fsr 6 5 1 training aug 27 2010 wm

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FSR 6.5.1

Exercise Guide

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Financial Statement Reporting (FSR) – Exercise Guide 1

st Edition

© 2010 Clarity Systems Ltd. Microsoft is a registered trademark. Microsoft SQL Server, Office, Excel, Word, Internet Explorer, FrontPage, Query, Windows and Windows NT are trademarks of Microsoft Corporation. Adobe Acrobat and Adobe Acrobat Reader are registered trademarks of Adobe Systems Incorporated. All other brand and product names are registered trademarks of their respective holders. No portion of this manual may be reproduced or transmitted in any form by any means, electronic or mechanical, including photocopying, recording, or using within information storage and retrieval systems, for any purpose other than the purchaser’s personal use without express written permission of Clarity Systems. Notice: The information contained in this document is subject to change without notice. Clarity Systems shall not be liable for errors contained herein or consequential damages in connection with the furnishing, performance or use of this material. Clarity Systems Ltd. 2 Sheppard Ave East Suite 800 Toronto, ON M2N 5Y7 1-877-410-5070 1-416-250-5500 www.claritysystems.com Printed in Canada 02/2010 All rights reserved.

Updated: June 2, 2010

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© 2010 Clarity Systems Ltd. 2 All rights reserved.

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Table of Contents

About Clarity FSR ...............................................................................................5 Understanding Clarity FSR ................................................................................7

Module 1 – Overview of Clarity FSR..................................................................9 Exercise 1-1: Logging into Clarity FSR .................................................................................. 11 Exercise 1-2: Opening an Existing FSR Report ..................................................................... 13 Exercise 1-3: Document Summary & Status Pane ................................................................ 15 Exercise 1-4: Report Structure and Section Pane ................................................................. 17 Exercise 1-5: Introduction to Workflow................................................................................... 19 Exercise 1-6: Status by Object Pane...................................................................................... 23 Exercise 1-7: Properties of Sections ...................................................................................... 29 Exercise 1-8: Properties of Objects........................................................................................ 31 Exercise 1-9: FSR Toolbar ..................................................................................................... 33 Exercise 1-10: Generating Selected Sections.......................................................................... 37 Exercise 1-11: Generating the entire FSR Report ................................................................... 41 Exercise 1-12: Self Practice – Report Summary...................................................................... 45

Module 2 – Building a New FSR Report ..........................................................47 Exercise 2-1: Creating a New FSR Report ............................................................................ 49 Exercise 2-2: Creating Report Sections ................................................................................. 53 Exercise 2-3: Creating a Page Setup object .......................................................................... 55 Exercise 2-4: Creating Excel Objects..................................................................................... 59 Exercise 2-5: Workflow Setup ................................................................................................ 63 Exercise 2-6: Creating Excel Content .................................................................................... 69 Exercise 2-7: Creating Word Content Objects ....................................................................... 75 Exercise 2-8: Creating Headers and Footers......................................................................... 77 Exercise 2-9: Sharing Objects................................................................................................ 83 Exercise 2-10: Exporting Excel Objects ................................................................................... 87

Module 3 – Working with Content and Data ...................................................91 Exercise 3-1: Introduction to FSR Data Load Methods.......................................................... 93 Exercise 3-2: Loading Data from an OLAP Source................................................................ 95 Exercise 3-3: Using an OLAP Reference Variable............................................................... 103 Exercise 3-4: Loading Data from Excel Spreadsheets......................................................... 107 Exercise 3-5: Using Charts in FSR....................................................................................... 111 Exercise 3-6: Rounding in Excel .......................................................................................... 117 Exercise 3-7: Loading Supporting Data from a Web Page .................................................. 119 Exercise 3-8: Overview of FSR Variables ............................................................................ 121 Exercise 3-9: Global Static and Global Dynamic Variables ................................................. 125 Exercise 3-10: Superscripts and Notes .................................................................................. 131 Exercise 3-11: Variables in PowerPoint ................................................................................. 135 Exercise 3-12: Creating Block Variables ................................................................................ 143 Exercise 3-13: Creating a Validation Rule ............................................................................. 147 Exercise 3-14: Applying Section Variables ............................................................................ 151 Exercise 3-15: Applying Image Variables .............................................................................. 155

Module 4 – Administrative Tasks in FSR......................................................159 Exercise 4-1: Working with Checklists in a Report............................................................... 161 Exercise 4-2: Using Customized Group ............................................................................... 165 Exercise 4-3: Viewing the Audit Trail.................................................................................... 167 Exercise 4-4: Viewing a Snapshot........................................................................................ 169

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Exercise 4-5: Creating a Workflow Rule .............................................................................. 173 Exercise 4-6: Overview of FSR Roles .................................................................................. 177 Exercise 4-7: Creating Users and Setting Permissions ....................................................... 179 Exercise 4-8: Copying an FSR Report for Yearly Rollover .................................................. 183

Module 5 – Advanced Topics.........................................................................189 Exercise 5-1: Loading Data from Query Builder – Adding a Query ..................................... 191 Exercise 5-2: Loading Data from Query Builder – Creating, Validating and Executing a

Query.............................................................................................................. 197 Exercise 5-3: Loading Data from Query Builder – Loading a Query in Excel ...................... 203 Exercise 5-4: Loading Data from Query Builder – Applying a Query Variable .................... 207 Exercise 5-5: Account Mapping Interface - Creating Dimensions and Domain Members ... 215 Exercise 5-6: Account Mapping Interface - Creating and Editing The Account Structure ... 219 Exercise 5-7: Account Mapping Interface - Restructuring Accounts.................................... 225 Exercise 5-8: Account Mapping Interface - Creating and Editing Journal Entries ............... 227 Exercise 5-9: Account Mapping Interface – Rounding in FSR............................................. 231 Exercise 5-10: Account Mapping Interface - Exporting Data ................................................. 235 Exercise 5-11: Account Mapping Interface - Applying Variables and Formulas .................... 237 Exercise 5-12: Account Mapping Interface - Loading Advanced Account Mapping Data in

Excel............................................................................................................... 241 Exercise 5-13: Account Mapping Interface - Using Variables for Dimension Names ............ 247 Exercise 5-14: Account Mapping Interface - Clearing Fact Data ........................................... 251 Exercise 5-15: Using Macro’s................................................................................................. 253

Appendix .........................................................................................................263 A. Summary of Object Variables in Clarity FSR ...................................................................... 265 B. Best Practices and Tips For Static Report Variables .......................................................... 267 C. Best Practices And Tips When Working With Objects ........................................................ 269 D. Clarity FSR - Adobe InDesign Integration ........................................................................... 271 E. Custom Configuration Options ............................................................................................ 287

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About Clarity FSR Clarity FSR (Financial Statement Reporting) provides a comprehensive solution to any organization’s external reporting requirements by automating the creation of the annual report, 10K, 10Q, board book, MD&A, plus many other statutory or regulatory filing. Clarity FSR provides a collaborative environment where many contributors can participate in the creation of the external document, within a secure environment, with a tight audit trail, and with a seamless connection to source data. With Clarity FSR, organizations are able to produce external financial documents more efficiently, with more controls and in compliance with Serbanes-Oxley, Basel II, and other related legislation. The key features of Clarity FSR include: Link Source Data to Report Data Every number in the final report links directly back to a single data source ensuring that there are no conflicting numbers anywhere in the report. And changes to that source number automatically cascade through the report. Workflow A workflow process within Clarity FSR tracks the status of each section of the document, with due dates and responsibility assignments. With workflow, the administrator can easily see the status of each section of the document, which sections are overdue, and who is responsible for each section. Internal Control Clarity FSR provides a comprehensive set of internal controls to ensure that the proper steps are being followed in the creation, submission, and approval of each section in the document. Audit Trail Clarity FSR provides a comprehensive audit trail – tracking each change to the document. With the Clarity FSR audit trail, users can easily compare any two versions of the documents to see what has changed, who changed it, and when it was changed. Data Integration Clarity FSR provides an easy-to-use method to pull data from a variety of data sources including: the leading ERP systems, the leading financial consolidations applications, relational databases, OLAP databases, and Excel. Databases supported by Clarity FSR include: Oracle, SQL Server, DB2, Essbase, MS-FRx, MS-Analysis Services, and SAP. XBRL XBRL is becoming a requirement for financial reporting all over the world, which is why Clarity FSR includes powerful built-in XBRL functionality. Clarity FSR users can easily tag financial data and commentary once and have it automatically flow to future reports. Users can extend the company-specific taxonomy using the Taxonomy Designer. And the XBRL Viewer lets users view the final XBRL report. All of this is delivered with the full audit trail and workflow functionality included in Clarity FSR. Output Options Clarity FSR supports a wide variety of output options including: MS-Word, MS-Excel, PDF, XBRL (with any taxonomy), and “Edgar-ready” documents (for filing to the SEC). Easy to Use Clarity FSR Provides a user interface that leverages all of the formatting capabilities of Word and all of the calculating abilities of Excel.

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Understanding Clarity FSR

The FSR interface is used to produce and output a financial report. It has some very useful functionality and capabilities to assist with building a report.

• Collaboration. Each section of a document can be assigned to a separate user – so that any number of users can work on the same document simultaneously.

• Workflow. Easily see the status of each section of a financial document, determine which sections are overdue and who is responsible, Includes automatic e-mail notification to quickly contact the persons responsible for items that are overdue.

• Internal Control. Clarity FSR provides a comprehensive set of internal controls to ensure that the proper steps are being followed in the creation, submission, and approval of each section in the document.

• Audit Trail. Users can easily compare any two versions of the document to see what was changed, who changed it, and when it was changed.

• Data Integration. Provides an easy-to-use method to pull data from a variety of data sources including: the leading ERP systems, the leading consolidation systems, relational databases, OLAP databases, and MS-Excel.

• Output Capability. Supports a wide variety of output options including: MS-Word, MS-Excel, PDF, XBRL (with any taxonomy), and “Edgar-ready” documents (for filing to the SEC).

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• Ease of Use. If your users already know how to use MS-Word and MS-Excel, then using Clarity FSR will be intuitive and easy. It provides a user interface that leverages all of the formatting capabilities of MS-Word and all of the calculation abilities of MS-Excel.

• Rounding. Provides an automated method to round your financial data to thousands, millions, or billions while ensuring that all numbers tie out the bottom line totals.

• Business Rules. In some organizations, data may come from a variety of sources. Clarity FSR business rules ensure that summary data in one section of the document always ties out to detailed data that may exist elsewhere in the document.

• Data Collection for Operational Data. External financial documents often include data that may not exist in your ERP or consolidation system. Clarity provides an easy-to-use, web-based method to collect this statistical and operational data with a secure audit trail and comprehensive workflow – to ensure that this data is reviewed and approved prior to being included in the external document.

• User Security. FSR provides controlled access to sensitive information and helps maintain privacy.

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Module 1 – Overview of Clarity FSR

Module Objectives:

After completing this module the student will be able to:

• Sign on to Clarity FSR

• Select an existing entity and open a previously created report

• Comfortably navigate the FSR interface

• Understand and identify the different panes and menus in FSR

• Identify the differences between and properties of Objects, Sections, and Checklists

• Filter the Status by Object Pane

• Generate Selected Sections of the FSR reports

• Generate the Entire Report

Module Description:

Before constructing your report and conducting your administrative tasks, you will log into FSR and view an already completed report. In the training environment the report entity and a previous report have already been created. This sample report is intended to provide you with a fully completed sample that you can explore to understand the FSR interface. The instructor will guide you through the sample report while discussing some key concepts and demonstrating how to smoothly navigate the application. Trainees will also be provided with definitions and overviews of important concepts within the application. A solid grasp of these definitions will aid users in completing the later, more complicated tasks. At the end of this module you will be given the chance to self explore, through several self practice exercises designed to test your knowledge and solidify the concepts covered.

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Exercise 1-1: Logging into Clarity FSR

Exercise Objectives:

After completing this exercise, the student will be able to:

• Understand the different login methods

• Connect to Clarity FSR using the Windows Authentication method

• Understand what login method their group is going to use

Description: Before accessing a report in FSR the user must first activate the application and login using the appropriate credentials. When Clarity FSR is launched you will initially be asked for your Clarity FSR login credentials. The following exercise explains how to start Clarity FSR, view and understand the difference between all the possible login methods and then enter your login credentials to access reports. Instructions:

1. FSR can be launched using either the Desktop Shortcut or using the shortcut entry on the Windows Start menu.

• The menu path is Programs �� Clarity Systems �� Clarity FSR.

2. The following default user information appears:

3. Click the Log In button.

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Exercise 1-1: continued …

Tip:

FSR Users can optionally enable the “Automatically log in next time.” checkbox to retain the current login credentials. When you start your next FSR session, the splash screen will be displayed but the login dialog will be bypassed and FSR will automatically use the previously selected authentication method.

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Exercise 1-2: Opening an Existing FSR Report



• Select an existing FSR reporting entity

• Select an existing report to work with

• Understand how reports are organized under an Entity

Description: After signing in, FSR will list all existing reports in the Select Report dialog box. The dialog box consists of an Entity and a Report. Entity is a separate company or registrant that would require its own logical grouping of reports. By clicking on a given entity the Select Report dialog box will list different sets of reports. Multiple reports can be created under the same entity. Also, multiple reporting entities can be created to manage various reports. The application does not limit the number of entities or reports that can be displayed by the Select Report screen.

Instructions:

Notes:

The Select the custom group to display checkbox allows you to filter the report. This option will be discussed in detail in a later exercise.

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1. Highlight 31/12/2006 10-K for the Office Supplies Inc entity, and select OK.

2. The Report Summary for the FSR report you selected will appear:

Notes:

The Report Summary window displays progress, overall status, and miscellaneous other information about a given report. The window is available to users at any time by clicking on the Report Summary node, found at the top of a Section Pane.

Extension Exercise

• How many reports can you have in an entity? How many entities can you have in FSR?

• From the Report Summary page, how do you select a different report?

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Exercise 1-3: Document Summary & Status Pane


After completing this exercise the student will be able to:

• Identify and augment given elements on the Document Summary Pane.

• Alter the appearance of the Document Status graph.

Description:

Once you have selected and loaded an FSR report, the application will display the Report Summary window for the report. The Report Summary screen contains global information that is unique to the selected report. Two main elements on the Report Summary window are the Document Summary Pane and the Status Pane. The Document Summary provides information related to the entire FSR report. The Document Status provides an interactive pie chart that displays report completion visually as a percentage. Every component of the report has a workflow and each of these workflow statuses form a part of the pie chart above. Both will be discussed in more detail.

This task will be instructor led and performed as a group. Instructions:

1. Examine the following Document Summary Pane generated in the previous exercise:

Document Summary

2. Your instructor will review the following elements of the Document Summary Pane with you:

• Entity: indicates the corporate entity that this report is prepared on

� Ex. could be a different company, division or cost center

• Period: used to show the end of the reporting period for a given report

� Ex. end of year, quarter, month etc.

• Document Name: shows the name given to the FSR report on the Report Setup menu or through the New Report Wizard

• Submission Due Date: shows the completion deadline for the entire report

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• # Working Days Before Due Date: provides a countdown of the number of days left to complete work on the report

• Document Owner: is the name of the FSR user or administrator who is responsible for the overall FSR report

• Overall Documentation Sign Off: indicates the status of the entire report

Notes:

All of these items can be set when rolling-over or creating a new report using the New Report Wizard. . Alternatively, these settings can be configured at any time by navigating to the Tools �� Report Setup menu.

Document Status

3. Examine the following Document Status Pane generated in the previous exercise:

4. Your instructor will review the following with you:

• Document Status Pie Chart: this graph displays the overall progress of the FSR report as portions of the report are being completed (Work in Progress, Reject, Review 1, Auditors, Account Reconciliation).

• Manipulating the Pie Chart: users can manipulate the pie chart in many different ways by clicking the mouse on the graph and then dragging the mouse in a direction.

• Resizing: The relative size of the Document Status graph can be changed by hovering the cursor over the graph and using the mouse’s scroll wheel.

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Objects

Checklists

Sections

Exercise 1-4: Report Structure and Section Pane



• Understand the overall structure of FSR reports

• Define sections, objects and checklists

• Understand how the organization of sections, objects and checklists affects the output of the final report

Description: An FSR report is made up of the following components:

• Sections

• Objects

• Checklists

Report Structure is a relative breakdown of all sections and objects within a report. All visible sections can be sorted independently within the report structure. Similarly, all objects within a section can be sorted independently. Altering the sort sequence of objects under one section does not impact the sort sequence of objects under another section. When a new section is created FSR will automatically create a compliance checklist placeholder at the bottom of each section. The Section Pane is displayed below:

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Exercise 1-4: continued … This task will be instructor led and performed as a group. Instructions:

1. Examine the Section Pane in the Report Summary window. Instructor will highlight the significance of the following:

Sections: organize objects into categories and let you apply certain settings such as note numbering and table of contents heading. Objects: are the building blocks of the FSR report. and contain the underlying content of the report.. Objects can be shared, copied, pasted and deleted.

There are several kinds of objects:

• PDF - allows for the attachment of supporting documents in a PDF format

• Excel - generally used to display financial charts and graphs

• Word - used to display the narrative portion of the report

• Web Page – used as an online reference to additional information Checklists: are much like objects since they contain content for the report. Depending on the users of the application these objects can be accounting or internal checklists intended to aid the assigned users when completing a given section of the report.

Extension Exercise

• How do you extend the section pane?

• Can you delete the compliance checklist placeholder?

• How do you return to the report summary screen?

