fullerians rugby football club · 2017-09-07 · fullerians rfc club development plan v1.1...

FULLERIANSRUGBYFOOTBALLCLUBwww.fullerians.co.uk

CLUBDEVELOPMENTPLAN

2017-2021

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FulleriansRFCClubDevelopmentPlanV1.1FulleriansRFCClubDevelopmentPlanV1.1

Contents Page

ExecutiveSummary 3

1.0 RecentHistoryoftheClub 4

2.0 BackgroundandContext 5

3.0 Audit–SWOTAnalysis 6

4.0 EthosandValues 7

5.0 MissionandVision 8

6.0 Objectives 9-10

7.0 ActionPlanning 11

8.0 MonitoringandEvaluation 12ActionPlans(Appendix1)-SeparateAttachment

1. ClubHouseDevelopmentPlan2. Communication3. PlayerRecruitmentandYouthDevelopmentPlan4. RetentionofPlayers5. Coaches,firstaidandVolunteersPlan6. CommunityEngagement7. EffectiveandEfficientfacilitiesPlan8. GroundMaintenancePlan9. Sponsorship10. IncomeandExpendituresummary

Clubdevelopmentplans(Appendix2)-SeparateAttachment

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ExecutiveSummary FulleriansRugbyFootballClub[“theClub”]hasanestablishedreputationintheCounty

(Hertfordshire)andtheSouthEastofEnglandforitsrugbyatalllevels-mini,juniorandsenior.

TheClubhasabuoyantmembershipandisabletofieldupto5seniorsidesandhasathriving

youthsectionfromtheageof5years.Theclubhashadapolicyofyouthdevelopmentforover

20yearsdeveloping‘homegrown’talentthatcanbeintegratedintoSeniorRugby.

NewseniorcoacheshavebeenappointedwithaspecificstrategicremittodeveloptheClubfor

futuresuccessandsustainabilityandspecificallytheperformanceofthe1stXV.

WiththesuccessintheincreaseinmembershiptheClubManagementhasrecognisedtheneed

toupdateandimprovethefacilitiesthattheclubcanoffer.TheLocalAuthorityWatford

CouncilhasrecognisedthepotentialoftheClubtobeahubnotjustforrugbybutalsoother

sportsforthelocalcommunity(seeWatfordBoroughCouncilSportsStrategy)

https://www.watford.gov.uk/downloads/download/58/sports_facilities_strategy.

TheClubgroundsalreadyprovidefacilitiesforWatfordLadiesFootballClub;Orienteering;Man

AlivefitnessandCassioburySchoolsportsdaysandlocalSchooltournaments.Itisrecognised

thattheClubnowrequiresaclubhousethatcanprovidetopgradesocialandsportingspacefor

allattheClubandthewidercommunity.TheClubhavemanagedtorefurbishsomeareasfor

theclubhousethatwereindireneedwithagrantfromtheRFUandFulleriansfundraisingand

nowwehavemadethesteptowardsreallyimprovingitsfacilitiesandplanningpermissionwas

gainedinSeptember2015toextendthechangingroomsandsocialspace(seeappendix2)

ThisClubDevelopmentplanfortheperiod2017-2021seekstoaddresstheapproachthatthe

Clubintendstotakethroughitsethos,missionandvision,sothatkeyshort,mediumandlong-

termobjectivescontainedwithinthisplancanbemet.Theseinturnarelinkedtoaseriesof

actionplanswhichwillbemanaged,monitoredandevaluatedbytheExecutiveCommitteeand

underpinnedbyappropriateproceduresandpolicydocuments.

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1.0 HistoryoftheClub FulleriansRFCisoneofHertfordshireRugbyUnion’sfoundingclubs.TheClubhasitsrootsin

WatfordGrammarSchool,whererugbymightneverhavecaughtholdifithadn’tbeenforthe

effortsofasportsteachercalledStanleyRous-wholaterwentontobecomepresidentofFIFA

andthemostimportantmaninworldsoccer!Theoriginalclubwasformedin1925,andwas

namedOldFulleriansRFCinhonourofDameElizabethFuller,whofoundedtheschoolinthe

18thcentury.In1965theClubdroppedthe“Old”andturneditselfintoanopenclub.Dueto

thehardworkofthemembersin1970thepresentclubhousewasbuiltandthefivepitches

madefromreclaimedwasteland.InthiseffortJohnHancockwasaleadingforce.Withouthis

herculeaneffortstheClubmightnotexisttoday.

OvertheyearsthefirstteamhaswontheCountyCuponseveraloccasions;madeittothe

SevensFinalsatTwickenhamandenjoyedagoodruninwhatwasatthetimetheJohnPlayer

CuponlytobestoppedbyaGosforthsideboasting14currentEnglandandScottish

internationals.TheweekaftertheybeatFullerians48-0,GosforthbeatLeicester72-0

TheClubareproudofthoseteams,andarejustasproudofthefactthatwearestillturningout

fourseniorsideseveryweek,togetherwithamore-thanoccasionalveterans’side.Wearealso

providinggoodrugbyforanyonewhowantstoplay,whatevertheirability.

TheClubarealsoproudofourminiandjuniorrugbyset-upwhichwerelaunchedinthemid

90’sbyNickThomasandCliveMulligan.Thankstothededicationoftheseearlypioneersand

theirhelpersmorethan500childrennowpullonaFulleriansshirttocompeteateveryage

levelinwellorganisedandsuccessfulteams.Inanygivenweekaroundhalfofthecurrentfirst

teamwillprobablyhavecomethroughourjuniorrankswhileothershavebeensnappedupby

theacademiesofSaracens,WaspsandHarlequins.InparticularWillFraser,whosefather

AndrewandUncleRobertalsoplayedtheirrugbyatFullerians,madehisdebutforSaracens

againsttheUSAnationalteamin2010.

