Future Apprenticeships Webinar:Register of Apprenticeship Training Providers -

Response best practice

3 November 2016 10.30 am – 11.30 am

Commissioned and funded by ETF. Delivered by AELP and partners.

Webinar Chair: Mike Cox, Operations Director, AELP

Facilitator: Samantha Rye, Head of Programme

Implementation – Providers, Skills Funding Agency

Future Apprenticeships Webinar:Register of Apprenticeship Training Providers -

Response best practice

3 November 2016 10.30 am – 11.30 am

The Register

of Apprenticeship

Training Providers

October 2016

Content

• purpose

• application routes

• interested in applying

• application process

• next steps and timeline.

Entry route for organisations that want to

deliver apprenticeship training

Provide assurance to employers and government

Allow employers who wish to deliver training to their own employees to do so

Sets a high bar for providers to meet if they want to deliver apprenticeship

training

Register of Apprenticeship

TrainingProviders

Purpose

Main Application Route

Employer Provider Route

Supporting Route

There are three application routes to facilitate delivery

of apprenticeship training. You can only apply for

one route

Apply for one route only

Application routes

Main application route

The main application route is for organisations that:

• want to directly deliver any value of apprenticeship training

• want to be eligible for selection through the digital apprenticeship service

• are a levied employer and want to train staff in their own supply chain or apprentices in other organisations

• have the capacity and capability to deliver most of the frameworks and standards that they offer

• want to participate in the SFA procurement for delivery of apprenticeship training to employers that will not have a digital account to pay for apprenticeship training

Employer provider route

The employer provider route is for levy paying employers that:

• want to provide training to their own staff

• want to act as a subcontractor to their appointed main provider, delivering training to their own staff.

Organisations that apply to this route cannot:

• deliver apprenticeship training to other organisations, including their supply chain.

If you plan to deliver less than £100k as a subcontractor then you are not required to apply.

Supporting route

The supporting route is for organisations that:

• want to deliver as a subcontractor only

• are new to the apprenticeship market

• do not have the capacity to be a main provider.

Organisations that apply to this route cannot:

• deliver more than £500,000 of training per year

• deliver apprenticeship training directly to employers.

If you plan to deliver less than £100k as a subcontractor then you are not required to apply.

Interested in applying?

• will you be delivering apprenticeship training?

• have you been trading as a business for at least three months?

• have you been awarded an Ofsted grade 4 for your ‘effectiveness of apprenticeship provision’ within the last three years?

• have you been awarded an Ofsted grade 4 for your ‘overall effectiveness’ within the last three years?

• have you completed the financial health self assessment and scored at least a satisfactory?

Interested in applying?

• Familiarise yourself with the Joining the Register of Apprenticeship Training Providers – application instructions to learn more about our requirements

• registrations you need to undertake – UKRLP and Bravo

• on-line application route

Register with UKRLP

Register with ICO

Register for an account on the bravo e-tendering portal

To obtain a UKPRN to include on your application.

Register with information commissioners Office (ICO) for

education and training.

Read Joining the Register of Apprenticeship Training Providers

– application instructions to help you.

Ensure you sense check your application and upload the right

information.

Complete your application

Application overview

Read the registration guidance on our website.

Application

Due diligence:

• we capture and verify your organisation details

• you self declare against our mandatory and discretionary exclusion criteria

• compliance questions.

Application

Financial health:

• upload a self-assessment toolkit

• some organisations exempt from submitting financial statements

• most organisations must populate the toolkit with their latest financial information and upload their latest financial statements

• organisations graded as satisfactory, good or outstanding will pass our financial health assessment.

Application

Capacity and capability to deliver that you should consider:

• how you will ensure safeguarding of apprentices

• the PREVENT strategy

• how equality and diversity is built into your processes and policies

• details of your apprenticeship training offer including the expertise of your staff and ability to meet the needs of an apprentice.

Common mistakes whenmaking an application

Not reading our Joining the Register of Apprenticeship Training Providers – application instructions.

Failing to upload financial statements if not exempt.

Not proof reading an application.

Not fully answering questions that require a written answer.

Not allowing enough time to complete an application.

Next steps

Be mindful of the deadline.

Sense check your application.

Check contact details on the e-tendering portal.

Digital apprenticeshipservice

• Main apprenticeship route:-

• the course directory portal

• review your information

• visible to employers on the course directory portal.