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Exercise 1-5: Introduction to Workflow



• Define the purpose of a Workflow within a report

• Specify which objects within a report require Workflow

• Change the Workflow status of an object

• Modify an existing Workflow

Description: Workflow is a process that allows the progression of an object to be tracked through various stages until completion. Objects can be set up with a specific Workflow so that only certain users have access to the object and thus are the only ones allowed to make changes. The object is assigned a stage in the process for tracking purposes. Workflow only allows for one user to be assigned to an object at each stage in the Workflow. The following are examples of Workflow stages:

• Work in progress

• Review 1

• Review 2

• Approved

• Reject A typical Workflow process may look as follows:

Workflow is a critical element of any FSR report because it controls who can make changes to an object and when. Every object in an FSR report that is going to be modified during the course of a reporting cycle will require workflow. At a minimum a Workflow must consist of two stages connected by an arrow. In order for a user to edit an object, the following must be true:

• The object is set to editable

• The object must be on the Workflow status that is editable

• The object must be assigned to the user trying to edit it

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Instructions: Changing the Workflow Status of a Single Object

1. Navigate to the Section Pane 2. Select the Assets Excel object. 3. Click on the Current Status drop down menu.

4. Select the Review 1 status . 5. Click OK to confirm:

6. Since there are no users emails configured click No when prompted whether to send an Email notification.

7. The Current Status will be changed to Review 1.

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Modifying an existing Workflow

1. Select the Assets Excel object in the report. 2. Click on the Workflow button next to the Current Status drop down box to reveal the

modify Workflow window.

3. The Modify Workflow window displays:

Notes:

The Modify Workflow window allows you to change the structure of a Workflow by deleting icons, dragging and dropping new icons into the workspace and drawing arrows between statuses.

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Exercise 1-5: continued … 4. Delete Dan 5. Add Formatting and Spelling in Dan’s place.

6. Create arrows from Auditors to Formatting and Spelling and from Formatting and

Spelling to Approved.

7. Click OK.

Extension Exercise

• Experiment by deleting a status, adding a new one, and then changing the

direction of certain arrows in the workflow workspace.

• Can groups choose their own images for Workflow stages?

• Do stages have to be changed individually?

• Can Workflows be copied? Pasted?

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Exercise 1-6: Status by Object Pane



• Filter the pane to return objects containing certain criteria

• Navigate to an object by double-clicking

• Collectively change Workflow of multiple objects

• Change the user assigned to an object

Description: The Status by Object Pane is located in the bottom area of the Report Summary window. The Status by Object Pane provides a number of features related to the completion of each object within the FSR report. They are listed below:

• The Section Name column gives the name of the section that an object belongs to.

• The Report Object column indicates the name of each object in the FSR Report.

• The Object Type column indicates if the object is Word, Excel, Web, or PDF based.

• The Content Column indicates the object purpose – for example if it is a Header, Footer, Page Setup or Normal content.

• The Status column shows the name of the current Workflow Status of an object.

• The Assigned To column displays the user currently assigned to the object.

• The Due Date column shows the date assigned to the specific object.

• The Workflow Due Date column shows the deadline for completing the current status within a Workflow.

Instructions:

1. Click on Report Summary to open the Report Summary window.

Filtering Objects using a Hierarchy View

Notes:

In order for a user to create a filter, drag and drop a table heading onto the filter bar. The filter bar is the blank space located directly above the table headings located on all tables in FSR. It contains the text Drag a column header here to group by that column.

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2. Drag the Section Name table heading onto the filter bar.

3. Select the Content table heading and drag it onto the filter bar:

4. Expand the section below named Item 6 Financial Data to reveal that this section has been filtered by content type:

5. Expand the MS-Excel and MS-Word levels to reveal the Word and Excel objects

contained in the Item 6 Financial Data section.

6. Drag the Section Name and Content icons back to the heading area to reset the view.

Filtering Objects using a Custom Filter

7. Position the mouse pointer on the Due Date column header.

8. Click on the Filter icon. A dropdown menu appears:

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9. From the menu, select Custom. The Custom Autofilter dialog appears:

10. Choose is greater than and then select the date 01/01/2008

11. Click OK. 12. The Status by Object table will only display items that are due after 2008:

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Exercise 1-6: continued … Resetting Custom Filters

13. Position the mouse pointer over the Due Date column again.

14. Click on the Filter icon. to see the dropdown menu:

15. From the menu, select All. The table will be reset, and display all rows that were

previously filtered.

Notes:

• FSR uses a filter feature, to enable quick manipulation and analysis of data. It allows users to create a custom view of the information presented in tables.

• The filter feature is available wherever FSR displays table-based information. For example:

• Loading data via a custom view • Viewing the Progress Report • Configuring User Access • Working with Global Variables • Using any FSR Resource table

Navigating to an Object

16. Double click on the Assets object under the Object table heading:

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17. The Assets object will be displayed:

Notes:

Double-clicking on an object in the Status by Object pane will display the section or object. Additionally, the column contents are interactive, once the object is opened and changes are made, FSR will refresh new changes in the Status by Object pane.

Extension Exercise

• How do you restore Hierarchy filters to their original position?

• How do you change the filter from descending order to ascending order?

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Exercise 1-7: Properties of Sections



• Navigate to the Properties pane.

• Modify several settings on sections.

Description: Sections organize objects and let you apply settings to the objects they contain. Examples would be Note Numbering and Table of Contents numbering. Sections provide a framework to the report. This task will be instructor led and performed as a group. Instructions:

1. Click on the Front Page section in the Section Pane. Your screen will resemble the following:


Section Name The Section Name allows the user to enter a name for the section. The Section Name can be over 200 characters long and can contain letters, numbers, punctuation and multiple languages. Section Name will appear in the Section pane, Status by Objects pane, Progress Report and Audit Report but not in the actual report.

Sort Sequence The Sort Sequence allows a user to apply a number to each section. According to that number the application organizes each section relative to other numbers. By changing this number and pressing save users can rearrange sections.

Best Practice:

• It is best when numbering Sort Sequences to have them spaced 10 full numbers apart. This will make it easier to rearrange as well as add sections in the report.

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TOC Heading The FSR Table of Contents can be generated dynamically by placing unique variables in the TOC Heading box in the Table of Contents object. Whenever the report is generated the application will dynamically generate page numbers onto the report’s Table of Contents according to the section that the variable is placed in.

Note Numbering Note Numbering defines a representative number related to a specific note to financial statements. These numbers can later be applied to the body of the report.

Portrait and Landscape Portrait and Landscape controls whether all objects in this section are generated into the report as portrait or landscape.

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Exercise 1-8: Properties of Objects

Exercise Objectives

After completing this exercise, the student will know how to:

• Name objects, select format types and document types

• Arrange Objects within Sections

• Set Object Due Dates

• Modify Print Options and Break Types

Description: Objects are the building blocks of an FSR report. They contain the content of the report where all changes are made. Objects can be Word, Excel, PDF or Web format depending on their task within the application. This task will be instructor led and performed as a group. Instructions:

1. Click on the Assets Excel Object located in the Assets Section in the Section Pane. Your screen will resemble the following:


Object Type The Object Type controls the format of the object. Object Types can be selected using a dropdown menu. The options are MS-Word, MS-Excel, PDF or Web format.

Document Type The Document Type menu controls the type of MS-Word object in the report. Your MS-Word object can be a Header, Footers, Page Setup or Normal type. When MS-Excel, PDF or Web format are selected the Document Type drop down menu will be disabled.

Object Due Date The Object Due Date option allows you to set a date for the object’s completion. This due date operates independently of any Workflow Due Dates or Report Due Dates and appears on the Status by Object pane in red if overdue.

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Sort Sequence The Sort Sequence allows you to apply a number to each Object. According to that number the application organizes each Object within a Section relative to other numbers. These numbers operate independently of the Sort Sequence numbers applied to Sections. Objects are arranged within the Section in ascending order.

Best Practice:

• It is best when numbering Sort Sequences to have them spaced 10 full numbers apart. This will make it easier to rearrange as well as add objects in the report.

Print Option The Print Option feature allows you to specify whether an Object will be generated within the Final Report or with the attached Supporting Documentation and Exhibits.

Break Type Break Type assigns a break between itself and the printable object before it. There are two break types available. The first is Blank Rows, which inserts the selected number of blank rows between this object and the printable object ahead of it. The second is New Page, which when set to 1 will break this object onto a separate new page from the one before it.

Note:

• When the Break Type is set to New Page and 2, the application will insert 1 full blank page between the preceding object and the object containing this setting.

Object Sharing Object Sharing allows you to make the Object shareable to any report under this entity. If companies have more than one registrant FSR allows different companies to be separated by entity in the Report Setup screen. Check the checkbox next to Object Sharing to enable this feature. Sharing objects will be discussed at length in the Object Sharing Exercise located in Module 3.

Tagging Tagging allows you to assign desktop publishing tags to specific parts of the FSR report. When the desktop publishing output is created, all items within objects that are tagged will be made available to desktop publishing utilities. Supported applications include Adobe InDesign and Quark Xpress.

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Exercise 1-9: FSR Toolbar



• Understand the key features that are located on the FSR toolbar

• Understand the differences between the FSR and MS-Word toolbar.

Description: The FSR Toolbar contains set of tools that can be used to accomplish various tasks in FSR. The FSR toolbar differs based on the object type i.e. Word or Excel. List of tools available under one object type might not be available under the other type.

This task will be instructor led and performed as a group. Instructions:


Workspace Arrows

Workspace Arrows allow the user to expand and collapse the application workspace to allow for a large object window. FSR Save

The FSR Save button is very important since it saves all changes made to an object to the application database. It is not to be confused with the MS-Word save which will not save changes made to objects to the application database. Email Assigned User

Email Assigned User will open up an email message directed to the user who is currently assigned in Workflow.

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Object Audit Trail

Object Audit Trail opens up the application Audit Trail for this specific object. This will be discussed at length in Module 4. Set Row Height/Width

Set Row Height/Width allows the user to impose a width and height to all cells in Excel.

Import/Export

Import/Export allows the user to import an external Excel file to FSR and export the content of an Excel object to an Excel instance outside of the application. Manage Query Variables

Manage Query Variables allows you to manage your queries and connections using Query Builder. This feature applies at the overall report level and the object level. Query Builder will be discussed in detail in a later exercise. FSR Data Wizard

The FSR Data Wizard occupies three buttons on the FSR toolbar: the first is the Load Data button, which is used to create new data feeds. The second is the Modify Data feeds button, which allows users to make changes to existing data feeds and the Remove Data button which eliminates data feeds to the report. The FSR Data Wizard will be covered at length when we reach the data integration exercises contained in Module 3. Add Template

Add Template allows the assigned user to add a predefined template, which is stored in the database to the object.

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Insert Query

Insert Query allows you to insert a predefined query built in Query Builder to this object. Run Macro

Run Macro allows you to run a predefined macro at the object level or when generating the report.

Insert Account Reconciliation (AR) Workflow

Insert AR Workflow allows the object to automatically move to any stage in the object’s Workflow based on a condition.

Extension Exercise:

• What happens if a user uses the MS-Word Save button instead of the FSR save button?

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Exercise 1-10: Generating Selected Sections



• Generate one or more sections of the FSR report.

Description: Once you have a section completed, you may wish to generate all objects together into one document. Creating the document is done by using the Generate Selected Sections option. The option is found by right-clicking on any of the Sections in your report. You can choose to generate one or multiple Sections all at once. Instructions:

1. Highlight an object in the Assets Section contained in the report, Right-click and select Generate Selected Sections.

2. The following dialog appears:

3. Click No.

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4. The following dialog will be displayed indicating that the report is being generated:

5. The Assets Section will be displayed as a Word document:

6. Close the generated Word document and return to the FSR report.

7. Select Assets, Liabilities and the Income Statement sections by holding down on the

CTRL key while making your selections.

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8. Right click on the highlighted sections and pick Generate Selected Sections.

9. You will now see the Assets, Liabilities and Income Statement sections generated

into one MS-Word document.

Best Practice:

When building a report, you will frequently need to generate the report to see what small sections of it looks like. The most common method to see the report is to output selected sections rather than Generating Entire Report.

Extension Exercise:

How would a user Generate Selected Sections of a report with margins defined in the Default Page Setup object?

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Exercise 1-11: Generating the entire FSR Report



• Generate an FSR Report.

• Identify the various output options in FSR.

Description: At any time during the report building process, the FSR report can be generated in a variety of ways: MS-Word, Adobe InDesign, Quark Express, Adobe PDF, Adobe PDF via Email, or directly export to the Clarity Server. You have the option to output individual sections, or the entire report. Instructions:

1. Highlight then right-click Report Summary. A popup window will appear:

Notes:

• You can press the F8 hotkey and the application will automatically open the Generate Entire Report Wizard.

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Exercise 1-11: continued … 2. Select Generate Entire Report 3. You will see the following Wizard:

Note:

• The first section of the Wizard allows you to choose your output option. For example, we will be choosing Microsoft Word. Adobe PDF is also a useful option.

• The other options allow you to Include Supporting Documents, Exhibits, or Save as a Snapshot.

• Supporting Documentation and Exhibits are two optional functionalities that allow the user to add files to the report that they want generated separately. When the report is generated Supporting Documentation and Exhibits are generated as separate documents along with the core report.

• Customized Groups allow for the users to generate only the objects in the report that have been flagged to a Customized Group.

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Exercise 1-11: continued … 4. Check the following options:

• Microsoft Word

• Include Exhibits. 5. Click Finish.

6. You now see the generated report and included exhibits.

7. Save the Report and Exhibits to the Desktop using File �� Save As command.

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Exercise 1-12: Self Practice – Report Summary



• Assess and demonstrate skills acquired from the topics discussed in the previous exercises.

Using the skills that you have learned so far, perform the following tasks:

1. Rename one Object and one Section of the FSR Report.

2. Generate the FSR report.

3. Move an Object between Sections and change the order that they are displayed.

4. Move a Section.

5. Change the name of the report.

6. Change a Workflow status.

7. Rotate the Document Status graph.

8. For Status by Object, sort the columns so the table is alphabetical by section.

9. Apply a filter on the Status column, so that only objects with the status you changed to in step 6 are displayed.

10. View Item 1 Business Overview section.

a. What objects are grouped within this section?

b. How many objects can be seen?

11. View Item 1B Unresolved Staff Comments section.

a. Have any comments or text been added to the object in this section yet?

b. What is the status of this object?

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Module 2 – Building a New FSR Report

Module Objectives:


• Create a new FSR Report

• Populate the report with sections, objects and shared objects

• Apply formatting objects such as Headers and Footers to the report

• Create a Workflow and assign due dates and users to the Workflow

• Add content to an object

• Add Page Numbers and a Table of Contents to the report

Module Description: For the purpose of this module, you will be working as an FSR Administrator. As the FSR Administrator, your task will be to create sections and objects and then fill them with content. Through creating this sample report you will learn many important skills that can be applied to the creation and proper formatting of Word and Excel Objects. Other features will also be utilized such as:

• Creating a new FSR report

• Creating Excel and Word objects

• Headers and Footers

• Workflow application

• Sharing of objects between reports

• Application of Page Numbers and a dynamic Table of Contents

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Exercise 2-1: Creating a New FSR Report



• Use the FSR Report Wizard to create a new FSR report.

Description: The FSR Report Wizard is used by the report Administrator to create new reports or rollover previous ones. The Wizard can create a completely new FSR report without any sections or objects, or it can copy the content of another report (rollover another report) so that the sections and objects can be updated. In this exercise, you will create a new report. Instructions:

1. Click Tools, and choose Report Setup.

2. Highlight then right-click Office Supplies Inc. and select New Report.

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Exercise 2-1: continued … 3. Enter the following information within the Wizard prompt:

4. Click Next.

5. Do not enable the Copy Report checkbox. Click Next.

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6. Enter 100 in the Logical field:

Tip:

If the logical numbers of global variables are left blank, users will get all zero amounts when loading data from a relational database.

7. Click Finish. The new report will be created using the parameters you selected.

Follow-up to the Exercise:

• How do you copy existing report content into a new FSR report?

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Exercise 2-2: Creating Report Sections



• Create sections in the FSR report.

Description: The report Administrator is responsible for adding or deleting sections, objects and checklists. Users are only able to modify the contents of objects and if granted special permissions are able to modify section settings. For the purpose of this exercise you will be working as the report Administrator and you will be tasked with creating sections in your FSR report in order to provide the structural framework to organize the report. Instructions:

1. Highlight then right-click on Report Summary and select Add Section:

2. Fill in the following information for the Page Setup section and click Save.

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Exercise 2-2: continued … 3. Add additional sections with the names listed below. Save properties after each addition.

• Front Page

• Table of Contents

• Business Overview

• Risk Factors

• MD&A - Revenues

• MD&A – Cost and Expense

• Consolidated Balance Sheet

• Consolidated Statement of Cash Flow

• Note 1

• Note 2

• Note 3

• Note 4

Tip:

Make sure the sort sequence of the sections you are adding follows this number pattern: 20, 30, 40, etc. If you create the sections listed below in sequential order, FSR will automatically set the sort sequence for you.

Follow-up to the Exercise:

• How do you rearrange sections in your FSR report?

• How do you delete a section?

Tip:

Deleting a section will delete all of the objects associated to it. There is no “undo” – deleting of sections or objects is permanent.

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Exercise 2-3: Creating a Page Setup object



• Create a Page Setup object within a section of an FSR report.

Description: Page Setup objects are important to include when creating an FSR report since they control several critical formatting settings. Page Setup objects are used to define global report margins, font and font size as well as certain pagination settings like widow and orphan control. In this exercise you will be working as the report Administrator and tasked with creating a Word object that will act as the Page Setup object for the new report. Instructions:

1. Highlight then right-click the Page Setup section and select Add Object.

1. Fill out properties as follows:

Object Name: Page Setup

Object Type: MS-Word

Document Type: Page Setup

Sort Sequence: 10

2. Your object should resemble the following:

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3. Apply a simple Workflow in order to make this object editable. Your instructor will guide you. Workflow will be discussed in more detail in a later exercise.

4. On the Word menu go to Tools �� Options.

5. Click on the General tab and change the Measurement Units from cm to Inches:

6. On the Word menu go to File �� Page Setup. Set all the margins to 1 inch and ensure that the Paper Type is Portrait.

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Tip:

If you add an object under the wrong section, don’t delete it. In the Section pane, use the drag-and-drop feature to move the object under the correct section. Remember that deleting an object is permanent.