It’saparticulartributetotheparents,coachesandplayersoftheClubandthespacetheClub

hasthatonlythreeyearsafterwestartedminirugbyFullerianswereawardedtheHertsmini

rugbytournamentandhavesubsequentlyhostedthiseventonmanyoccasions

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2.0 BackgroundandContext Thebeginningofthe2014/15anewheadcoachwasappointedfortheseniorsectionofthe

Club.Thisprovedtobeasignificantappointmentbecauseunderhisguidancethe1stXVwas

promotedtoLondonNorthWestTwo(i.e.Level7).Thiswasextremelysatisfyingas15ofthe

playersinthe1stXVsquadhadthathadcomeupthroughtheClubMiniandJuniorsections.

The2015/16seasonhasseentheappointmentofanassistantcoachtohelpwiththesuccessof

theseniorsection.Anotherexcellentappointmentastogethertheyarehelpingtoimprove

coachingacrossthedifferentsectionsoftheclubandatpresentthe1stXVhavejustensured

promotionforanothersuccessiveyear.

Itiswellknowninrugbythatapproximately80%ofpeoplestopplayingsportbetweentheages

of16and19sotheClubhadtofindawaytoencouragememberstocontinueplaying.TheClub

CommitteewereconsciousoftheneedtocontinueinClubinvestmentofour‘homegrown

talent’,astheyarefutureoftheClub.DuetothelargenumberofmembersattheCluba

coherentandformalstructureneededtobeputinplacetoensureanupwardtrendof

performanceandtransitionfromJuniortoSeniorrugby.

In2014-15theFulleriansAcademywaslaunchedtohelpwiththistransitionaimingtokeepthe

16-19yearoldsplayingandbeingpartoftheClub.Asaresultthereisnowahighdegreeof

synergybetweentheseniorsquadsthroughcoordinatedgrouptraining.InadditiontheClub

hasintroducedaYouthDevelopmentCoordinatortoliaisewithSchools,recruit,trainand

integrateemergingyoungstersandplayersintotheJuniorandseniorsidesthroughoutthe

Club.However,itisalsorecognisedthattonurtureyoungstersfullytheyneedtobementored

andplayalongsideexperiencedandestablishedClubplayers.

Thereisnowahighlevelofcoaching,supportanddevelopmentopportunitiesformembers.A

varietyofplayer-focusedinitiativeshavebeenintroducedincludingdedicatedskillssessions,

fitnessandnutritionaladviceandPlayerPacks.Asaresultmanymoreplayersarenowtraining.

WhilstmatchresultsareimportantandthesuccessoftheClubwillbejudgedbymanyonthe

performanceofthe1stXV,Fulleriansisa‘communityrugbyclub‘anditsmainfunctionisto

encourageandenableasmanypeopleaspossibletoplayrugby.Therealevidenceofthe

successoftheClubisthatitisintheenviablepositionofbeingabletofieldupto5seniorsides

onaSaturdayafternoonandhaveinexcessof130seniorplayingmembersand600junior

membersrepresenting12agegroups.

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3.0Audit–SWOTAnalysis ThepurposeofaSWOTAnalysisistoevaluateresources.Tocompareandcontrastthe

StrengthsandWeaknessesoftheclubagainsttheexternalenvironmenti.e.,theOpportunities

andThreatssothatacoherentsetofobjectivesandstrategiescanbeformulated.Thepurpose

istobuildonthestrengths,eradicatetheweaknesses,andrecogniseandexploitopportunities

andplanforthethreats.

Strengths

• Goodreputation • Largeseniormembership • Largejuniormembership • Location • Publicprofile • Coachingandsupportinfrastructure • Availabilityofpitches–5intotal[1

floodlit] • Pro-activePersonnel • Socialprogramme • Numberoffixtureandleague

representation • GirlsandLadiesRugbyteamstarted

2017 • Mixedabilityrugbycommenced

Opportunities

• Increasedrecruitment(juniorand

senior) • Potentialclubhousedevelopment • Otherlocalclubsstrugglingto

maintainnumbers • Youthdevelopmentandschoolliaison • Grantfunding • Levelsofspectatorsupport • Summerdiversificationfacilities • Wideruseofthefacilitybythe

Communityi.e.Watfordjoggers,

netballandorienteering

Weaknesses

• Facilities–clubhouse • Lackofformalvolunteers • Communication • Cashflow • Groundsequipmentisold • Floodingoftrainingpitch

Threats

• LocalcompetitionLondon2(4

Hertfordshirebasedteams) • RFCinrestructuredLondon1 • Currenteconomicclimate • Noassets • Othercompetingsportsi.e.football • SchoolTeamCommitments

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4.0EthosandValues TheClubiscommittedtofulfillingandupholdingthefollowingvaluesandstandards:

• Playrugbytoenjoyandhopefullywinbutnotatallcost

• Toaspiretobetheverybestrugbyclubthatwecan

• TopromoteandenhanceothersportusersintheCommunity

• ToplayasaClubandtofosterteamspiritacrossallteamsandsports

• Tohelpallplayerstoachievetheirfullpotentialregardlessoflevelorability

• Toprovidetheveryhigheststandardsofcoachingandsupportthatwecan

• Tofosteranenvironmentbasedonfriendship,trust,transparencyandrespect

• TocreateambassadorsoftheClubandrolemodelsforthegameofrugbyandother

sports

• Topromoteequalaccessandopportunityforall

• Toupholdthecorevaluesofdiscipline,teamwork,enjoyment,sportsmanshipand

respect

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5.0 MissionandVision Mission

FulleriansRugbyClubprovidesanenvironmentthatinspiresmutualrespect,sportsmanship,

trustandabasisforlifelongfriendships.

TheClubstrivestofosterasharedsenseofclubidentityacrossallteamsfromMinistoSeniors.

AllmemberswillcontinuetopromotetheClubandgameofrugbythroughoutthewider

communityandtoprovidesportforall,regardlessofage,background,raceorgender.

