/kits/books/subscriptions, professional development training,

swing set, sound system, and athletic equipment) $2,501,803

GRAND TOTAL $7,459,070

Office Requests Office budget requests provide enhancements for current programs.

Below is a summary of Office Budget Requests (sorted in descending order by monetary

amounts):

INITIATIVE NAME INITIATIVE DESCRIPTION PRIORITY FTE TOTAL

COST

Replacement of Laptops

and desktops that will be

over 6 years of age in FY21

Replace 1086 desktops and 4056 laptops that

will be over 6 years old in FY2020

02 -

PRIORITY

$3,574,400

Replacement of Laptops

and desktops that will be

over 5 years of age in FY21

Replace 1820 laptops and 3145 desktops that

will be over 5 years old in FY2020

03 -

PRIORITY

$2,334,650

Lackey HS Stadium Field Artificial Turf $1,600,000

Replacement of laptops and

computers that will be over

7 years of age

Replace the remaining 604 desktops and

1233 laptops that were not replaced last year

that will be over 7 years old in FY2020

01 -

PRIORITY

$1,201,200

Upgrade classrooms with

audio and digital

touchscreen displays

The project will replace projectors in

classrooms with digital touchscreen displays

and audio capabilities. 5 classrooms per

school per year

04 -

PRIORITY

$875,000

Cengage ESOL Textbooks K-12 for all schools $750,000


17

ES Network Upgrade This is the third year of a 4 year plan to

upgrade the networks in all elementary

schools to accommodate current technology

needs

01 -

PRIORITY

$610,000

Student Data Techs The need is to have a 12-month student data

tech at the elementary level.

Most elementary schools are still scheduling

right up until the 'meet and greet.' Again, it is

critical that schools complete this task by

early August. (Scheduling effects testing,

staffing, grade books, parentvue, etc)

Below are essential tasks:

1. Enroll and withdraw students in the

Synergy SIS

2. Assist parents with online registrations

3. Schedule students to classes and teachers

4. Update and maintain master schedule

5. Send and receive record requests (in and

out of county) and uploading in Synergy SIS

6. Enter and coordinate enrollment of pre-k

students with Early Childhood office

7. Process and print all report cards

8. Upload all student documents to the

Synergy SIS (registration docs, withdraw

docs, report cards)

9. Enter all KRA data for state reporting

10. Setup and maintain parentvue accounts

02 -

PRIORITY

12 $600,000

Computer Analysts

Positions

Provide additional Computer Analysts to

schools to support technology initiatives.

01 -

PRIORITY

6 $339,078

Building 101 & 102

Parking/Bus Parking

PARKING LOT - Parking for Building 101

was established at about 65- spaces;

however, 7-9 are used for bus parking, 22-25

for bus related parking,5-9 for motor pool

and 30 for staff. This leaves 0 spaces for

conferences and training in Building 101 and

0 spaces for Building 102. Proposal would

be to add 40-50 spaces for Transportation

related parking (25-30 for bus related and

20+ for conferences and Building 102

(Training). Expansion of the bus fleet will

require additional large spaces for buses and

staff parking.

07 -

PRIORITY

$309,000

Replacement of Projectors,

Bulbs, UPS and other parts

associated with general

technology equipment

This funding to enabled us to fix, repair or

replace aging projectors, UPS, headphones,

and supplied parts for equipment that is no

longer under warranty.

01 -

PRIORITY

$300,000

Network Upgrade for

Central Office

This initiative is to replace the switches in

the Starkey Admin Building, Annex 1 and

the Maintenance Shop. Additionally all

wireless AP's will be replaced and additional

AP's will be added.

02 -

PRIORITY

$250,000


18

North Point complex fiber

redesign

Project would include contracted services

and supplies to run separate fiber optic cables

from the Waldorf Head End to Diggs and

Davis. Currently there is limited fiber

service through North Point.

02 -

PRIORITY

$309,744

United States Government:

Our Democracy

HS Textbook $215,000

Creating physical security

specialists for elementary

schools

CCPS does not provide any physical security

protection for elem. schools. This is a gap in

our security footprint. The Office of Safety

and Security would like to create a pilot

program involving 3 retired police officers

who would be assigned to elem. schools to

act as physical security specialists/special

police officers. These positions would differ

from our SRO's. Their main mission would

be providing protective service for the

buildings.

