Annexure-4

CHECKLIST FOR THE GENERAL INSPECTION OF INDIAN FLAG VESSELS

Name of Vessel: Owner / Manager: Classification Society (s):1. ______________2. ______________

Vessel Type: IMO Number:

Official Number: Call Sign: Gross Tonnage: Year of Build:

Name of Reporting Recognized Organization:

Date of Inspection:

Inspection Started at:

Inspection Ended at:

Port of Inspection:

PART 1 - SHIP CERTIFICATESOriginal certificates onboard? Required annual, intermediate or periodic surveys completed?

Yes No N/A Remarks

1 All original copy of trading certificates available and valid

2 Registry Certificate with Certificate of Survey

3 Cargo Ship Safety Construction Certificate

4 Cargo Ship Safety Equipment Certificate with Form E5 Cargo Ship Safety Radio Certificate with Form R6 International Load Line Certificate7 International Oil Pollution Prevention Certificate8 International Sewage Pollution Prevention Certificate9 International Air Pollution Prevention Certificate

10 International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk

11 Certificate of Fitness Carriage of Dangerous Chemicals in Bulk

12 Certificate of Fitness Carriage of Liquefied Gases in Bulk13 International Tonnage Certificate14 SMC15 Document of Compliance (copy)16 International Ship Security Certificate17 Continuous Synopsis Record18 Civil Liability Convention19 Radio Station License20 Passenger Ship Safety Certificate

PART 2 - MANNING AND SEAFARER’S CERTIFICATES Yes No N/A Remarks

1 Original copy of safe manning document available ?

2 Ship manned as per its approved safe manning certificate ?

3 Ship sufficiently manned for its configuration and use?4 All officers hold Certificates of Compliance and valid

Endorsements ?

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5 All crewmembers hold valid CDCs & WK certificates as required

6 GMDSS Electronic Operator or two deck officers with GMDSS General Operator Certificates?

7 All crew in possession of valid medical examination certificates?

8 Crewmembers received familiarization with their duties and safety equipment prior to assuming their duties?

9 Records of seafarer’s work and rest hours? Do they comply with STCW rest hour requirements?

10 D & A Policy implemented on board

PART 3 - NAVIGATION EQUIPMENTFollowing navigation equipment operating properly? Sighting or

checking with Vessels crew

Yes No N/A Remarks

1 3 GHz Radar

2 9 GHz Radar3 ARPA and radar plotting facilities4 Global navigation satellite or terrestrial radio navigation

system5 Magnetic compass

Visible from the steering position? Updated calibration table available? Date last adjusted:

Compass error regularly checked and recorded?6 Gyro compass master and repeaters7 Echo sounding device8 Course recorder9 Rate-of turn indicator.

10 Speed and distance indicator11 Voyage data recorder

Examined/tested by an approved servicing facility and copy of facility’s certificate of compliance on board?

Fixed installation Float Free installation Date of expiry of

battery:

12 Automatic identification system13 SART Date of expiry of

battery:

14 EPIRB Date of expiry of battery:

Capable of floating free Hydrostatic release Annual test conducted Date last tested:

15 VHF16 NAVTEX17 GMDSS

Internal GPS or GNSS interface18 Navigation lights including duplication and failure alarm

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PART 4 - NAUTICAL CHARTS AND PUBLICATIONS Yes No N/A Remarks

1 Nautical publications, including sailing directions, lists of lights, tide table. Notices to marines and other publications for intended voyage and current to the notice to mariners?

Date of last correction:

2 Current chart catalog provided Date of last correction:

3 If equipment with ECDIS, back up current paper charts provided?

4 Illustrated table of life saving signals posted on the bridge5 Voyage or passage planning regularly used?

PART 5 - Publications AND MANUALSAre the following publications onboard? Yes No N/A Remarks

1 Combined Publication Folder

2 Articles of Agreement3 Oil Record Book4 Cargo Record Book5 Garbage Management Plan6 Garbage Record Book7 Cargo Securing Manual8 Ballast Management Plan9 Intact Stability Booklet

