IFLA Art Libraries Section Satellite MeetingChicago 9 August, 2016

From Research Library to Research Services Stories of change at the Rijksmuseum

Geert-Jan KootCurator of Library Collections

Saskia ScheltjensHead of Research Services

Rijksmuseum Frontal view

Facts and Figures

Rijksmuseum buildingBy architect Pierre Cuypers

44,500 m2 floor space14,500 m2 exhibition space14,800 m2 garden space1 mi walking distance

1,2 million objects total8,000 objects on display80 galleries800 years of Dutch art and history

1878 1 mio guilders1885 2,8 mio guilders2003-2013 375 mio euros600 staff (in 2013)

Facts and Figures

Rijksmuseum Renovation Project

1999 decision to renovate

2001 Cruz y Ortiz architects appointed

2003 building closed in December

2013 official opening April 13

Total budget € 375,000,000

Entrance and Atrium

Security Gates in Atrium West

Grand Café & Shop in Atrium East

Direction Sign in the Atrium

Temporary housing Reading & Print Room

Facts and Figures

Research Library 2015

Open 6 days a week

300 visitors daily

450,000 volumes

13,500 periodical titles

85,000 auction catalogues

5.6 km.=18,373 ft. shelves

1 km.=3,280 ft. in Hall

12,000 acquisitions yearly

16 personnel

Total budget € 1 million

Library entrance on the 1st Floor

Restoration in the Library Hall

Library Hall

Forged helical iron stair

Some of the 88 bookcases

Cartouches in the Library Hall

Reading Room in the Library Hall

Reading Room

Free access

Open 6 days a week

Open 10 AM – 5 PM

Free Wi-Fi

40+ seats

30 iPads

Eduroam

Free internet

100 current print journals

Databases & e-journals

2,000 ready reference books

One of the four Reading Room tables

Entrance to the Reading Room

User Groups of the Research Library

• Museum visitors interested in further information

• Scientific staff of the museum – director, curators, conservators, restorers, research fellows, educators

• External scholars

• Students

Library Hall - Mezzanine

Library Hall - Mezzanine

View from the Mezzanine

Crowds in the Reading Room

Leighton Buzzard Library

Photo by PSJ Marketing https://www.pinterest.com/pin/530087818619024087

Scholars in the Reading Room

Students and Fellows

Renovation

Reopening

Reorganisation(s)

A shift in focus

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A shift in research output and methodologies

Increasing focus on data driven research

Taco Dibbits, general director, about our core value

Facts and Figures

Openness as core value

Early adaptor of digital opportunities, leading to radical open museum data

2002 - Library collection available via Z39.50 (2007 – SRU)

2010 - Launch of open source library system Koha

2011 - First overall e-strategy (2011)

Change from CCBY licence to CC0 (Europeana!) for

collection metadata (+534.000) & high-res images (+300.000)

Object collection available via API’s

2016 - Object collection published as linked open data in triple store

Key reports

2008

2005

2012

The service turn …

Scott Walker (2011)used by Lorcan Dempsey (OCLC)

Reorganization Research Services

Preparation: (1998) 2015 – 2016

Formal reorganization period: February 1st, 2016 – May 31, 2016

Formal start of new department:June 1st, 2016

BOARD OF DIRECTORS

COLLECTION SECTOR

Fine & Decorative

Arts

Conservation &

Restauration

HistoryCollection

Management

Research Library

Prints & Drawings

PRESENTATION SECTOR

Publications

Public & Education

Exhibitions

BUSINESS

SECTOR

ICTCommercial

Affairs

Finance Facilities

HR Security

DevelopmentCommunications

& Marketing

Organization chart RMA

Previous situation (pre-2016)

COLLECTION SECTOR

Fine & Decorative

Arts

Conservation &

Restauration

HistoryCollection

Management

Collection Information & IT

Image

Storage Management

Projects

Registrars

Research Library

Prints & Drawings

Prints

Drawings

Print & Study room

Organization chart RMA Collections

Previous situation (pre-2016)

COLLECTION SECTOR

Fine & Decorative

Arts

Conservation &

Restauration

HistoryCollection

Management

Collection Information & IT

Image

Storage Management

Projects

Registrars

Research Library

Prints & Drawings

Prints

Drawings

Print & Study room

Organization chart RMA Collections

(sub)departments involved in reorganization

BOARD OF DIRECTORS

COLLECTION SECTOR

Fine & Decorative

Arts

Collection Management

Conservation &

RestaurationHistory

Research Services

Prints & Drawings

PRESENTATION SECTOR

Publications

Public & Education

Exhibitions

BUSINESS

SECTOR

ICTCommercial

Affairs

Finance Facilities

HR Security

DevelopmentCommunications

& Marketing

Organization chart RMA

Current situation (August 2016)