02 -

PRIORITY

3 $174,000

Security Tech III This position would help support additional

security measures being implemented at the

request of the Security Director.

9 -

PRIORITY

2 $162,000

Plumber III This position would help support plumbing

needs and support the additional work

associated with lead water testing required

by the State of MD.

19 -

PRIORITY

2 $162,000

Judy Center funding Per the grant guidelines, local systems are

required to fund 30% of the allocation

granted by the state.

01 -

PRIORITY

$150,000

VEO NOW: GPS upgrade

hardware

Upgrade and install GPS units in all CCPS

buses, including spares. Train staff to utilize

new GPS tracking software, which increases

situational awareness and accountability for

all invested parties (CCPS Transportation,

Contractors, and School Administrators).

24 -

PRIORITY

$146,520

Discovery Education Discovery Tech Book Resources for Math,

Science, and Social Studies (MS)

$140,000

Technology Support Staff

Positions

Provide a Technology Procurement Analyst

and an Instructional Technologist.

01 -

PRIORITY

2 $135,000

Landscape Technician

(OPERATIONS)

This position would be responsible for

maintenance and the beautification of

existing landscaping. This person would be

responsible for maintaining and creating

landscape appropriate for local climate,

security concerns, and reduced maintenance.

10 -

PRIORITY

2 $121,500

General Operations

Technician

(OPERATIONS)

This position would support school-based

staff by performing duties outside of the

regular day-to-day cleaning of the building

and facility coverage when needed.

21 -

PRIORITY

2 $121,500


19

VEO NOW: GPS upgrade-

software, and ParentApp

"Where's the Bus"

Establishment of GPS Software to manage

and track CCPS buses both in-county and

out-of-county. Ability to generate reports by

bus, school, or contractor to track late buses,

missed stops, etc. Ability to compare planned

versus actual with routes and stop times,

which can then be utilized to streamline route

accuracy as well as payment. Establish

ParentApp, "Where's the Bus," for all

transportation eligible students to increase

customer service and awareness, as well as

decrease the need to call Transportation.

Create school GPS portal for school staff to

monitor their bus arrivals, removing the need

to call Transportation.

04 -

PRIORITY $120,560

Imagine Learning Imagine Learning Licenses

$120,000

PreK curriculum Comprehensive integrated curriculum which

is project based learning to replace outdated,

out of print resources

01 -

PRIORITY

$120,000

PhysEdNHEalth De Mont,

LLC

Needed to address fitness testing and

SYNERGY failure to provide a platform to

create fitness reports for the past 3 years.

$119,110

Revision Assistant –

Turnitin

(Grades 6-12)

Instant, formative feedback on student

writing

$117,000

Planning & Construction -

Staffing

Additional staff to support design and

construction projects with drafting services

for smaller P&C/Maintenance projects

20 -

PRIORITY 1 $114,750

Synergy Enhancements We continue to use the features in Synergy

that are available to stakeholders. Schools

are now required to use Synergy for behavior

(minor and major), 504 plans, and EL plans.

In order to maximize the use of Synergy in

discipline, we would like to add additional

discipline screens. This cost would be

$10,000. In order to easily print attendance

letters based on COMAR and CCPS policy,

we need a customized attendance letter to be

created. Customized features are additional

costs not included in the Synergy contract.

This attendance letter customization would

cost an additional $20,000. Last, we would

like to create a program to tie My School

Bucks and Synergy together. This would

allow students to pay fees (including

Summer School) online and reduce the

accounting issues. This would tie into the

new Oracle ERP. This additional cost would

be $80,000.

04 -

PRIORITY

$110,000


20

Formative Assessment

Instructional Specialist

Currently the Coordinator of Formative

Assessment provides continual professional

learning directly to teachers, administrators,

and community stakeholders build upon the

attributes of formative assessment as seen in

FAME. Additional support is needed to

sustain this long-term commitment to a

conceptual change in teacher practice.