7. In the FSR toolbar, click on the Save Changes icon.

On the FSR toolbar, you will see a warning message, “You don’t have permission to save the changes of object content.” This happens because user/s has/have not been assigned to this object yet. Ignore the warning message for now.

8. The Section Pane will now resemble:

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Exercise 2-4: Creating Excel Objects



• Create an Excel object within a section.

Description: Many of the objects in your report are Excel objects. In the following exercise you will create all of the Excel objects that need to be included in the report. In the following exercise the user will create four Excel objects each. Creating objects is an Administrative task and is meant to be done only during the report design process. Although users are not able to create objects it is very important for them to understand the process behind creating a new report. Instructions:

1. Click on the Consolidated Balance Sheet section to select it.

2. Right click on the Consolidated Balance Sheet and select Add Object.

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Exercise 2-4: continued … 3. An Excel object opens up in the FSR interface.


Object Name: Consolidated Balance Sheet

Object Due Date: 17/06/2010

Sort Sequence: 10

Break Type: New Page

5. Your screen should resemble the following:

6. Click Save on the FSR Toolbar.

7. Notice the FSR Toolbar warning message. At this point, you do not have permission to

permission to save changes on this object.

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Exercise 2-4: continued … 8. Repeat steps 2 thru 8 and create the following objects:

Section Name Object Name Consolidated Statement of Cash Flow Consolidated Statement of Cash Flow

MD&A - Revenues MD&A Table

Note 2 Note 2 Table

Note 4 Note 4 Table

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Exercise 2-5: Workflow Setup



• Globally set up the Workflow for all Excel objects.

Description: Since each object must have a Workflow associated with it, FSR 6.5 allows you to create your Workflow on a global scale. In other words, Workflow can be set for many objects all at once. Workflow is set up globally in the Status by Object pane located in the Report Summary window. Objects are selected and the Set Workflow option is found in the right-click menu. Instructions:

1. Click on Report Summary in the Section Pane.

2. Using Ctrl + Click, highlight all Excel Objects in the Status by Object Pane:

Note:

Excel objects are identified in the Content column.

3. Right-click and select Set Workflow.

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4. The Workflow configuration screen appears:

5. Design your Workflow with the following stages and arrows:

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Tip:

• If you wish to move your Workflow icons around, clicking on the text at the bottom of the icon will allow you to drag and drop it into place.

Note:

Once Workflow has been designed, it is necessary to set up the following options:

• The stage the Workflow will begin

• The user responsible for the object at each stage

• Whether the object is editable or not for a particular stage

6. Select the Work in Progress stage.

7. Right-click. A menu will pop up with the following options.

8. Select the following options:

• Editable

• Set as Default Status

• Move to this Status

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9. Your workflow will resemble the following:

10. Double-click on the Work in Progress stage.

11. You will be presented with the following:

12. Check the name Administrator. Remember that you yourself are logged on as the

Administrator.

13. Click OK.

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Note:

All stages in a Workflow should have an assigned user attached to them.

14. Click OK to exit the Workflow Configuration dialog.

15. A message will notify you that the Workflow has been completed.

16. The Report Summary screen will resemble the following. Notice the Status column has

been updated with the current Workflow Status.

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Exercise 2-6: Creating Excel Content



• Add content into an Excel object.

Description: In FSR, Excel objects are used to create data feeds and publish imported data to the final report. While the application does support Word tables they cannot be easily integrated with a data source. In this exercise you will be tasked with adding content to an Excel object and then making it available to the end user for completion. Instructions: Consolidated Balance Sheet

1. Expand the Consolidated Balance Sheet section

2. Click on the Excel object Consolidated Balance Sheet to open the object.

3. On the FSR Toolbar select the Import button.

4. Navigate to the desktop and select the folder FSR Training Source Files.

5. Select the file named Consolidated Balance Sheet.xls

6. Click Open.

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7. You will be prompted with the following message:

8. Click Yes.

Note:

You have already created an Excel object in FSR called Consolidated Balance Sheet. This Excel object is empty of content. You will be replacing it with the Consolidated Balance Sheet file that is located in the training folder on your desktop.

9. Click Save in the FSR toolbar to save the updated Excel object.

10. Click No at the following message:

Note:

There is no need to refresh the data since there is no data linked to any sources. If the object was linked to a data source, it would be wise to select yes to refresh the data to the latest version. This is an optional request and this setting can be changed if the reporting group is not using any data that requires this kind of refresh.

11. Ensure you incorporate Best Practices into your excel sheet as described by your instructor.

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Best Practice:

• Place the print tags ##RS and ##RE around the range of cells that you would like to be generated into the final report.

• Place all dollar signs in their own separate column. This will ensure perfect alignment within the table as well as proper formatting style when your report is generated.

Consolidated Statement of Cash Flow

11. Expand the Consolidated Statement of Cash Flow section

12. Click on the Excel object Consolidated Statement of Cash Flow to open the object.

13. Navigate to the desktop and open the folder FSR Training Source Files.

14. Open the Excel file called Consolidated Statement of Cash Flow.

15. Copy the contents of this file into the Consolidated Statement of Cash Flow object in

FSR.

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Best Practice:

• The application automatically generates each table with a default cell indent (padding) on the table. To remove this setting place a zero in the bottom left hand corner of each table.

• Depending on the margins selected during the report creation process there is a specific number of pixels that each table must contain to be generated in line with the margins. In our case the number of pixels that the width of all cells must total is 725.

16. Incorporate Best Practices into your sheet. 17. Click the FSR Save button.

MD&A Table

18. Navigate to the MD&A - Revenues section. 19. Open the Excel object called MD&A Table. 20. Open the folder on your desktop called FSR Training Source Files.

21. Open the Excel file called MD&A Table.

22. Copy and paste the contents from your open Excel file into the Excel object in FSR.


24. Ensure to incorporate the Best Practices learned up to this point.

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Best Practice:

FSR generates each cell individually and if there is more text than can naturally fall within one cell the user must merge the cells across until the text can be contained. Text wrapping is supported however it is not recommended since it can be harder to control when compared to simply merging cells in a table.

Note 2 Table

25. Navigate to the Note 2 section. 26. Open the Excel object called Note 2 Table.

27. Navigate to the folder called FSR Training Source Files.

28. Open up the Excel file called Note 2 Table.

29. Copy and paste the contents from this file into the excel object in FSR.


24. Ensure to incorporate the Best Practices learned up to this point.

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Best Practice:

FSR automatically suppresses rows that contain zero amounts. To display a row that contains zeroes simply place a “+” above the ##RE tag to un-suppress rows with zeroes.

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Exercise 2-7: Creating Word Content Objects



• Create a Word object

• Set up Workflow globally for all Word objects

• Apply content to each Word object

Description: the majority of objects within a normal FSR report are going to be Word objects. In financial reporting there is a large amount of text needed to discuss and analyze the numbers reported. In the following exercise you will be tasked with adding Word content to objects from the FSR Training Source files folder. Instructions:

Create the Word Objects

Notes:

Creating a Word object is very similar to creating an Excel object. When you add an object to a section, a default Excel object is opened. Once the object is opened, you must change the Object Type to MS-Word in order to create a Word object.

1. Select the Front Page section and right-click to create an object.


Object Name: Front Page


Object Due Date: 17/06/2010

Sort Sequence: 10

Break Type: New Page


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4. Using what you have learned, create the following Word objects. Remember to change

the Object Type to Word.

Section Name Object Name Table of Contents Table of Contents

Business Overview Business Overview

Risk Factors Risk Factors

MD&A - Revenues MD&A - Revenues

MD&A – Cost and Expenses MD&A Cost and Expenses

Note 1 Note 1

Note 2 Note 2

Note 3 Note 3 Assign Workflow to the Word objects

5. Follow exercise 2-2 to create a Workflow for each Word object.

Apply content to each Word object

Front Page

6. Open the Front Page section.

7. Select the Word object Front Page.

8. Click Insert �� File from the Word toolbar.

9. Select the Front Page Word file under the FSR Training Source Files folder located on

the desktop.

10. Click Insert.

11. Click Save on the FSR toolbar.

Other Word Objects 12. Repeat steps 6 thru 10 for the following Word objects and select the appropriate file for

each object:

• Table of Contents • Business Overview

• Risk Factors • MD&A – Revenues

• MD&A – Cost and Expenses • Note 1 • Note 2

• Note 3

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Exercise 2-8: Creating Headers and Footers



• Create Header and Footer objects

Description: If you would like to have a header or footer in your document, you must create them as separate objects within a section. The Document Type within the object can be changed to either Header or Footer. The Sort Sequence field within the Header or Footer object will determine where the Header or Footer would be displayed within the final document. Objects with the Document Type - Header will appear as the header for all objects contained within the same Section. Subsequent objects with the Document Type - Footer will appear at the bottom of each object located in the same Section. Consider the following Section Pane:

The Footer would display at the bottom of the Business Overview Word object in the final document. The MD&A Header would display at the top of the MD&A Table in the Excel object. Instructions:

Creating a Header

1. Click the MD&A – Revenues section and right-click to create a new Word object.

Object Name: MD&A Header


Document Type: Header

Sort Sequence: 5

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2. You should see the following in your object definitions:

3. Click Save Changes on the FSR Toolbar.

4. Copy the Workflow assigned to the MD&A Revenues object.

5. Paste this Workflow into the MD&A Header object.

6. Click Save Changes on the FSR toolbar.

7. Click Insert �� File from the Word menu bar.

8. Select the MD&A Header file under the FSR Training Source Files folder located on the

desktop.


10. Repeat steps 1 thru 9 for the following. Copy the Workflow from one of the other objects

within the same section.

• Consolidated Balance Sheet Header

• Consolidated Statement of Cash Flow Header

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Exercise 2-8: continued … Creating a Footer + Page Numbering

11. Click the Business Overview section and right-click to create a new Word object.

Object Name: Business Overview Footer


Document Type: Footer

Sort Sequence: 20

12. Add a Workflow by copying and pasting from a neighboring object.


14. Click on the page and center the cursor.

15. On the Word menu bar choose Insert �� Field.


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17. Under Field Names: select Page:

18. Under Format for Field Properties, select 1,2,3, …

19. Click OK.


21. Click F8 and generate the report.

22. Notice that the page numbering includes the Front Page and Table of Contents.

Adjust Page Numbering Start

23. Open the Business Overview Footer object.

24. On the Word menu, select Tools �� Options.

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25. Check the Field Codes checkbox as shown below.

26. Click OK.

27. You will see the following:

Notes:

When the Field Codes checkbox is enabled, you can see the “behind the scenes” coding that Word is reading in order to format your page numbering.

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28. Edit your Field Code to resemble the following. You will need to enter CTRL-F9 to insert

the curly braces.

Notes:

Adding the -2 parameter tells word where to begin the page numbering. Since the Business Overview section began on page 3, we tell Word to subtract 2 pages and place page 1 here.

29. Save Changes on the FSR toolbar. 30. Click F8 and generate the report.

31. Notice the page numbering begins with the Business Overview section.

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Exercise 2-9: Sharing Objects



• Enable an object for sharing

• Create a shared object using Link to Original

• Create a shared object using Create a Copy

Description: It is possible for an object in FSR to be used more than once in the same report or across reports. Creating a shared object using the Link to Original feature allows you to maintain only one copy of the object. The others linked to the original will automatically reflect any changes made to the original copy. If you choose to create a shared object using the Create a Copy feature, the copy will not be linked to the original, and will need to be maintained separately. Create a Copy allows you to make a copy of the object that will include all of the settings associated with that object – including workflow. Instructions:

1. Navigate to the MD&A Table object contained under the MD&A Revenue section.

2. Click on the MD&A Table object.

3. Under Object Sharing check Share this object:


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Exercise 2-9: continued … 5. Notice in the Document Structure Pane the Excel symbol beside MD&A Table has a

hand under it indicating a shared object.

6. Create a new section called Excel Objects. 7. Right-click on the new section called Excel Objects

8. Select Add Shared Object:

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Exercise 2-9: continued … 9. Expand Office Supplies Inc. and expand 31/12/2010 – Training 10-K

10. Notice your new shared object is listed. 11. Select MD&A Table.

12. Click View to view the object.

13. Close the view.

14. With MD&A table still selected, click Link to Original.

15. Notice the Object Sharing area says This is a reference object:

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Exercise 2-9: continued … 16. For Object Name enter MD&A Table 2. 17. Click Save on the FSR toolbar.

18. In the Document Structure Pane notice the new MD&A Table 2 object has an arrow on

the Excel icon indicating that it is linked to an original document:

19. Select the section Excel Objects and right-click. 20. Select Add Shared Object.

21. Select the MD&A Table object.

22. Click Create a Copy.

23. For the Object Name enter MD&A Table 3.


25. Select the original MD&A Table object to open it.

26. Make a change to one of the numbers.


28. Click on the MD&A Table 2 object.

29. Notice the object has been updated with your changes to the original.

30. Notice the settings such as Object Due Date and Workflow, have not been applied.

31. Click on the MD&A Table 3 object.

32. Notice the object has NOT been updated with your changes to the original.

Note:

• To unshare an object, you must delete all the objects that are linked to it. In the

above exercise, you would need to delete MD&A Table 2 first before you could unshare the MD&A Table object.

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Exercise 2-10: Exporting Excel Objects



• Export a selected Excel Object

• Export all Excel Objects

Description: In some cases, it may be useful to export an Excel object, perhaps to email to a colleague or for use elsewhere in your organization. There are two ways you can export Excel objects:

• Export Selected Excel Objects – allows you to select which objects you would like to export

• Export All Excel Objects – allows you to export all of the Excel objects in your report. In order to Export an Excel object, it must contain the printable tags ##RS and ##RE. Instructions:

1. Navigate to the MD&A Table object contained under the MD&A Revenue section.

2. Click on the MD&A Table object to select it.

3. Use ctrl-click to select the Excel Consolidated Balance Sheet object.

4. Right-click and select Export Selected Excel Objects:

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Exercise 2-10: continued … 5. You will be presented with the following:

Notes:

• Save all Objects in one workbook, allows you to save all of the objects selected

for exporting into one Excel file.

• Save each Object as separate workbooks allows you to save each of the Excel objects to be exported into individual Excel files.

6. Select Save all Objects in one workbook. 7. Click Save.

8. Save the file to the FSR Training Source Files folder and call the file Selected Excel

Export.xls.

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Exercise 2-10: continued … 9. Click Save. 10. Open the new Excel file called Selected Excel Export. 11. Notice the two Excel objects you exported are in one Excel workbook with the tabs

labeled with the object names. 12. Right-click in the Document Structure Pane and select Export All Excel Objects:

13. Select Save all Objects in one workbook. 14. Click Save.

15. Save the file to the FSR Training Source Files folder and call the file All Excel

Export.xls.

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Exercise 2-10: continued … 16. Click Save. 17. You will be presented with the following message:

Note:

The object name Consolidated Statement of Cash Flow is too long to fit on an Excel sheet tab. As a result, FSR will truncate the object name so it will fit on the tab.

18. Click OK. 19. Open the new Excel file called All Excel Export. 20. Notice the all of the Excel objects in the report have been exported to one Excel

workbook with the tabs labeled with the object names. .

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Module 3 – Working with Content and Data

Module Objectives:


• Navigate the FSR Data Load Wizard

• Populate the report with data from OLAP, Relational, MS-Excel and a Customized View

• Create a Web object to populate the report with data from an external Web Page

• Construct Source and Destination Variables to reference data throughout the report

• Add Block Source Variables to reference entire tables of data throughout the report

• Build a Validation Rule to ensure data contained in the report is uniform across different sections

Module Description: For the purpose of this module, you will be working as an FSR Administrator. As the FSR Administrator, your task will be to import data into objects and then reference it throughout the report. At the end of this Module you will also have to use reference variables and the imported data to create Validation rules. Validation Rules are used to ensure that data reported in one section of the report is identical to data reported in another section of the report. . Through importing data and manipulating it within this sample report, you will learn many important skills that can be applied to the creation and proper manipulation of data in Word and Excel Objects.

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Exercise 3-1: Introduction to FSR Data Load Methods



• Understand and define all the various data load methods (OLAP, Relational, Advanced Account Mapping, Excel and Customized View.)

• Navigate to and access the FSR Load Wizard

Description: The instructor will teach users how to navigate to and open the FSR Data Wizard. The instructor will then lead a brief overview and provide definitions of the various data load methods that will be covered in later exercises. Instructions:

1. From the Section Pane, navigate to and open any Section and Excel object. 2. Ensure you are on the Database sheet.

3. Next, on the FSR Toolbar, access the FSR Data Wizard:


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5. Your instructor will review the following data sources with you:

OLAP Cube Olap Cube allows report administrators to access an OLAP cube and return specific values. The OLAP data load method is the most highly functional method since it allows users to visually select which data elements are going to be imported. Additionally, reports scripts and OLAP variables can be applied to ensure an easier rollover procedure.

Relational Database The Relational Database method utilizes the Old Account Mapping feature to pull data stores in relational form in the BCD database. If you link this report to previous years that contain relational data, then this method can be used to pull several years worth of data from the BCD database. In addition, to connect to Oracle, SQL Server, MS Access or other relational databases, you can use the Query Builder feature. This feature is discussed in more detail in a later exercise. Advanced Account Mapping Advanced Account Mapping allows administrators to create a company hierarchy and then load a trial balance into the application and then drag and drop accounts into their respective places within the company hierarchy. Once the accounts have been loaded rounding settings and adjustments can be written on individual accounts. Excel File The data wizard will create a connection between the application and an external Excel file. The Excel File connection will return and refresh only the range specified during import. For this method to work the files need to be saved in a place that all users of the application have access to. Customized View Customized View allows users of the application to import data from a relational database through a predefined database view. For this method to be utilized the view must first be created in the database and then mapped to the application. XBRL XBRL is becoming a requirement for financial reporting all over the world. Clarity FSR includes powerful built-in XBRL functionality. FSR users can easily tag financial data and commentary and have it automatically flow to future reports. Users can extend the company-specific taxonomy using the Taxonomy Designer. And the XBRL Viewer lets users view the final XBRL report. All of this is delivered with the full audit trail and workflow functionality included in Clarity FSR.

