FY 2016-17PUBLIC SERVICES

APPLICATION PROCESS(CDBG/ESG/CSF/LMIHAF)

Sonoma County Community Development CommissionSonoma County Housing Authority

1440 Guerneville Road, Santa Rosa, CA 95403-4107

CDC-Funding Wiki

For information about our funding cycle, including application materials, due dates and other news

http://sonoma-county-cdc-funding.wikispaces.com/home

Fiscal Year 2016-17

Funding Policies Update• In 2016-17 the CD Committee may recommend up to 80% of funds

for a three-year duration. All funding agreements will be for a one-year term; second and third year funding will be contingent on adequate funding and full substantive compliance with funding agreement(s) from the prior year or two years.

• Funds may generally not be used for general administration costs. Such costs are allowed provided the Commission staff approves, in advance, an indirect expense allocation plan for the applicant agency. See Attachment 1 – Indirect Cost Memo.

• Review Criterion, all Areas: funding proposals for programs that have the following characteristics will be given a higher priority for funding: 1) Evidence Based, 2) Outcomes Oriented, 3) Collaborative

Homeless Dedicated ProgramsIF:

–The primary intent of your program is to serve HUD-defined “Homeless” individuals or families;– Program verifies “Homeless” status as part of eligibility determination; – Other funders are providing funding based upon an understanding that the program is homeless dedicated.

THEN: the program must fully participate in the EtO HMIS

• Proposals for housing and homeless related purposes will be given a high priority for funding.

• Homelessness Proposal Review Criterion: Degree to which the proposal supports meeting the Continuum of Care goals listed in application.

• Homeless-dedicated programs must meet both HUD HMIS and Sonoma Local data standards for timeliness and completion.

Homeless Prevention Programs•The primary intent of your program is to prevent homelessness through direct financial assistance and, typically, the provision of case management.

•The “but-for” rule is key: “…but for the assistance given, the household would be homeless…”

•Program verifies “At-Risk of Homeless” status as part of eligibility determination and;

•The program must measure income (at or below 30% of AMI), determine lack of sufficient resources for housing options, etc.

Must fully participate in the EtO HMIS

• Funding amounts for FY 2016-17 are unknown.

• Total funding is estimated to be close to last year’s allocation of $980,267—plus $250,000 allocated from LMIHAF for Rapid Re-Housing or Prevention activities. TOTAL: approximately $1,230,267.

• Estimates will be used during the funding cycle process and a contingency policy developed, to guide final award adjustments if funding amounts are increased or decreased.

FY 2016-17ESTIMATED CDBG, ESG, CSF, and LMIHAF

ALLOCATIONS

678034

678034

Sonoma County Community Development Commission FY 2016-17 Allocations

CDBG Funds$1,646,115

City/Town Projects$502,065

County-Owned Public Facilities

and Improvements

$246,917

Public Services (Non-Profit Operations)

$700,589 available(includes Fair Housing & Rapid Re-Housing-

balance is committed to 3-year awards)

ESG Funds$144,160

T.A.C.

County-Wide

Projects$320,992

C.D. Committee

HOME Funds$631,026

CSF Funds$720,000 est.

Affordable Housing$567,923

19.5%30.5%

15.0% 15.0%

92.5%

85.0% 90.0%

LMIHAF$250,000

100%

Special Set-Asides

•Fair Housing Services - $52,500, a mandated service tied to federal funding (amount can be changed by Committee)

•Homeless Prevention & Rapid Re-Housing– a portion (determined by formula) of the ESG funds must be dedicated by federal regulation to these programs–All LMIHAF funds ($250,000) are dedicated to either Rapid Re-Housing or Homeless Prevention

Application

Public Services (Non-Profit Operations)

Application and Budget

Fiscal Year 2016-17

Public Services Application

Application Guidelines – Application & Submission Instructions Minimum Qualifications Confidentiality of NOFA Responses Developing Outcome Indicators (2 pages) Budget instructions and example