The Instructional Specialist in Formative

Assessment, along with the help of the

Coordinator of Formative Assessment,

would include the following work:

• Provide coaching and mentoring to FAME

schools, both novice and experienced

• Identify school and teacher needs around

the attributes of formative assessment and

provide professional learning based on these

needs

• Develop school learning goals and success

criteria for professional learning

• Provide “feed-forward” coaching for

administrators and ILT

• Develop course work based on the county’s

learning progression

• Design look-for documents for school and

district leaders

01 -

PRIORITY

1 $101,250

Design/Construction Funds Additional design funds to support design on

small projects in advance of local funding or

year-end funding

01 -

PRIORITY

$100,000

INTAC Various novels $100,000

LLI Resource Coach Coach for teachers and IAs using LLI in

middle and high school

1 $100,000

Early Childhood

Community Liaison

This position is outreach to birth to 5

students and families to promote school

readiness and is currently funded through the

striving reader's grant. Funding will expire at

the end of the 2019-2020 SY.

01 -

PRIORITY

1 $100,000

Marketing specialist Responsibilities of the Communications

office continue to expand. There is a need of

a specialist with marketing experience to

work on targeted projects, particularly in the

area of human resources and the Science

Center campaigns to sell the school system.

03 -

PRIORITY

1 $94,500

Prompting guides for

guided reading

Teachers would use this item so they are

giving appropriate prompts for students

when they reach difficulty reading

01 -

PRIORITY

$90,000

Apex Learning

(Grades 9-12)

Comprehensive online standards based

courses for a blended learning model.

$87,500

Ways of the World AP World History textbook $85,000

Storm Water Management

Specialist

This position would be responsible for the

maintenance and inspections of storm water

management devices. These devices require

compliance inspections through MDE.

13 -

PRIORITY

1 $81,000


21

Locksmith This position would help support door

security requests.

17 -

PRIORITY

1 $81,000

Electrician III This position would help support electrical

requests.

18 -

PRIORITY

1 $81,000

Mechanic II

(OPERATIONS)

This position would help to maintain and

repair existing floor (scrubber, burnisher, and

extractor) equipment.

23 -

PRIORITY

1 $81,000

Study Island – Edmentum

(Grades 9-12)

Web based program used for reinforcing

concepts taught in the high school English

and science classroom.

$76,000

Miscellaneous science

equipment

Classroom science equipment $75,000

Operations Replacement

Equipment

To replace aging equipment in facilities 15 -

PRIORITY

$70,000

Gizmos Explore Learning $63,000

Mechanic I

(OPERATIONS)

This position would help to maintain and

repair our existing fleet of grounds (tractors,

yard carts, string trimmers, blowers, etc.)

equipment.

22 -

PRIORITY 1 $60,750

Closed Offices for

Supervisors in Student

Services

Privacy while meeting with parents and

while on confidential phone calls.

03 -

PRIORITY

$60,000

Coaching Trainer/Training CCPS Local ESSA Strategic Plan-Focus Area

#2

1 $60,000

Bilingual Outreach Liaison

- Fulltime

CCPS Bilingual Outreach Liaison 1 $60,000

CCPS Fleet Manager &

Dispatcher

Establish a new position within the

Transportation Department to manage the

growing CCPS fleet and fleet staff (drivers

and attendants), as well as take on radio

dispatch responsibilities.

12 -

PRIORITY 1 $54,000

Communications Assistant A growing portion of the work performed by

communications professionals involves labor

that could be performed by an assistant. This

could include video editing, event

preparation, moving web copy, School

Messenger data processing and more.

Professionals, who make a higher salary,

would be freed up to do additional mass

communication work for CCPS and the

public.

04 -

PRIORITY

1 $54,000

GRAND TOTAL 45 $17,217,012

NOTE: All costs for positions requested include benefits at 35%

The Proposed Operating Budget for

Fiscal Year 2021

Board of Education Charles County

Presented to the Board of Education

February 11, 2020

Kimberly A. Hill, Ed.D.

Superintendent of Schools

OBJECTIVES

Student

Achievement

Maintain core

programs and

progress.

