Function of Microsoft Word

Home

Insert

Page Layout

Reference

Mailing

Home

Clipboard:

Short key: Cut (Ctrl + X)

Definition: Cut the selection from the documents and put it on

the clipboard.

Copy:

Short key: Copy (Ctrl + C)

Definition: Copy the selection and put it on the clipboard.

Format printer

Short key: Format printer (Ctrl +Shift + C)

Definition: Copy formating from one place and apply it to another.

Paste

Short key: Paste(Ctrl + V)

Definition: Paste the contents of the clipboard.

Font

Calibri

Short key: ( Ctrl + Shift +F)

Definition: Change the font face.

Font size

Short key: (Ctrl + Shift + P)

Definition: Change the font size.

A (Grow font)

Short key: (Ctrl +])

Definition: Increase the font size.

A (Shrink font)

Short key: (Ctrl = [)

Definition: Decrease the font size.

Clear formatting

Definition: Clear all the formatting from the selection, leaving only the plain text.

Bold

Short key: (Ctrl +B)

Definition: Make the selected text bold.

Italic

Short key: (Ctrl +I)

Definition: Italicize the selected text.

Underline

Short key: (Ctrl +U)

Definition: Underline the selected text.

Strike through

Definition: Draw a line through the idle of the market.

Subscript

Short key: (Ctrl + =)

Definition: Create small letters below the text.

Super script

Short key: (Ctrl + Shift ++)

Definition: Create small letter above the line of text.

Aa (Change case)

Definition: Change all the selected text to upper case lower case or other common capitalizations.

Text highlight colour

Definition: Make text look like it was marked with a highlighter pen.

Font color

Definition: Change font colour.

Paragraph

Bullets

Definition: Click the arrow to choose different bullet style.

Numbering

Definition: Start the number list.

Multilevel list

Definition: Start the multilevel list click the arrow to choose different multilevel list style.

Decrease indent

Definition: Decrease the indent level of the paragraph.

Increase Indent

Definition: Increase the indent level of the paragraph.

Sort

Definition: Alphabetize the selected text or sort numerical data.

Π Show/hide

Short key: (Ctrl +*)

Definition: Show paragraph mark and other hidden

formatting symbols.

Align text left

Short key: (Ctrl + L)

Definition: Align text to the left.

Central

Short key: (Ctrl + E)

Definition: Center text.

Align text right

Short key: ( Ctrl + R)

Definition: Align text to right.

Justify

Short key: (Ctrl + J)

Definition: Align text to both left and right margins adding extra space b/w word and necessary.

Line spacing

Definition: Change the spacing b/w lines of text.

Shading

Definition: Color the background behind the selected text.

Bottom Border

Font Styles

Normal, No spacing, Heading1, Heading2.

Change style

Definition: Change the set of style, color and fonts used in

documents.

Editing

Find

Short key: (Ctrl + F)

Definition: Find text in the document.

Replace

Short key: (Ctrl + H)

Definition: Replace text in the document.

Select

Definition: Select text or objects in the document.

Insert

Pages

Cover page

Definition: Insert a fully-formatted cover page.

Blank page

Definition: Insert a new blank page at the cursor position.

Page Break

Short key: (Ctrl + Return)

Definition: Start the next page at the current position.

Table

Definition: Insert and draw a table into the document.

Illustrations

Picture

Definition: Insert picture from file.

Clip Art

Definition: Insert clip art in the document.

Shapes

Definition: Insert ready made shapes in the document.

Smart Art

Definition: Insert smart art graphic to visually communicate information.

Chart

Definition: Insert a chart to illustrate and compare data.

Links

Hyperlink

Short key: (Ctrl + K)

Definition: Create a link to a web page a picture an E-Mail address, or a program.

Bookmark

Definition: Create a book mark to assign a name to a specific point in a document.

Cross-Reference

Definition: Cross-reference are automatically update if the content is moved to another location. By default cross reference are insert as hyperlinks.

