ANALYZE THE STRUCTURE OF FUNCTIONAL DOCUMENTS

Reading Informational Materials 8.2.1 Compare and contrast the features and elements of consumer materials to gain meaning from documents (e.g.

warranties, contracts, product information, instruction manuals)

Reading Informational Materials 10.2.1 Analyze the structure and format of functional workplace documents, including the graphics and headers, and

explain how the authors use the features to achieve their purpose

What is a functional workplace document?

Any document that helps people get things done effectively

- Instructions- Contracts- Warranties- Business Letters- Schedules

How do you analyze a functional document?

Analyze – Look carefully at the document and take it apart piece by piece by looking at the following:

- Structure- Sequence- Format

Step 1: Structure • Writers use HEADERS, such

as TITLES or SUBTITLES to introduce sections of writing

• Writers use ROMAN NUMERALS, BULLETS, or NUMBERS to help readers locate information easily

• Writers use SECTIONS in order to keep the reader from being bored

• Writers separate SECTIONS with a line of SPACE to make it simple to locate a point

iPod Instructions

I. Step OneDownload the map file and save the file

somewhere whereyou can find it and access it.

II. Step TwoOpen the “.zip” file. Use WinZip for the PC or

Stuff-ItExpander for Mac. If you don’t have WinZip

for the PC orStuff-It Expander for Mac.Download:

III. Step ThreeMake sure your iPod connected, open up

iTunes.*If you don’t have iTunes please get it.Once you’ve got iTunes open:

IV. Step FourPC: Edit> Preferences> iPod> Photos -

Check theSynchronize Photos From Box> Choose

Folder> OpenMac: iTunes> Preferences> iPod>

Photos - Check the

Step 2: Sequence

Step by Step: Order to be followed

- Numbers- Bullets - Roman

Numerals

How to Play Bingo

1. Take a bingo card from the host and have a seat. 2. Cover the "Free" space in the center of your card with a marker. 3. Listen as the host calls out a letter and number such as "B-3." 4. Place markers over the letter and number combinations that appear on your card. 5. Yell out "BINGO!" as soon as you cover the numbers in a winning pattern - usually a straight line going horizontally, vertically or diagonally. 6. Call out the numbers you've marked in your winning pattern when the host asks you. 7. Collect your prize from the host after the numbers are verified.

Step 3: Format Format is the design

of a document.

The purpose of format is to highlight important information and focus reader attention on key words, sections and ideas.

To format a document, a designer thinks about: Formatting elements Graphic elements Design elements

What is the purpose of a workplace document?

To be easy to follow and understand To list directions is an order they can be

carried out Label graphics (pictures) and put them

next to the text they are about Use numbers or bullet points to make

directions easier to read and follow

ActivityCreating a functional document Each group will be responsible for

creating a functional document using either an Ipod or a SmartPhone.

Your document must contain the following:

1. Heading 5. Sections and Spaces

2. Subheading 6. Tips and Tricks 3. Bulleted Items 4. Graphics/Chart/Graph

Possible Topics for Creating a Functional Document

• How to use a SmartPhone - Creating a Contact List - Creating picture gallary• How to use and Ipod - Downloading music - Downloading gaming applications• More about using a SmartPhone - How to send a text message - How to lock your phone • More about using an Ipod - How to locate your playlist - How to lock you phone