TheClubaspirestohelpallplayersinallactivitiesachievetheirfullpotential,whatevertheir

age,standardorabilityandwetakeprideinourhospitalitytoofficials,visitingteams,their

supportersandmembersofthepublic.

Vision

Ourvisionencapsulatesthefollowing:

• ToretaintheClubamateurstatus.

• Toextendtheclubhouseandimprovefacilitiesformembers,othersportusersandthe

widercommunity.

• Toachievepromotion,whilstmaintainingagoodstandardofcommunityrugbyand

othersportsatothercurrentlevels(JuniorandSenior)

• Todevelopasoundfinancialbaseincludingahealthyfinancialreserve.

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6.0 Objectives ThefollowingobjectiveshavebeendevelopedasaresultoftheSWOTanalysis,tounderpinthe

Clubsvaluesandvisionforthefuture.Theyreflect:

• short-termobjectivesi.e.immediateactiontobetakenandbytheendofyear1;

• mediumtermobjectivesi.e.bytheendofyear3and

• Longtermobjectivesi.e.bytheendofyear5. 6.1Short-termObjectives(Year1)

• CommenceandcompletetheupgradingoftheClubhouse(by2018). • IntroducesuccessionplanningforMini(ages5-12),Junior(ages13-18)andsenior

sections. • ConsolidatethecurrentplayerbaseforMini,JuniorandSeniorsections • Firstaid–ensureeverysquadhasatleastonequalifiedfirstaider • Introducenumberstobuildagirlsandladiesrugbyteam(alreadystarted2017) • Communicationplan-developanddeploy,soensureoneclub,onevision • Volunteerstructure–formalisewithparents • Databaseofallmembersandkeptuptodate • Setupayouthdevelopmentprogrammeforintegrationofthejuniorsectionplayers

intotheseniorsection. • Continuewithmixedabilityrugbyandintroduceothersports • ProvideabaseforWatfordBoxingAssociationandWatfordJoggers • ToofferavenueforOrienteeringonapermanentbasissotheycontinueandincrease

usagethroughouttheyear • Encourageothersportstousethefacilitythroughtheyeari.e.netball,andladies

football • MoreuseofthefacilityduringthedaybyWestHertsCollegeandlocalSchoolsi.etag

festivals,centreofexcellenceforrugby • Approachpotentialusersthathavepreviouslycontactedustouseourfacilitiesaswell

asseekingnewonesi.e.keepfitclasses,girlsdanceclasses,toddlergroups,cubscouts,

girlguidesandU3A.

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FulleriansRFCClubDevelopmentPlanV1.1

6.2MediumTermObjectives(3yearplan)

• AllClubcoachestohaveaminimumofLevel1qualification-Mini,JuniorandSenior

sections.2coachesperagegrouptohaveLevel1.

• Promotionofthe1stXVleaguetoLondon1(achieved2016)

• MaintainLondon1status

• Improvethedrainageonthetrainingpitchandpitch1

• Haveupto50playersforagirlsandladiesrugbyteam

• Increasetheseniorplayerbaseto150+

• Increasetheminiandjuniorplayerbaseto650+

• Mixedabilityrugbytohaveamembershipof30

• Increasesocialmembershipto80(currently50in2016).

• IncreasetheSponsorshiptargetby10%[Currently£10,000perannum]

• Createandimplementacoherentsocialandfundraisingstrategy.

• StartFulleriansnetballtrainingwithasquadof10-15.

• WatfordJoggerstobebasedatFulleriansandsustainpriorityaccessonspecificnights

fortheclub.Increasetheirmembershiptoover200.

• Hertfordshireorienteeringclubtodeliver6eventseachofwhichwillattract

participationofbetween100-300participant

• WestHertsandSchoolstagandcontactfestivalsinplace.6Schoolsusingourfacilities

andfieldsduringtheweekonaregularbasis

• Othercommunityusers–4newgroupsusingthefacilities

• BeforeandafterSchoolclubstobebasedatthefacility

6.3LongTermObjectives(5yearplan)

• Maintain5seniorteams.

• GirlsandLadiessquadof70+players

• Establishaladiesfootballteamwithasquadof15-20

• Mixedabilitycontinuestogrowwith40-50members

• MaintainanddeveloptheMiniandJuniorplayerbase

• 1-2refereesperagegroup

• PromotiontoNationalleague3South(level5)

• FulleriansNetballteamplayinginaleaguewithasquadof20members

• ProvideanewgymthatallcanuseespeciallyWatfordBoxing.Clubtobesustainedand

increasedmembership

• ContinuedusebyHertsOrienteeringClub.

• Createafinancialcapitalreserveof£20K.

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• Thefacilitycontinuestobeusedalldaybythewidercommunitywith8newgroups

usingthefacilities.

• WestHertsandSchoolstagandcontactfestivalsinplace.8Schoolsusingourfacilities

andfieldsduringtheweekonaregularbasis

• IncreasetheSupporterbaseto100foreach1stXVhomeleaguegame.

• Developa3Gpitchfortrainingandplaying

• AlljuniorcoachestohaveachievedLevel2qualification.1coachperjunioragegroupto

haveLevel2

7.0ActionPlans(seeAppendix1)

Thissectioncontainstheactionplansthatsupportthestrategicobjectivesandconsistof:

• Communication • PlayerRecruitmentandYouthDevelopmentPlan • RetentionofPlayers • Coaches,firstaidandVolunteersPlan • CommunityEngagement • ClubHouseDevelopmentPlan • EffectiveandEfficientfacilitiesPlan • GroundMaintenancePlan • Sponsorship • IncomeandExpendituresummary

TheseActionPlansareunderpinnedbythefollowingdocuments*,whichareavailableasPDF

downloadsontheClubwebsite:www.fullerians.co.uk

• CodesofConductRFUcorevalues • SafeguardingPolicy • HealthandSafetyPolicy • GrievanceProcedure • DirectorofRugbyJobDescription • YouthDevelopmentJobDescription

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8.0 MonitoringandEvaluation TheClubDevelopmentPlanisaworkingdocumentandassuchitisimportantthatitundergoes

aformalevaluationonanannualbasistoreflectkeychangesanddevelopments.Inconjunction

withthis,thePlanwillalsobereviewedonamonthlybasisatExecutiveCommitteemeetings

whereitwillbearegularagendaitem.Atthismeeting,thosewhohaveadirectresponsibility

forspecificActionPlans,willberequiredtoreportonprogress,sothatcontinualmonitoring

takesplaceandtoensurethattheClubcontinuestomoveforward.