10 Damage Control Booklets11 Bulk Carrier Booklet12 SOPEP or SMPEP13 Low Sulphur FO Changeover Completion Record

maintained?14 SOLAS Consolidated (Latest edition) 15 MARPOL 1973/78 (Latest edition)16 STCW 95 (Latest edition)17 IMDG Code (Latest edition)18 Code of Safe Practices for Timber Deck Cargo (Latest

edition)19 International Code of Signals (Latest edition)20 IAMSAR Manual (Latest edition)21 Int. Safety Guide for Oil Tankers & Terminals (Latest edition)22 ICS Tanker Safety (Chemicals) (Latest edition)23 ICS Tankers Safety Guide (Liquefied Gas) (Latest edition)24 Procedures & Arrangements manual for Chemical tankers 25 Crude oil washing (COW) manual 26 Oil Discharge Monitor Equipment (ODME) manual27 Medical Publications:

Medical Guide Medical Logbook (Entries made) properly IMDG Supplement (Latest edition) Accident Prevention Code or equivalent

PART 6 - SAFETY MANAGEMENT SYSTEM (SMS) Yes No N/A Remarks

1 SMS manual and SMS documents written in a language understood by the crew

2 Master & senior officers can identify the Designated person ashore (DPA)

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3 Master understands and performs his SMS responsibilities4 Crew familiar with company safety & environmental protection

policy5 Procedures in place for contacting the company in an

emergency 6 Annual company internal SMS audit conducted Date:

7 Master has completed a SMS audit review Date:

8 Outstanding or overdue non-conformities or observations9 All reports of accidents, deficiencies, hazardous occurrences,

and non-conformities reported to the company 10 Corrective action taken by the company11 SMS maintenance procedures are followed & records

maintained12 SMS includes a plan for drills and training13 Plan being carried out

PART 7 - DRILLS AND RECORDSRecords to be checked

Yes No N/A Remarks

1 Weekly, monthly, quarterly and annual inspections of all safety equipment, survival craft, rescue boats and launching appliances carried out and recorded

2 Weekly, monthly and quarterly maintenance, testing and inspection of fire detection, extinguishing systems and appliances carried out and recorded

3 Portable fire extinguishers been surveyed annually and contents verified (weighted, etc) biennially

Date(s) last surveyed:

4 Fixed firefighting systems, including the deck, cargo space, pump room and engine room systems, inspected/tested annually and serviced within the required two-year interval

Date last serviced:

5 Foam analyzed within required intervals? (3 years for new foam concentrates stored onboard: 1 year interval thereafter)

Date last foam analysis done:

6 Required weekly fire and abandon ship drills conducted and recorded

.1 Date of last fire drill:

.2 Date of last abandon ship drill:

7 Each lifeboat launched and maneuvered in the water with its assigned operating crew at least once every 3 months or six months for vessels fitted with free fall lifeboats? The period for free-fall launching may be extended to once every 12 months, provided a simulated free fall launch is conducted every 6 months

Date lifeboats last lowered into water: .1 ____________.2 ____________.3 ____________.4 ____________

(A separate sheet is required to be attached for Passenger ships for furnishing above information with respect to all the lifeboats)

8 Radio Log Books properly maintainedRequired daily, weekly and monthly tests of the GMDSS equipment completed

9 Security drills carried out within required intervals Date of last security drill:

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10 Required security alert (SSAS) drills conducted11 Emergency steering gear and switchover procedures tested

and recordedDate last tested:

12 Emergency generator been tested and recorded Date last tested:

13 Review the last PSC boarding report. All deficiencies corrected?

14 Overdue conditions of class (Continue remarks in Part Q)

PART 8 - GENERAL SAFETY Yes No N/A Remarks

SOLAS training manuals available in each crew mess and recreation room or in each crew cabinWritten in language understood by the crewLegible up to date fire control plans posted n accommodation spaces and stored in weather tight containers outside deckhouseGeneral alarm and engineer’s alarm for unmanned machinery system working properlyEscape ways accessible, free of obstructions, properly lightedIMO symbols used for marking escape ways and locations of emergency equipmentPilot ladders and related boarding arrangements clean and in good condition

PART 9 - EMERGENCY PREPAREDNESSMay be verified either by holding a fire, abandon ship, spill response, security or other drill or query the ship's crew on a specific emergency response scenario such as a pump room or cargo hold confined space entry/rescue to verify crew preparedness.