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Exercise 3-2: Loading Data from an OLAP Source



• Login to Clarity 6 and open a sample template.

• Enter data into the sample template and save it to the database.

• Populate a report with the previously entered OLAP data.

Description: The instructor will lead the class through opening and logging into the Clarity OLAP web template homepage. From there the instructor will lead the class to a sample template and open it. Next users will be asked to add some sample data to the opened template and then save it to the OLAP database. Finally, using the FSR Data Wizard, users will import the newly created OLAP data to the FSR report. Instructions:

1. From the Quick Launch menu bar on Windows XP start Internet Explorer.

2. Click the Login button.

3. The Clarity 6 homepage will be displayed.

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4. Click My Templates � Sample Templates � Budget � Test


6. Click OK

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7. You will see the following Clarity 6 Web Template:

8. Your instructor will explain the integration that exists between Clarity 6 and FSR.

9. Change values in yellow highlighted cells and click Save.

10. You will see the following confirmation:

11. Click OK.

12. Navigate back to FSR.

13. Open the Consolidated Balance Sheet section and click on the Consolidated Balance

Sheet Excel object.

14. Click on the Database tab

15. Click the Data Load Wizard button:

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16. Click the first option OLAP Cube.

17. Click Next.

18. Copy the OLAP Cube Connection details as you see in the following screenshot. The

Password is clarity.

19. Click Next.

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20. Click and drag the Accounts dimension to the Rows dimension box.

21. Click and drag the Year dimension to the Columns dimension box.

22. Double-click on the Accounts dimension to launch the Member Selection menu for the

Accounts dimension.

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23. Highlight the members as illustrated in the screenshot below and click the Add Selected

Members button to add the children of the Current Assets member to the data load.

24. Click OK.

25. Double-click on the Year dimension to launch the Specify Members menu for the Year

dimension.

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26. Highlight the members displayed in the screen shot below and click the Add Selected

Members button to choose the 2010, 2009 and 2008 periods for the OLAP data pull.

Click OK

Selecting OLAP Dimensions

27. Double-click on the Market dimension and select East. Click OK.

28. Double-click on the Product dimension and select Audio. Click OK.

29. Double-click on the Scenario dimension and select Actual. Click OK.

30. Click Next to view the OLAP Data Wizard preview screen.

31. Click Finish.

32. Notice that the data is loaded on the Database tab of the Excel object.


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34. Now the instructor will demonstrate how you can reference cells between the Display

and Database tab.

[

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Exercise 3-3: Using an OLAP Reference Variable



• Use variables to reference an OLAP data source.

Description: When the data in your OLAP database rolls over to the next period, it is possible to use OLAP variables so that your report can be updated as well. For example, you can set up current year, prior year, and 2 prior year variables that are set to 2008, 2009, and 2010 respectively. During the rollover process, you have the option of changing these values to 2009, 2010, and 2011 respectively. Instructions:

1. On the FSR toolbar, select Administration � Query Variables.

2. Set the following Variables:

3. Ensure Visible on Rollover is checked. 4. Ensure Scope is set to ALL Queries.

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Note:

Scope allows you to define the type of query the query variable will apply to. For example, you could create a Query Variable that will apply only to OLAP Data. Overridable will enable you to override the report level variable value to an object level value. Thus, allowing same variable to be used across various objects with different value while maintaining the report level variable value. Visible on Rollover means that these variables will be available when you rollover to the next period. When rolling over the variables will be re-created for you and you would be able to update the values.

Tip:

5. Click OK.

6. Navigate to the Consolidated Balance Sheet section.

7. Select the Consolidated Balance Sheet object.

8. Switch to the Database Tab.

9. Click the Modify Data icon on the FSR Toolbar.

10. Click Next (the previous connection parameters are still valid).

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Exercise 3-3: continued … 11. The following screen appears:

12. Double-click the Year dimension.

13. Remove the currently selected members.

14. Click the Add Report Script/MDX Statement button.

15. One at a time, add the OLAP Variables:

{current_year} {prior_year} {2prior_year}

16. Click OK after you have added them all.

17. Click Next.

18. Click Finish.

19. Switch back to the Display Tab.

20. Click Save Changes.

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Tip:

It is also possible to assign Query Variables at the object level rather than the report level. In an FSR object, click the Manage Query Variables icon:

You will be presented with the existing report level variables. These variables can be selected to create the object level variables, and then the parameters can be modified accordingly. For example if two objects have been created to show current year vs prior year information, Manage Query Variable screen can be used to override the variable value. The time period (2009 to 2008) will then display historical data along side current year data without impacting the actual report level variable value. Having the ability to override variable values at object level will give you the flexibility to use same SQL Query but have different result set.

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Exercise 3-4: Loading Data from Excel Spreadsheets



• Use the FSR Data Wizard to import external Excel spreadsheets to the application.

• Understand the recommended use and limitations of this data load method.

• Import Excel data to a report leveraging Best Practices.

Description: The instructor will lead users through opening an Excel file externally and observing the range of data that needs to be imported into FSR. Next, the instructor will lead users through opening the MD&A – Revenues Section, opening the MD&A – Table Object activating the FSR Data Wizard and creating an Excel import. Instructions:

1. Outside FSR on the Windows Desktop open the FSR Training Source Files folder and

double click on the Excel file named MD&A - Table (DataLoad).xls.

2. Make a note of the sheet and the range that contains data in the MD&A – Table

(DataLoad).xls file.

3. Return to FSR and open the MD&A – Revenues section then the MD&A – Table object.

4. Flip to the Database Tab.

5. Click on the FSR Data Wizard Load Button.

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6. Choose Excel File as your data source option.

7. Click Next.

8. To import an Excel file click the button.

9. Choose the file called MD&A – Table (DataLoad).xls, which is located in the folder FSR

Training Source Files folder on the desktop.

10. Program the FSR Data Wizard using the sheet name and range number we noted in

step 2.

11. Select Allow query variables in the path and sheet name.

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Best Practice:

Allow query variables in the path and sheet name should be enabled. Utilizing this feature will provide a dynamic link to Excel source files during the rollover process. This feature will prevent users from re-linking an Excel range to point to new files for a new period. Instead, it’ll automatically point to the new folder with the new files; providing variables have been correctly injected in the file Path name and/or Sheet name.

12. Click Finish.


Best Practice:

When importing ranges of Excel data into FSR, it is best to ensure that the ranges do not contain any links to other files or sheets, additional formatting, any empty or blank cells and that the ranges are only what is needed for the report. If the imported range contains links, formatting, or additional cells, it can substantially slow performance when refreshing the Excel range. Additionally, if the network response speed is slow when opening external Excel files it will affect the overall performance of the application.

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Exercise 3-5: Using Charts in FSR



• Create a chart in FSR using both Excel and Word objects.

Description: FSR supports Excel-based charting functionality. When an FSR report is generated the chart will be included in the final output. Excel objects are used to contain the data and when an FSR report is generated, it is compiled as a Word document. The best practice for generating charts is to create the chart in Excel, and then create a reference to the chart in a Word object. When the report is compiled, FSR will generate and display the graph in the output. Instructions:

1. Create a new section called Financial Data. 2. Highlight then right-click the Financial Data section and select Add Object.

3. Update your object to resemble the following:

4. If you haven’t already done so, copy an existing workflow. 5. Return to the Financial Data object and click the Workflow icon next to Current Status.

6. Click Paste Workflow.

7. Click OK.


9. Go to Desktop and open FSR Training Source Files folder. 10. Open Financial Data Header.doc.

11. In MS-Word, copy the contents of the document.

12. In FSR, paste the contents of the document into the Header Word object.


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Exercise 3-5: continued … 14. Highlight then right-click the Financial Data section and select Add Object.


16. Click the Workflow icon next to Current Status.


18. Click OK.


20. On the Desktop, open the FSR Training Source File folder.

21. Open Financial Data.xls.

22. In the MS-Excel file, copy all data to the clipboard.

23. Within FSR, paste all data on the Display tab in the Excel object.

24. Click Save Changes. 25. Highlight then right-click the Financial Data section and select Add Object.




29. Click OK.


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Exercise 3-5: continued … 31. Go to Desktop and open FSR Training Source Files folder. 32. Open Charts Table.doc.

33. In MS-Word, copy the contents of the document.

34. In FSR, paste the contents of the document into the Charts Word object.


36. Highlight then right-click the Financial Data section and select Add Object.




40. Click OK.

41. Make a note of the Book number on the Charts Excel object. You may have a different Book number when you perform this exercise.

42. On the Excel toolbar of the Charts Excel object, select File �� Open. 43. Navigate to the FSR Training Source Files folder and select Financial Charts.xls.

44. Click Open.

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Exercise 3-5: continued … 45. Select the tabs by holding the Ctrl button and clicking on each of the following:

� CurrentAssets � Liabilities � Equity � Revenue � GrossProfit � Stores

46. Right-click on the selected tabs and click Move or copy. 47. A window will open. Verify that it resembles the following:

48. In the dropdown for To book: select the Book number noted in step 41. 49. Ensure Create a copy is checked. 50. Click OK. 51. Click Save Changes. 52. Go to the Charts Table Word object.

53. Select the whole table by clicking on the table icon.

54. Select Table �� Show Gridlines.

55. Select the cell above Revenue.

56. Select Insert �� Bookmark.

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Exercise 3-5: continued … 57. Create a bookmark for your chart called Charts_Revenue.

Notes:

The naming convention for the bookmark for a chart is ExcelObjectName_SheetName. In the above example, the name of the Excel object is Charts and the name of the sheet is Revenue. As a result, the bookmark must be called Charts_Revenue. When naming your objects and sheets, be sure that there are no spaces otherwise you will receive an error when you generate the section or report.

58. Click Add. 59. For the remaining 5 tabs, repeat the following steps:

• Select a cell above the label. • Select Insert �� Bookmark.

� Create a bookmark for your chart (ex. Charts_GrossProfit)

• Click Add. 60. Click Save Changes.

61. To view the results, generate the Financial Data section:

• Right-click Financial Data section.

• Select Generate Selected Sections.

• Click Yes.

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Exercise 3-5: continued … 60. You will now be able to view the section in Word. Your results should resemble the

following:

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Exercise 3-6: Rounding in Excel



• Round numbers manually using Excel.

Description: Rounding can be performed directly in FSR using the Account Mapping interface or manually using Excel. If Account Mapping is used, you can specify various rounding filters and control where to apply these filters within the account hierarchy. Rounding using Account Mapping will be discussed in a later exercise. Should you decide not to use the Account Mapping feature, then you will be required to handle rounding issues manually in Excel. It is important to discuss which type of rounding is best suited for your installation before you begin creating FSR reports. Instructions: Rounding in Excel

1. Navigate to the Financial Data Excel object. 2. Update the value in cell D8: Round(4576529/1000000,2)

Notes:

The Round function in Excel allows you to round a number by a certain number of digits: The formula has 2 parameters: Round(number,num_digits). In the above case, we would like to display the values in millions of dollars, so we divide the number by 1 million, and then round it to 2 digits.

3. Your object should resemble the following with a value of 4.58 in cell D8:

4. Apply manual Excel rounding to the other cells that require rounding in millions of dollars.

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Exercise 3-6: continued 5. Your final result should resemble the following:

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Exercise 3-7: Loading Supporting Data from a Web Page



• Create a Web Page object in FSR.

• Resolve a database within the Web Page object and have it serve as supporting documentation for the rest of the report.

Description: In FSR you will first create a Web Page object within one of the sections. Then after applying a Workflow you will enter a valid Web address and resolve the webpage within the object. This object will then serve as supporting documentation for the entire report. Instructions:

1. Navigate to the MD&A – Cost and Expense Section and then highlight and right click

on the section heading to reveal the section menu. 2. From the resulting menu select Add Object.

3. Name the new object Stock Quote, select the Object Type as Web Page

4. Apply a simple Workflow. 5. In the Web Address Bar you would enter the url you would want to use. This feature may

not work on your VPC because you are not connected to the internet.

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6. The above URL would display a quote for the current Dow Jones Industrial Average.

Notes:

The Web Page feature is not intended to provide interactive data to the report. It is designed to be a way that companies can have Web Pages integrated into their report as supporting documentation

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Exercise 3-8: Overview of FSR Variables



• Understand the fundamental differences between variables in FSR.

• Discuss their usages as it relates to their purpose within an FSR report.

Description: The instructor will provide definitions and a sample usage of the most relevant FSR variables. They will discuss the three main divisions of variables within FSR then go into more detail on their purpose within a report. In later exercises users will have an opportunity to use the most important types of variables within their sample report. There are three main types of variables in FSR:

• OLAP Variables - Used to reference information from the data source (ex. time periods). These are configured by the administrator and are only used when a report contains OLAP data queries.

• Section Variables - Used to reduce manual effort with maintaining repetitive numbering schemas, such as with Note Numbering or a Table of Contents. These are variables that are user defined and do not have any predefined convention.

• Object Variables - Used to reference information within FSR (ex. between Word and Excel objects). There are many different kinds of Object Variables in FSR and contained below is a brief discussion of several key kinds.

The following are Object Variables that can be used in FSR: ##S / ##D Variables In a report, there is often recurrent information that changes periodically, or appears in multiple areas of the same report. For example, time periods are often referenced in reports; these are best handled by defining a value in one place and then referencing the definition in a later place. This allows only one definition for a specific value.

Note:

Whenever the user clicks Save on a given object the value and comment for ##D will be populated by the application. The application will always go to the Source variable find the defined value and comment then return that value to the report, upon refresh or generation. This only occurs in Excel. In Word the user needs to Generate the Entire Report before the value will be populated.

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Exercise 3-8: continued … ##GSS / ##GSD Variables These variables are very similar to ##S and ##D variables except that they allow for information to be referenced across different reports. A value, such as a figure in a table, can be defined in one report and then referenced in another. These variables will be discussed in further detail in the next exercise.

Best Practice:

When naming ##S / ##GSS / ##GSD Variables it is best practice to come up with an abbreviated naming convention that everyone in the reporting group understands. This will make it easy for users of a report to quickly reference information from object to object or report to report. Also, all names that are given to variables in FSR must be unique to avoid conflicts and referencing incorrect information.

##R Variables ##R variables are used to construct Validation Rules, which ensure that values contained in one section of a report are identical to values contained in another section of the report. For a Validation Rule to pass the value must be equal to zero. If the value next to a Validation Rule is any non-zero number the rule will not pass and a Validation Report will be generated.

##RS / ##RE Variables As discussed in Module 2 define a range in Excel that the application will then generate into the final copy of the report. The ##RS tag needs to be one cell above and one cell to the left of the first cell that a user wants to be generated. While the ##RE tag need to be one cell below and one cell to the right of the last cell that the user wants to be generated.

Note:

If you copy an object or copy a shared object that contains variable definitions, you will get an error when you attempt to generate the report. In this case FSR will determine that a variable name is being used more than once. You will be required to either remove the definitions or create new variable names.

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Exercise 3-8: continued … Instructions:

1. Navigate to the Page Setup section and create a new Excel object called Global Variables.

2. Update the Global Variables Excel object to reflect the screenshot contained below.


Best Practice:

It is best for report administrators to centralize global variables that defined names and dates that need to be updated whenever a report is rolled over. By centralizing these types of objects administrators can change them in one place and then have these values reflected throughout the report. Also it prevents other users of the report from accidentally changing periods or certain important global values.

4. Switch to the Consolidated Balance Sheet object, which is contained under the

Consolidated Balance Sheet section. 5. Update your Consolidated Balance Sheet object to reflect the screenshot contained

below.


7. Notice that the Destination Variables have been populated with the same data that was defined on the Global Variables Excel object.

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8. Link the values referenced from the Destination Variables by pressing “=” in the cell where you would like the value to be displayed.

9. Repeat this process for the Current Year and two Prior Years.

10. Next, navigate to the Note 1 section and Note 1 object and change every occurrence of a year to its relevant destination variable. An example of this is illustrated by the screenshot below.

11. Click Save Changes. 12. To observe the effect of applying a destination variable in a Word object Generate the

Entire Report and navigate back to the object in the generated instance.

Best Practice:

Variable can be used anywhere on a spreadsheet except inside the ##RS and ##RE range. To view all ##S / ##D Variables used within a given report, select Tools � Reference Variables while in the Report Design window.

Follow-up Questions:

• What is the difference between a Uniquely Named object variable and a

Predefined object variable?

• What is a circular reference? When does this instance occur?

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Exercise 3-9: Global Static and Global Dynamic Variables



• Utilize a Global Static variable (##GSS).

• Utilize a Global Dynamic variable (##GSD).

Description: There are two additional variables that work in a similar way to the ##S and ##D variables. These variables are called Global Source Static and Global Source Dynamic variables and are represented as ##GSS and ##GSD respectively. There may be information that appears not only in multiple areas of a report, but in multiple areas of many different reports. The Global Static and Dynamic variables can be maintained in one location, and information will be updated across multiple reports. The destination value of a static variable will not refresh unless the source object where ##GSS was defined is saved with a new value. The destination value of a dynamic variable will update immediately. The destination variables are indicated as ##GD for both a global static or global dynamic variable. Instructions:

1. Open the Global Variables Excel object under the Page Setup section. Define the Source Variables 2. Add the ##GSS and ##GSD variables as displayed in the screenshot below:

Set up Values for the Source Variables

3. On the database tab, click Load Data on the FSR toolbar:

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4. The Data Wizard will pop up:

5. Choose Excel File and click Next. 6. Beside Pick an Excel File click the Search Folder icon (folder with a magnifying glass)

7. Choose GSS and GSD.xls located in the FSR Training Source Files folder on your

desktop.

8. Click Open.

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9. Select a Sheet should be set to Sheet 1.