*Pleasenotethatovertime,wewilldevelopotherrelevantdocumentsastheneedarises.

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ClubHouseDevelopmentPlan

Purpose

Thepurposeofthisgovernancestructureistoensureaformalprocessisadoptedthroughout

thelifeoftheClubHouseDevelopmentPlan[“theProject”]toensureitisdeliveredontime,on

budgetandtotherightquality.Itisnotaimedatpresentingabarrierorbureaucraticredtape,

thisisstandardgoodpractiseandinmostcaseskeystakeholders,suchastheRFU,localcouncil

andotherinterestedpartieswillexpecttoseethisinplace.Ultimatelyitisaimedatprotecting

andreducingtherisktoClubandthepeopleinvolved.

ClubCommittee

Thecommitteeismadeupofelectedrepresentatives,representingclubmembers.Each

electedroleshouldbealignedtooneoftheprojectgroups,toeitherbepartofthatproject

team,offeradviceorprovidesupport.Thisgrouparetheinternalstakeholdergroup,whowill

ultimatelyberesponsiblefortheProject,collectivelyauthorisingthereleaseoffunds,changes

torequirementsandapprovalofthecontractorsthroughouttheprojectandgoingforward.

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SteeringGroup

TheSteeringGroupismadeupofvolunteerswithaseniorpersonfromeachofthesub-teams

beingrepresented.ThisSteeringGroupisresponsibleforthedeliveryoftheProject,working

togetherwithandacrosstheteamstosupporteachother.

TheSteeringGroupwillhavelimitedauthoritytoreleasefundsandmakeonsitechangestothe

requirements,uptoanagreedvalue.ThechairoftheSteeringGroupalongwithaprofessional

body,i.e.theProjectManagerwillpresentanupdatetothemainFulleriansCommitteeat

regularperiodsthroughouttheProject,orifthereisaneedtoseekapprovalforreleasingfunds

orsignificantchangeofrequirements,keydecisions.

SubTeams ProjectManagement–thiswillbecarriedoutbyaqualifiedProjectManagerresponsiblefor

thedaytodaymanagementoftheProject.HewillreporttotheSteeringGroup.Hemayhave

limitedapprovalforonsitedecisionsuptoanagreedvalue.

Design&BuildTeam–Thisteamseekinputfromallinternalstakeholdersandexternalbodies

suchasthecouncilandother3rdparties.Theyshallcollatetherequirementsintothe

specificationforthetender,workingcloselywiththeProjectManager.Thisteamshallco-

ordinatethetenderingprocess.

FacilitiesManagementTeam–Thisteamwillbetheownersofthefacilityonceitisfinishedand

commissioned.Theyshallprovidetheirrequirementstothedesignandbuildteam.Thisteam

shallassistwiththeevaluationoftenders.

SponsorshipTeam–Thisteamisresponsibleforidentifyingchannelsofpotentialsponsorship,

collatinginformation,completingapplicationsandraisingthefundsrequiredtoenablethe

Projecttobedelivered,andtheongoingrunningofthefacilityonceitiscommissioned.This

teamwillworkcloselywiththemarketingandcommunicationsteamwhowillprovidethe

standardtext,detailsandinformationfortheapplications.Inadditiontheywillalsoworkwith

theBudgetGroupwithregardstofunds.

Budget Team – This team is responsible for the management and release of funds for the Project. They shall ring fence the funds to ensure there is sufficient funding for each stage of the Project, raising awareness is there is a shortfall. This team shall work with the Sponsorship Team to understand the potential funding expected and provide reports to the Steering Group and Club Committee on how, where and when funds are being committed. LegalTeam-thisteamisresponsibleforprovidinglegalsupportthroughouttheProject.From

initialsiteownership,leaseagreements,assistingwiththetenderingprocessandcontracts.

Thisteamshalldraftshort,mediumandlongtermrentalandhireagreementsfortheuseofthe

facilityandgroundstoensuretheclubisabletomaximisetheiruse.

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Marketing&Communications-thisteamisresponsibleforthemarketingandcommunications

oftheProjectThisshallincludetheproductionofinternalnewsletterstoengageclubmembers,

toensuringallinterestedpartieslinkedtotheclub(users,clubs,counciletc.)arekeptinformed

oftheprogressandstatusoftheproject.ThisteamshallworkcloselywiththeSponsorship

teamgeneratingstandardtexttouseinapplicationsandothermarketingactivities.

Appendix 1 Action Plans for Fullerians RFC

Fullerians RFC - Development Plan 2016-2021

Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 24 07/09/2017

History & Approval

Revision HistoryRevision date Previous revision date Summary of Changes Version3rd November 2015 None First draft 1.011th January 2016 3rd November 2015 Additional text added in all sections 1.1Sep-16 Jan-16 Completed draft data, information for each section 1.2Sep-17 Sep-16 Reviewed and updated 1.3

ApprovalsThis document requires the following approvals.Name Title Organisation Date of Issue VersionKevin Brind Chairman Fullerians RFC Sep-17 1.3Peter Samuel Secretary Fullerians RFC Sep-17 1.3Rowan Scranage Treasurer Fullerians RFC Sep-17 1.3Alban Barnes Youth Section Chairman Fullerians RFC Sep-17 1.3Sarah Koumi Mini Section Chairman Fullerians RFC Sep-17 1.3Susan Dollard Welfare Officer Fullerians RFC Sep-17 1.3Tim Horne Committee Member Fullerians RFC Sep-17 1.3Gary Wall Club Steward Fullerians RFC Sep-17 1.3Jeff Wall Senior Membership Officer Fullerians RFC Sep-17 1.3

DistributionThis document has been distributed toName Title Organisation Date of Issue VersionMike Musk Club President Fullerians RFC Sep-17 1.3Jason Bowers Funding & Facilities Manager RFU Sep-17 1.3Melanie Liley Regional Development Officer RFU Sep-17 1.3


Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 7 of 24 07/09/2017

Introduction

Purpose

Review

Data

Assumptions

Address:Telephone Number:Website: www.fullerians.co.uk

The purpose of this document is to provide a framework under which the club can develop over the next 5 years. The plan is not intended to present a barrier and will need to be reviewed and updated to reflect actual activity in the club and the environment and wider community around it.