October November December January February March July

Launch of RoATP

Open for Applications25 October 2016

SFA Evaluates Applications

Nov - Feb

Publication of RoATP

March 2017

Close for Applications

25 November 2016

Feedback to Applicants

March 2017

April May June

July

Timeline

May 2017

Delivery can begin

Further information

• Register of apprenticeship training providers webpage https://www.gov.uk/government/collections/register-of-apprenticeship-training-providers

• Joining the Register of Apprenticeship Training Providers –application instructions

• financial health self-assessment toolkit

• guidance to access the e-tendering portal and application questions

• information on the procurement is available on contracts finder

Invitation to tender

Apprenticeship training delivery for employersnot using the digital account

October 2016

Content

• background

• objective

• process overview

• specification questionnaire and funding/volume

• what you must not do and common mistakes

• timeline

• next steps

Background

• The way government funds apprenticeships in England is changing

• ITT is for delivery of apprenticeship training to employers that will not be using the digital apprenticeship service digital account

• Public Contracts Regulations 2015 - light-touch regime

• Those successful in the ITT will be awarded a contract for services with the SFA

• Procurement is for new apprenticeship starts only, from May 2017

Objective

This procurement will support government ambition to:

• Increase the number of apprenticeships

• Supply quality training that modern economy needs

• Have coverage across sectors, levels and England

• Offer a wide range of apprenticeship standards, and frameworks that have not yet been replaced

It is important that those successful are able to, and willing to, flexibly meet the evolving needs of smaller employers.

Procurement process overview

If you are interested in taking part in the procurement you must:

• Complete PQQ 28910 – Main Route (RoATP)

• Read the specification for this procurement

• Fully complete and submit the invitation to tender for the procurement • specification questionnaire• funding and volumes spreadsheet

• Complete all the above by 5.00pm on 25 November 2016

Specification questionnaire

What applicants will need to demonstrate/consider:

1. Readiness to deliver from the contract commencement date

2. Track record

3. Management, reporting and quality assurance

4. Engaging with and meeting the needs of employers

5. Delivery of wider apprenticeship training support for employers and their apprentices

6. A comprehensive plan for the delivery of the Service

Evaluation of specification questionnaire

Fully meets

requirements

Meets most

requirements

Partially

meets

requirements

Fails to meet

requirements

/ no answer

provided

100 75 40 0

Evaluation criteria table

CriteriaRelated

question

Maximum available

score

Minimum acceptable

score

Readiness to deliver 1 100 75

Track record of delivering the Service

2 100 75

Management, reporting and quality assurance

3 100 40

Engaging with and meeting the needs of employers

4 100 40

Delivery of wider apprenticeship training support for employers and their apprentices

5 100 40

Delivery plan 6 100 40

Funding and volumes

This is an Excel spreadsheet where we ask for:

• Number of apprenticeship starts you will offer

• Estimated delivery costs

• Estimated additional costs

• Sector subject areas and levels

• Regions you plan to deliver in

Funding and volumes

To help you complete the spreadsheet you should consider the following:

• Guidance tab in the spreadsheet

• Document: Apprenticeship funding in England from May 2017

https://www.gov.uk/government/publications/apprenticeship-funding-from-may-2017

What applicants must not do

• Seek help, assistance or opinions from SFA or DfE staff on the procurement process, outside of the support provided on the e-tendering portal message board

• Submit a partially completed ITT

• Leave any queries to the last minute

• Attempt to submit the ITT after the deadline

Common mistakes made

• Not reading the specification

• Failing to upload all requested documentation

• Not addressing all areas in the specification questionnaire

• Applications are not proof read

• Leaving your application to the last minute

Contracts

• Minimum initial contract award is £100,000

• Maximum initial contract award is £5,000,000

• We will not award more than 100% of your turnover

• Organisations without financial track record have further limits in place

Procurement timeline

Activity Deadline

Publication of ITT 25 October 2016

Applicant briefing by narrated presentation From 25 October 2016

Last day to send clarification messages on the

e-tendering portal

5pm on 23 November

2016

PQQ 28910: Main Route - Register of

Apprenticeship Training Providers closes

5pm on 25 November

2016

ITT 30190 : Apprenticeship training delivery for

employers not using the digital account closes

5pm on 25 November

2016

Notification of tender results 14 March 2017

Day 1 of mandatory standstill period 14 March 2017

Day 10 of mandatory standstill period 24 March 2017

Contracts issued from 31 March 2017

Delivery commences 01 May 2017

Next steps

Contracts finder

https://www.contractsfinder.service.gov.uk/Notice/f771c6f9-de91-4f5d-bf83-1fbf3d401e61

Bravo e-tendering portal guidance

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/562651/RoATP_E-tendering_portal_guidance_October_2016.pdf

Ensure you have read the requirements and if you have any queries please use the Bravo message board and you will receive a response within 72 hours.

Future ApprenticeshipsStaff SupportProgramme

www.futureapprenticeships.org.uk

Future Apprenticeships Webinars

8 Nov Apprenticeship Funding May 2017 onwardsSarah Stear, SFA

Jan 17 Governance Apprenticeships ReformsSue Pember, Holex

Feb 14 Governance Apprenticeships ReformsSue Pember, Holex