future of discretion family case management tariff pre-authorizations
TRANSCRIPT
![Page 1: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/1.jpg)
Future of DiscretionFamily
Case ManagementTariff Pre-Authorizations
![Page 2: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/2.jpg)
Purpose of Presentation
› To provide an update on: • Family Case management• Tariff Pre-Authorizations
› To seek feedback on proposals regarding Family Case Management
![Page 3: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/3.jpg)
Case Management & Tariff Pre-Authorizations
› Case Management: a program to create cost certainty and predictability by supporting service providers in the management of complex, costly proceedings ($8,000 <)
› Double Authorizations: increase in status reviews authorization in society to Crown wardship matters: 6 to 12 hours
![Page 4: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/4.jpg)
Phased Approach
› Phase 1• Learning and development opportunity for LAO and the bar – how do
we do this together• Changes will be monitored and adjusted as required based on
improvements to client service, ongoing feedback from the bar, and LAO’s financial situation
› Phase 2• Building on lessons learned and depending on the outcome of Phase 1,
LAO may expand case management and tariff pre-authorizations to other areas
![Page 5: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/5.jpg)
CASE MANAGEMENT
![Page 6: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/6.jpg)
Case Management
› Create cost certainty and predictability
› Identify cases by charge that are complex and costly ($8,000<) and stream to case management program
› Provide budgets through tariff authorizations and additional Case Management (CM) blocks of hours
› Simplify billing and payments
![Page 7: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/7.jpg)
Why case management?
› Response to stakeholder concerns regarding:• predictability and certainty in complex, costly matters• impact of clarified discretion guidelines• adequacy of the tariff• billing and payment processes
› Achievement of LAO’s mandate• Ensuring cost effective, efficient, high quality legal services• Compliance with LASA – discretion• Greater certainty and control over case costs• Simplified billing and payment processes
![Page 8: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/8.jpg)
Case Management Principles
1. Provide lawyers working on complex cases with appropriate resources to deliver high quality legal services
2. Ensure cost-effective and efficient management of a case
3. Monitor and control case cost in accordance with the standard of a reasonable client of modest means properly advised
4. Articulate clear case management expectations regarding counsel and case manager
![Page 9: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/9.jpg)
Case Management Objectives› Ensuring high quality, cost-effective client service
› Building stronger relationships with LAO’s service providers
› Understanding the case and the costs associated with the proceeding
› Supporting service providers and suggesting cost effective alternatives when appropriate
› Determining tariff gaps in support of future improvements
› Identifying systemic issues and promoting improvements when possible
![Page 10: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/10.jpg)
Topics for Feedback
› Proposed eligibility criteria
› Proposed Case Management process
› Proposed budget setting
› Proposed implementation timelines
![Page 11: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/11.jpg)
Proposed Eligibility Criteria
› The case is likely to exceed $8,000
› The case is a CFSA Crown wardship matter• LAO will review and add matters
› A settlement conference has been held
› Counsel agrees to the case management terms and conditions
![Page 12: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/12.jpg)
Proposed Case Management Process› A direction will appear on a certificate which covers a case management
eligible matter – this case may be case managed
› Where costs likely to exceed $8,000, counsel completes case management assessment form and forwards to LAO
› LAO case manager reviews assessment form, contacts counsel to discuss case and sets budget if indicated
› Case management authorizations added to certificate
› Counsel completes work and submits account for payment
› Payment within 21-25 days if account matches – i.e., account does not exceed budget, is not late billed, etc.
![Page 13: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/13.jpg)
Case Management Budget› Budget set based on existing tariff authorizations and case
management (CM) authorizations
› CM authorizations to be added to certificate (additional hours)• 5 hours• 10 hours• 15 hours• 20 hours
› Budgets will be determined in consultation with the case manager
› Budgets once set can only be amended in exceptional circumstances
› No discretion is available on case managed files
![Page 14: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/14.jpg)
CFSA Crown Wardship Tariff
Wording Description Base Time Court Day IncreaseHours in
Court
CFSA04 CFSA Base 22 N/A N/A
FA021 All Subsequent Pretrials 0 2hrs each day time spent
FA044 Status Review Other 6 N/A N/A
FA0##Status Review
Soc-Crown6 N/A N/A
FA045 Trial Authorized 18 4hrs each day time spent
FA048 Motion for sum. judge. 8 N/A time spent
![Page 15: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/15.jpg)
CFSA Crown WardshipCM Authorizations Pre-Trial Prep
The following guidelines will assist case managers in setting budgets and establishing expectations for the bar regarding CM authorizations for Pre-Trial Prep:
Pre-Trial Prep Hours
Disclosure: exceeds the norm – tariff allocation is inadequate
5-10
Procedural Pre-trial motion (initiating or responding): complex – adding party, reserve
band involved5 including court time
Substantive Pre-trial motion (initiating or responding): complex – increasing access
5 plus court time
![Page 16: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/16.jpg)
The following guidelines will assist case managers in setting budgets and establishing expectations for the bar regarding CM authorizations for Trial Prep:
CFSA Crown WardshipCM Authorizations Trial Prep
Trial Prep Hours
Complex medical evidence, experts 10-15
Parenting Capacity Assessment 10
Trial by Affidavit 10
![Page 17: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/17.jpg)
TARIFF PRE-AUTHORIZATIONS
![Page 18: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/18.jpg)
CFSA Status ReviewsSociety to Crown wardship
› Tariff currently allows six hours
› LAO will double the authorization to allow up to 12 hours for status reviews – society to Crown wardship
› LAO will review other areas in family and child protection matters where increases to authorizations may be required
![Page 19: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/19.jpg)
IMPLEMENTATION AND NEXT STEPS
![Page 20: Future of Discretion Family Case Management Tariff Pre-Authorizations](https://reader035.vdocuments.site/reader035/viewer/2022071807/56649e675503460f94b61f56/html5/thumbnails/20.jpg)
Proposed Implementation and Next Steps
› Proposed effective date: Fall, 2012
› Incorporate CLA advice where possible
› Provide update to the bar beginning of November
› Schedule information/training sessions November/ December