This development plan shall be reviewed as part of the standing agenda for the clubs committee meetings, however as a minimum is shall be reviewed annually and updated to reflect any changes and amendments after the AGM.

This club development plan has been prepared by Kevin Brind and approved inline with the clubs governance structure.

The information provided in the document is the property of Fullerians RFC and should not be shared with 3rd parties unless agreed in writing by an authorised officer of Fullerians RFC.

The information shall be shared with the Rugby Football Union as part of the clubs ongoing development and accreditation.

The information in the development plan is based in data available to the club at the time of approval. A number of assumptions have been made to allow the club to project this plan forward 5 years. These assumptions are documented and will be reviewed and updated as part of the clubs annual review.

Fullerians RFCConingsby Drive, Watford, Herts, WD17 3PB01923 - 224483



3 - Resources / Staff

Chairman Kevin Brind Secretary Peter Samuel

Performance Issues

10. Provide a calendar of annual and special events

Key Drivers1. Governance - Structured effective and efficient management with clear role responsibilities.2. Effective multi media approach, with clear , timely communication to members and other interested parties.

4. Recruit and retain coaches and referees, utilise across whole club.4. Recruit and retain players across the whole club.

5. Recruit and retain first aiders, ensure each age group has a minimum of one first aider, ideally two.

7. Integration with the local community and 3rd parties.8. Effective and efficient fit for purpose facilities9. Effective, multi use, fit for purpose grounds and pitches.

6. Establish and co-ordinate a database of volunteers across the whole club.

3. Recruit, and retain appropriate levels of resource and staff at key times.

Fullerians RFC Development Plan 2017 -2021Headlines from the Annual Plan

6 - Volunteer Co-ordination6 - First Aiders recruit, retain and train.

Sign Off

In support of our members and partners, over the course of the next 48 months our priorities are:

9 - Ground / Pitches

1 - Governance2 - Communication

3 - Player recruitment (Whole Club)4 - Player retention (Whole Club)5 - Coach & Referee recruit, retain and develop.

7 - Community Engagement - Integration with local community and external partners

10 - Events

8 - Facilities



President Mike Musk Youth Chairman Alban Barnes Honorary Secretary Peter SamuelHonorary Treasurer Rowan Scranage Youth Vice Chairman Coaching Co-ordinatoor Gary Dollard

Volunteer Coordinator Safeguarding Manager Susan Dollard RugbyFirst Super User Susan DollardVice President Schools Contact

Website Manager Peter SamuelDatabase Manager Peter Samuel

Hon Team & Match Sec Kevin BrindSponsorship Manager Sean Mahon

RFU StaffRegional Rugby Manager Gavin Williams Area Training Manager Clive Cashell

RDO Tom Redfern Funding & Facilities Mgr Jason Bowers Area Training Officer Clare DanielsCommunity Rugby Coaches Harry Harrison University Dev Officer Jamie Traxon

Womens Rugby Dev. Officer Clare CooperPartners

Significant Sponsors Ginders, Liberty Specialty Markets, Savoy Contracting

County Sports Partnership Herts Sports Partnership Premiership Academy Saracens

Local Authoritiy Watford Other agencies

Adult Male Players 127 U12 30 Adult Female 15U19 35 U11 27 Girl's U18 5U17 25 U10 35 Girl's U15 10U16 45 U9 26 Girl's U13 10U15 35 U8 30U14 45 U7 34U13 35 U6 20

Coaches L1/ Coaching Children 20L2/ Certificate in Coaching

Rugby Uniuon15

Active Referees (ELRA) 5Other Volunteers first aid 27

Information sourceMembership database

Baseline Data

Development Plan 2016 -2021Fullerians RFCKey People

RFUW Divisional Talent Development Officer Alex Austerberry



Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Funding Source Traffic Light Review / Monitoring

Support of Management committee and Sub Committees

To implement a suitable business model to improve the managements of all aspect in the day to day running of club

By end of Year 1 to have functioning and effective management committee supported by the relevant sub committees

Kevin Brind, Peter Samuel, Alban Barnes

None Annual review

Governance structure To implement a suitable business model to improve the managements of all aspect in the day to day running of club

Each role provides an update at committee meetings, keeps records, and submits a report for the AGM

Kevin Brind, Peter Samuel, Alban Barnes

None Annual review

Role description Each role to have a role description with key tasks, responsibilities.

Each role delivers against agree actions, tasks and is held accountable.

Peter Samuel None Annual review and on new committee members

TOTAL £0.00

Information source

Not Started

Fullerians RFC Effective and Efficient Governance

Development Plan 2017-2021

Plan Traffic Lights

CompleteIn progress



Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Funding Source

Traffic Light Review / Monitoring

Improve effective communication with all membership

Facilitate the running of a single club website, fully updated on a minimum of a weekly basis - A committee board which shows a list of Club Officers, contact details and copy of last Months Minutes

Weekly and monthly updates Peter Samuel Monthly

Notice Board Regular updated club notice board. Gary Wall / Tasha Fountain

Weekly

Committee Board A committee board which shows a list of Club Officers, contact details and copy of last Months Minutes

Committee board up and in the hallway. Contact details on the website

Peter Samuel Biannually

Mailing List Club requirement of a single accurate and regularly updated mailing list for the entire membership including past and expat membership.