10. In the field for Ranges to be Copied type: A1:E7.


12. Click Finish. 13. You will see the following message:

14. Click OK.

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15. The database tab should appear as follows:

16. Click Save Changes on the FSR toolbar. 17. On the display sheet in cell C6 for the value 1,850,000, type =

18. Click on the database tab and select cell C5 where the value 1850000 is located.

19. Press <Enter>.

20. Link cell C7 on the display tab with cell D5 on the database tab.

Note:

Linking the value in the display tab to the information on the database tab will allow the display tab values to automatically update if the external Excel file is changed. In this way, changing the external Excel file will automatically update both the database tab and the display tab.

21. Click Save Changes. Identify a Destination for the Variables

22. Choose File �� Select Report.

23. Select 10-K and click OK.

24. Select the Excel object Financial Data located under the Item 6 Financial Data section.

25. Click the Workflow icon next to Current Status and change the user for the Work in

Progress stage to Administrator.

Note:

Since you are signed in as administrator, it is necessary to update the Workflow user so you can edit this object. This is only being done for the purpose of this exercise.

26. Click OK to exit the Workflow dialog, and Save Changes on the FSR toolbar.

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27. Edit the Financial Data Excel object to appear as follows:

28. Click Save Changes on the FSR toolbar. 29. Click Yes to refresh data.

30. Your Excel object will have updated as follows:

Note:

The variables defined in the Training 10-K report are referenced in another report called the 10-K sample report. Because these variables are global, they can be defined in one report, and referenced in another.

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Exercise 3-9: continued … Dynamic vs Static

31. Navigate to the folder on your desktop called FSR Training Source Files. 32. Open the file called GSS & GSD.xls.

33. Change the values to the following:

34. Save your changes and close the file. 35. Return to FSR and Save Changes on the Financial Data Excel object

36. Click Yes to refresh data.

37. Your Excel object should appear as follows:

Note:

Only the second variable called Operating Income5 has been updated. This variable was defined as a global dynamic variable. The Operating Income4 variable was defined as a Global Static variable. The global static variable will retain the original value that was brought in when the data was loaded. Any changes made to the external Excel file will not affect this variable.

34. Choose File �� Select Report and select Training – 10K.

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Exercise 3-10: Superscripts and Notes



• Use the superscript feature (##SL / ##SR).

• Use the note feature (##NL / ##NR).

Description: FSR supports the ability to create superscripts or concatenate notes in your report. For example, you may wish to add the superscript (note 1) to the Revenue line on one of your objects so that it will look like this: Revenue

(Note 1)

The variable ##SL (Superscript Left) allow you to create a superscript that will be concatenated to the cell immediately to it’s left. In the above example the cell immediately to the left would contain the word Revenue. ##SR (Superscript Right) would be a superscript concatenated to the cell at the right. It is also possible to concatenate a note to the Revenue line to achieve the following: Revenue (Note 1) The variable ##NL (Note Left) will allow you to concatenate the text (Note 1) with the cell to it’s left – in the above example this cell would contain the text Revenue. ##NR (Note Right) would be a note concatenated to the cell at the right. Instructions:

1. Open the Consolidated Balance Sheet Excel Object. 2. Insert a column before column C.

3. On the same row as the ##RS variable type ##SL in column C

4. Your object should appear as follows:

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Exercise 3-10: continued

5. Remove the (a) next to Cash and Equivalents and type (a) in the column containing ##SL as follows:

6. Generate the Consolidated Balance Sheet section only. 7. Your results should resemble the following with (a) as a superscript to Cash and

Equivalents:

Notes:

If you were to use ##SR, the superscript would be attached to the text in the cell immediately to the right. In this case you would see

(a)$ in the dollar sign column

since the dollar sign is the text immediately to the right.

8. Edit the Consolidated Balance Sheet Excel object to use ##NL instead of ##SL. 9. Save your changes and generate the section.

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Exercise 3-10: continued

10. Your results should resemble the following:

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Exercise 3-11: Variables in PowerPoint



• Export a chart to PowerPoint.

• Export a table to PowerPoint.

• Export values in variables to PowerPoint.

Description: In some instances it is useful to be able to export information from FSR to PowerPoint. This way the information generated in FSR can be used for additional presentations. Variables are used in PowerPoint to refer to objects in FSR. In this exercise, you will export a chart, a table, and some values to a PowerPoint file. Instructions: Exporting a Chart

1. Open the Charts Excel Object in the Financial Data section. 2. Type Assets in cell D1.

3. Your object should appear as follows:

4. From the Excel menu select Insert �� Name �� Define. 5. Type PPOBJ_Assets .

6. Click OK.

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Notes:

For the Name definition, you must have PPOBJ_ as the leading characters in the name. You do not have to use the word Assets, but it is wise to use a meaningful name.

7. Save Changes on the FSR toolbar. 8. Outside of FSR, open a PowerPoint file.

9. Type <Assets> on the slide. Be sure to include the angle brackets.

Notes:

The variable name you use in the angle brackets in PowerPoint must match the name you entered on the excel sheet. In our case we entered Assets on the sheet.

10. Save the Powerpoint slide to your desktop and call it Assets.ppt. 11. Close the file.

12. In FSR, right-click on the section pane and choose Generate Entire Report.

13. Select Export to Powerpoint:

14. Click Next.

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15. Click the Search Folders icon and choose Assets.ppt from your desktop.

16. Click Finish. 17. Click OK at the following message:

18. You will be presented with a new PowerPoint file containing the following:

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19. Resize the graph so that it is a similar shape to the graph in the original Excel object. You will need to stretch the height so it is tall and thin:

20. Close the PowerPoint file. Exporting a Table 21. Open the Financial Data Excel object. 22. Select the cells that make up the Financial Data table and select Insert �� Name ��

Define.

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Exercise 3-11: continued … 23. Under Names in Workbook type PP_Table.

24. Click Add.

Notes:

The naming convention for the table bookmark must begin with PP_. You may choose any name you wish after the underscore. We have chosen the word Table for the purposes of this exercise.

25. Click Save Changes on the FSR toolbar. 26. Outside of FSR, open a PowerPoint file.

27. On the slide type <Table>:

28. Save the file to your desktop as Table.ppt. 29. Close the file.


31. Right-click the Section Pane and select Generate Entire Report or use the F8 function

key.

32. Select Export to PowerPoint.

33. Click Next.

34. Click the Search Folders icon and choose Table.ppt from your desktop.

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35. Click Finish.

36. Click OK when asked to open the exported file.

37. You will be presented a new PowerPoint file containing the following:

38. Stretch the object on the slide to create the appropriate look and feel. 39. Close the PowerPoint file. Exporting a Variable 35. Open a new PowerPoint File. 36. On the slide enter Data as of December 31, <##D2PY>:

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Notes:

Using a variable in your PowerPoint slide is similar to using a variable in an FSR Word object. The ##D indicates that you want to display an FSR variable and the variable is named in angle brackets. The variable 2PY was created in an earlier exercised in the Global Variables object.

37. Save the PowerPoint file to your desktop as Variable.ppt. 38. Close the file.


40. Right-click the Section Pane and select Generate Entire Report or use the F8 function

key.

41. Select Export to PowerPoint.

42. Click Next.

43. Click the Search Folders icon and choose Variable.ppt from your desktop. 40. Click Finish.

41. Click OK when asked to open the exported file.

42. You will be presented a new PowerPoint file containing the following:

43. Close the PowerPoint file.

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Exercise 3-12: Creating Block Variables



• Use range variables in the FSR report to source and reference a range of data from one object in a report to another.

Description: Users in FSR can select a range of data in an Excel object and associate it to a single variable. This is a time saving feature and is most useful when you have a range of information that would normally require a separate variable for each cell value in Excel. By sourcing an entire range you can reference sheets of data instead of individual values. There are two ways to reference block variables. The first way will create a new tab to contain the block of information you are pulling over. This method references the name of the block as you defined it. For example, if a block of text was defined as Net_Income, you would reference it as follows:

This method will create a new tab with the block information which is dynamically linked to the display tab.

The second method allows you to place the block of text within a sheet of your choice. To reference the block you must use the name of the block, and also include the following additional information: sheetname!cell. The sheet name would be the name of the sheet you would like to place the block of information (e.g. display). The cell would be the cell reference where you would like the data to be placed on the sheet. For example, to place the Net_Income block on the display tab starting in cell B57, you would reference the block as follows:

With this method, you will not create a new tab in the object, but the block is placed right in the Display tab. Instructions:

1. Navigate to the Note Table object contained under the Note 2 section.

2. Click on the Note 2 Table object.

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Exercise 3-12: continued … 3. On your Display Tab, select the data range to resemble the following:

4. In the dropdown at the top left of the object, type Net_Income:

5. Press Enter.

Create a New Tab with the Block 6. Update your Note Table worksheet Display Tab to resemble the following :


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Exercise 3-12: continued … 8. Switch to the Consolidated Balance Sheet object (which contains the Excel object you

want the data to be displayed)

9. Update your Consolidated Balance Sheet object Display Tab to resemble the following:

10. Click Save. A new worksheet, called Net_Income, containing the data will be added to the Consolidated Balance Sheet object.


Display the Block within an existing sheet 12. On the Display sheet enter the following:

Cell L16: ##D Cell M16: Net_Income Cell N16: Display!B57

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Exercise 3-12: continued … 13. Your screen should resemble the following:

14. Click Save. The block of Net Income information will be displayed on the Display sheet starting in cell B57.

Notes:

Block Variables only reference the information contained within cells. When a sheet is imported to another object it will retain some formatting that was applied in the original. You can apply block variable techniques using ##GSS and ##GSD variables as well.

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Exercise 3-13: Creating a Validation Rule



• Validate figures that were imported to the report from different data sources

Description: In this exercise the same data has been imported to Excel from two different data sources (OLAP and Excel). Since FSR reports can contain data from various sources it is helpful to compare values from different data sources to determine if the values are identical. In order to construct a validation rule users will use a combination of formulas and several object variables. In the next exercise you will create a Validation Rule using the ##R Variable. Instructions:

1. In the Display tab of the Consolidated Statement of Cash Flow object that contains

formatted data, create three source (##S) variables that define the values you wish to validate:

Use formula “=” (for example “=E42”) to show the current year cash value in the source definition



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4. Open the Consolidated Balance Sheet Excel object.

Notes:

The Consolidated Balance Sheet Excel object contains the comparative data that you want to use in the validation.

5. If necessary, insert a new worksheet. Rename the Sheet1 tab Validations. 6. In the new Validations Tab create destination (##D) object variables to “call” the source

data into the worksheet. Ensure that the data is balanced.

7. Leave the value cells empty. The values will be retrieved automatically after the sheet is saved.

8. In cell E1 use the formula “=Display!E13” to show this value, where Cell E13 on the Display tab is the Current Year Cash Value.

9. In cell E2 use the formula “=Display!H13” to show this value, where Cell H13 on the

Display tab is the Prior Year Cash Value. 10. In cell E3 use the formula “=Display!K13” to show this value, where Cell K13 on the

Display tab is the 2 Years Prior Cash Value.

11. In the “F” column (Total Column) use Excel formulas to subtract values in the “E” column from the values in the “C” column.

12. Any non-zero balance will be displayed in the Total column.

13. In the same Display worksheet, create a rule (##R variable) that sums the result of all subtractions in the Total column. The result should be similar to the screenshot below:

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Best Practice:

While it is possible to validate each figure individually, this method of creating Validation Rules can cause significant performance drags on the application. Since, every time that a report is generated it is validated, it is recommended to use ##Rs conservatively and only where logically necessary. In addition, if you have a number of ##S’s that you are summing for your rule variable, consider using a range or block variable with the rule variable. In this way, you can eliminate the number of ##S’s the application must process.

There will always be four columns involved in setting up the Validation Rule variable:

• First column with ##R variable as an identifier.

• Second column with a unique variable name for reference (Cash Rule)

• Third column with the value for the variable (sum of totals as calculated by the Excel formula which is used to validate the data).

• Fourth column contains any user input comments to help identify the rule

14. Click Save Changes. 15. Your screen should resemble the following:

16. Select Tools �� Validate Report.

Notes:

When the report is generated, or if a user selects Tools �� Validate Report the following steps take place:

• The Excel validation will occur.

• If there is a non-zero balance, the Cash rule (##R) variable will have a non-zero value. A non-zero value means there is an inconsistency with the values and the rule returns invalid.

• FSR will notify the user if the validation fails, and provide the option to generate a validation report

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Exercise 3-13: continued … 17. The following report summary is now generated:

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Exercise 3-14: Applying Section Variables



• Use Section Variables in an FSR report.

• Use automatic note numbering.

Description: Note numbers are commonly used in financial reporting to reference one area of the report to another. FSR can be configured with unique variable names to automatically update note numbering. In this exercise users will configure both Excel and Word objects to include automatic note numbering. Before applying note numbering in objects users will first have to define the automatic note numbering in the relevant section settings headers. Instructions: Note Numbering

1. Navigate to the Note 1 section. 2. From the Note Numbering drop down menu select Automatic.

3. Leave the Note Number box blank since it will be automatically populated 4. In the Note Variable box enter ##RAP.

Best Practice:

When defining a naming convention for note variables it is important to make it distinct from other naming conventions for variables. It is a good idea to choose a note variable name that corresponds to the line item that will contain the note. For example ##RAP will correspond to the line item Receivable from Affiliated Parties. However, ensure that the variable you choose is not one of the reserved FSR variables. For example, if you had a line item called Restricted Entity, then ##RE would not be a useful variable name since ##RE is a reserved FSR variable. Using ##RE as a note variable name would not generate the proper results. A list of reserved FSR variables is provided in the appendix for your reference.

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Exercise 3-14: continued … 5. Click Save. 6. Repeat step 1 for the sections named Note 2 and Note 3. For Note 2 enter ##PEOC.

For Note 3 enter ##IACS.

7. Navigate to the Consolidated Balance Sheet object.

8. Insert a column between the B column and the C column.

9. Update your worksheet using the screenshot below:

10. Save Changes 11. To see the results Generate the Entire Report and navigate back to the Consolidated

Balance Sheet table.

12. Update your Note 1 Word object so that the number 1 in the heading is replaced with the ##RAP Note Variable we created in the section heading. See screenshot below:

13. Repeat step 11 and 12 for the Note 2 and Note 3 variables defined in the Section settings headers.


Best Practice:

When applying note variables it is important to remember that the variable is replaced with only the number and any additional formatting (periods, commas or brackets) must be added after the variable.

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Exercise 3-14: continued … 15. Update the Note Table Excel object located in the Note 2 section to reflect the changes

made in the screenshot below.

16. Generate the Entire Report and inspect the resulting copy to ensure that all Note Variables have been correctly applied and generated by the application.

Table of Contents

17. Open the Table of Contents Word object. You should see the following:

18. Navigate to the Business Overview section. 19. Beside TOC Heading enter ##BO as follows:

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Exercise 3-14: continued … 20. Click Save. 21. Repeat steps 18 and 19 for each of the sections that will appear in the Table of

Contents. 22. Navigate to the Table of Contents Word object.

23. Replace ## with each of the TOC Headings you applied in each of the sections as

follows. It is acceptable if your entry spills over to the next line:

24. Save. 25. Generate Entire report. 26. Your Table of Contents will be generated:

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Exercise 3-15: Applying Image Variables



• Use an image variable (##IRS / ##IRE in an FSR report.

Description: Image variables are useful for creating a snapshot of an Excel table to be generated as an image in a Word document. The tags ##IRS and ##IRE are placed around the table in the Excel object. ##IRS is placed at the top left corner of the area you would like to see in your snapshot. ##IRE is placed at the bottom right corner of the area you would like to see in your snapshot. In your Word object, a bookmark is created that refers to the Excel object with the tags. When the report is generated, the snapshot of the Excel table contained within the tags will be seen in the Word document as an image. It is important that the Excel object holding the ##IRS and ##IRE tags contains no spaces in the object name. Instructions:

1. Open the Consolidated Balance Sheet object. 2. Remove the spaces from the object name so it is now called

ConsolidatedBalanceSheet.

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Exercise 3-15: continued … 3. Around the Assets section, place the tags ##IRS and ##IRE

4. Save Changes on the FSR toolbar. 5. Under the Note 4 section create a new Word object called Assets Image:

6. Ensure a Workflow is set up and assigned to Administrator so you can edit the object. 7. Select Table �� Insert to insert a 1 x 1 table:

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Exercise 3-15: continued … 8. Select Insert �� Bookmark. 9. For Bookmark Name type Excel_ConsolidatedBalanceSheet.

Notes:

The bookmark name must be prefixed with the word Excel_ followed by the name of the Excel object. It is important to remember that the Excel object must not have any spaces.

10. Click Add. 11. Save Changes on the FSR toolbar.

12. Right-click on the Assets Image Word object and select Generate Selected Sections.

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Exercise 3-15: continued … 13. You will see the following snapshot in your Word document:

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Module 4 – Administrative Tasks in FSR

Module Objectives:


• Add Checklist to append supporting documentation to an FSR Report.

• Flag objects to Customized Groups.

• View the Audit Trail and Progress Report.

• Create and view a Snapshot.

• Create and apply a Workflow Rule.

• Export objects to PowerPoint.

• Add Account Reconciliation Workflow Rules.

• Understand various Task Permissions and Configure Users.

• Rollover an FSR Report.

Module Description: For the purpose of this module, you will be working as an FSR Administrator. As the report Administrator, your task will be to complete certain tasks that arise during the period by period running of an FSR report. In addition to completing administrative tasks like maintaining users and permissions, you will also have an opportunity to add some additional functionality to your report. Features like Checklists to handle any supporting documentation, Workflow Rules to secure report Workflows, generate redlined copies of the report, maintain permissions and user logins and finally rollover the FSR report.

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Exercise 4-1: Working with Checklists in a Report



• Add checklists to an FSR report.