Significant Changes – • “We request consideration for a 3-year award”• CDC Scoring & Selection Criteria eliminated – points indicated are a

typo; revised application will be posted to wiki• Program Outcomes – clearer set of Continuum of Care outcomes• Participant Information – historical comparison as last year• Program Finance – cost per participant/family

Developing Outcome Indicators

• Developing Outcome Indicators & Guide to Developing Program Outcomes (2 pages in Application Guidelines)

• Outcome Indicators List

• Performance Outcomes Technical Assistance with Sonoma Upstream Staff on Monday December 7, 2015 1:00-3:00 pm – CDC Hearing Room (there will be a signup for this OPTIONAL session)

Budget Forms – Program IncomeRef. Program Revenues Total Program

Budget Percent Status Comments 

1 Donations & Events   #DIV/0!  

   

2 Program Revenue   #DIV/0!    

3 Agency Cash Reserves   #DIV/0!    

4 Other Income   #DIV/0!    

5Foundation or Corporate Grants   #DIV/0!  

  

6Local Government (County/City)   #DIV/0!  

  

7Other Government Contracts (State, Federal)   #DIV/0!  

  

8 CDC Request   #DIV/0!  

   

  Total Revenues Budgeted $0 #DIV/0!

Budget Forms – Program ExpensesRef. Program Expenditures Total Program

Budget  

9  {largest budget expense}   #DIV/0!

10 {2nd largest budget expense}   #DIV/0!

11 {3rd largest budget expense}   #DIV/0!

12 {4th largest budget expense}   #DIV/0!

13 {5th largest budget expense}   #DIV/0!

14 Etcetera…   #DIV/0!

15     #DIV/0!

16 Indirect cost request*   #DIV/0!

  Total Expenditures Budgeted $0 #DIV/0!

  Projected Revenue over Expense $0

*See Attachment 1 – Indirect Cost Memo

Budget Forms – Project Budget Recap:

Total Organization Budget:  Program/Project Budget: $0 Percent Program to Org Budget: #DIV/0!Amount Requested this CDC Application: $0 CDC Request as % of Program Budget: #DIV/0!Total Unduplicated Number to be Served:  Cost per Participant/Family: #DIV/0!Total Number With Successful Outcome:  Percent with Successful Outcome: #DIV/0!Cost per Successful Outcome: #DIV/0!

Public Services Selection Process

• Applications that meet the published MQ’s will be forwarded to the CD Committee for review

• CDC Staff will prepare and an analysis will accompany each submission

Information will include general application suitability, grant administration, HMIS performance , program monitoring and other information staff deems important for the Committee to make informed recommendations

• CD Committee members will review each submission and the staff analysis as a basis for the March 8, 2016 Public Hearings

Submission Requirements Due December 18, 2014 by 5:00 PM

Please submit:

- 1 hard copy completed application with all attachments

- 1 electronic copy as below:

Please email 1 copy of application and budget in MS WORD and EXCEL formats including attachments to Valerie Johnson at valerie.johnson@sonoma-county.org

NOTE: If you submit your completed application by Wednesday December 9, 2015, and request a review by staff, we will provide feedback within 72 hours.

APPLICATION DUE DATE

• December 18, 2015 by 5:00 p.m.

• NO EXCEPTIONS!• Any incomplete or late application

will be deemed ineligible.

Reporting and Compliance Requirements

Quarterly Reporting

Eligible Expenses, Fund Accounting System

Insurance Requirements

HMIS Data Collection – Compared to Quarterly Reporting

March 7, 20158:30am – 5:00pm

Public Hearing Process

Someone from your agency must be present at this hearing

REMEMBER 1. All applications must be complete and

received by the due date. This includes hard copies & electronic copy.

2. There are Minimum Qualifications that must be met in the application, please review to ensure your program meets these standards.

3. You can submit your completed application & budget early (no later than 12/9/14), and request a review by staff.

Question & Answer Time!