Bimonthly emails to be sent to members on activities, events and news of the club

Kevin Brind, Alban Barnes, Sean Mahon

Bimonthly

Cascade Key information is cascaded in a timely manner via coaches, administrators and volunteers for each age group

Monthly emails sent via relevant chairperson to coaches

Kevin Brind, alban Barnes

Community Establish a communication process to ensure local residents and the community are informed of key club activities

Liaising with WBC and residents on events

Kevin Brind Gary Wall, sean Mahon

TOTAL £0.00

Information source

Not StartedIn progress

Fullerians RFC Development Plan 2017 -2021Other

Plan Traffic Lights

Complete





Catering staff & resource Paid member of staff with responsibility for the kitchen and supplies

Catering is provided at key times in the club calendar.

Gary Wall Monthly

Bar staff Paid member of staff with responsibility for the bar.

Maintain the bar, bar is available at key times in the club calendar

Gary Wall Tasha Fountain

Monthly

Kit shop Ensure there is appropriate level of resources at key times.

Kit shop is provided at key times in the club calendar

On Line / Beats School Uniforms

Monthly

Senior Coaches Good numbers training and enjoyment Kevin Brind £12,000.00 Club MonthlyStrength and Conditioning Coach Ensure the senior players are at a level to

play Level 7 and higherFitter stronger players with individual programmes

Kevin Brind Twice yearly

TOTAL £12,000.00

Information source

Not Started

Fullerians RFC Development Plan 2017-2021Other

Plan Traffic Lights

CompleteIn progress



Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Funding

SourceTraffic Light Review / Monitoring Notes

Recruit a task group to manage all recruitment initiatives relating to mini/junior/senior

Recruitment of player recruitment task group

3 members (1 per playing section) recruited

Volunteer Co-ordinator Rich Hoskins Sarah Koumi Gary Dollard

£0.00 Volunteer Co-ordinator - Task group

Schools Initiative Primary Schools Liaise with Schools to introduce potential members

Schools Co-ordinator Coaches £0.00

Schools Initiative Secondaryschools

Liaise with Schools to introduce potential members

Schools Co-ordinator / Coaches £0.00

Schools InitiativeCollege / University Liaise with Universities to introduce

potential membersSchools Co-ordinator / Coaches

Club Buddy Scheme

Club members to introduce new "Players" to the club. Club will offer rebated or part rebated membership to recommending member on successful introduction

By Year 3 to sustain 4 senior sides. By year 5 to increase to 5 senior sides.

Membership secretary / Captains £0.00

Social MembersMaintain and increase number of social Members in the club

By year 3 increase social membership to 80

Clyve Hancock

Introduce Ladies Program Implement in summer 2016 Ladies rugby

10 players participating in year 1 increasing to 35 in year 3 and 45 by year 5

Recruitment Task Group

TOTAL £0.00

Information source

Not StartedIn progress

Development Plan 2017-2021Fullerians RFC Recruitment of Players

Complete

Plan Traffic Lights




SourceTraffic Light Review / Monitoring

Transition of Colts players to Senior Rugby

Create transition events in club to integrate young players into the senior section

Less drop out of youth players to senior rugby and higher retention for senior rugby

Transition Manager Academy coach

Bimonthly meetings with senior coaches and junior coaches

Returning Students Rugby

Create a Student tracking system to monitor and remain in contact with club players

Number of players that are club developed playing representative senior rugby for the club.

Academy coach / player liaison officer / Gary Dollard

Best practice If players leave, why do they?Contact player to gather reasons for leaving / stopping playing.

Player liaison officer Biannual

Coach Education and Coach development

Increase number of qualified Level 1 and Level 2 coaches. Host an annual CPD program to include Scrum Factory and Rugby Ready

More coaches qualified. All coaches to have level 1 in 3 years and all junior coaches to have level 2 in 5 years. Higher quality of technical and tactical delivery to players. More enjoyment

Coaching Co-ordinator / Gary Dollard Bimonthly meetings with coaches

TOTAL £0.00

Information source

Not Started

Development Plan 2016 -2021Fullerians RFC Retention of Players

Complete

Plan Traffic Lights

In progress



Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Funding Source Priority Review / Monitoring

Recruit coaches for all sectionsCoaching Coordinator to identify and mentor new coaches including CPD development

Year 1 4 extra coaches - Year 3 8 extra Coaches - Year 5 16 extra Coaches. All coaches to have Level 1 qualification in 3 years and at least 1 junior age group coach to have Level 2 in five years

Coaching coordinator

All volunteers and Coaches to be gifted appropriate dress and attire to perform their duties and promote the club badge to raise Fullerians RFC profile

Engage kit manufacturer for providing necessary garments and design

Year 1- all volunteers and coaches rewarded with Club thank you evening

Committee

Referee recruitment Provide referee courses and opportunities for volunteers

Year 5 - 1-2 referees per age group Coaching coordinator

£0.00

Information source

Not Started

Fullerians RFC Recruitment and Retention of Coaches, Volunteers and Referees

Development Plan 2017 -2021

Plan Traffic Lights

CompleteIn progress





Maintain first aid list Year 3- 2 first aiders in each age group

To identify age groups that need first aiders

Sue Dollard Biannual

Ensure all first aiders are trained and kept up to date

3 yearly updates to maintain currency Regular courses Sue Dollard Annual

Recruit additional first aiders where required. New members to the club Sue Dollard Biannual

TOTAL £0.00

Information source

Not Started


Plan Traffic Lights

CompleteIn progress





Recruit a Volunteer co-ordinator

Identify a club member who is known throughout the entire club who is able to engage and attract volunteers to support all club projects

Year 1 to have a Volunteer Co-ordinator in place Recruitment Task Group

Volunteer recruitmentYear 3 Recruit 30 Active volunteers in skilled positions - Establishing skills set of members for their normal day jobs

Year 5 - 50 active volunteers Volunteer Co-ordinator

Community engagement Liaise with the Watford Sports Development officer to contribute and utilise the wider volunteer group.