Description: Checklists can be used to ensure that users have taken the proper work steps prior to advancing the object to the next work step. Alternatively they can function as a place to store any additional supporting documentation that users may not wish to generate with the report. Checklists are primarily used to provide additional task-oriented information within a report. FSR can be used to create customized checklists as a means of process control, compliance and verification. Users can also append files to the checklist object for reference and support in the reporting process. When a new section is created, an area to organize compliance checklists is automatically created within the section As the report Administrator you will navigate to a section, add a checklist under the Compliance Checklist divider and then fill it with content from a predefined template. In addition to adding a template you will also be required to apply a simple workflow and change several related settings. Instructions:

1. Navigate to the Note 3 section.

2. Highlight then right-click the Compliance Checklist object.

3. Select Add Checklist.

4. Enter the following fields:

Object Name: Checklist 1 Type: Disclosure Print Option: Supporting Document Due Date: 31/12/2010

5. Set the Workflow status using the Copy and Paste feature learned earlier. 6. Your result should resemble the following:

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7. Click to Save Changes. 8. Your Section Pane will now resemble the following:

9. On the FSR toolbar, select the ADD Template button.

10. Select the first checklist called Part2 to incorporate to your report.

11. Click OK.


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13. Your result should resemble the following:

Best Practice:

If the “original” file is modified after a copy of it has been appended as a reference. The copy saved to FSR will not be updated with any changes. It is read-only so changes made to it will not be saved. The best practice is to modify the original reference file, and then append it in FSR again. To keep checklists organized within a section, you can associate the Excel or Word object to create a category that is selectable via the Type of Checklists property setting.

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Exercise 4-2: Using Customized Group



• Set a customized group for an object and use it when generating the FSR report.

Description: You will be tasked as the Administrator to flag an object in FSR with a predefined Customized Group. You can flag each object as Monthly, Quarterly, Yearly, or Default. Then when you generate the report, you can choose which flags to generate with. Only the objects with the selected flag will display in the report. Instructions:

1. In the Risk Factors section, select Risk Factors Word object. 2. Select the Set Customized Group button located to the right:

3. Check Monthly and click OK.


5. Highlight then right-click on the Risk Factors section and select Generate Entire Report.

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6. On the Customized Group dropdown, select Monthly.

7. Click Finish. 8. View your generated report. Only the contents of the Risk Factors Word object will be

shown.

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Exercise 4-3: Viewing the Audit Trail



• View the Audit Trail for both an individual object and the whole report

Description: FSR provides a comprehensive Audit Trail to ensure a high degree of data accuracy and provide excellent internal controls. The Audit Trail that FSR provides is fully comprehensive and provides a full version database backup for each time that an object is saved. In addition to this full version, Administrators are provided with details such as what was changed, who changed it and when it was changed. There are two ways to view the Audit Trail. First it can be viewed for a single object or it can be viewed globally for the entire report. Viewing is accomplished using the Audit Trail menu. Instructions: Viewing the Audit Trail by Object

1. In the Business Overview section, select the Business Overview object.

2. In the FSR toolbar, click on the View Audit Trail icon.

3. The Audit Trail dialog will appear.

4. Select an audit trail item, and click View. The item that was changed is displayed.

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Tip:

It is possible to use ctrl-click to select two audit trail times. Then when you click view a comparison report is generated.

Viewing the Audit Trail for the whole report

5. From the FSR menu bar select Tools �� Audit Report.

6. The Audit Report for the entire FSR report will be displayed. 7. The instructor is going to lead a brief overview of the Audit Report.

Follow-up Questions:

• How do you filter the Audit Trail Report?

• How do you open a given entry on the Audit Trail Report?

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Exercise 4-4: Viewing a Snapshot



• View and compare snapshots of FSR reports.

Description: Snapshots are primarily used for comparing current reports to instances that were previously generated. Snapshots leverage the Microsoft Word track changes feature to illustrate all changes between generated instances. This exercise requires you to take a Snapshot of the entire report and compare that Snapshot to one that was taken earlier during the report creation module. If you have not created a previous Snapshot then you will have to first create one then make changes and create another Snapshot. Instructions:

1. Anywhere on the Section Pane right-click and select Generate Entire Report. 2. From the resulting dialog box be sure to check the Saved as Snapshot box and

optionally add a brief comment:

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Exercise 4-4: continued … 3. Next, from the FSR menu, select Tools �� Snapshots.

4. The snapshot dialog appears, listing all of the currently available snapshots. To view a

snapshot, select a Snapshot and click View.

Notes:

We do not have more than one Snapshot created in the database so we will need to create one before the application will allow for a Snapshot compare to occur

5. Navigate back to the report, select the Business Overview object contained under the

Business Overview section. 6. Make several changes to this object and click Save.

7. Right-click on the Document Structure pane and select Generate Entire Report.

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Exercise 4-4: continued … 8. Ensure that the Saved as Snapshot box is enabled and enter an optional comment.

9. Click Finish.

10. Return to the Tools �� Snapshot menu to observe the changes.

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Exercise 4-4: continued … 11. To compare a snapshot, select any two Snapshots (hold Ctrl+Click to make your

selections) 12. Click Compare. 13. Review the opened snapshots. The differences will be highlighted in blue and underlined.

Best Practice:

It is best to occasionally create Snapshots, either on a nightly or a weekly basis. Alternatively, report Administrators can choose to generate snapshots at important milestones during a reports creation and filing cycle. Regardless, for Administrators to get the intended use out of this feature it is important to frequently generate snapshots and include comments to distinguish them.

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Exercise 4-5: Creating a Workflow Rule



• Apply a workflow rule to a workflow in the FSR report.

Description: You will be required to create a Workflow Rule that will apply a condition to advancing a Workflow Status. FSR optionally allows a condition to be configured as part of the Workflow process. The Workflow Status can only be advanced when the condition is met. This is a useful feature that serves to provide Administrators with an extra level of security. Rules can be created conditionally on the completion of another object or they can be created to be conditional on a value check. In the following exercise we will create a rule based on an object status. Consider the following Scenario: The Consolidated Statement of Cash Flows Excel object you are working on cannot be approved until another object, ConsolidatedBalanceSheet Excel object, is completed first.

In this situation, preventing an object’s status from being changed until a condition is met involves the use of both ##WS and ##WR variables. The ##WS variable will retrieve the current status of an object found elsewhere in the report. Once that status is available in your object, you can use the ##WR variable to create a conditional status check. In the following exercise, you will configure Workflow for the Consolidated Statement of Cash Flows Excel object to check the status of the ConsolidatedBalanceSheet Excel object. Instructions: Select ConsolidatedBalanceSheet Excel object.

1. In the Display sheet, type the following object variable parameter in an adjacent cell that

is outside the display area:

2. Click Save. The current workflow status of the ConsolidatedBalanceSheet will be returned:

3. On the same sheet, type the object variable parameter for the ##WR variable, and enter the following condition next to it.

In this scenario, FSR will check for the status retrieved by ##WS variable. O20 is the cell that contains the workflow status.

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Notes:

This Excel formula checks to see if cell O20 in the Display worksheet of the ConsolidatedBalanceSheet object is equal to “Approved”. If not, the workflow rule is set to 1 (false). Otherwise, it is 0 (true). Workflow can be configured to prevent the Consolidated Statement of Cash Flow object status from being changed until this condition is met (where cell O1 is equal to the word Approved.

4. Click Save Changes. The ##WS variable value will be retrieved. 5. Navigate to Consolidated Statement of Cash Flow. 6. Click on the Show Workflow icon.

7. The Workflow dialog appears, and will display the workflow diagram that was configured. 8. Change the Work in Progress user to Steve.

9. Select the arrow from Work in progress to Review 1.

10. In the Workflow dialog, click on the Apply a Condition When Status Changes

menu bar icon:

The Apply condition when status changes dialog appears:

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Exercise 4-5: continued … 11. The rule you created earlier will now be available in the dropdown list of the dialog. Select

Cash Flow Rule and click OK. 12. Click OK to exit the Workflow dialog. The condition is now configured for use with

workflow. 13. Click Save Changes.

14. From the FSR Menu bar choose Login with different options.

15. Enter the following:

Userid: Steve Password: clarity

16. Navigate to the Consolidated Statement of Cash Flow Excel object 17. Click the Current Status dropdown to advance the workflow. You will see the following:

Steve will be unable to advance the workflow unless the CashFlowRule condition is met. The ConsolidatedBalanceSheet status must be set to approved.

18. From the FSR Menu bar choose Login with different options.

19. Log back in as an administrator by checking Windows Authentication.

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Exercise 4-6: Overview of FSR Roles



• Compare and differentiate between different roles in FSR.

• Understand the different tasks and duties of Administrators and Users.

• Understand how to grant additional permissions to users.

Description: FSR provides a collaborative environment for users to contribute to the report from its creation to completion. Multiple users can work simultaneously on different parts of the same report. Users are able to view details within a section, but are only able to update the report within their assigned section(s). By design, FSR users are unable to perform any administrative tasks, such as changing submissions, deadlines or global settings of the report. This task will be instructor led and performed as a group. Your instructor will discuss the different roles in FSR that are listed below: Users vs. Administrators

FSR reports are built and can be made available similar to building a standard Clarity template or report: 1. Using the FSR interface, an administrator defines a data source, and constructs a new

report using the FSR Report Builder.

2. Administrators add sections and can add objects to the FSR report. Objects are added to contain text and numeric data, and reference the data set defined in step 1.

3. End users can collaborate on adding content and customizing the information displayed

in the report.

4. Once completed, FSR is used to publish the report. A report can be produced in various formats. As well, the Clarity 6 web interface can be used to provide the report to end users.

Notes:

• The Clarity FSR administrator creates the initial structure of an FSR report, and

provides security access to the report. The administrator assigns sections of the report to users, along with a deadline for submission.

• The administrator can edit any section of the report and maintain the overall structure, manage the project deadlines, configure user access levels, monitor work status and submissions, and publish the report to the final end user.

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FSR Administrators have certain duties and extra abilities and that are not available to FSR Users. Some FSR functionality is exclusive to administrators, while other administrative tasks can be granted to individual users:

User Tasks

Administrator Tasks

• Work on assigned objects

• Generate selected sections

Note: The following special administrative tasks can be granted by the Administrator to users:

• Generate Entire Report

• View Snapshot • Modify Properties of an Object

• Access Account Mapping • Access Adjustments

• Access Report Setup

• Progress Report • Audit Report

• Query Builder

• Add Query to Excel

• Insert Account Reconciliation Workflow

• Advanced Account Mapping

• Maintain Dimension/Account Structure

• Create Journal Entries

• Modify Journal Entries

• Reconciliation Validation for Entire Report

• Reconciliation Validation for Selected Section

• Create users

• Assign users to objects

• Create workflows

• Assign tasks to users

• Create a report

• Delete a report

• Access Master Outline

• Generate Entire Report

• View Snapshot • Modify Properties of an Object

• Access Account Mapping • Access Adjustments

• Access Report Setup

• Progress Report • Audit Report

• Query Builder

• Add Query to Excel

• Insert Account Reconciliation Workflow

• Advanced Account Mapping

• Maintain Dimension/Account Structure

• Create Journal Entries

• Modify Journal Entries

• Reconciliation Validation for Entire Report

• Reconciliation Validation for Selected Section

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Exercise 4-7: Creating Users and Setting Permissions



• Create a user and set permissions for that user.

Description: As the report Administrator you will create a new user from the Administration �� Users menu. Next, you will learn how to apply filters to determine what users can see and also set certain task permissions. Instructions:

1. Select Administration � Users.

2. The following screen appears:

3. Create an additional user by clicking on the last blank row in the table. Use the following details:

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Exercise 4-7: continued … 4. Click on the Filter By field for your new user and then click the dropdown. 5. The following screen appears when the Filter By selection drop down is selected:

6. Select None.

Tip:

By Workflow - The user’s ability to view report objects is controlled by the workflow process set up by the administrator. The user can only see the object when it is their responsibility (i.e. either pending submission, or rejected by another person in the workflow process. By Visibility - Users that are assigned to one of the workflow stages can see the object, regardless of its current status. Other (unassigned) objects are not visible to the user. No Filter - The user can see all report objects without restriction.

7. Check FSR enabled. 8. Right-click and select Save Data followed by Yes when prompted.

9. Highlight then right-click UserName cruiz.

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Exercise 4-7: continued … 10. Select Task Permissions:

11. Check the following permission for Christine Ruiz.

12. Click Close. 13. Click Yes when prompted to save the changes.

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Exercise 4-8: Copying an FSR Report for Yearly Rollover



• Use an existing FSR report as a rollover.

Description: As the report Administrator you will be tasked with rolling over the previously created report in order to form the basis for next period’s filing.

1. With FSR Report Designer open, Select Tools � Report Setup.


3. Highlight then right-click on Office Supplies Inc. 4. Select New Report.

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Exercise 4-8: continued … 5. Enter the following information:

Report Period: December 31, 2011 Report Name: Rollover Report Report Due: March 31, 2012

6. Click Next.

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Exercise 4-8: continued … 7. Check the Copy Report box and highlight Training 10K:

8. Click Next. 9. The following screen appears:

10. Enter 200 into the Logical field:

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Exercise 4-8: continued … 11. Update the Logical field with the number 200. 12. Click Next. The following screen appears showing last year’s variable values:

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Exercise 4-8: continued … 13. Update the Variables to the following. Be sure to click the Set button after each change:

14. Click Next when all variables have been updated.

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Exercise 4-8: continued … 15. Leave Relational and Excel unchecked:

16. Click Next. 17. A new copy of the report with the updated variables will open:

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Module 5 – Advanced Topics

Module Objectives:


• Populate the report with data from Query Builder and Advance Account Mapping.

Module Description: This module contains some of the more advanced features available to you in Clarity FSR. Data can be loaded using Query Builder and account information can be loaded using Advanced Account Mapping. Query Builder allows you to create and execute queries, and load queries to be used for loading data. Advanced Account Mapping allows you to create dimensions, and edit the account structure and journal entries.

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Exercise 5-1: Loading Data from Query Builder – Adding a Query



• Add a new query

• Set up a connection to the FSR database

Description: The following exercise will guide you through the process of creating queries and connections in Query Builder. Different queries can be created to fetch data across various relational data sources e.g. Access, MSSQL 2000/2005, Oracle, IBM, OLEDB etc. It is possible to create multiple queries and connections within Query Builder. Instructions:

1. Select Tools�Query Builder to open the Query Builder window.

2. Click OK.

Notes:

The first time a user logs into Query Builder, a dialog appears indicating there are no previous queries defined.

3. You will be presented with the following dialog box:

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Exercise 5-1 continued . . .

4. Enter information as displayed below:

Notes:

The Add Query dialog box allows you to save a new query so that it can be referenced in Excel objects.

5. Click the Connections… button. You will be presented with the following dialog box:

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Exercise 5-1: continued . . .

Notes:

The Connection Manager allows users to manage multiple connections. It is possible to have many connections created. The Add button allows users to define new connections to their relational sources. The Edit button allows users to modify existing connections. The Remove button allows users to delete an existing connection. Next, you will set up a connection to the FSR database.

6. Click Add to define a new connection. 7. The Add Connection dialog appears. Update the following fields

Connection Name: Connection1 Connection Type: Microsoft SQL Server Connection Server Name: (local) Authentication: Windows Authentication Connect to database: FSR_10K

8. Your dialog should resemble the following:

Notes:

In the Add Connection dialog box the user can specify a descriptive connection name that would define what the source is to distinguish it from other connections. Connection Type is a drop down which allows users to select from a list of available connection types. Server name is the name of the server where data is residing and essentially where data will be retrieved from. Both windows authentication and SQL logins can be used to establish a connection with the server. If the connection information provided is correct, the Connect to database drop down will automatically populate and show a list of available databases.

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9. Click Save. The Connection Manager dialog appears with a connection defined to the FSR database.

10. Click Close. 11. The Add Query dialog appears. If necessary update the dialog to reflect the following

screenshot:

12. Click Save.

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13. The Query Builder window appears:

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Exercise 5-2: Loading Data from Query Builder – Creating, Validating and Executing a Query



• Understand the features in the Query Designer View.

• Create a query.

• Validate a query.

• Execute a query.

Description: The Query Builder Window is also referred to as the Query Designer View. The Query Designer View consists of multiple parts: Menu Bar The Menu Bar displays the name of the query and allows users to select different queries from the dropdown list. It also contains the following buttons:

• New Query: This button allows users to create/define new queries to be used in the report.

• Save Query: Changes made to queries can be committed to the database. • Manage Queries: List of all available queries is provided for management purposes.

• Manage Connections: List of all available connections is provided for management purposes.

• Show Query Structure: Breaks the query into various segments e.g. fields and tables being referenced in the query.

• Refresh Metadata: Refresh new changes in the query. The Menu Bar appears as follows:

Query Designer Query Designer can be used to design new queries. Query Designer comprises of Main Query Pane, Table Pane, and Filter Pane

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Exercise 5-2: continued . . . Main Query Region, Table View, and Filter Section The large area under the Main Tab is called the Main Query Pane. Users can design a query by dragging and dropping tables from the Table Pane to the Main Query Pane. The tables in the Table Pane fall under the database selected during connection creation process. The bottom portion of the Main Query Pane also contains the Filter Pane which allows users to apply various filters to a query.

The following is a larger screenshot of the Table Pane:

Filter Pane

Main Query Pane

Table Pane

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Exercise 5-2: continued . . . SQL Query With Variables Script Editor Pane allows users to write SQL Statements which interact with the database tables to retrieve data. SQL Queries in the Script Editor Pane are also automatically updated when a user drags and drops tables from the Table Pane located at the right to the Main Query Pane.

Query Result The Query Result tab allows you to preview the results of the query.

Notes:

When designing your query, it is useful to be able to switch between the Query Designer tab and the Query Result tab. This way a user can see the results of the query at various stages in the design process. Query Result tab will be updated upon executing the query.

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Exercise 5-2: continued . . . Instructions: Creating a Query

1. Double click on ProductSample table (optionally user can drag and drop the table. Query is automatically created and displayed in the Query Editor Pane.

2. Notice that the SQL Query has been generated in the Script Editor pane.

Notes:

When selecting your table for a query, you can double click on the table in the Table Pane or you can simply drag the table from the Table Pane and drop it in the Main Query Pane.