Head ofResearch Services

Research Library

Curator Library Collections

Coordinator Library Administration

Information specialists Library

Collection Information

Coordinator Collection Information

Information Specialists

Application Management &

Information Systems

Project leader Information systems

Data manager

Application manager Collection

Application manager Library

Study & Reading

Room

Coordinator Study- & Reading Room

Information Specialists

Stacks

Coordinator Depot

Technical Staff

Management Assistant

New positions (7)

Vacancies for existing positions (2)

Start new department as of June 1st, 2016

~ 30 FTE

Summer 2016

+ project add-ons + project add-ons

+ project add-ons

+ project add-ons

+ project add-ons (2)

Organization chart Research Services

Mission

The new department facilitates interdisciplinary, object based research by collecting, registering, archiving and making available bibliographical and documentary data , together with collection data, (technical) conservation data and provenance data. It does so in an open manner, with the aim to connect people in the broadest possiblesense, now and in the future.

The department collects, manages, archives and shares on behalf of the Rijksmuseum also the output of the scientific research performed by the museum itself, including(when possible) the raw data. In order to maximize the support for interdisciplinaryobject based research (∈ digital humanities/ e-humanities) new services and tools willbe developed in cooperation with researchers.

All this is done with respect for the key values of the museum (authenticity, quality, personal, innovative and simplicity) and in dialogue with – and where possible in cooperation – with other partners within its network.

New mission Research Services department

Mission

The new department facilitates interdisciplinary, object based research by collecting, registering, archiving and making available bibliographical and documentary data , together with collection data, (technical) conservation data and provenance data. It does so in an open manner, with the aim to connect people in the broadest possiblesense, now and in the future.

The department collects, manages, archives and shares on behalf of the Rijksmuseum also the output of the scientific research performed by the museum itself, including(when possible) the raw data. In order to maximize the support for interdisciplinaryobject based research (∈ digital humanities/ e-humanities) new services and tools willbe developed in cooperation with researchers.

All this is done with respect for the key values of the museum (authenticity, quality, personal, innovative and simplicity) and in dialogue with – and where possible in cooperation – with other partners within its network.

New mission Research Services department

Departmental Goals 2016

• Consolidate basic services subdepartments

• New vacancies in middle management

• Development integrated new tools & services

• More (international) co-operation

• Development strategic information plan

Gradual change with a focus on users & community

Some future developments Research Services

Digitization of complete collection (2020)including (new)

collection documentation & special library collections

Extending Open Collection Data Strategywith research data & documentation

Co-operation with third parties re.

semantic web technology

federated linked open data

annotations & crowdsourcing

research data management & institutional repository

Photo by Romaine - https://commons.wikimedia.org/wiki/File:Vogelen_in_het_Rijksmuseum-bovenaf.jpg

Contact information

Questions?All ideas improve when they are shared – R. David Lankes

Saskia Scheltjenss.scheltjens@rijksmuseum.nl+31 20 674 70 57@saschelsaskia.scheltjens (skype ID)

Geert-Jan Kootg.koot@rijksmuseum.nl+31 20 674 72 50

Sources

Images

• All images if not so otherwise stated are CC0, courtesy of Rijksmuseum• Kids with Phones in front of Night Watch – controversy (2016)http://www.telegraph.co.uk/news/newstopics/howaboutthat/12103150/Rembrandt-The-Night-Watch-The-real-story-behind-the-kids-on-phones-photo.html

References

- Walter, Scott. (2011). ‘’Distinctive signifiers of excellence’ : Library Services and the Future of the Academic Library [Editorial]’. http://crl.acrl.org/content/72/1/6.full.pdf+html - Dempsey, Lorcan (2014). ‘The Network Reshapes the Library : On Networks, Services and Libraries’. http://www.oclc.org/content/dam/research/publications/books/dempsey-network-reshapes-library.pdf- CLIR report ‘The Library As Place’ (2005) https://www.clir.org/pubs/reports/pub129- OCLC report ‘Beyond the silos of the LAMs (2008) by Gunter Waibel, Ricky Erway, Diane Zorichhttp://www.oclc.org/content/dam/research/publications/library/2008/2008-05.pdf- KRESS report ‘Transitioning to a digital world’ (2012) by Diane Zorichhttp://www.kressfoundation.org/uploadedFiles/Sponsored_Research/Research/Zorich_TransitioningDigitalWorld.pdf