Volunteer coordinator

TOTAL £0.00

Information source

Not Started


Plan Traffic Lights

CompleteIn progress


Copy of Fullerians Club Development Plan 2017 Appendix 1 V1.3.xlsx 18 of 24 24



Produce a comprehensive contacts list of partners who can assist club with its projects

Obtain contact details for - CSP - Local Authority - RFU - Herts Rugby - Heads of Dept. Local Schools

Year 3 to have a excellent relationship and regular contact with these key partners

Committee - Chair person

6 weekly meetings and annually

Establish links with other sports groups in the area.

West Herts College and Schools tag festivals and centre of excellence for rugby

Year 3 to have tag festivals in place and 4 Schools using our facilites during the week. Year 5 to have 6 Schools


Watford Boxing Year 5 to have a new training gym that Watford Boxing can use. Year 5 club to be sustained and increase membership


Herts Orienteering Hertfordshire orienteering club to deliver 6 events each of which will attract participation of between 100-300 participant by year 3

committee - Chair person

Mixed ability rugby Increase membership to 30 in 3 years


Ladies rugby Increase membership to 50 in 3 years and 70+ in 5 years


Watford joggers Year 3 Watford Joggers to be based at Fullerians and sustain priority access on specific nights for the club. Increase their membership to over 200.


Other Community users i.e. dance classes, fitness groups, cub scouts, girl guides and U3A

In 3 years 4 new groups using the facilities and 8 in 5 years


Ladies netball and football teams In 3-5 years to establish a netball and ladies football team


Offer of Club facilities to Local community

To advertise and inform our key partners the availability of club for their use

More use of club during the day not just for sports but for other activities and Parking

Gary Wall

A better liaison and relationship with RFU delivery team

Regular contact with RDO and CRCs More information reaching the club and community of club activities

Committee

TOTAL £0.00

Information source

Not Started

Fullerians RFC Community Engagement


Plan Traffic Lights

CompleteIn progress



Total No. Pitches Lit Pitches No. Lit Training Areas

4 1 1



Facilities Maintenance Develop an annual maintenance schedule

Schedule is developed and implemented

Facilities ManagerClub Steward £20,000

Running costs

To be reviewed at each committee meeting to agree work and release

funds.

Electrical Certificate Engage company to conduct certification

Inspection carried out, Any work is carried out in timely mannerCertificate presented as satisfactory.


Running costs

Inspection to be carried out every X years or if there are any substantial

changes to the building.

Gas certificate Engage company to conduct certification

Inspection carried out, Any work is carried out in timely mannerCertificate presented as satisfactory.


Running costs

Car Park Maintain car park

Car park is level, no pot holes and is clearly marked out in bays.Allocated spaces are indicated including emergency access

Facilities ManagerClub Steward

£2,000 Liaising with Cassiobury school to make sure running smoothly annually

New clubhouse refurb Apply for RFF Funding Project completed by end of Year 3 Committee £500,000.00

Sport England and RFU

WBC fundraising

Hire agreements Put in place hire agreements for short, medium, long term hire.

All weather pitch Implement all weather pitch with floodlights

Project completed in 5 years wider access to the community for hire and usage committee £250,000.00 RFU

fundraisingTOTAL £750,000.00

Information source

Not Started

Fullerians RFC Effective and Efficient Facilities


Plan Traffic Lights

CompleteIn progress



Total No. Pitches Lit Pitches No. Lit Training Areas

4 1 1Strategic Plan Objective Action/Project Performance Indicator Lead Person Budget Funding


Groundsmen Ensure appropriate level of resources are available

Playable pitches John Merriman facilities manager

20000 Club Biannual review

Lights Maintain floodlights 1 pitch remains floodlight. Access to mobile floodlights

Facilities Manager £1,000

Improve drainage on training pitch and pitch 1

In 3 years have drainage works completed for two most used pitches Committee £20,000.00

Club and Natwest

rugby force RFU

All weather pitch see facilities

TOTAL £20,000.00

Information source

Not Started

Fullerians RFC Development Plan 2017-2021Effective and Efficient Facilities

Plan Traffic Lights

CompleteIn progress



Strategic Plan Objective Action/Project Performance Indicator Lead Person Income Generated Funding Source


Beer festival Annually in April Runs over 3 days Gary wall £3,000.00Chairman's May Ball Annually in May Evening Kevin Brind £7,000.00Year End Award Nights Minis, juniors and seniors run annually at the clubhouse Age groups £1,000.00Race Night 2 years Fund raiser Kevin Brind £2,000.00Quiz Night 1-2 yearly Fund raiser Age groups £300.00

Herts Tag Festival 2 years age groups £5,000.00Herts Contact Festival 2 years age groups £5,000.00World Cup Event 4 years

TOTAL £23,300.00

Information source

Not Started


Plan Traffic Lights

CompleteIn progress





Sponsorship Annually Fund raiser Rowan Scranage (club members)

£10,000.00 Sponsorship packs available on the website and range in price. Reviewed annually

TOTAL £10,000.00

Information source

Not Started

Fullerians RFC Other


Plan Traffic Lights

CompleteIn progress



Area Chair/budget holder Qty Cost Per Unit

Expected Budget

Actual Income Actual v Budget Traffic

LightINCOME:Example 1 £ 105.00 £105.00 £105.00 £0.00Membership

Mini Membership (U6-U12) Sarah Koumi 1 £ - £0.00 £0.00 £0.00Junior Membership (U13-U16) Gary Dollard 1 £ - £36,000.00 £0.00 -£36,000.00Academy Membership Sue Dollard 1 £ - £0.00 £0.00 £0.00Colts Membership Sue Dollard 1 £ - £0.00 £0.00 £0.00Senior Membership Simon Caplan 1 £ - £21,000.00 £0.00 -£21,000.00