Yes No N/A Remarks

1 If drill conducted senior officers and staff effectively coordinated drill/response or otherwise were well prepared

Type of drill held:

2 Crewmembers response in drill or during queries :• Familiar with their emergency response duties & procedures• Knowledgeable in use of ship's safety & response equipment• Able to communicate in a common language• Worked effectively as a team or displayed understanding of team work. • Donned / understood correct personal protective equipment?

3 If an abandon ship drill was held:• Crew familiar with lowering/launching lifeboats, life rafts and rescue boat• Crew demonstrated understanding of the operation of the "on load" release gear• Crew familiar with starting the lifeboat/rescue boat engines

PART 10 - SECURITY Yes No N/A Remarks

1 Vessel operates on at least the security level set by the port?

2 Officers and crew know the ship’s current security level and their own duties for each level

3 Effective system of control of access to the vessel in place4 Cargo, stores and baggage control procedures in place5 Sensitive/restricted areas of vessel marked and access

restricted6 Ship-port interface (DOS) well understood and documented

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PART 11 - LIFESAVING APPLIANCES Yes No N/A Remarks

1 Red parachute flares stowed on or near the bridge (12) Date of expiry of flares:

2 Life buoys with reflective tape, markings, lights and smoke signals on board in required numbers/locations

Date of expiry of batteries:

Date of expiry of smoke signals:

3 Required numbers of lifejackets with whistles, retro-reflective materials and lights available and in good conditions

Date of expiry of batteries:

Date of expiry of lights:

4 Required number of immersion suits and thermal protective aids available and services per manufacturer’s specifications

5 Muster lists and emergency instructions provided to crewmembers and posted on the bridge, in the engine room and accommodations

6 Operating instructions for lifesaving appliances posted on scene under emergency illumination

7 Lifeboat davits, limit switches, fall, sheaves, winches, brakes and associated equipment in satisfactory condition - no wastage, doublers or fractures.

8 Lifeboat falls turned end for end at intervals of not more than 30 months

Date last turned end for end:

9 Lifeboat falls renewed at intervals not exceeding 5 years Date last renewed:

10 On-load release gear overhauled and tested at 5 year intervals Date last tested:

11 Lifeboat hulls, rudders, propellers and other fittings in satisfactory condition

12 Lifeboat and rescue boat engines being tested for satisfactory operation

13 Lifeboat inventory complete and in good condition (spot check)14 Rescue boats in good condition15 Life rafts stowed properly and capable of floating free16 Life raft painters and hydrostatic releases properly connected

via a weak link17 Life rafts and hydrostatic releases serviced within the required

12-month intervalDate last serviced:

18 Embarkation ladders in good condition Ladders reach water level in light ship condition Embarkation areas properly illuminated

19 Line throwing appliances complete and in good order Date of expiry of rockets date:

PART 12 - FIREFIGHTING EQUIPMENT Yes No N/A Remarks

1 Fire main piping, couplings and valves free of corrosion, doublers and soft patches

2 Fire stations fitted with required hoses, nozzles and spanners ( Nozzle spray adjustments workable and hoses not deteriorated )

3 Fire pumps in proper working condition and with adequate 6

delivery of water pressure4 Emergency fire pump has sufficient suction and water

pressure• Crew familiar with starting /operating procedures

5 Portable fire extinguishers in correct locations and in good condition?• Required number of spares provided

6 Deck, engine room, pump room or cargo space fixed firefighting systems in proper working condition – records in order

7 Paint locker fire extinguishing system in good condition• All paint properly stored in the paint locker

8 Fire dampers and ventilation closing appliances, including gaskets, handles and other mechanical mechanisms in good working condition

9 Fire screen doors self-closing and without hold back hooks10 Emergency ventilation stops work properly – records in order11 Fireman outfits properly outfitted and in good condition

• Breathing apparatus air bottles filled12 Emergency Breathing Devices (EEBDs) in good condition13 International shore connection available14 Fixed local application fire-extinguishing systems

PART 13 - CREW ACCOMMODATIONS, HOSPITAL AND MEDICINE CHEST

Yes No N/A Remarks

1 Sufficient food for the intended voyage to the next port

Food storage adequate2 Galley and food storage spaces free from vermin3 Galley range hood and grease traps clean and free of grease4 Accommodation spaces clean and in habitable condition?5 Ventilation and air conditioning / heating in accommodation

spaces adequate6 lighting adequate7 Sanitary facilities, including sinks, toilets and showers, clean

and in acceptable condition8 If provided, is the hospital clean, properly equipped and not

used for storage of non-medical items?9 Medical chest fully stocked and inventory current?

