FUNCTIONAL INFORMATION SYSTEM

BY AMIT PANDEY & GANESH HEGDE

MEANING

“A functional information system is a system that provides detailed information for a specific type of activity or related group of activities, as well as summarized information for management control of such activities”.

CHARACTERISITCS

Many small changes in a large database

Systematic records (mostly numerical)

Routine actions & updatingData preparation is a large &

important effort

EQUIPMENT REQUIREMENTS OF FUNCTIONAL INFORMATION SYSTEMS Large auxiliary storage

Dual use files Moderate input/output requirements Flexible printing capacity Offline data entry Often difficult to define the problem Needs fast random access to large storage

capacity Organization of computer storage is difficult Versatile inquiry stations desirable

FUNCTIONAL INFORMATION SYSTEM

Information System for Marketing (MIS) Information System for HR Management (HRIS) Information System for Accounts (AIS) Information System for Production & Manufacturing Information System for Finance Management

INFORMATION SYSTEM - MARKETING

Definition : Marketing Information

System(MIS) is a computer based system that works with other functional information systems to support the firm’s management in solving problems that relates to marketing of the firm’s products.

INPUTS

Transaction Processing Data

Marketing Research Data

Marketing Intelligence Data

External Environment Data

Strategic Plan

OUTPUTS

Product Planning

Place PlanningPromotionPricingBudget

AllocationSales Forecast

INFORMATION SYSTEM FOR PERSONNEL

PERSONNEL INFORMATION SYSTEM

Recruitment – Position Inventory, Recruitment using Internet, Employee Selection

Maintenance & Development – Training & Development, Performance Evaluation, Turnover & Absenteeism analysis

Human Resources Management & Planning – Personal Information & Privacy Issues, Compensation & Benefits

INFORMATION SYSTEM FOR ACCOUNTING MANAGEMENT (AIS)

INFORMATION SYSTEM FOR ACCOUNTS (AIS)

Accounting Information System performs the firm’s accounting applications. A high volume of data processing characterizes these applications. Data manipulation, data storage & document preparation.

Process Recording Posting to Subsidiary Ledger Posting to General Ledger Posting Cycle

CHARACTERISTICS

Performs necessary tasks Adheres to relatively standardized procedures Handles detailed data Has a primarily historical focus Provides minimal problem solving information

INFORMATION SYSTEM FOR PRODUCTION & MANUFACTURING

Receive Order

Check Inventory

Source Raw Material

Schedule Production

Allocate Resources

CompleteJob

QualityTesting

SendOrder

PRODUCTION PROCESS

INFORMATION SYSTEM FOR PRODUCTION & MANUFACTURING

The Manufacturing Information System is a set of tools for managing the flow of manufacturing production data throughout the enterprise. This IS was designed to provide tools for both IT & Operations personnel who would deliver services to anyone in the plant.

Tasks : Plant activity scheduling Material requirement assessment Material reallocation between orders Dynamic inventory management Grouping work orders by characteristics Resource qualification for task completion

TYPES OF MANUFACTURING ISS

Automation SystemsLogistics SystemsMaterial Requirement Planning(MRP)Manufacturing Resource Planning(MRP II)Agile Manufacturing EnvironmentEnterprise Resource Planning

INFORMATION SYSTEM FOR FINANCE

The term Financial Information System is used to describe the CBIS subsystem that provides information to persons & groups both inside & outside the firm concerning the firm’s financial matters.

Functions: Integrate financial & operational information from multiple

sources Provide easy access to data Make data available immediately Analyze historical & current financial activity Monitor & control the use of funds over time

Input subsystem

Internal resources

Internal audit subsystem

Environmental sources

Financial intelligence system

Data base

Forecasting subsystem

Funds mgmt subsystem

Control subsystem

USERS

DATA INFORMATION

MODEL OF FINANCIAL INFORMATION SYSTEM