Facilities Bar Gary Wall 1 £ - £56,000.00 £0.00 -£56,000.00Kitchen Gary Wall 1 £ - £16,000.00 £0.00 -£16,000.00Kit Shop Lorraine Caplan 1 £ - £11,500.00 £0.00 -£11,500.00

Facilities Hire Film units 1 £ - £14,250.00 £0.00 -£14,250.00Saracen School Tag Festival 1 £ - £0.00 £0.00 £0.00West Herts College 1 £ - £0.00 £0.00 £0.00Private Party Hire 1 £ - £225.00 £0.00 -£225.00Misc Hire 1 £ - £6,000.00 £0.00 -£6,000.00

Annual Events Beer Festival 1 £ - £0.00 £0.00 £0.00Chairman's Ball 1 £ - £0.00 £0.00 £0.00Year End Award Nights 1 £ - £0.00 £0.00 £0.00Race Night 1 £ - £0.00 £0.00 £0.00Quiz Night 1 £ - £0.00 £0.00 £0.00Misc. events 1 £ - £0.00 £0.00 £0.00

Special Events Herts County Tag Festival 1 £ - £0.00 £0.00 £0.00Herts County Contact Festival 1 £ - £0.00 £0.00 £0.00World Cup Promotion Event 1 £ - £0.00 £0.00 £0.00

Fund Raising

Raffles 1 £ - £0.00 £0.00 £0.00Golden Brick 1 £ - £0.00 £0.00 £0.00100 Club 1 £ - £3,000.00 £0.00 -£3,000.00Grant applications 1 £ - £0.00 £0.00 £0.00Donations 1 £ - £0.00 £0.00 £0.00

1 £ - £19,000.00 £0.00 -£19,000.00Sponsorship

1 £ - £0.00 £0.00 £0.00TOTAL £182,975.00 £0.00 -£182,975.00

Income as expected, no concernsSome concerns if full income will be recognisedIncome will not be recognised this year.

Held May 16th, includes raffle and entertainmentEach age group uses hall, kitchen and bar

Not hosted in 2015Not hosted in 2015Pre start to attract public to club until end of world cup

Held April 24,25, 26th. Various activities.

Pitch 4 used for football, possible clubhouse use in the future

Fullerians RFC Income Summary


Comments

Discount offered if renewed prior to end of Aug 2015Discount offered if renewed prior to end of Aug 2015



Area Chair/budget holder Qty Cost Per Unit Approved Budget

Actual Expenditure Actual v Budget Traffic

LightExample 1 135.00£ 135.00£ 135.00£ Membership

Recruitment of Players (Mini/Junior) 1 £ - £0.00 £0.00 -£ Recruitment of Players (Academy / Colts) 1 £ - £0.00 £0.00 -£ Recruitment of Players (Senior) 1 £ - £0.00 £0.00 -£ Retention of Players (Mini / Junior) 1 £ - £0.00 £0.00 -£ Retention of Players (Academy / Colts) 1 £ - £0.00 £0.00 -£ Retention of Players (Senior) 1 £ - £0.00 £0.00 -£ Recruitment / Retention Social Members 1 £ - £0.00 £0.00 -£

Coaches / Referees

Recruitment of Coaches / Referees 1 £ - £0.00 £0.00 -£ Retention of Coaches / Referees 1 £ - £0.00 £0.00 -£ Coaching cost (1st XV) 1 £ - £12,000.00 £0.00 12,000.00£ Training - Initial / Ongoing 1 £ - £0.00 £0.00 -£ Equipment / Kit 1 £ - £0.00 £0.00 -£

First Aid

Recruitment of First Aiders 1 £ - £0.00 £0.00 -£ Retention of First Aiders 1 £ - £0.00 £0.00 -£ Training of First Aiders 1 £ - £0.00 £0.00 -£ Equipment / Kit - Initial / Ongoing 1 £ - £2,400.00 £0.00 2,400.00£

Volunteers

Co-ordination database 1 £ - £0.00 £0.00 -£

Staff Cost Bar Staff 1 £ - £12,900.00 £0.00 12,900.00£ Kitchen Staff 1 £ - £6,610.00 £0.00 6,610.00£ Ground Staff 1 £ - £18,000.00 £0.00 18,000.00£

Governance / Committee Club Administration - RFU, etc. 1 £ - £0.00 £0.00 -£ Club Treasury - Insurance, etc. 1 £ - £0.00 £0.00 -£ Club Accreditation 1 £ - £0.00 £0.00 -£ Club Safeguarding 1 £ - £0.00 £0.00 -£ Club Marketing, Promotion, Website 1 £ - £0.00 £0.00 -£

1 £ - £0.00 £0.00 -£

Community Engagement 1 £ - £0.00 £0.00 -£ 1 £ - £0.00 £0.00 -£ 1 £ - £0.00 £0.00 -£ 1 £ - £0.00 £0.00 -£ 1 £ - £0.00 £0.00 -£

Facilities 1 £ - £0.00 £0.00 -£ Building Maintenance 1 £ - £14,000.00 £0.00 14,000.00£ Repairs 1 £ - £7,646.00 £0.00 7,646.00£ Utilities 1 £ - £10,633.00 £0.00 10,633.00£

Sinking fund 1 £ - £12,000.00 £0.00 12,000.00£ £18,600 in 3 years £26040 in 5 years

1 £ - £0.00 £0.00 -£ 1 £ - £0.00 £0.00 -£ 1 £ - £0.00 £0.00 -£

OtherTOTAL £96,189.00 £96,189.00

Expenditure as expected, no concernsSome concerns, expenditure higher than forecastExpenditure significantly higher

Fullerians RFC Expenditure Summary


Comments

Appendix 2 - Plans

fullerians rugby football club · 2017-09-07 · fullerians rfc club development plan v1.1...

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