SIS Optimization Program

Functional Discovery Recap and

Planning for 9.2 Upgrade DTAG–May8,2018

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SIS Optimization Program

The History.

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2017 ‘96 ‘97 ‘98 ‘99 ‘02 ‘08 ‘05

3270 Mainframe - Pre-1997

6.0 Beta – March 1997

7.0 Go-Live – June 1998

7.5 Upgrade – June 1999 7.6 Upgrade – December 1999

8.0 Upgrade – August 2002

8.9 Upgrade – December 2005

9.0 Upgrade – August 2008

Zero System-Wide Comprehensive Functional Reviews

SIS Optimization Program

Functionality Trends.

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SIS Optimization Program

The Extent.

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SIS Optimization Program

Perspective

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3270Mainframe(Pre-1998)

TransformativeChangeCampusNeededTimetoRecoverfromtheMajorChange

SIS1998

SIS Optimization Program

Perspective 8.9(2005)

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9.0(2008) 9.2(UW-2019)

Newfeatures.

UWisplayingcatchupfromlotoffeaturesavailablefrom2002.

Lotsofnewfunctionality–butUWdidn’tfullyexplore.

Lotsofnewfunctionality–butUWdidn’tfullyexplore.

8.0(2002)

MajorEnrollmentImprovements

PocketsofExploration–butnoComprehensiveReview

SIS Optimization Program

Now What? SIS OP.

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Theactionofmakingthebestormosteffectiveuseofasituationorresource.

–Optimization

SIS Optimization Program

The Discovery.

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Understand Compare Recommend Decide

SIS Optimization Program

NoChange,KeepModification,314,50%

RemoveMod,NotNeeded,171,27%

PartialRemoval,29,5%

ReplacewithDelivered,87,14%

NewBusinessProcess,NoMod,6,1%

EnhanceExistingModification,19,3%

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Results (Recommend)

50%‘Optimization’(312of626)•  Removal(27%)•  PartialRemoval(5%)•  ReplacewithDelivered(14%)•  NewBusinessProcess(1%)•  EnhanceExistingModification(3%)

SIS Optimization Program

Final Results*

•  ByCount(312modificationsoptimized)1.  StudentRecords–119modifications2.  FinancialAid–71modifications3.  StudentFinancials–70modifications4.  Admissions–45modifications5.  SISSecurity–7modifications

•  ByPercent(50%modifications)1.  FinancialAid–62%2.  StudentFinancials–51%3.  StudentRecords–50%4.  Admissions–38%5.  SISSecurity–33%

*SubjecttoApprovals

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SIS Optimization Program 11

SIS Optimization Program

Takeaways

• Understandmodificationfootprint• Manymodificationsarewarranted,manynolongerso•  Learned9.2(andprior)functionality•  Infrastructureislimitedforcampusoursize

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SIS Optimization Program

What’s Next? The Upgrade.

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SIS Optimization Program

The Approach.

• PartnershipwithUpgradePartner•  LeverageUWscarceresourcesonuniqueinitiativestoUW• Utilizeconsultantsonroutineupgradework• Utilizetheupgradetoexplorewaystooptimizeinfrastructure

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SIS Optimization Program

Draft Timeline.

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SIS Optimization Program

Before the Upgrade.

• Contract• Hosting• Communications/ChangeManagement•  Integrations• Budget•  StudentExperience• ProjectTools

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SIS Optimization Program

Comments and Curiosities?

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