PART 14 - HULL Yes No N/A Remarks

All ships

1 Plimsoll mark properly marked and painted, corresponding to the load-line certificate

2 Draft marks properly marked and painted on bow and stern3 Any shell plating damage 4 If applicable

• Structure of bow/stern doors sound and gaskets satisfactory• Cleats and closing appliance satisfactory• Alarms including remote locations in good working orderStructure of side shell doors sound and gaskets satisfactory• Cleats and closing appliance satisfactory• Alarms including remote locations in good working order

5 Deck plating general impression ie not damaged, pitted or heavily corroded

6 Guardrails/ bulwarks and their supports in good condition7

7 All deckhouses, superstructure & closing appliances satisfactory

8 Small hatches and closing arrangements in good condition9 Deck scupper pipes free of obstructions and in good condition

10 Air pipes/closing appliances in acceptable condition & operable• Flame screen fitted in oil tank air pipes

11 Ventilation trunks in satisfactory condition12 Closing appliances, covers and fire dampers satisfactory13 Watertight doors/rubber gaskets in satisfactory condition

• Cleats in place and in suitable condition• Doors watertight

14 Windows and portholes/side scuttles acceptable• Glass and closing appliances in a satisfactory condition• Deadlights in place or available

15 Anchors and chain in good condition • Windlass in good operable condition

16 Mooring winches in good operable condition• Sufficient mooring ropes and in good condition

17 Hydraulic systems on weather decks in operable condition• Hydraulic systems and lines free of leakages

18 Maintenance of masts, cranes and rigging satisfactory• Cargo gear register available and signed off

19 Electrical systems and cables on deck in acceptable condition• Cables protected and tied up properly• Equipment protected and in acceptable conditionAll Bulk Carriers

20 Cargo hatch coamings satisfactory• Coaming corners and deck plating free of fractures• Supports in acceptable condition• Impression bars in acceptable condition

21 Cargo holds hatch covers and closing appliances satisfactory• Hatch covers free of thinned areas or holes• Condition of rubber gaskets acceptable• Cleats in place & condition of cleats and fastenings acceptableAll Tankers :

22 Fore and aft walkways and gangways in acceptable condition23 Cargo & ballast deck lines in good condition & free of leakages24 PV valves free of leakages, working and in acceptable

condition25 Emergency towing arrangement fitted & in acceptable

condition26 Pump room clean and in satisfactory condition

• Pump room safety equipment in good condition• No cargo pump leaks

27 Cargo control room equipment in good workable conditionGauges operable and giving the proper indications

PART 15 - MACHINERY AND ELECTRICAL Yes No N/A Remarks

All ships:

1 All main and emergency lights in good working order and safety covers fitted where required• Emergency lights marked

2 Electrical equipment cable resistant measurements taken of

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cabling & equipment• Readings found acceptable• Cables properly fastened no broken fittings & no cables with bare ends and in good condition

3 Main generators and control equipment in good condition• Auxiliary generator engines in good operable condition• Generator engines free of water and oil leakages• Double walled fuel pipes fitted and in good condition• Exhaust system lagging in good condition

4 Bilge and ballast pumps in good operable condition• Pumps, valves and piping free of patches and leakages

5 Oily Water Separation (OWS) System, including all piping and solenoid valve arrangements in good operable condition• 15-ppm alarm and automatic closing system working properly• Free of leakages• No illegal pipinq and/or hoses

6 Incinerator and piping free of leakages• Incinerator in qood operable condition

7 Engine room firefighting equipment in satisfactory condition• Fire hoses in good condition and connected to hydrants• Piping and hydrants in good condition and free of leakages• Portable and non-portable extinguishers charged and in acceptable condition

8 • Engine room bilges and other machinery areas free of oil, debris and other fire hazards

9 Emergency generator has been tested and load supplied – records available• Starting arrangement working properly• Ventilation and air supply system working properly• Emergency switchboard in satisfactory condition• Starting batteries and charging arrangements, where fitted, checked and charger operating correctly