Add new

programs to

include a

comprehensive

reading program

– “Into Reading”

to help meet

students’ needs.

Comply with

Every Student

Succeeds Act

(ESSA)

requirements.

Compensation

Funding for

salary increases.

Provide a

competitive

teacher salary to

help with

teacher

retention.

Financial Support

Reduce the

reliance on fund

balance.

Provide for

student

enrollment

growth.

Reinforce the

initiative for

Mental Health and

Student Support.

(300.0)

(200.0)

(100.0)

-

100.0

200.0

300.0

400.0

500.0

600.0

700.0

2012

2013

2014

2015

2016

2017

2018

2019

2020

2021 B

udget

Enro

llm

ent

Student EnrollmentChange in Full-Time Equivalent

(FTE)

Trends in Full-time Equivalent (FTE)

Student EnrollmentFor FY 2021, preliminary estimates

for student enrollment are expected

to reach 26,987, an increase of 1.5

percent (408.0 students more than

the previous year).

FISCAL

YEAR

FULL-TIME

EQUIVALENT CHANGE %

2012 25,869.5 (85.0) -0.3%

2013 25,717.0 (152.5) -0.6%

2014 25,524.0 (193.0) -0.8%

2015 25,413.0 (111.0) -0.4%

2016 25,470.8 57.8 0.2%

2017 25,521.3 50.5 0.2%

2018 26,085.0 563.8 2.2%

2019 26,314.5 229.5 0.9%

2020 26,579.0 264.5 1.0%

2021 Budget 26,987.0 408.0 1.5%

24%

9%

1%66%

FY 200925,860 FTE

FARMS Spec Ed. ELL Gen. Ed.

35%

12%

3%

50%

FY 201926,314.5 FTE

FARMS Sped. Ed. ELL Gen. Ed.

Student Enrollment Special Populations

In terms of enrollment growth, CCPS is ranked fourth in the state forEnglish Language Learners (ELL) and fifth in the state for total FTEstudent enrollment.

FY 2021 Budget Operating Cost Per Pupil =

$15,244(An increase of $419 from the previous fiscal year)

Instruction

(Classroom)

Central

Administration

Maintenance,

Operations

& Capital Outlay

$0.11

Student

Transportation

$0.08$0.67

$0.04

Student & Community

Services

$0.01 $0.09

School Administration

State Funding

State revenues are based on changes in

total enrollment, free-and-reduced

meals enrollment, limited English

proficiency enrollment, and county

wealth relative to all other counties.

FTE enrollments increased from the

previous fiscal year by 264.5 students,

or 1.01 percent.

State Compensatory Aid is based on

eligible free-and-reduced-price meal

students (FARMS). FARMS enrollment

for FY 2020 is 9,368 students, an

increase of 238.

State aid for Limited English Proficient

is based on FY 2020 enrollment of 895

students, an increase of 127 from the

previous year.

Charles County ranks fifth in the state

(out of 24 counties) in total wealth with

an increase of 6.3 percent compared to

the previous year

State funding estimates are preliminary

and may change after the final

legislative session on April 6, 2020.

$2.6 Million Increase (MSDE Preliminary Estimate – January 17, 2020)

($5.0)

$.0

$5.0

$10.0

$15.0

2012

2013

2014

2015

2016

2017

2018

2019

2020 B

udget

2021 E

stim

ate

State Incremental Funding$ in Millions

FY 2012 revenue reflected federal ARRA and Ed jobs

funding

FY 2019 revenue reflected a large increase in

student enrollment (563.8)

($1.0)

$4.0

$9.0

$14.0

$19.0

$24.0

2012

2013

2014

2015

2016

2017

2018

2019

2020 B

udget

2021 E

stim

ate

County Incremental Funding$ in Millions

The total county funding request

is an 8.0 percent increase from

the current fiscal year funding.

State Law (Article 5-202)

requires the minimum

Maintenance of Effort (MOE)

funding level to be no less than

the prior year’s per pupil funding

amount, adjusted by the change

in enrollment. Enrollment

increased by 264.5 students.