Executing a Query

3. Click the Run Query button to execute the query.

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3. The following window appears:

Notes:

The Query Result window displays the results from the query. All the fields being selected in the query will get displayed in a column format with each column separating data from the other column. Bottom right of the window states number of rows being returned

4. Click the Design Query button to return to the Query Design view.

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7. Your window will appear as follows:

5. Click the save button to Save the query.

6. Click the OK at the following message:

7. Close the Query Builder window.

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Exercise 5-3: Loading Data from Query Builder – Loading a Query in Excel



• Reference a query in Excel objects.

Description: It is possible to bring in the results of your database query directly into an Excel object to be used in your report. This exercise will load the results of SQL query called Query1 into the Note 4 Excel object. Instructions:

1. Select Window � Report Design to navigate back to report design view. 2. Select the Note4 Excel object.

3. Click on Insert Query button available on FSR Toolbar.

4. The following Select Query dialog box appears:

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Notes:

From the Select Query dialog, the user can use the Query Name dropdown to choose from a list of queries. All visible queries in this dropdown have been created through Query Builder. The Refresh this query section has three types of refresh options: Always: refreshes the query and automatically pulls in the updated information from the data source. On Demand: allows a user to refresh the query manually by clicking on the Insert query button and selecting On Demand followed by Select. To avoid unnecessary refresh all the time, it is recommended to set the query refresh type as On Demand On Rollover: occurs when the report is rolled forward to the next period. When the new rollover report is created, FSR will refresh all the queries referenced within the report that have their refresh type set as On Rollover.

5. Ensure Query Name is set to Query1 and click Select 6. If the query is being inserted the very first time FSR will present following message:

7. Click Yes

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8. Your window should resemble following:

Notes:

The above example illustrates data being retrieved from the Product Sample table. The first row of the query result holds the names of the columns that are created within the SQL Table. These are used to refer to the type of information retrieved in the range. Once query is successfully inserted in Excel FSR creates a tab with the name of the query.

9. Click on Save button located on FSR Toolbar:

Reference data on display sheet.

Notes:

Once data has been loaded from the query in an Excel object; Users can link the display sheet to the query sheet and reference data in FSR report.

10. Within the same object, navigate to the Display sheet and type = in cell B3. 11. Point to the Query1 sheet and click on cell A1

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12. Press Enter on keyboard. 13. Click on cell B3 on the display tab.

14. Drag down towards the bottom left side of the sheet to create references to all the other

cells on the Query1 sheet:

15. Continue dragging until you have all the data on the Query1 sheet. 16. Click Save Changes on the FSR Toolbar:

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Exercise 5-4: Loading Data from Query Builder – Applying a Query Variable



• Apply Query variables to the query at report level.

• Override report level variable value with object level value

• Update variable values

Description: Variables can be created in order to reference the dynamic portion of the queries as well as to add filters. This will facilitate automation and prevent users from manually updating queries. It is possible to create a query variable that applies to the entire report, and then override the value at the object level. Instructions:

1. On the FSR Menu select Administration �� Query Variables. Enter the following values in the fields provided:

Notes:

Visible on Rollover means when rolling over your report to the next fiscal year, this query variable can be applied.

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2. Click Set. 3. Your Query Variables dialog will resemble the following:

4. Click OK. 5. Select Tools �� Query Builder. Your window will resemble the following:

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Exercise 5-4: continued . . . 6. Ensure Query1 is selected. 7. Select the checkbox beside the ProductID and * fields in the ProductSample table:

Notes:

To select a field to be used in the query, you can check the checkbox next to the field, or you can double click on the field.

8. Notice that FSR automatically updated the query to reflect the selection:

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Exercise 5-4: continued . . . 9. Click in the Criteria box for the ProductID. field. A button with an ellipses will be

displayed:

10. Click on the ellipses to display the following:

11. Click on the link Value beside Simple Variable. The following dialog is displayed:

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12. Select {var1} and click OK. The following screen appears:

13. Click OK to update the query statement and apply the criteria. Your window should resemble the following:

14. Save the results by clicking Save on the toolbar:

15. Close Query Builder. 16. Navigate out of the Note4 object and then navigate back to the Note4 object to refresh it.

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17. Click on the Query1 sheet:

18. Click on Insert Query button located on FSR Toolbar.

19. The following screen should appear:

20. Click Select.

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21. FSR filters the data based on the variable assigned as Report Value. Your results should resemble the following screenshot:

Notes:

Only one record is returned because the query inserted is specifically designed to return results where a record has an id of 320

22. To override the variable value at the object level, click on the Manage Query Variables

button on the FSR Toolbar:

23. Select the {var1} variable and click ADD located in the middle of the dialog.

24. Update the Object Value to 350. Your dialog should resemble the following:

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25. Click Set to update the value at the object level. 26. Click Save. 27. To execute the query with the new value, select Insert Query.

28. Ensure Query1 is selected and click Select. 29. Your results should resemble the following:

Note: results have been filtered with an Object Value of 350.

30. Your display sheet should resemble the following:

31. Save changes on FSR Toolbar.

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Exercise 5-5: Account Mapping Interface - Creating Dimensions and Domain Members



• Open Advanced Account Mapping module.

• Identify the differences between the different panes in Advanced Account Mapping.

• Create dimensions and domain members.

Description:

The Advanced Account Mapping interface is used to create a hierarchical structure of your accounts. Before adding new dimensions and domain members, the instructor will familiarize you with the Advanced Account Mapping interface and how to smoothly interact with different regions of the Advanced Account Mapping interface. The Instructor will then demonstrate how to add new dimensions and domain members and their significance. At the end of this module you will be given the chance to self explore, through several self practice exercises.

Instructions:

1. Click Forms-Advance Account Mapping

2. The following screen should appear:

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Exercise 5-5: Continued

Notes:

The Advanced Account Mapping comprises of the following sections: • Dimensions Pane: Allows you to create and edit dimensions and domain members

• Accounts Pane: Allows you to create, edit and export accounts under the account structure

• Journal Entries Pane: Allows you to create, edit and export Journal Entries

Adding Dimensions and Domain Members:

3. Right click in the blank region under the Dimensions Pane.

4. Select Add Dimension from the list.

5. Type Company and press enter.

6. Right-click Company .

7. Select Add Domain Member from the list.

8. Type Office Supplies Inc.

9. Your results should resemble the following screenshot:

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10. Update the Dimensions Pane to reflect the following screenshot:

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Exercise 5-6: Account Mapping Interface - Creating and Editing The Account Structure



• Create a new account hierarchy.

• Edit existing accounts.

• Apply a debit/credit amount to accounts.

Description:

After adding all the relevant dimensions and domain members, the instructor will walk you through the process of creating accounts hierarchy. Instructor will further explain how to modify and delete existing accounts and assign debit/credit values.

Instructions:

1. Select one Domain Member from each Dimension and click Refresh on the Dimensions Pane. Your results should resemble following screenshot:

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2. Right click Account under the Accounts pane.

3. Select Create child account from the list.

4. Update the Account Details section to resemble the following screenshot:

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5. Click Save – you may need to scroll down a bit.

6. Right-click Assets and select Create Child Account.

7. Update the Account Details section to resemble the following:

8. Click Save.

9. Your account hierarchy should resemble the following:

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10. Update the Accounts pane to resemble the following screenshot:

Editing Accounts:

11. Select the Cash account and click Edit on the Account Details section.

12. Your screen should resemble the following screenshot:

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13. Click Save.

14. For Accounts Payable add a Credit of 5000 under Accounts Details section

15. Click Calculate.

16. Save changes.

Deleting Accounts:

17. Add another Child Account under Current Liabilities and name it Temp


19. Right-click Temp under Current Liabilities and select Delete.

20. Click Yes on following message:

21. The Temp account should be deleted.

22. Your Account structure under Liabilities should resemble the following:

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Exercise 5-7: Account Mapping Interface - Restructuring Accounts



• Restructure the account hierarchy by dragging and dropping accounts from one level to another.

Description:

Once an account hierarchy has been completed, FSR empowers users to move accounts within the hierarchy to avoid deleting accounts and starting over again. Your instructor will walk you through the process of dragging and dropping accounts.

Instructions:

1. With the left mouse key down, drag Taxes Payable from Current Liabilities to Prepaid

Expenses.

2. Once a Yellow arrow is visible beside Prepaid Expenses – release the mouse button.

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3. Taxes Payable should be inserted as a child of Prepaid Expenses. Your screen should resemble the following:

4. Drag Taxes Payable from Prepaid Expenses back to Current Liabilities. Your screen should resemble the following:

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Exercise 5-8: Account Mapping Interface - Creating and Editing Journal Entries



• Create Journal Entries.

• Edit Journal Entries.

• Reverse Journal Entries.

• Delete Journal Entries.

Description:

This exercise is focused on guiding users on how to apply Journal Entries to their account structure. You will also be able to Modify, Reverse and Delete incorrect and inconsistent Journal Entries.

Instructions:

1. Click Create Journal Entry on the Journal Entries pane.


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Notes:

Once Create Journal Entry button is clicked, Journal Entry pane becomes editable. All the other buttons on the Advanced Account Mapping screen become disabled.

3. Drag Cash and Deferred Charges from the Accounts pane to Journal Entry pane.

4. For Cash add a Credit of 5000 and for Deferred Charges add a Debit of 5000.


6. Click Save Journal Entry. Your screen should resemble the following screenshot.

Editing a Journal Entry:

7. Click the Edit Journal Entry button:

8. Drag the Inventory account from the Accounts pane to Journal Entry pane

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9. Update the Debit amount under Deferred Charges from 5000 to 3000.

10. Right-click the Inventory account under the Journal Entry Pane and select Auto Complete.

11. Click Save Journal Entry.

12. Your Journal Entry screen should resemble the following screenshot:

Reversing Journal Entries: 13. Click the Reverse Journal Entry button on the Journal Entries pane.

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Exercise 5-9: Account Mapping Interface – Rounding in FSR

Objectives:


• Configure rounding to current for all the dimension intersections.

• Apply the configured calculations to selected intersections.

Description:

Rounding can be accomplished in two different ways in FSR. Either manually using Excel, or automatically using FSR’s Advanced Account Mapping features. Rounding at the Advanced Account Mapping level is done in Account Mapping - the data is stored in individual fields in tables in the FSR database. This rounding only applies to the account structure defined in Advanced Account Mapping. Manual rounding in Excel can be applied to any number coming from any source. It is important to discuss which type of rounding is best suited for your installation before you begin creating FSR reports.

To enable rounding in the Account Mapping Interface, three parameters must be configured using the Configure Calculations feature:

• Rounding Type

• Digits

• Rounding Method

Rounding Type can be one of the following:

• No Round – Data is displayed with no rounding applied by FSR.

• Round – Data is rounded to a specified decimal amount, as defined by the number selected in the Decimal Digits field.

• Round to Thousand – FSR data will be rounded to thousands.

• Round to Millions – FSR data will be rounded to millions.

Digits determines the amount of rounding precision in decimal places. The possible values are any number between 0 to 4. ‘0’ will apply rounding to zero decimal places. ‘4’ will apply rounding to four decimal places.

Rounding Method determines how numbers are rounded within an account hierarchy and how to resolve any rounding difference that occurs. The round method allows a choice of either rounding numbers Top to Bottom or Bottom to Top. In the Top to Bottom method, higher level hierarchy members are rounded. Any rounding difference is applied to the lower level members with the highest balance. In the Bottom to Top method, the lowest level members of the hierarchy are rounded. Their rounded values are then “rolled up” through the hierarchy to parent level members.

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The result of using Rounding Type and Digits together can be summarized as follows:

The instructor will explain the importance of configuring calculations and the difference between applying calculations to current or all intersections.

Instructions:

1. Select the Cash account under the Accounts pane.

2. Click the Configure Calculations … button located on the Accounts pane.

3. The following dialog appears:

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Notes:

The Configure Calculations dialog enables you to specify various rounding filters and to control whether the selected filters apply to selected intersection or all possible intersections. Apply to this intersection only will apply the rounding settings to the selected account. Apply to all intersections will apply the rounding settings to all accounts.

4. Update the screen to resemble the following screenshot:

5. Click Apply to all intersections. 6. Click the Calculate! button located on Accounts pane. The following message should

appear:

7. Click OK.

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8. Your account structure should resemble the following screenshot:

Notes:

FSR collapses the account structure and applies the rounding filters selected on the Configure Calculations screen. Amount and Round amounts have been updated.

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Exercise 5-10: Account Mapping Interface - Exporting Data

Objectives:


• Export complete account hierarchy to Excel.

• Export New Journal Entries to Excel.

• Export all Journal Entries to Excel.

Description:

FSR enables users to Export the full account hierarchy including the account name, number, description, type, formula, credit amount, debit amount and rounding information. The exported file can be saved in Excel outside of the application. Similarly, Journal Entry details can be exported into Excel and saved outside of the application for reference purposes.

Instructions:

1. Click Export Accounts button located on the Accounts pane.

2. FSR immediately exports the full hierarchy into Excel and opens the file for viewing. Your screenshot should resemble the following:

Exporting only new Journal Entries:

3. On the Journal Entry pane, check Export only new Journal Entries and click Export Journal Entries button. See screenshot below.

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4. All the Journal Entries created will be exported into Excel. Your screen should resemble the following screenshot:

5. Click Export Journal Entries again.

6. FSR will show following message:

Notes:

The Export only new Journal Entries function will only work for newly created Journal Entries. Once Journal Entries are viewed at least once they will no longer be part of the new Journal Entry category and should be available by having the Export new Journal Entries option cleared.

7. Clear the checkmark for Export only new Journal Entries.

8. Click Export Journal Entries.

9. FSR will launch Excel with all the exported Journal Entries:

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Exercise 5-11: Account Mapping Interface - Applying Variables and Formulas

Objectives:


• Create variables to represent Debit/Credit amounts.

• Utilize formula field to reference variables in the other parts of the accounts structure.

• Loading Advance Account Mapping data into Excel object.

Description:

Under Advanced Account Mapping, variables can be created to reference Debit/Credit values from one account to another. Your instructor will highlight the significance of creating variables in Advanced Account Mapping.

Instructions:

1. Select the Accounts Payable account under Current Liabilities.

2. Click Edit under Account Details section. You will be presented with the following:

.

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3. Update your fields as follows:

4. Ensure you include a Debit amount (3333) and a variable name (accPayable).

5. Click Save.

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6. Your final window should resemble the following screenshot:

Notes:

FSR automatically includes brackets around the variable names.

7. Accounts Payable will now include an orange square indicating a variable has been

applied to that account.

8. Select Deferred Income and click Edit under the Account Details section.

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9. Update your screen to resemble the following:

10. Click Save.

11. FSR includes an icon beside Deferred Income to indicate a formula has been applied:

12. Click the Calculate button on the Accounts pane.

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Exercise 5-12: Account Mapping Interface - Loading Advanced Account Mapping Data in Excel

Objectives:


• Load Account Mapping data into an Excel Object.

Description:

FSR enables users to reference account structure and its associated data from Advanced Account Mapping into Excel. Once it is referenced in Excel, data can be manipulated in any way for presentation purposes. Your instructor will highlight the key steps and best practices in loading data in Excel.

Instructions:

1. Create a new Excel object in the Note 4 section, and name it ACM Load.

2. Assign a Workflow.

3. Change to the Database tab and click on the FSR Data Wizard.

4. The following screen will appear:

5. Select Advanced Account Mapping from the available options.

6. Click Next.

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8. Ensure following items are selected:

Company: Office Supplies Inc. Time: Jan Product: Paper Supplies Scenario: Actual

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9. Your screen should resemble the following screenshots:

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Notes:

In FSR it is possible to load rounded amount, actual amount and opening balance side by side. To accomplish this, leave all default options selected. Configure Variables enables you to reference domain members with variables.

10. Click Next.


12. Expand the complete hierarchy by clicking the plus sign beside the main account.

13. Select Account.

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14. Right-click on the mouse, and select Add IDescendants.

Note: This window allows you to immediately select different parts of the Advanced Account Mapping structure.

Notes:

Data Wizard – Select Items screen enables you to immediately select different parts of the account structure. This feature eliminates the need to manually select every account for reporting needs. Individual accounts can be selected one by one, if desired. Add: Only adds the selected element Add Children: Selects all the immediate children of the selected account. Eg. Children of main account are Assets and Liabilities Add IChildren: Selects the immediate children including the selected account. Add Descendants: Selects all accounts under the selected account but does not include the selected account itself. Add IDescendants: Selects complete hierarchy including the selected account. Add Bottom Level Descendants: Only selects the very bottom level (leaf level) members of the selected account. Clear: Removes the applied filter and clears the boxes.

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16. Click Finish.

17. Your Excel object should resemble the following screenshot:

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Exercise 5-13: Account Mapping Interface - Using Variables for Dimension Names

Objectives:


• Create variable in place of a dimension and assign its domain member as a variable value.

Description:

Variables can be used to represent dimensional data which allows for easier management of the hierarchy during the load process. Your instructor will demonstrate how to create variables and utilize them in the Advanced Account Mapping.

Instructions:

1. Navigate to Administration �� Query Variables

2. The Query Variables dialog appears.

3. Update your dialog to resemble the following:

4. Click Set.

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6. Click OK.

7. Double-Click on the ACM Load Excel object.

8. Click on the Modify Data button located on FSR Toolbar:

9. Click Configure Variables.

10. The Query Variables screen appears.

11. Select the Time variable from the list:

12. Click OK.

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13. Update your hierarchy to resemble the following screenshot:

14. Ensure you include following options:

Company: Office Supplies Inc. Time: {Time} = Jan Product: Paper Supplies Scenario: Actual

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15. Click Next. You will see the following:

16. Click Finish and observe the results.

17. Click Save Changes button on FSR Toolbar.

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Exercise 5-14: Account Mapping Interface - Clearing Fact Data

Objectives:


• Clear fact data including values associated with accounts and Journal Entries.