Header & Footer

Header

Definition: Edit the header of the document.

Footer

Definition: Edit the footer of the document.

Page Number

Definition: Insert page # into the document.

Text

Text Box

Definition: Insert preformatted text boxes.

Quick part

Definition: Insert reusable pieces of content.

Word Art

Definition: Insert decorative text in your document.

Drop Cap

Definition: Create a large capital letter at the beginning of a paragraph.

Signature Line

Definition: Insert a signature line that specific the individual who must sign.

Date&Time

Definition: Insert the current date & time in current document.

Object

Definition: Insert an embedded object.

Symbols

Equation

Short key: (Alt+=)

Definition: Insert mathematical equation.

Symbol

Definition: Insert symbol that are not on your keyboard.

Page Layout

ThemesThemes

Definition: Current office themes change the overall design of the entire document.

Theme Color

Definition: Change the color for the current theme.

Theme Effect

Definition: Change the effect for the current theme.

Page setup

Margin

Definition: Select the margin size for the entire document or the current selection.

Page Orientation

Definition: Switch the pages /w portrait and landscape layout.

Page Size

Definition: Choose a paper size for the current section.

Columns

Definition: Split text into two or more columns.

Hyphenation

Definition: Turn on hyphenation, which allows word to break lines b/w the syllabus of words.

Page Background

Water Mark

Definition: Insert the ghosted text behind the content on the page.

Page Color

Definition: Choose a color for the background of the page.

Page Border

Definition: Add or change the border around the page.

Arrange

Object Position

Definition: Position the selected object on the page.

Bring To Front

Definition: Bring the selected object in front of all other object.

Send To Back

Definition: Send the selected object in behind of all other objects.

Other Objects

Text Wrapping

Definition: Change the way text wraps around the select objects.

Group

Definition: Group objects together so that they can be treated like a single object.

Align

Definition: Align the edges of multiple selected objects.

Rotate

Definition: Rotate or flip the selected objects.

Reference

Table of Content

Table of Content

Definition: Add this table to document.

Add Text

Definition: Add the current paragraph as an entry in the table of content.

Update Table

Definition: Update the table of content so that all the entries refer to the correct page .

Footnotes

Insert Footnote

Short key: (Alt+Ctrl+F)

Definition: Add a footnote to the document.

Insert Endnote

Short key: (Alt+Ctrl+D)

Definition: Add an endnote to the document.

Next Footnote

Definition: Navigate to the next footnote in the document.

Show Notes

Definition: Scroll the document to show where the footnotes or endnotes or locate.

Citations & Bibliography

Insert Citation

Definition: Cite a book, journal article as the source for piece of information in the document.

Manage Sources

Definition: View the list of all sources cited in the document.

Bibliography Styles

Definition: Choose the style of citation to use in the document.

Bibliography

Definition: Add a bibliography list all the sources cited in the document.

Caption

Insert Cap

Definition: Add a caption to a picture or a other image.

Insert Table Figure

Definition: Insert this figure to the document.

Update Figure

Definition: Update the table of figure to include all of the entries in the document.

Cross-Reference

Definition: Refer to items such as heading is called cross-reference.

Index

Insert Index

Definition: Insert an index into document.

Mark Entry

Short key: (Alt+Shift+X)

Definition: Include the selected text into the index of the document.

Update Index

Definition: Update the index so that all the entries refer to the correct page .

Table OF Authorities

Mark Citation

Short key: (Alt+Shift+I)

Definition: Add the selected text as an entry in the table authorities.

Mailing

Start Mail Marge

Start Mail Marge

Definition: Start mail Marge to create a form letter which to intend to print or E-Mail multiple items, sending each copy to a different recipient.

Select recipients

Definition: Choose the list of people you intend to send the

letter.

Edit recipient list

Definition: Make changes to the list of recipients and decide which of them should receive your letter.

Preview Result

Find recipient

Definition: Find and preview a specific record in the recipient list by searching for text.