The County MOE funding

requirement is $1.9 million more

than FY 2020.

County Funding

$15.4 Million Increase

FY 2013 includes state retirement

FY 2014 includes $2.0 M one-time

funding

FY 2020 reflects additional revenue for

Billingsley operating costs and the

Fresh Start Program

The Healthy, Hunger-Free

Kids Act of 2010

The Paid Lunch Equity Act requires

the school system to set meal prices

at a level that assures Free and

Reduced students are not

subsidizing paid students.

The law limits the amount of the

increase for this reason to 10

cents in any one-year period.

Meal Price Increases

Meal prices for paying students for

the 2020-2021 school year will

increase by 5 cents for breakfast

and 10 cents for lunch. FY2021

proposed meal prices will be:

Elementary

Breakfast $1.35

Lunch $2.80

Secondary

Breakfast $1.50

Lunch $3.05

Reduced-Price meals

Breakfast $.10

Lunch $.20

FOOD NUTRITION SERVICE

Revenue Schedule

Amount $

FY 2020 General Fund Revenue Budget 393,438,180

Requested incremental changes:

County funding additional base 13,494,260

County funding - MOE - 264.5 student increase 1,930,600

County funding (one-time) -

Total county funding request - 8.0 percent increase 15,424,860

State funding (Preliminary) - 1.4 percent increase 2,619,584

Kirwan - Pre-Kindergarten funding 370,938

Kirwan Mental Health Coordinator (Reclass to Restricted Funds) (83,333)

Total requested revenue incremental change 18,332,049

FY 2021 General Fund Revenue Budget 411,770,229

Percent increase 4.7%

Expenditure Schedule

Amount $

FY 2020 General Fund Expenditure Budget 393,438,180

Requested cost changes:

Collective bargaining assumptions 8,804,500

Bus contracts (44 bus replacements, three new growth/program routes) 2,009,400

Health care costs 2,000,000

Teachers for enrollment growth-17 positions 1,254,400

Teachers for Therapeutic Intervention Program-16 Certificated Teachers 1,190,678

Comprehensive reading program - "Into Reading" 700,000

New Enterprise Resource Planning (ERP) Software 636,000

Teachers' pension (SB1301) 450,000

MABE insurance premium increase (workers' compensation 10.0 percent) 380,000

Kirwan - Pre-Kindergarten 370,938

Psychologists-three 315,766 Behavioral Alternative to Suspension Education (BASE) and Move This

World Programs 200,000

Nurses' contract 103,700

Kirwan Mental Health Coordinator - Reclass to Restricted (83,333)

Total requested cost changes 18,332,049

FY 2021 General Fund Expenditure Budget 411,770,229

Percent increase 4.7%

FY 2021 Budget by Object $411.8 Million

Supplies & Materials, Equipment

3%

Contracted Services

13%

Other (Utilities, Transfers etc.)

3%

Salaries & Wages58%

Employee Benefits

23%

Compensation81%

EXPENDITURE INCREASES

Collective BargainingReserve estimate for collective

bargaining

Health Care CostsFollowing industry trends

Student Transportation44 bus replacements

Three new enrollment

growth/program routes

Contracts & MandatesTeachers’ pension

MABE insurance

Nurses’ contract

ERP Software Fee

Instructional NeedsTeachers for Enrollment Growth

Mental Health and Student

Support Initiatives

Comprehensive Reading Program

Description Estimate $

Reserve estimate for

Collective Bargaining$8,804,500

Collective Bargaining Assumptions

This request is to set aside

funding for potential FY 2021

collective bargaining increases

for the Education Association of

Charles County (EACC) and the

American Federation of State,

County and Municipal

Employees (AFSCME).

This assumption also includes

the implementation of the

State minimum wage increase.

The chart includes data based

on the current scales and salary

grades prior to collective

bargaining, which can change

how salaries are distributed.

$.0$5.0

$10.0$15.0$20.0$25.0$30.0$35.0$40.0$45.0$50.0

2012

2013

2014

2015

2016

2017

2018

2019

2020 B

udget

2021 R

equest

General Fund Actual Expenditures

($ in Millions)

The budget includes a

cost increase of $2.0

million, or 5.0 percent

over the FY 2020 budget.