Description: FSR allows you to clear all the numeric factual data in the database which is associated with Advanced Account Mapping. Data such as rounded amount, actual amount, and Journal Entries will all be cleared. This is a risky operation and should only be attempted when necessary. Instructions:

1. Navigate to Forms �� Advanced Account Mapping.

2. Under the Dimensions Pane, click the Clear fact data button.

3. The following confirmation dialog box appears:

Notes:

Clearing facts and Journal Entry related data can be a very risky operation. There is no undo after data has been cleared. Yes: For each account clears any associated amounts, rounded amounts, beginning balance and Journal Entries No: Will retain all the facts

4. Click Yes and observe the change.

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Exercise 5-15: Using Macro’s

Objectives:


• Create a Macro.

• Run a Macro at the object level.

• Run a Macro when generating selected sections.

• Run a Macro when generating the entire report.

Description: Macros in FSR provide you with additional method to easily format your document. For example, if you have a document where you would like to find and replace words you can easily accomplish this objective by automatically running a Macro after the report generation process is started. In FSR, Macro’s can be executed both for Word and Excel objects individually at each object level. Optionally Word Macro’s can be run as a last step in the Report Generation process. Given below is an example of a Macro that can be initiated as part of the final report. This Macro will run through the report and set the row height of each table in the document to 2 cm.

Sub resetRowHeight() Dim tbl As Table Dim i As Integer i = 0 i = i + 1 For Each tbl In ActiveDocument.Tables

tbl.Select Selection.Rows.HeightRule = wdRowHeightAtLeast Selection.Rows.Height = CentimetersToPoints(2)

Next tbl End Sub

If you would like your non-administrator users to be able to write and run macros, you must ensure to set Run Macros and Manage Macro Definitions and Parameter Values in the users task permissions:

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Exercise 5-15: continued… Instructions:

1. Click Tools �� View Macro Definitions:


3. Click Add New Macro. 4. Enter the following information:

Macro Method Name: resetRowHeightExcel Macro Target: Excel

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Exercise 5-15: continued…

Short Description: This Macro resets the row height from 12.75 to 12 in Excel. It will be used to run on an object..

Macro Content: Sub resetRowHeightExcel()

Cells.Select Selection.RowHeight = 12

End Sub

5. Click Save at the top of the dialog:

6. Click Add new Macro. 7. Enter the following information:

Macro Method Name: resetRowHeightWord Macro Target: Word Short Description: This Macro will automatically run and reset the row heights as

part of the report generation process. Macro Content:

Sub resetRowHeightWord() Dim tbl As Table Dim i As Integer i = 0 i = i + 1 For Each tbl In ActiveDocument.Tables

tbl.Select Selection.Rows.HeightRule = wdRowHeightAtLeast Selection.Rows.Height = CentimetersToPoints(2)

Next tbl End Sub

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9. Click on the Parameters tab.

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Notes: It is possible to run your macro with parameters. We will not be adding any parameters to the Macros we created

11. Click Save at the top of the dialog:

Notes: If you wish to edit the Macro, double click on it to re-open the Macro Definition dialog box.

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Exercise 5-15: continued… 12. Close the Macro Definitions dialog box. Running the Macro from an object

13. Open an Excel object. 14. Click on the Run Macro icon:


Notes: You will only see the Macros listed that are appropriate to run on an Excel object If you have more than one Macro available to run and would like to run them both in a certain order, you can use the up and down arrows to the right to determine the order of execution.

16. Select resetRowHeightExcel and click Run Macro. 17. Notice the row height in the Excel object is now set to 12.

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Exercise 5-15: continued… Generate Selected Sections and Run Macro

Select the ConsolidatedBalanceSheet. 18. Right click and select Generate Selected Sections and Run Macro.

19. You will be presented with your Word macro.

Notes: Since your output will be generated to a Word document, you will only see Macros that are appropriate to run in Word.

20. Select resetRowHeightWord and click Run Macro.

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Exercise 5-15: continued… 21. Notice the adjusted row height in your document:

22. Close the document without saving. Generating the Entire Report with the Macro 23. Right-click on an object and select Generate Entire Report.

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Exercise 5-15: continued… 24. Ensure Run Macros has been selected.

25. Click Finish.

26. Select resetRowHeightWord and click Run Macro.

27. All of the tables in your Word document will have the row height adjusted.

Notes: FSR will generate the entire report and execute the select Macro(s) after the report generation process has been completed.

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Appendix

A. Summary of Object Variables in Clarity FSR. B. Best Practices and Tips for Static Report Variables. C. Best Practices and Tips When Working with Objects. D. Clarity FSR – Adobe InDesign Integration. E. Custom Configuration Options.

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A. Summary of Object Variables in Clarity FSR

Variable Code

Variable Type Description

##RS Range Start Identifies the start of the cell range that is referenced in an Excel object. It works in conjunction with ##RE. The ##RS object variable is to be placed one cell above and one cell to the left of where the desired range begins.

##RE Range End Identifies the end of the cell range that is referenced in an Excel object. It works in conjunction with ##RS. The ##RE object variable is to be placed one cell below and one cell to the right of where the desired range ends.

##NL Note Left

In an Excel object, the ##NL object variable automatically formats a left justified note to the cell immediately left of where the note variable is applied. Ex. BEFORE: | Revenue | ##1Note | � AFTER | Revenue (Note 1)|

##SL Superscript Note Left

In an Excel object, FSR has the ability to automatically format a superscript note to the cell immediately left of where the note variable is applied. The superscript note will appear left-justified and superscripted within the generated cell. Ex. | Revenue

(Note 1)

##S Source

This variable will tag an item to be displayed in another Excel or Word object. The contents of the two cells immediately to the right of this variable code determine the unique name for the variable and the value. This variable can be seen only within the report where it was created. This variable can’t be shared across reports Ex. ##S | fsyear | 2006 | Comment

##D Destination

This variable will call an item that has been tagged by the ##S variable in another Excel or Word object. This variable can be seen only within the report where it was created. This variable can’t be shared across reports Ex. ##D<fsyear>

##GSS Global Source Static

This variable will tag an item to be displayed in another Excel or Word object. The contents of the two cells immediately to the right of this variable code will determine the unique name for the variable and the value. This variable can be seen across multiple reports. Static implies if the Excel content is updated, the value the variable holds will not update until the data is refreshed.

##GSD Global Source Dynamic

This variable will tag an item to be displayed in another Excel or Word object. The contents of the two cells immediately to the right of this variable code will determine the unique name for the variable and the value. This variable can be seen across multiple reports. Dynamic implies if the Excel content is updated, the value the variable holds will update immediately.

##R Rule

An FSR report can contain data from different sources. This variable is useful in applying rules to validate data within an FSR report. The contents of the two cells immediately to the right of this variable code determine the unique name for the variable, and value.

##WR Workflow Rule This variable is used with the workflow feature to set up a condition. It will prevent workflow status from being advanced until the condition has been met.

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A. Summary of Object Variables in Clarity FSR continued…

##WS Workflow Status

This variable is used to display what the workflow status for an FSR object elsewhere in the FSR report.

##IRS Image Range Start

Identifies the start of the cell range that will be used to create an image snapshot in an Excel object. Works in conjunction with ##IRE. This is placed at the top left corner of the range.

##IRE Image Range End

Identifies the end of the cell range that will be used to create an image snapshot in an Excel object. Works in conjunction with ##IRS. This is placed at the bottom right corner of the range.

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B. Best Practices and Tips For Static Report Variables

This section describes the best practice techniques for setting up your static report variables. Following these methods will allow for easier report maintenance that is less prone to errors. Static variables are used in all installations. Variables common to all clients would be current year, prior year, and quarter end dates. It is useful to place all of your static report variables into one object at the top of your report. In general there are two criteria that determine which variables should be placed in this object:

• Variables that are used repeatedly throughout the report AND

• Variables that are not populated from an outside source. Below is an example of an Excel object that has been set up with the most commonly used static report variables:

Columns H thru K hold all the possible values that a variable can hold. The variable values in rows D5 thru D10 hold formulas. These formulas determine the variable’s value based on the Current Year value (D4) and the Current Quarter value (G4). For example cell D5 holds the formula =D4-1. When the Current Year in cell D4 is updated from 2010 to 2011, the Previous Year value in cell D5 will automatically update to 2010. The same is true for all of the other variable values that are based on the cell value for Current Quarter. When cell G4 is updated, all of the values in cells D6 thru D10 will update. The following illustrates the formulas used in the value column of this Excel object:

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B. Best Practices and Tips For Static Report Variables continued… Using these formulas, if the cell value for Current Quarter in cell D4 is changed from q2 to q3, the values for the variables will update as follows:

The Narrative values and Chart values in columns I and J are almost identical, but are used for different purposes. The Narrative values do not have the words in the phrase capitalized. These phrases can be used in sentences. Alternatively, the Chart values have capitalized each of the words in the phrase. These phrases are appropriate for headings at the top of charts.

Notice the Year is kept separate from the rest of the date information. This separation makes it easier to change values based on quarter and year. Also, all variables should be kept as short as possible with no spaces. If necessary, you can use the description field to more fully describe the function of the variable.

The headings Code, Name, Value, and Description are not necessary, but it is wise to incorporate them into your variable definitions and in the objects that will display the values. Such a practice greatly improves readability.

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C. Best Practices And Tips When Working With Objects

FSR Toolbar – Save Button!!! Excel and Word Objects

Object Type: MS-Word - Determine the Document Type:

o Normal – Text/Description/Narrative o Header – Repetitive Headings o Footer – Repetitive footnotes/page numbering o Page Setup – Margin settings

Object Type: MS-Excel - Document Type is disabled - Object Due Date: Specify a date if necessary (optional) - Current Status: automatically populated based on the current workflow stage

- Workflow Due: automatically populated depending on whether a due date has been

specified for the current workflow stage.

- Assigned User: automatically populated based on the user assigned to current workflow stage

- Print Option:

o Report – Object content will be printed in the report once generated o Not Printable – Object content will be ignored from the report when generated o Supporting Doc/Exhibits: Object content will be printed separately from the

overall report when generated - Break Type:

o New Page: Object will be separated from the preceding object by a new page when generated. (# Pages: actual number of blank pages to be inserted between the two objects)

o Blank Rows – Object will be separated from preceding object by blank lines when generated. (# Blank Rows: actual number of blank rows to be inserted between the two objects)

Workflow

- In order to add/edit content in an object, every object must have a workflow defined - Workflow must have a minimum of any two stages set (e.g. WIP � Approved) - The following workflow attributes must be selected:

o Editable o Set as Default Status (optional) o Move to this status o User must be assigned to each stage of the workflow

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C. Best Practices And Tips When Working With Objects continued… Working in Excel objects

- Enclose printable content in ##RS/##RE (only 1 set of identifiers per object) - Place the number 0 in the ##RS/##RE intersection to eliminate cell padding - Put in a + sign in the same column as the ##RE to force FSR to print rows with all

zeroes.

Excel Objects Word Objects

##S variableName Comment(optional) in separate cells N/A

##D variableName (in separate cells) to retrieve variable values and comments

##D <variableName> to retrieve values (comments are not retrieved)

##D – Save to retrieve values ##D – Generate Section/Report to retrieve values

Default Table/Chart Width

• FSR has no functionality which will enforce a global setting for the width of all excel objects. However, there is a standardized method of measurement for determining the correct chart width depending on the margins of the final document. The chart below provides these standards.

Margin Settings Number of Pixels Across 1 ½ Inch (3.81cm) on either side 528

1 ¼ Inch (3.17cm) on either side 575

1 Inch (2.54cm) on either side 625

¾ Inch (1.90cm) on either side 672

½ Inch (1.27cm) on either side 720

The general rule of thumb is that for every half an inch of margin (on both sides of the object) the width of the chart changes by about 50 pixels (give or take). The user must manually add all the column widths between the ##RS and ##RE tags.

FSR Toolbar – Save Button!!!

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D. Clarity FSR - Adobe InDesign Integration Text within Word objects, and grids and charts within Excel objects can be tagged within FSR for desktop publishing purposes. The text, grid, or chart is highlighted and then uses the Tagging for Desktop Publishing features located in the top right area of the object properties.

Clicking on the green + icon allows the content highlighted to be tagged. Clicking on the red cross icon removes the tag. Clicking on the hand icon scrolls the user through all the existing tagged content within an object. Users can identify each tag for later use within Adobe InDesign by section, frame, style, etc. At any point in time, the tagged content can be exported from FSR to an xml file which can then be imported into Adobe InDesign. Steps:

1. Open an object in the FSR report that contains elements for tagging for desktop publishing.

2. Select the first element by highlighting it.

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D. Clarity FSR – Adobe InDesign Integration continued …

3. Click the green + in the Tagging for Desktop Publishing section of Object Properties.


Notes:

The Frame could be the name of the frame in the desktop publishing document. An example would be CoverPage. The Style, could be a more descriptive name describing the content being tagged. An example would be Header. The Frame and the Style together represent the Tag Name. The Tag Name in this instance would be CoverPage_Header.

5. Enter a Frame name and a Style name:

6. Click OK. 7. You will see the following message:

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8. The dropdown next to Tag: will display a list of tagged items for this object:

9. Continue to tag any additional items in your object. 10. Once complete, use the hand icon to scroll through your tagged items for this object:

11. Use the red x icon to remove any tags.

12. When finished, click Save on the FSR toolbar. 13. Right-click on the object.

14. Select Generate Entire Report.

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D. Clarity FSR – Adobe InDesign Integration continued … 15. Select XML for Desktop Publishing application and Adobe InDesign:

16. Click Next. 17. Click the magnifying glass icon.

18. Identify the folder and type in the name you would like to call the file:

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D. Clarity FSR – Adobe InDesign Integration continued … 19. Click Save. 20. Click Finish.

21. You will see something similar to the following:

Notes:

When the export is complete, you will be notified with a list of the files exported. There will be an xml file, a folder containing any chart images and a preview page (in html) so the designers can see in draft format what has been exported.

22. Click OK at the message. 23. Open Adobe InDesign.

24. Import the xml file from FSR, by selecting File �� Import XML.

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D. Clarity FSR – Adobe InDesign Integration continued … 25. Choose the xml file exported from FSR. The xml file content is revealed in a new panel

on the left hand side:

Notes:

Any updates made to the text, grids and charts created within FSR will be changed automatically within the InDesign document. There is no need to re-key any edits manually. All edits are updated dynamically as part of the electronic bulk import process.

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If there is no “T” in the icon next to the xml element, that is an indication that it has not been tagged before.

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D. Clarity FSR – Adobe InDesign Integration continued … 26. A frame or text box can be set up within the report and the xml item can be "dragged-and

dropped" into the frame. For example, the designer could use the Rectangle Frame Tool to create a container for the Net Financing Expenses Grid:

27. Drag and drop the Net Financing Expenses Grid xml item into the rectangle frame.

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D. Clarity FSR – Adobe InDesign Integration continued … 28. Right-click in the frame and choose Fitting �� Fit Frame to Content to fit the frame to

the xml information.

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D. Clarity FSR – Adobe InDesign Integration continued … 29. Select View ��Grids and Guides �� Show Guides to place the frame in the correct

position.

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D. Clarity FSR – Adobe InDesign Integration continued … 30. Text can be added in the same way by using the Type Tool. Select the Type Tool:

31. Drag on the page to create a text box.

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D. Clarity FSR – Adobe InDesign Integration continued … 32. Select View �� Overprint Preview to turn this setting off.

33. Right-click on the text frame and select Text Frame Options

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D. Clarity FSR – Adobe InDesign Integration continued … 34. You can amend any text frame options such as reducing the text frame to a single

column:

35. Drag an xml item from the left-hand structure:

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D. Clarity FSR – Adobe InDesign Integration continued … 36. Switch back to overprint view, remove the guides and flip into preview mode to display

how all the frame content has been aligned for presentation purposes.

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Notes:

Layout and style can be refined further using native Adobe functionality. For example, separate styles can be created and mapped to individual tags. Even though document content may be regularly updated electronically within InDesign, any styles and formats that have been applied to imported content will still be preserved.

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Notes:

Adobe will highlight any over-matter using its native "pre-flight check" functionality either on demand or before the document is exported into PDF.

Notes:

Any text, grids or charts that have been tagged for desktop publishing purposes within FSR only need to be tagged once. When the Word and Excel objects are rolled over into the next reporting period, there is no need to re-tag existing content. Only new content will need to be tagged such as additional notes to the accounts, etc. This "Tag Once" functionality is the same as that applied to items that have been tagged for XBRL purposes.

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E. Custom Configuration Options Certain options in FSR can be configured in the file called Clarity.FSR.UI.exe.config. The default location for this file is: C:\Program Files\Clarity Systems\Clarity FSR. If you open this file using Notepad, you will see the following settings under the section called <appSettings>: <add key="RefreshDataOnSave" value="false" /> <add key ="CustomGroupsEnabled" value ="true"/> <add key="AlwaysPromptToSaveExcel" value="false" /> These items can be set to either true or false. RefreshDataOnSave: The default value is set as false. The false setting causes a confirmation box to pop up when saving on Excel object.

From the popup you can choose to refresh or not. Setting to true will always refresh and the confirmation box will not pop up. CustomGroupsEnabled: The default value for this configuration option is false. If set to true, and if there are custom groups set up, then FSR will show "Select the custom group to display:" box at the bottom of the Select Report screen:

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E. Custom Configuration Options continued … The Custom Group feature allows you to filter the objects that will display when the report is loaded. If set to false, the custom group dropdown will not appear even if custom groups have been set up. AlwaysPromptToSaveExcel: The default value is false. If set to true, you will see a confirmation box come up each time you leave an Excel object:

The confirmation will pop up whether you saved changes or not. When the configuration value is set to false, FSR will not automatically save the content when you navigate away from an Excel object. As a result, if you failed to save your changes while in the object, your work will be lost. If however, this option is set to true, you will be presented with a confirmation when navigating away from the Excel object. The following is an example of the Clarity.FSR.UI.exe.config file:

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