10. Loading Computer in good operable condition (tank vessels/bulk carriers only)

11 Main and auxiliary control panels in acceptable condition12 Switchboard meters /gauges in good working condition

• Generator controls in acceptable condition13 Sea and fresh water cooling pumps, piping and valves in good

operable condition• Pumps, valves and piping free of leakages and patches

14 Fresh water coolers free of leakages• Coolers in satisfactory condition

15 Air compressors and piping, valves in satisfactory condition16 Lube oil piping and valves free of leakages17 Fuel transfer pumps in satisfactory operable condition

• Fuel oil pipes and valves free of leakages18 Quick closing devices for remote tank shut-off and emergency

stops for pumps working properly19 Condition of purifiers and purifier spaces satisfactory – clean

and free of fire hazards20 Main engine appearance clean - free of oil and water leakages

• Exhaust qas system lagging in good condition• Fuel piping double walled

21 Boilers , controls, safety valves and related equipment, including exhaust gas economizers in good working order• Boiler steam piping , feed water piping and other piping and

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valves free of leakages’?22 Exhaust manifold and exhaust lines in satisfactory condition

• All necessary lagginq in place and in satisfactory conditionAll tanker vessels:

23 Maintenance plan for inert gas system, deck foam system, fire safety arrangements in cargo pump room and flammable gas detectors in place and maintenance being carried out

24 Cargo pumps and their prime movers in satisfactory condition?

25 Inert gas system working properly• Oxygen indication and control working properly Date of last calibration:• Deck-seal in satisfactory condition

26 • ODM device in operable condition, including indicators?

PART 16 - STEERINGType: Piston Rotary Vane

Yes No N/A Remarks

1 Full movement of rudder verified (35 port to 30 starboard)

2 Steering linkage in satisfactory condition and operating properly

3 Hydraulic oil leaks4 Means of communication between the navigation bridge and

the steering compartment satisfactory5 Changeover procedure diagrams posted6 Officers familiar with changeover procedures7 Hand emergency steering system operating properly8 Heading information displayed visually at emergency steering

position (Required onboard vessels built after 1 February 1992)

PART 17 – ENVIRONMENTAL MANAGEMENT Yes No N/A Remarks

1 Is Environmental Policy available on board.

2 Are environmental aspects identified during regular activities 3 Is Environmental Management Program available for

aspects which can have significant impact on the environment,

4 Anti fouling paints containing tributylin compounds are not used on board vessel,

5 Are ship crew provided with on board / ashore training on Environmental ManagementIs record of such training maintained

6 Are persons working on behalf of the company, explained the, environmental impact of their activitiesMARPOL 73/78 Annex I (Oil pollution)

7 Oil record book available and correct entries made up to date

8 Oil water separator / filtering equipment certificate available, system in good operating condition, no illegal by-pass

9 15 ppm alarm arrangements, in operating condition and auto-stop in order

10 Oil retention of on board, Sludge tanks capacity, arrangement / delivery to shore facilities available MARPOL 73/78 Annex II (Nox. Pollution)

11 Cargo record book updated12 P&A Manual

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13 Residue discharge systemMARPOL 73/78 Annex III (Harmful substances)

14 Adequate packaging 15 Marking & labeling16 Proper stowage

MARPOL 73/78 Annex IV (Sewage)17 Approved sewage treatment plant18 Sewage comminuting system19 Sewage discharge connection

MARPOL 73/78 Annex V (Garbage)20 Garbage management plan 21 Garbage record book

MARPOL 73/78 Annex VI (Air pollution) 22 Required documentation 23 Crew familiar with operating procedures

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PART 18 - GENERAL COMMENTSGeneral remarks regarding overall condition of the vessel and the competence of the officers and crew. In addition, place observations and / or recommendations in this block. Deficiencies should be listed on page 11 of the report.

Surveyor Master (or Representative)

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GENERAL INSPECTION - DEFICIENCY LIST

Name of Vessel Port Date

To Master: The following deficiencies were noted during the inspection. All items should be rectified at the earliest opportunity and the results reported to the company DPA. An official copy of this report will also be forwarded to the DPA.

Check if rectified during the inspection

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Master’s Comments:

__________________________ _________________________

Surveyor Master

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