Funding would provide for

anticipated industry trend

cost increases.

Health Care Insurance Costs

Increase $2,000,000

$.0

$5.0

$10.0

$15.0

$20.0

$25.0

$30.0

$35.0

2012

2013

2014

2015

2016

2017

2018

2019

2020 B

udget

2021 R

equest

Student Transportation Actual Contractual Expenditures ($ in

Millions)

The school system’s

operational bus fleet total is

388 (374 contractual and 14

owned by CCPS).

This request provides funds to

replace 44 buses beyond the

15-year limitation and add

three new buses to

accommodate student needs.

State transportation funding

represents about 39 percent

of transportation

expenditures.

Student Transportation Increase $2,009,400

$.0$.5

$1.0$1.5$2.0$2.5$3.0$3.5$4.0$4.5

Pension Funding Incremental Requirements$ in Millions

Starting with FY 2017, the

responsibility for teachers’

pension falls to the Board of

Education.

The FY 2021 cost is expected to

be $9.55 million. This is an

increase of $450,000 over last

fiscal year.

Teachers’ Pension Increase $450,000

New Enterprise Resource Planning (ERP) Software - $636,000

Annual licensing fees to maintain the financial and human

resources core business management software.

Maryland Association of Boards of Education (MABE) insurance

premium - $380,000

This budget request reflects an insurance premium increase for

workers’ compensation liability and property insurance (a 10

percent increase).

Nurses’ contract - $103,700

Contract increases of 2.8 percent, for benefits and wages.

Other Mandatory Cost Increases

Teachers for Enrollment Growth - $1,254,400

Based on a 25:1 student-to-teacher ratio, the projected enrollment increase of 408 FTE

students equals seventeen additional teachers for the budget.

Comprehensive Reading Program – “Into Reading” - $700,000

A comprehensive literacy program that addresses all components of reading, writing,

listening, and speaking. Funding will enable full implementation for kindergarten

through second grade.

Mental Health and Student Support Initiatives - $1,706,444

This request provides funding for sixteen certificated teachers to staff the secondary

therapeutic intervention program, three psychologists, and funding for a Behavioral

Alternative to Suspension Education (BASE) program and Move This World program for

all elementary and secondary education. This initiative is designed to enhance social

and emotional learning in all schools.

Other Cost Increases

Kirwan – Mental Health Coordinator - $83,333

Pursuant to the Safe to Learn Act (Chapter 30) of 2018, funding

from The Blueprint for Maryland’s Future (Senate Bill 1030) in FY

2020, established that each local school system appoint a full-

time mental health services coordinator staff position. After the

operating budget for FY 2020 was approved, CCPS received the

Notice of Grant Award (NOGA). This funding was determined to

be a restricted grant and CCPS will reclassify the funds to

comply with the reporting requirements.

Budget Reductions

Future Financial and Program Considerations

Funding OPEB (Other Post-Employment Benefits) - funding the

actuarially-determined ARC (Annual Contribution Rate) would cost

about $35.4 million each fiscal year. The budget is currently

$4 million.

Kirwan Commission - The Commission on Innovation and Excellence

in Education (Kirwan Commission) has recommended additional

funding in public education spending statewide in FY 2020 – FY 2021.

Those costs would be shared by state and local governments, with

cost sharing allocations still to be determined by the Maryland

legislature.

Financial impact of the Affordable Care Act (ACA) - the

requirements for managing employee and retiree health care costs.

Unmet requirements - These include supplemental budget requests,

deferred maintenance projects, capital improvement projects, and

increased technology needs.

FY 2021 Operating Budget Development Timeline

BOE final approval – February 11, 2020

BOE budget due to the county – February 28, 2020

Collective bargaining – Mid-March 2020

End of Maryland legislative session – April 6, 2020

County government public hearing – April 7, 2020

Board adopts final budget based on final cost estimates, funding levels,

and contract ratifications – June 9, 2020

fy 2021 proposed operating budget - charles county public ...€¦ · recommendation/future...

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